Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Te Miromiro - Assurance, Risk and Finance Committee Meeting
Wednesday, 9 August 2023
Time: |
9:30am |
Location: |
Council Chambers Memorial Avenue Kaikohe |
Membership:
Mr Graeme McGlinn – Chairperson
Cr John Vujcich – Deputy Chairperson
Kahika - Mayor Moko Tepania
Kōwhai – Deputy Mayor Kelly Stratford
Cr Ann Court
Cr Hilda Halkyard-Harawira
Cr Steve McNally
Cr Penetaui Kleskovic
Cr Tāmati Rākena
Cr Felicity Foy
Cr Babe Kapa
Cr Mate Radich
Authorising Body |
Mayor/Council |
|
Status |
Standing Committee |
|
COUNCIL COMMITTEE |
Title |
Te Miromiro – Assurance Risk and Finance Terms of Reference |
Approval Date |
15 December 2022 |
|
Responsible Officer |
Chief Executive |
Purpose
The purpose of Te Miromiro - Assurance, Risk and Finance Committee is to assist and advise the Governing Body in discharging its responsibility and ownership of finance, risk and internal control.
Committee will review the effectiveness of the following aspects:
· The robustness of financial management practices;
· The integrity and appropriateness of internal and external reports and accountability arrangements;
· The robustness of the risk management framework;
· The robustness of internal controls and the internal audit framework;
· Compliance with applicable laws, regulations, standards and best practice guidelines;
· The establishment and maintenance of controls to safeguard the Council’s financial and non-financial assets;
· Data governance framework
To perform his or her role effectively, each member must develop and maintain his or her skills and knowledge, including an understanding of the Committees responsibilities, and of the Council’s business, operations and risks.
Membership
The Council will determine the membership of the Committee including at least one independent appointment with suitable financial and risk management knowledge and experience.
The Committee will comprise of all elected members, and one independent appointed member, appointed as Chair with full voting rights.
Mayor Tepania |
Graeme McGlinn – Chairperson and Independent Member |
John Vujcich – Deputy Chairperson |
Kelly Stratford |
Ann Court |
Babe Kapa |
Felicity Foy |
Hilda Halkyard-Harawira |
Mate Radich |
Penetaui Kleskovic |
Steve McNally |
Tāmati Rākena |
Quorum
The quorum at a meeting of the Committee is 7 members.
Frequency of Meetings
The Committee shall meet quarterly.
Power to Delegate
The Committee may not delegate any of its responsibilities, duties or powers.
Responsibilities
The Committees responsibilities are described below:
Financial systems and performance of the Council
· Review the Council’s financial and non-financial performance against the Long-Term Plan and Annual Plan
· Review Council quarterly financial statements and draft Annual Report
Far North Holdings Limited (FNHL)
· Recommend to Council the approval of the Letter of Expectation and Statement of Intent
· Receive Annual Report (s67 LGA)
· Receive quarterly financial statements (s66 LGA)
· Receive reports on FNHL strategies and plans
Risk Management
· Review appropriateness of Council’s risk management framework and associated procedures for effective risk identification, evaluation and treatment
· Receive and review risk management dashboard reports
· Provide input, annually, into the setting of the risk management programme of work
· Receive updates on current litigation and legal liabilities
Internal Audit and Controls
· Review whether management has in place a current and comprehensive internal audit framework
· Receive and review the internal audit dashboard reports
· Provide input, annually, into the setting of the internal audit programme of work
· Review whether there are appropriate processes and systems in place to identify and investigate fraudulent behaviour
The Committee will manage Council’s relationship with external auditor.
Rules and Procedures
Council’s Standing Orders and Code of Conduct apply to all meetings.
Far North District Council
Te Miromiro - Assurance, Risk and Finance Committee Meeting
will be held in the Council Chambers, Memorial Avenue, Kaikohe on:
Wednesday 9 August 2023 at 9:30am
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
3 Ngā Tono Kōrero / Deputation
4 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes
5.1 Update on the Risk Management Report
6 Ngā Pūrongo Taipitopito / Information Reports
6.1 Te Miromiro - Assurance, Risk & Finance Workplan
6.2 Audit Proposal Letter - June 2023 Audit
6.4 Revenue Recovery report as at 30 June 2023
6.5 Sweetwater - Commissioning of water supply
6.6 People and Capability Quarterly Update: 1 April - 30 June 2023
7 Te Wāhanga Tūmataiti / Public Excluded
7.1 Confirmation of Previous Minutes
7.2 Far North Holdings Ltd Risk Register and Risk Report, May 2023
7.3 FNDC Current Legal Action Potential Liability Claims
8 Karakia Whakamutunga / Closing Prayer
9 Te Kapinga Hui / Meeting Close
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Committee and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Manager - Democracy Services (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
3 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
4.1 Confirmation of Previous Minutes
File Number: A4240403
Author: Casey Gannon, Democracy Advisor - Democracy Services
Authoriser: Aisha Huriwai, Manager - Democracy Services
Purpose of the Report
The minutes are attached to allow the Committee to confirm that the minutes are a true and correct record of previous meetings.
That Te Miromiro - Assurance, Risk and Finance Committee confirm the minutes of the meeting held 2 May 2023 are true and correct. |
1) Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The minutes of the meetings are attached.
Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. 2023-05-02
Te Miromiro - Assurance, Risk and Finance Committee Minutes - A4192176 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities). |
This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
5.1 Update on the Risk Management Report
File Number: A4307915
Author: Joshna Panday, Risk & Assurance Specialist
Authoriser: Janice Smith, Group Manager - Corporate Services
Take Pūrongo / Purpose of the Report
To provide Te Miromiro - Assurance, Risk & Finance Committee with an update on the Risk Management report at Council.
WhakarĀpopoto matua / Executive Summary
· Council is working on various engagements and system changes to provide for a more succinct and visual design in reporting risk management.
· As a result of these changes the risk management report is currently being remodelled to accommodate clarity and transparency.
That Te Miromiro-Assurance, Risk & Finance Committee note the update of the risk management report. |
1) TĀhuhu kŌrero / Background
Council has recently undergone a realignment process where we are better placed and prepared for delivery on outcomes of the Long-Term Plan. As a result of this, Council is now enabled to make provision for changes of a delivery model to the Committee in relation to risk management.
A reporting model that provides clear and visual reporting has since been identified from reviewing other local government councils risk reports and plans for engaging with them are underway, placing FNDC in a position to learn from other councils and discover their successes.
Additionally, revision of the existing risk register is currently progressing with engagements across FNDC key risk players to ensure that both the organisational and strategic risks are clearly addressed at a high level, capable for integration to appropriate and relevant registers for reporting.
The adoption of a risk software, CAMMSRisk as a risk management tool is currently in test stage with a go live date set for mid-August 2023. The process of migration and customisation is on track for reporting to the next committee meeting.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
The re-alignment of teams across Council has resulted in changes to the overall risk profile of Council. Work is underway to reassign risks within the new structure and to review overall reporting.
TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION
For the committee to note the status of the risk management report.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
No specific financial implications arise from this report
Nil
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Local Government Act 2002 |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Not applicable |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
None |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
None |
State the financial implications and where budgetary provisions have been made to support this decision. |
None |
Chief Financial Officer review. |
Group Manager – Corporate Services has reviewed the report.
|
6.1 Te Miromiro - Assurance, Risk & Finance Workplan
File Number: A4319810
Author: Janice Smith, Group Manager - Corporate Services
Authoriser: Guy Holroyd, Chief Executive Officer
TAKE PŪRONGO / Purpose of the Report
To socialise a high-level draft workplan for the Te Miromiro – Assurance, Risk & Finance Committee.
WHAKARĀPOPOTO MATUA / Executive SummarY
· While the Te Miromiro – Assurance, Risk & Finance Committee has delegation in place, there is currently no agreed workplan that identifies what the Te Miromiro – Assurance, Risk & Finance Committee could expect to receive in terms of information at each meeting.
· The draft workplan is attached and needs to be acknowledged as a “strawman” proposal to enable discussion with Te Miromiro – Assurance, Risk & Finance Committee members before it is finalised.
That the Te Miromiro - Assurance, Risk and Finance Committee receive the report Te Miromiro – Assurance, Risk & Finance Workplan. |
tĀHUHU KŌRERO / Background
The Te Miromiro - Assurance, Risk & Finance Committee currently does not have an agreed workplan that outlines the various information needed at each meeting.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The workplan that is attached to this report is a suggested draft of what could be expected to be received by the Te Miromiro – Assurance, Risk and Finance Committee and at which meeting.
This draft is intended to encourage discussion.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications arising from this report.
1. Te
Miromiro-Assurance-Risk-Finance Committee draft workplan - A4319784 ⇩
File Number: A4316843
Author: Janice Smith, Group Manager - Corporate Services
Authoriser: Guy Holroyd, Chief Executive Officer
TAKE PŪRONGO / Purpose of the Report
To provide the Audit Proposal letter from Deloittes to the Committee.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Last financial year, the Office of the Auditor General change the auditor for Council to Deloittes.
· The audit proposal for that year had already been agreed with Audit New Zealand so this proposal is the first one that has been proposed by Deloittes.
· The proposal includes proposed hours for the audit and a proposed fee of $240,922 plus disbursements.
That the Te Miromiro - Assurance, Risk and Finance Committee Receive the report Audit Proposal Letter - June 2023 Audit. |
tĀHUHU KŌRERO / Background
Deloitte were appointed as Council auditors in August 2022. The audit fee and programme of work for that financial year had already been signed off with Audit New Zealand.
This will be the first audit proposal made to Council by Deloitte and it has been discussed and moderated by the Office of the Auditor General prior to the letter being sent for approval.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The audit proposal letter is attached to this report in full for information.
The proposed audit hours for the June 2023 audit are:
Alongside the estimated hours, the estimated fee for the audit would be:
There are several factors that have impacted the above fee proposal, and these are summarised as follows:
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
The current budgetary provision for the audit is $236,654 with an additional $24,552 for disbursements. Any shortfall of budget will be found from other Corporate Services budgets during the year.
1. Audit
Proposal Letter FNDC FY23 - A4317228 ⇩
File Number: A4317233
Author: Janice Smith, Group Manager - Corporate Services
Authoriser: Guy Holroyd, Chief Executive Officer
TAKE PŪRONGO / Purpose of the Report
To present the Audit Plan for the June 2023 final audit to Committee
WHAKARĀPOPOTO MATUA / Executive SummarY
· Deloitte have provided an audit plan to Council for the June 2023 final audit.
· The plan outlines the areas of focus for the audit and a high-level timeline
That the Te Miromiro - Assurance, Risk and Finance Committee receive the report June 2023 Audit Plan. |
tĀHUHU KŌRERO / Background
Deloitte have prepared an audit plan for the final accounts audit for June 2023
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The audit plan identifies areas of focus for the audit and includes an explanation for each area within the plan. The full plan is attached for information.
The high-level areas are:
The columns “Significant Risk” and “Fraud Risk” are used by Deloitte to establish their work programme, they do not mean that these are areas of concern at Council, just areas they will focus on to ensure controls are in place.
The proposed communications and reporting timeline is as follows:
As Council is the “parent” for reporting for CCO’s and CCTO’s the audit needs to consider group. From an audit perspective, the audit identifies the following in terms of significance:
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
The audit fee proposal is identified in another report on the agenda.
1. FNDC
Audit Plan 2023 - A4317289 ⇩
File Number: A4305340
Author: Zena Tango, Revenue Recovery Officer
Authoriser: Janice Smith, Group Manager - Corporate Services
TAKE PŪRONGO / Purpose of the Report
WHAKARĀPOPOTO MATUA / Executive SummarY
That the Te Miromiro - Assurance, Risk and Finance Committee receive the report Revenue Recovery report as at 30 June 2023.
|
tĀHUHU KŌRERO / Background
This information is part of the standing items reported to the Committee on a regular basis.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The data provided is for General Title and Māori Freehold Land rates and water accounts with sundry debtors shown in a separate table. Since the 1st of July 2022, the General Title rates total arrears balance has been reduced by 41% and water rates by 61%.
Background
This document has been prepared to outline the arrears balances for rates, water, and Sundry debt as of 30 June 2023 and the actions taken by the debt management team for the collection of the General Title rates and water, and sundry debt.
This information is part of the standing items reported to the Committee on a regular basis.
Discussion and Next Steps
General Title rates and water debt
Key actions since the last report:
· Mortgage demand process was completed, and final demand issued to all banks and financial institutions for all rate accounts with an outstanding arrears balance and no payment arrangement.
· Final mortgage demand payment from one bank was received post rating year end. (89 properties, $369,148.85) Efficiencies have been put in place for future demands.
· Statutory demand proceedings have started against the properties owned by organizations with Law North.
· Law North are working on financial assessment applications for properties where judgment was received but no payments been made.
· Recruitment of a revenue recovery officer was completed. The new officer started 10 July 2023.
Next actions:
· Complete reporting for all properties with mortgages and commence pre-mortgage demand calling.
· Prepare and issue mortgage demand to the 5 major banks after the 1st of August 2023 once pre-mortgage demand has been completed.
For the total number of General Title rates accounts marked as ‘Debt recovery action to commence’:
· These are properties where there is no mortgage, and we do not have a payment arrangement or direct debit set up on the account.
· Financial institutions discharged properties during the Mortgage demand process.
· 30.8% of properties only have last year’s rates in arrears and 17.14% have 2 years of arrears. Revenue Recovery will be contacting these owners by phone, email, or letter. Any water arrears will be picked up at the same time.
· 13.5% of these accounts have arrears of 3 or more rating years. Debt management will start the final demand process for these which can result in referral to Council’s legal services team or external to commence legal proceedings.
Maori Freehold Land rates and water debt
The rates debt has reduced by 11% since the start of the year of which 6.29% was for Maori Freehold land remissions. The water rates were reduced by 8.93% since the start of the year.
Sundry debtors debt
The total sundry debtors aged debt balance has reduced again since the start of the year.
Both the resource consent and building debt have increased. The revenue recovery team continue to work with both teams to reduce this.
The 90-to-90-day+ debt has seen an increase and we are in the process of completing analysis to understand what is driving this increase.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
1. Revenue
recovery report attachment as at 30 June 2023 - A4305334 ⇩
File Number: A4311400
Author: Janice Smith, Group Manager - Corporate Services
Authoriser: Guy Holroyd, Chief Executive Officer
TAKE PŪRONGO / Purpose of the Report
To update the Committee on the potential risk to the supply of water in Kaitaia
WHAKARĀPOPOTO MATUA / Executive SummarY
· The Sweetwater pipeline was completed in September 2022
· The project was for the construction of the pipeline and the timeframe did not include a commissioning phase.
· The water is sourced from two bores and the water from these bores differs in quality
· The water contains silica and even after running to ground, silica remains in minute form
· Options analysis is underway to determine the optimum use of the supply from the Awanui River and the Sweetwater bores.
· The risk is that the supply from Sweetwater will not be in a usable form prior for the summer season and this may be further impacted by the withdrawal from the Kauri Dam
That the Te Miromiro - Assurance, Risk and Finance Committee receive the report Sweetwater - Commissioning of water supply. |
tĀHUHU KŌRERO / Background
The Sweetwater project was focused on building a pipeline from the bore site to the treatment plant in Kaitaia. The pipeline was not connected to the pipeline at handover of the project and a commissioning plan was not in place. The operations team were not involved in the design of the bores or the pipeline, and a plan to commission and treat the water only started once the pipeline was approaching completion.
The team have “discovered” several issues along the way that have stalled or delayed the ability to maintain water supply from the bores.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Bore 1 pump failure
The failed pump was removed and replaced with a new unit. The removed pump was repaired and has since been installed into Bore 2, as the motor on this pump also failed. The screen was found to have been damaged so a replacement smaller screen was installed within the existing screen (so as to not disturb the bore hole itself drastically - Potential bore collapse). The new lining was provided with a rated flow of 97m3/hr. Testing of Bore 1 has shown it has a long time to run before it is clean enough to be sent to the treatment plant for Treatment (Direct Filtration requires water to have less the 1NTU before reaching the filters as per the NZ Drinking Water Standard).
Run to clean time of bores
Bore 1 takes anywhere from 2.5 to 5 hours to reach the 1NTU threshold, it does drop down to around 4NTU quickly, but it is slow from there to reach the 1 NTU Drinking Water Standard requirement. Bore 2 is clean within 25 to 30 minutes.
The operators have met onsite with the landowners downstream of the flushing lines, as with the extended flushing from these bores it had flooded their land. FNW has been given approval by the owners to cross their land and clean the land drains so as to allow the flushing water to be discharged and flow directly to the lake. This has been priced and machinery can be onsite within a short period of time to start the clearing works.
Run time and recovery timeframes
Bore 1 has the ability to run long periods once clean - to date longest is 6 days, and the bore level on the probe dropped to approx. 10mtrs of water (when not in use the level sits in the mid-40s), yet it does still show signs of dropping slowly dropping over this period.
Bore 2 over the same period and flowrate (75m3/hr) dropped to 3.6mtrs and this is only 600mm away from the must turn off safety stop level to protect the pump. When this pump is run at a lower flowrate (70m3/hr - The lowest this pump is allowed to run) the level is better but does continue to drop meaning eventually the bore needs to stop running and allow the ground to recover. Based on the runs that have been completed - this recovery time is around 1 hour to be back up to 45mtrs above the bores.
Silica in the water
With the silica in the sand the water can’t be treated in the same way as the Awanui river water. The Silica provides the wrong type of charge, so the chemical used to coagulate will not work to ensure we maintain a good filtering blanket in the clarifiers. The need to treat the water in a different manner is not how the plant was designed to operate. The other issue that comes with this is the level of Iron and Manganese which need to be treated out either at the plant, or at the source (at the source would be the recommendation, so the new pipeline is kept as clean as possible).
Current levels of Iron etc are not measured as there were never any instruments installed to test for this as part of the construction phase.
Silica will cause scaling within the towns hot water cylinders and would pose a large cost to the JNL mill if this was to make it to their boilers - notification of this would need to occur to JNL so they could alter their onsite water treatment.
Water blending
Blending of the 2 raw water supplies is currently not possible with the equipment that is installed. The Te Maire site cannot run slow enough to mix properly (current pump is due for replacement with a couple of Multistage pumps, which should make this a possibility). These pumps are due to be ordered and installed but we need to have a reliable source to use while this is done.
The static mixer installed for the Sweetwater supply was never made with a chlorine dosing point and that needs to be added to start the treatment process.
Risk to supply
This is a great unknown as we have already seen the levels in the bores drop with use during wet seasonal conditions. Given the use from the aquafer by orchardists and farmers, plus our use and the immature pine trees also in the vicinity of this aquafer, the resulting risk from water taken from this aquafer is going to be something we need to keep an eye on and manage. The ability of this supply to meet the summer requirement has not been proven to meet the needs of Kaitaia by running it through the treatment plant. If the available water from this site was reduced to below 140m3/hr we would start to lose ground against the demands of the town.
Another risk that must be addressed is the fact that the Sweetwater site currently only has the ability to run one bore (Bore2) and the transfer pumps in the event of a power cut. The supplied trailer mounted generator does not have an automatic change over switch and was supplied as part of the construction as a tow to site option if required. We would need to source another generator for Bore 1 and have both of these fitted permanently and covered, automatic changeovers installed or run a power cable from Production Site to Bore 1, if we were to rely on Sweet water as a sole source of supply for any amount of time. The onsite communications installed were also via Cellular service and given the power situation this becomes an issue when there is no power on site. To address this a fibre data connection between the two bore sites is also needed for the resilience of this site.
The operations team continue to work through the issues to achieve a supplemental supply for Kaitaia. The latest project report is attached for information.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
The current operational assessment work to enable the treatment of the water has been around $16k to date.
1. Project
Report Sweetwater #8 - A4320226 ⇩
File Number: A4311099
Author: Mia Haywood, People and Capability Data and Systems Specialist
Authoriser: Jill Coyle, Group Manager - People & Transformation
TAKE PŪRONGO / Purpose of the Report
The purpose of this report is to present the Te Miromiro - Assurance, Risk and Finance Committee with the quarterly update for People and Capability.
WHAKARĀPOPOTO MATUA / Executive SummarY
Included in the report is information on:
- Exit Interviews and Analysis.
- Personal Grievances; and
- Disciplinary Actions and Costs.
That the Te Miromiro - Assurance, Risk and Finance Committee receive the report People and Capability Quarterly Update: 1 April - 30 June 2023 |
tĀHUHU KŌRERO / Background
This report will be presented to the Te Miromiro - Assurance, Risk and Finance Committee on a quarterly basis.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
This report is Information only.
1. People
Capability Report Q4 2023 - A4311109 ⇩
RESOLUTION TO EXCLUDE THE PUBLIC
8 Karakia Whakamutunga / Closing Prayer
9 Te Kapinga Hui / Meeting Close