Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Bay of Islands-Whangaroa Community Board Meeting
Thursday, 8 June 2023
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Time: |
10:00am |
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Location: |
Turner Centre 43 Cobham Road Kerikeri |
Membership:
Member Belinda Ward - Chairperson
Member Lane Ayr – Deputy Chairperson
Member Bruce Mills
Member Amy Slack
Member Roddy Hapati-Pihema
Member Jane Hindle
Member Tyler Bamber
Member Ann Court
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8 June 2023 |
The Local Government Act 2002 states the role of a Community Board is to:
A. Represent, and act as an advocate for, the interests of its community.
B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.
C. Maintain an overview of services provided by the territorial authority within the community.
D. Prepare an annual submission to the territorial authority for expenditure within the community.
E. Communicate with community organisations and special interest groups within the community.
F. Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated stormwater systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a) Control of Use of Public Spaces – Dispensations on signs
b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a) the disposal and purchase of land
b) proposals to acquire or dispose of reserves
c) representation reviews
d) development of new maritime facilities
e) community development plans and structure plans
f) removal and protection of trees
g) local economic development initiatives
h) changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
Far North District Council
Bay of Islands-Whangaroa Community Board Meeting
will be held in the Turner Centre, 43 Cobham Road, Kerikeri on:
Thursday 8 June 2023 at 10:00am
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga / Opening Prayer
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Chairperson and Members Reports
7.2 Road Naming - Lot 2, 7d Waipapa West Road, Kerikeri
7.3 Appointment to the Kerikeri Sports Complex Incorporated Board
7.4 Alfresco Dining Applications
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Statement of Community Board Fund Account as at 30 April 2023
8.2 Bay of Islands-Whangaroa Community Board Action Sheet Update
9 Karakia Whakamutunga / Closing Prayer
10 Te Kapinga Hui / Meeting Close
ki te mahi me te ngākau auaha me te whakamahi i ngā pūkenga me te mātauranga i roto i ngā wānanga me ngā whakataunga kia whakatūria ai tētahi Hapori e matatika ana, e tū kotahi ana ka mutu ka whakapiki anō i te oranga o tō tātou rohe, ka whakatau anō i ngā take o te rohe i runga i te tika me te pono.
We ask that through the boards discussions and decisions the representatives elected may advocate on behalf of the Bay of Islands-Whangaroa community with aroha, imagination, skill and wisdom to achieve a fairer and more united community that enhances the wellbeing of the community and solves the community's problems efficiently and effectively.
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
3 Te Wāhanga Tūmatanui / Public Forum
4 Ngā Tono Kōrero / Deputation
No requests for deputations were received at the time of the Agenda going to print.
5 Ngā Kaikōrero / Speakers
Sam Stewart for Coast to Coast Cat Rescue. Item 7.6(a) refers.
Teresa Wakelin for Kerikeri Theatre Trust. Item 7.6(b) refers.
Gerry Paul for Turner Centre (Two Applications). Items 7.6(d) and (e) refers.
Eljon Fitzgerald for Whangaroa Memorial Hall. Itme 7.6(h) refers.
Susan Arrowsmith for Whangaroa Recreation and Community Trust . Item 7.6(i) refers.
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8 June 2023 |
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A4050689
Author: Joshna Panday, Democracy Advisor
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Te Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.
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ngĀ tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board confirm the minutes of meeting held on 11 May 2023 are a true and correct record.
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1) te TĀhuhu kŌrero / Background
Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meeting are attached.
The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.
Te Take Tūtohunga / Reason for the recommendation
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.
3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2023-05-11 Bay of Islands-Whangaroa Community Board Minutes [A4205259]
Te Hōtaka Take Ōkawa / Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance requirement |
Te Aromatawai Kaimahi / Staff assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications requiring input from the Chief Financial Officer. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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8 June 2023 |
7.1 Chairperson and Members Reports
File Number: A4050721
Author: Joshna Panday, Democracy Advisor
Authoriser: Aisha Huriwai, Team Leader Democracy Services
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
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NGĀ TŪTOHUNGA / Recommendation That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Members Lane Ayr, Jane Hindle, Roddy Hapati-Pihema and Amy Slack. |
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The report from the Chairperson and members are attached.
Resource Consents are available on the Council’s website and when going through a public notification process will be emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports to provide transparency.
REASON FOR THE RECOMMENDATION
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Chairperson Belinda Ward Report
2. Member
Lane Ayr Report ⇩ 
3. Member Jane Hindle Report
4. Member Roddy Hapati-Pihema Report
5. Member
Amy Slack Report⇩
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8 June 2023 |
7.2 Road Naming - Lot 2, 7d Waipapa West Road, Kerikeri
File Number: A4003328
Author: Cushla Jordan, Asset Manager
Authoriser: Andy Finch, District Engineer
Take Pūrongo / Purpose of the Report
To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private right-of-way (ROW).
WhakarĀpopoto matua / Executive Summary
Council has received a Road Naming application to name a private right-of-way (ROW) addressed at Lot 2, 7D Waipapa West Road, Kerikeri. Community Boards have delegated authority to name private right-of-ways (ROW).
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That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Oak Tree Lane that is currently addressed at Lot 2, 7D Waipapa Road, Kerikeri as per map (A4003335).
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1) TĀhuhu kŌrero / Background
John Nicholls has advised that this is a private right-of-way (ROW) created by a sub-division addressed at Lot 2, 7D Waipapa Road, Kerikeri.
The name Oak Tree refers to the large oak tree that is situated at the entrance to the right-of-way (ROW).
The background for these names is given also as per the Road Naming application attached (A4003335).
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Their suggestions are as follows:
1. Oak Tree Lane
2. Gum Tree Lane
The Roading team has no objections to the names suggested above.
Take Tūtohunga / Reason for the recommendation
The road names recommended in this report are not duplicates of any other road names in the district, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.
1. Application
and Map - Document number - A4003335 ⇩ 
2. Schedule
- Document number - A4005595 ⇩
3. Confirmation
of road name as suggested by Iwi - Document number - A4189277 ⇩ 
4. LINZ
Approval - A4005561 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is the naming of a private right-of-way (ROW) and is of low significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance and the Community Board have the delegated authority to approve road names. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Contacted Te Hono to ask for assistance with Iwi/Hapu feedback from Ngati Rehia for this report, Llani/ Te Hono, sent an email to Ngati Rehia and she advised that there has been no reply received. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
There are currently no property owners as this is a new subdivision |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade). The cost of the road signage and installation will be met by the applicant.. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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8 June 2023 |
7.3 Appointment to the Kerikeri Sports Complex Incorporated Board
File Number: A4198321
Author: Joshna Panday, Democracy Advisor
Authoriser: Aisha Huriwai, Manager - Democracy Services
Purpose of the Report
The purpose of this report is to give the Bay of Islands-Whangaroa Community Board the opportunity to appoint a member to the Kerikeri Sports Complex Incorporated Board.
Executive Summary
· The Kerikeri Sports Complex Incorporated constitution provides for a Far North District Representative to be appointed to their board.
· The Kerikeri Sports Complex Incorporated falls within the Bay of Islands-Whangaroa Ward and enables the Bay of Islands-Whangaroa Community Board to appoint a member as the Far North District Council representative.
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That the Bay of Islands-Whangaroa Community Board appoint Member Tyler Bamber as the Far North District Council representative on the Kerikeri Sports Complex Inc.
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1) Background
Embedded within the Kerikeri Sports Complex Incorporated constitution, Section 12.3(a)(ii) requires ‘one representative nominated by the Far North District Council’ to form part of their Board composition.
At it’s 15 December 2022 Council meeting Council confirmed its governance structure and appointments to various external bodies. As part of the discussion Council based appointments on external bodies that give them an ability for greater strategic influence and agreed that community based groups such as this was a great opportunity to further empower Community Board members to advocate on behalf of their communities. As such it is suggested that a Community Board member hold this appointment.
A copy of the constitution is attached.
2) Discussion and Options
The Bay of Islands-Whangaroa Community Board is positioned to delegate a member to the Kerikeri Sports Complex incorporation and provide representation of Far North District Council to the Board.
The delegated member would ensure that decisions made by the Board are aligned to Council’s community objectives whilst supporting the main objectives of the Kerikeri Sports Complex Incorporated constitution.
Reason for the recommendation
To fulfil Council’s role as a Board Member, as entrenched in the Kerikeri Sports Complex Incorporation constitution.
3) Financial Implications and Budgetary Provision
There are no financial implications.
1. FINAL CONSTITUTION MAY 22, 2018
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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Compliance requirement |
Staff assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
The proposal has a low level of significance. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
n/a |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
The matter has District wide relevance and delegates from the community board is requested. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
n/a |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities. |
n/a |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no additional financial implications. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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8 June 2023 |
7.4 Alfresco Dining Applications
File Number: A4201910
Author: Christina Rosenthal, Team Leader - Environmental Health Services
Authoriser: Kevin Johnson, Group Manager - Delivery and Operations
Take Pūrongo / Purpose of the Report
To allow the Bay of Islands-Whangaroa Community Board the ability to provide comment on the new alfresco dining application from the Rocksalt Restaurant and Bar in Kerikeri to assist with the final decision on the application.
WhakarĀpopoto matua / Executive Summary
The Rocksalt Restaurant and Bar has filed a new alfresco dining application and paid the necessary application fee of $276.24.
The Bay of Islands-Whangaroa Community Board has delegation over activities on reserves and can comment on alfresco dining applications.
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That the Bay of Islands-Whangaroa Community Board: a) Pursuant to the Council resolution passed on 30 June 2022, provide comment on the alfresco dining application from the Rocksalt Restaurant and Bar to assist on the final decision on the application. |
1) TĀhuhu kŌrero / Background
On the 30 June 2022, Council passed a resolution that delegates authority to Community Boards to comment on alfresco dining applications.
Prior to 30 June 2022, alfresco dining applications were assessed against the “Alfresco Dining Policy 2014”, and only applications that were declined were considered by the relevant Community Board. This Policy was revoked by Council on 30 June 2022.
On 19 May 2022, Council adopted the “Road Use Bylaw 2022”. The purpose of this bylaw is to regulate or control the use of roads and adjoining land by –
(a) vehicles; and
(b) stands, stalls or mobile shops; and
(c) animals; and
(d) structures, vegetation or other things that may affect road safety or the environment.
Part 4, clause 13 of the “Road Use Bylaw 2022” requires a person to obtain written approval from Council to allow them to occupy any part of a road with structures for providing food or beverage services.
Part 7 of the “Road Use Bylaw 2022” outlines the application, assessment and approval process. In particular, clause 20 outlines the conditions that can be imposed on all approvals granted under Part 7 of the Bylaw.
Alfresco dining approvals expire 30 June each year. Approval holders are required to renew their approval before it expires each year. If an approval holder renews their approval before the approval expires, their approval will continue to have effect until such time a decision is made on the renewal application.
At present there are 20 alfresco dining approval holders. Of these, 14 are held within the Bay of Islands – Whangaroa area.
The following table provides a list of all current alfresco dining approval holders:
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|
Approval |
Description |
Expiry |
Ward |
|
1 |
ALF-96 |
Burger Fiasko |
2023 |
Bay of Islands-Whangaroa |
|
2 |
ALF-93 |
29 THE STRAND LIMITED T/A SEASIDE |
2023 |
Bay of Islands-Whangaroa |
|
3 |
ALF-92 |
25 The Strand, Russell T/A Butterfish Limited |
2023 |
Bay of Islands-Whangaroa |
|
4 |
ALF-83 |
Konnie’s Kafe Limited |
2023 |
Bay of Islands-Whangaroa |
|
5 |
ALF-65 |
KERIKERI LUNCHBOX |
2023 |
Bay of Islands-Whangaroa |
|
6 |
ALF-63 |
AVO SUSHI |
2023 |
Bay of Islands-Whangaroa |
|
7 |
ALF-50 |
SUSHI GALLERY |
2023 |
Bay of Islands-Whangaroa |
|
8 |
ALF-49 |
DUKE OF MARLBOROUGH BUSINESS LIMITED |
2023 |
Bay of Islands-Whangaroa |
|
9 |
ALF-48 |
CC'S CAFE CINEMA |
2023 |
Bay of Islands-Whangaroa |
|
10 |
ALF-39 |
THE GABLES RESTAURANT |
2023 |
Bay of Islands-Whangaroa |
|
11 |
ALF-37 |
JIMMY JACKS RIB SHACK |
2023 |
Bay of Islands-Whangaroa |
|
12 |
ALF-3 |
FISHBONE CAFE |
2023 |
Bay of Islands-Whangaroa |
|
13 |
ALF-98 |
Letz Café |
2023 |
Bay of Islands-Whangaroa |
|
14 |
ALF-102 |
Spice Grill |
2023 |
Bay of Islands-Whangaroa |
|
15 |
ALF-88 |
Kaikohe Bakehouse Cafe |
2023 |
Kaikohe-Hokianga |
|
16 |
ALF-99 |
A New Era Cafe |
2023 |
Kaikohe-Hokianga |
|
17 |
ALF-97 |
Awanui Hotel |
2023 |
Te Hiku |
|
18 |
ALF-68 |
Mussel Rock Cafe and Bar |
2023 |
Te Hiku |
|
19 |
ALF-6 |
Jesse’s on the Waterfront Café & Bar |
2023 |
Te Hiku |
|
20 |
ALF-85 |
Beach Box Coffee and Gelato |
2023 |
Te Hiku |
Rocksalt Restaurant and Bar Alfresco Dining Application
The Rocksalt Restaurant and Bar filed a new alfresco dining application in late March 2023 and paid the necessary application fee of $276.24. The Rocksalt Restaurant and Bar in Kerikeri would like approval to occupy an area of public land which measures approximately 50m2 (10 x 5m).
Within this area they wish to place six tables with chairs for the purpose of alfresco dining.
Historically, the Rocksalt Restaurant and Bar held the necessary approval to occupy public space between the period of 2005 – 2018.
Over the past five years it was unclear as to whether the area occupied for alfresco dining was situated within private or public land boundaries. Using Councils “Far North Maps” tool, it has now been confirmed that the area being occupied is situated on public land and therefore the current Operator was required to file an alfresco dining application.
A copy of the alfresco dining application can be found at Attachment A.
All new alfresco dining applications are sent through to the Northland Transportation Alliance (NTA) and in some instances Waka Kotahi to obtain their comment in relation to road safety matters that may be impacted by alfresco dining taking place within the road corridor.
On 24 April 2023, NTA confirmed that they have no issues with this application as it appears that the application meets the requirements for clear width required for alfresco dining and that the tables for alfresco dining do not impede on footpath users i.e. mobility scooters and prams or pedestrian users.
As the new application has been filed part way through the current approval period of 1 July 2022 – 30 June 2023, should the Rocksalt Restaurant and Bar be granted the approval to occupy public land, they will be required to renew their approval for the period commencing 1 July 2023 – 30 June 2024.
A copy of the draft alfresco dining approval for the approval period 1 July 2022 – 30 June 2023 is found at Attachment B.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
On 30 June 2022, Council delegated to Community Board authority to comment on alfresco dining applications.
The following option proposed for the Bay of Islands-Whangaroa Community Board to consider in regard to the Rocksalt Restaurant and Bar alfresco dining application:
|
Option No. |
Option Description |
Advantages |
Disadvantages |
|
1 |
Provide comment on the Rocksalt Restaurant and Bar alfresco dining application which includes conditions as per Attachment B.
|
Application complies with the “Road Use Bylaw 2022”.
|
There are no disadvantages. |
Take Tūtohunga / Reason for the recommendation
There is only one option to enable the Bay of Islands–Whangaroa Community Board to provide comment on the new alfresco dining application which will contribute towards the final decision on the application.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report. The applicant has paid the required application fee for the alfresco dining application.
1. Attachment
A - Alfresco Dining Application - Rocksalt - A4212080 ⇩ 
2. Attachment
B - Draft Alfresco Dining Approval - Rocksalt - A4212062 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
The Alfresco Dining Policy 2014 was revoked on 30 June 2022. Regulation of alfresco dining is outlined in the Road Use Bylaw 2022. The rules around approvals for alfresco dining are essentially unchanged, and therefore the level of significance for the recommendation to comment on the new alfresco dining application from Rocksalt Restaurant and Bar is considered low. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Use Bylaw 2022 – Part 4 clause 13 and Part 7. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
The Bay of Islands-Whangaroa Community Board have delegation over activities on reserves but also has delegation to comment on alfresco dining applications.
|
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Māori had an opportunity to contribute during the consultation process on the new Road Use Bylaw 2022. The Road Use Bylaw 2022 was adopted on 19 May 2022. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Regulation of alfresco dining is of relevance to hospitality businesses, their employees, and all community members and visitors to the Far North District. However, the rules around licenses for alfresco dining have not changed in their effect, and therefore the level of significance of this decision is low. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications to this decision. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
|
8 June 2023 |
File Number: A4219684
Author: Kathryn Trewin, Funding Advisor
Authoriser: Scott May, Manager - Stakeholder Relationships
Take Pūrongo / Purpose of the Report
Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.
|
That the Bay of Islands-Whangaroa Community Board note the project reports received from: a) Friends of Williams House b) Totara North Residents and Ratepayers |
1) TĀhuhu kŌrero / Background
Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.
Take Tūtohunga / Reason for the recommendation
To receive the project reports from funding applicants in accordance with the Community Grant Policy.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary requirements.
1. Friends
of Williams House - A4219662 ⇩ 
2. Totara
North Residents and Ratepayers - A4219663 ⇩ 
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
No implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in the application. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report.
|
|
8 June 2023 |
File Number: A4219796
Author: Kathryn Trewin, Funding Advisor
Authoriser: Scott May, Manager - Stakeholder Relationships
Take Pūrongo / Purpose of the Report
The purpose of this report is to allow the Bay of Islands-Whangaroa Community Board (the Board) to consider the application/s received for the Community Grant Fund/Placemaking Fund.
WhakarĀpopoto matua / Executive Summary
· Nine applications were received, requesting a total amount of $107,389.
· The Board has $48,872.83 remaining to allocate for the Community Board Fund in the 2022/2023 financial year.
· The Board also has allocated the full amount of the Placemaking Fund for the 2022/2023 financial year.
|
That the Bay of Islands-Whangaroa Community Board: a) approves the sum of $13,773.83 (plus GST if applicable) be paid from the Boards Community Fund account to Coast to Coast Cat Rescue for the costs towards cat rescue, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities
|
|
tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board: b) approves the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Fund account to Kerikeri Theatre Company for the costs towards the production of Fantastic Mr Fox, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities
|
|
tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board: c) approves the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Fund account to KidsmART for the costs towards Matariki art exhibition, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities
|
|
tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board: d) approves the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Fund account to The Turner Centre for the costs towards Matariki shows by Rutene Spooner, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
|
tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board: e) approves the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Fund account to The Turner Centre for the costs towards the Trouble in Paradise art exhibition Spooner, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
|
tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board: f) approves the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Fund account to Volunteering Northland for the costs towards volunteer and organisation training and support, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities
|
|
tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board: g) approves the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Fund account to Whatu Creative for the costs towards Weaving the Strands Matariki workshops, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities
|
|
tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board: h) approves the sum of $3,099 (plus GST if applicable) be paid from the Boards Community Fund account to Whangaora Memorial Community Hall for the costs towards new curtains for the hall, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
|
tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board: i) approves the sum of $20,000 (plus GST if applicable) be paid from the Boards Community Fund account to Whangaroa Recreation and Community Trust for the costs towards repainting the Whangaroa pool and training of lifeguards, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities
|
1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan and all provisions listed on the application form.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
|
Applicant |
Requested |
Recommend |
Comments |
Type |
|
Coast to Coast Cat Rescue |
$43,089 |
$13773.83 |
Coast to Coast Cat Rescue was formerly part of the Bay of Islands Animal Rescue team and split out to focus entirely on cats. They have recently secured a $40,000 per annum grant (for at least the next two years) from the SPCA for de-sexing cats, but are seeking funding for other expenses, including the purchase of a vehicle. The amount recommended is the balance of the funding if the other applications are granted as recommended. |
Community |
|
Kerikeri Theatre Company |
$4,415 |
$2,000 |
The Kerikeri Theatre Company are planning on putting on the show “Fantastic Mr Fox” and are seeking funding to cover the costs of the script and licensing. |
Event |
|
KidsmART |
$2,422 |
$2,000 |
KidsmART is seeking funding for an exhibition of work by tamariki to be displayed at the Turner Centre |
Event |
|
Turner Centre – Rutene Spooner |
$8,200 |
$2,000 |
The Turner Centre has applied for funding performances by Rutene Spooner for Matariki. They are planning on have one ticketed cabaret show for adults and a free children’s show. |
Event |
|
Turner Centre – Trouble in Paradise |
$8,465 |
$2,000 |
This application is for funding of an art exhibition based around climate change, as well as presentations/workshops |
Event |
|
Volunteering Northland |
$2,000 |
$2,000 |
Volunteering Northland works with volunteers and organisations across Northland to provide support and training. They have also applied to the other Community Boards for funding. |
Community Development |
|
Whatu Creative – Weaving the Strands |
$2,000 |
$2,000 |
Whatu Creative are putting together a series of workshops for Matariki 2023 to be run in the libraries. They have applied for funding from all Community Boards. |
Event |
|
Whangaroa Memorial Hall |
$3,099 |
$3,099 |
The Whangaroa Memorial Hall committee has applied for funds to replace the curtains in the hall. They are a small committee with limited funding opportunities. |
Infrastructure |
|
Whangaroa Recreation and Community Trust |
$33,693 |
$20,000 |
The Whangaroa Recreation and Community Trust receives an annual grant from FNDC to operate the community pool at Whangaroa, but requires additional funds for required upgrades. The amount recommended would cover the repainting of the pool and some training costs. |
Community Development |
Take Tūtohunga / Reason for the recommendation
The applicant/s was required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option One: Authorise funding for the full amount requested.
Option Two: Authorise partial funding.
Option Three: Decline funding the application.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.
1. Coast
to Coast Animal Rescue - A4219669 ⇩
2. Kerikeri
Theatre Company - A4219660 ⇩
3. KidsmART
- A4219664 ⇩ 
4. Turner
Centre - Rutene Spooner - A4219667 ⇩
5. Turner
Centre - Trouble in Paradise - A4219666 ⇩
6. Volunteering
Northland - A4219670 ⇩
7. Whangaroa
Memorial Hall - A4219668 ⇩
8. Whangaroa
Recreation and Community Trust - A4219665 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Applications received are assessed against the Community Grants Policy. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district wide relevance. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
There are no implications for Māori in relation to the applications received in relation to whenua and/or wai. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in the application. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
|
8 June 2023 |
8 Ngā Pūrongo Taipitopito / Information Reports
8.1 Statement of Community Board Fund Account as at 30 April 2023
File Number: A4218477
Author: Segun Rotimi, Accounting Support Officer
Authoriser: Janice Smith, Acting Chief Executive
Purpose of the Report
The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.
|
That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 April 2023”. |
1) Background
The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.
|
|
Community Board |
Placemaking Fund |
|
Community Fund Account balance as at 01 July 2022 |
$201,549.00 |
$100,000.00 |
|
· Plus, unused funds from 2020-22 |
$71,631.83 |
$100,000.00 |
|
Less funds granted and uplifted to 30 April 2023 |
$188,252.00 |
$83,672.14 |
|
· Less funds not uplifted from previous community meetings (committed to projects) |
$21,056.00 |
$116,327.86 |
|
Community Fund Account balance as at 30 April 2023 |
$63,872.83 |
$0.00 |
2) Discussion and Options
Board members will consider the applications on the agenda and decide on what level of funding to allocate. The balance as at 30 April 2023 in the Community Fund account is $63,872.83 and the balance in the Placemaking Fund account is $0.00.
Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.
3) Financial Implications and Budgetary Provision
The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board. The statement of the Community Fund account as at 30 April 2023 is attached.
1. Statement
of Community Fund Account BOIW as at 30 April 2023 - A4227421 ⇩ 
|
8 June 2023 |
8.2 Bay of Islands-Whangaroa Community Board Action Sheet Update
File Number: A4204080
Author: Joshna Panday, Democracy Advisor
Authoriser: Aisha Huriwai, Team Leader Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide the Bay of Islands-Whangaroa Community Board with an overview of outstanding decisions from 1 January 2021.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Council staff have reintroduced action sheets as a mechanism to communicate progress against decisions/resolutions and confirm when decisions have been implemented.
· Action sheets are in place for Council, Committees and Community Boards.
|
That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update. |
tĀHUHU KŌRERO / Background
Action Sheet’s provide regular updates on progress against decisions made at meetings.
Action sheets have been designed as a way to close the loop and communicate with elected members on the decisions made by way of resolution at formal meetings.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The Democracy Services staff are working with staff to ensure that the project completion times are updated so that action sheets provided to members differentiate between work outstanding and work in progress.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Action
Sheet - A4222664 ⇩ 
|
Bay of Islands-Whangaroa Community Board Meeting Agenda |
8 June 2023 |
9 Karakia Whakamutunga / Closing Prayer
