Te Kaunihera o Tai Tokerau ki te Raki

 

 

AGENDA

 

Kaitaia Drainage Area Committee Meeting

 

Monday, 17 April 2023

Time:

10:00 am

Location:

Conference Room - Te Ahu

Cnr State Highway 1 and Mathews Avenue

Kaitaia

 

Membership:

Member Fiona King

Member Adele Gardner

Member Bill Subritzky

Member Mike Masters

Member Greg Yuretich

Member Joe King

Member Dennis Chapman

 


Kaitaia Drainage Area Committee Meeting Agenda

17 April 2023

 

 

 

 


Kaitaia Drainage Area Committee Meeting Agenda

17 April 2023

 

Far North District Council

Kaitaia Drainage Area Committee Meeting

will be held in the Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia on:

Monday 17 April 2023 at 10:00 am

Te Paeroa Mahi / Order of Business

1          Karakia Timatanga / Opening Prayer. 5

2          Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest 5

3          Ngā Kaikōrero / Speakers. 5

4          Confirmation of Previous Minutes. 6

4.1            Confirmation of Previous Minutes. 6

5          Reports. 11

5.1            Kaitaia Drainage Area 2022/2023 Programme. 11

6          Karakia Whakamutunga – Closing Prayer. 21

7          Te Kapinga Hui / Meeting Close. 21

 

 


1            Karakia Timatanga / Opening PraYer

 

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Committee and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3            NGā KAIkŌrero / Speakers


Kaitaia Drainage Area Committee Meeting Agenda

17 April 2023

 

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

File Number:           A4138500

Author:                    Marlema Baker, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Take Pūrongo / Purpose of the Report

The minutes of the previous Kaitaia Drainage Area Committee meeting are attached to allow the Committee to confirm that the minutes are a true and correct record.

tŪtohunga / Recommendation

That the Kaitaia Drainage Area Committee confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 8 August 2022 are a true and correct record.

 

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meeting are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Āpitihanga / Attachments

1.       KDAC Meeting Minutes 8 August 2022 - A3829052  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

The Kaitaia Drainage Area is of local relevance and a member of the Te Hiku Community Board sits on the committee to be able to provide the views of the Community Board to the Committee.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision arising from this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 
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Kaitaia Drainage Area Committee Meeting Agenda

17 April 2023

 

5            Reports

5.1         Kaitaia Drainage Area 2022/2023 Programme

File Number:           A4157942

Author:                    Philippa Boye, Executive Assistant and Facilities Management

Authoriser:             Andy Finch, District Engineer

 

Take Pūrongo / Purpose of the Report

To provide the Kaitaia Drainage Area Committee with a progress report of works undertaken to date during the 2022/2023 financial year and to provide an outline of the proposed works and costs for the 2023/2024 financial year.

WhakarĀpopoto matua / Executive Summary

·        Over the 2023/2024 financial year, the Far North District Council wishes to complete a selection of drainage area works.

·        The work includes spraying and cleaning of the Kaitaia drains. Currently there is a proposed budget of $75,955 for planned work, with an additional $8,222 of contingency for unplanned work if required. It is likely that the interpretation of the proposed Regional Plan for Northland will require resource consents to be obtained for each of the Drainage Areas by 20 December 2023.

·        Provisional estimates suggest costs of $100K split across the four Drainage Boards to engage a planning consultant to lead the consent application and an additional $200K split across both the Waiharara and Kaikino Drainage Areas to undertake the evidence to support the consent application

·        It is proposed to engage a full-time staff member to support the Drainage Boards and District Engineer at an estimated cost of $120K annually

·        This work programme has been compiled on estimated costs.

 

tŪtohunga / Recommendation

That the Kaitaia Drainage Area Committee recommend Te Hiku Community Board approve the reviewed Kaitaia Drainage Area 2023/2024 work programme.

 

 

1) TĀhuhu kŌrero / Background

The founding of the Kaitaia Drainage Area dates back to 1913 where the Kaitaia Land Drainage Act was adopted with the exception that a committee was to be applied.

In recent times, the Kaitaia Drainage Area Committee was formally re-established at the 14 March 2023 meeting of Te Hiku Community Board as part of Council’s formal process and procedures.

The proposed work programme for the 2023/2024 financial year has been estimated from previous costs and quotes where possible.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

2.1     Works undertaken during 2022/23 Financial Year

The delivery of the 2022/2023 work programme was interrupted in early 2023 with the resignation of the staff member who was tasked with the management of the Land Drainage portfolio. 

The limited nature of the portfolio handover, the unknown status of much of the work and the unconfirmed status of the budgets available to the Land Drainage Committees has meant that a significant amount of investigative work has been needed simply to gain a reasonable understanding of the status of the programmed works within each of the Drainage Areas.

It has been determined that the spraying programme was well entrenched and was progressing well; however, the machine clearing works within the Kaitaia Drainage Area was still to be finalised and carried out. 

The following sections provide a summary of the status of the 2022/2023 programmed works:

Spraying

The works undertaken during the 2022/2023 financial year have primarily been associated with the approved spraying programme.  At the time of writing a total of 100.29km or 95.35% of the approved programme has been completed.  A summary of spray work completed within each compartment is provided below.

It is noted that previous minutes discussed the increase in spray costs from $0.55 per lineal metre of drain to $0.65 per lineal meter of drain.  It is further noted that the per meter costs being charged by the spraying contractor is $0.60 per lineal meter. The costs provided below are adjusted to reflect the $0.60 per meter rate charged to ensure accurate comparison between forecast and actual costs. 

Catchment Name           Length        Length        Cost            Cost for                % Length    % Cost

Forecast      Complete    Forecast      Completed            Complete    Completed

Waipapakauri                  28,804m    29,975m         $23,824.93   $19,963.35            104.06%      83.79%

Lower Awanui                 20,052m    18,015m         $16,058.94   $11,997.99              89.94%      74.71%

Puckeys Outfall                 6,456m       6,456m        $  5,170.38   $  4,299.70            100.00%      83.16%

Pukepoto Outfall             20,176m    19,452m         $16,158.25   $12,955.03              61.73%      80.18%

Whangatane            6,278m       4,997m        $  5,027.83   $  3,328.00              45.29%      66.10%

Kaitaia                              7,377m       6,309m        $  5,907.98   $  4,201.79              68.71%      71.12%

Tangonge                       10,186m    10,186m         $  8,157.61   $  6,516.14            100.00%      79.88%

Wairoa                              4,868m       4,868m        $  3,898.61   $  3,242.09            100.00%      83.16%

TOTALS                         104,197    100,258m        $75,178.00   $66,504.07              96.21%       88.46%

Note: all costs above are GST exclusive.

Machine Clearing

The changes in staffing has meant that the machine clearing work programme has been delayed while clarity is obtained around the works actually required and budgets available to complete the work.

A machine cleaning contingency of $13,000 was allocated for the 2022/2023 financial year.

The 2022/2023 machine clearing works were understood to be limited to clearing of the H Subritzky Drain, north of SH10. This work was completed in early March 2023 at an estimated cost of $11,275.38 excluding GST.

Drain Condition Reports

Drain inspections are being undertaken by the spraying contractor while performing the spraying works.  Not all of the inspection reports have been received at the time of writing so a full assessment of the issues is yet to be completed.  Typical comments from the reports received to date and from discussions with the spray contractor include:

Ø long paddocks with no internal gates near drain adds significant time backtracking to do the next section of drain in the next paddock;

Ø Some sections of running track are damaged or overgrown and undriveable in places;

Ø Some gateways permanently wired up or unable to be opened;

Ø Branches clogging sections in some drains

Once inspection reports are received for all the drains, a thorough assessment will be carried out and key issues identified together with potential remedial options.

 

Other Issues Identified

There has been an issue raised by one of the landowners who believes unauthorised work has altered the outlet section of drain which leaves their property.  In addition to this work on the outlet of their drains, increased urban development at the end of Taupata Place in Kaitaia has significant increased flows through their drain, resulting in increased flooding on their property. This needs further investigation and if necessary, action to remedy the situation.

Additionally, a number of RFS’s were lodged due to the condition of the H Subritzky Drain: however this has now been resolved with the machine clearing of that drain.

A question has been asked about the status of machine clearing of the Church Gulley Drain.  From records available, this work was commissioned at the end of the 2021/2022 financial year. However from financial records, it would appear that the contractors’ invoices were paid from the 2022/2023 budgets.  The contractor invoice dated 30 June 2022 was for the amount of $17,460.00 exclusive of GST.

2.2 Proposed 2023/2024 Work Programme Summary

Within the Kaitaia Area, there are several items that require work. The items detailed in the below work programme has been determined by staff based on information from the spraying contactor and other sources. However, the Committee may be aware of other work that is required, and this meeting provides an opportunity to suggest adjustments to the work programme.

The programme will be available for further review at the next Committee meeting in August 2023, however the overall budget will be set by that time.

Work is to be completed before 30 June 2024, with the spraying programme to again start during late 2023.

Drain Spraying

The drain lengths to be sprayed have not changed from the 2022/2023 financial year so the spray programme is unchanged from last year, including the “On Request” drains.

Spraying of the Kaitaia Area is to be completed during late spring or early summer 2023/2024. If additional spraying is required, this will be funded from the spraying contingency of $8,222. The spraying contingency is calculated from the total of ‘spray on request’ drains.

Invasive weed is known to be an issue, particularly alligator weed. The spray currently being used is likely to have little effect on it. It is understood that NRC are using sprays that can deal with alligator weed however it would be necessary for resource consents to be obtained for its use.  Enquiries with NRC and other spray contractors for their approach to dealing with alligator weed and other invasive species is recommended. For serious cases machine cleaning may be required.

The spray programme consists of 104 kilometres of drain spraying and 11 kilometres of ‘On request’ drains. This has been separated out into compartments and individual drains.

A further contingency of $7,700 is again recommended for the 2023/2024 financial year due to the uncertainty the economic climate may have on material and labour costs, this is based on current reported CPI and inflation forecasts being at 9-11%

Spray programme follows:

Waipapakauri Compartment                                                     Total           Spray                Cost

Waipapakauri Outfall (access will need to be improved to allow spraying from both sides)

4,800 m

4,800 m

$3,463.20

Paparore Bank Drain

4,000 m

4,000 m

$2,886.00

Waipapakauri Bank

1,710 m

1,710 m

$1,233.77

Thodes

684 m

684 m

$493.51

Brattons Drain (On request)

282 m

0 m

$0.00

Evans Drain (On request)

443 m

0 m

$0.00

Yates (On request)

945 m

0 m

$0.00

Wests

820 m

820 m

$591.63

Sandhills (Remainder is Urban)

7,502 m

6,456 m

$4,658.00

Birds Boundary

1,521 m

1,521 m

$1,097.40

Abbots (On request)

422 m

0 m

$0.00

Government drain

3,012 m

3,012 m

$2,173.16

Waimanoni - Walkers

4,221 m

4,221 m

$3,045.45

Spains Drain (On request)

1,580 m

0 m

$0.00

Spains Road Drain (Remainder is Urban)

2,170 m

1,580 m

$1,139.97

Totals

33,522 m

28,804 m

$23,824.93

Lower Awanui Compartment                                                      Total           Spray                Cost

Prices Bank (Unahi)

2,615 m

2,615 m

$1,886.72

McMillans - Tupes

6,840 m

6,840 m

$4,935.06

Factory Bend - Michies

6,035 m

6,035 m

$4,354.25

Flemings (On request)

764 m

0 m

$0.00

Gills

1,489 m

1,489 m

$1,074.31

Kumi Road

1,006 m

1,006 m

$725.83

H Subritzkys

1,127 m

1,127 m

$813.13

Awanui (Remainder is Urban)

2,313 m

940 m

$678.21

Sankeys No. 1 (On request)

201 m

0 m

$0.00

Sankeys No. 2 (On request)

362 m

0 m

$0.00

Totals

22,752 m

20,052 m

$16,058.94

Puckeys Outfall Compartment                                                    Total           Spray                Cost

Puckeys Outfall

484 m

484 m

$349.21

J Subritzkys Drain (On request)

402 m

0 m

$0.00

Foleys

450 m

450 m

$324.68

Lisle

1,710 m

1,710 m

$1,233.77

Wireless

1,800 m

1,800 m

$1,298.70

Bells Road

2,012 m

2,012 m

$1,451.66

Totals

6,858 m

6,456 m

$5,170.38

Pukepoto Outfall Compartment                                                  Total           Spray                Cost

Pukepoto Outfall

5,828 m

5,600 m

$4,040.40

Brass (On request)

1,388 m

0 m

$0.00

W Masters C

1,207 m

1,207 m

$870.85

W Masters E (On request)

1,300 m

0 m

$0.00

Campbells (On request)

684 m

0 m

$0.00

L Masters W (On request)

1,064 m

0 m

$0.00

L Masters C

1,400 m

1,400 m

$1,010.10

School

1,509 m

1,509 m

$1,088.74

Reynolds (West Bank)

2,213 m

2,213 m

$1,596.68

Maori

2,012 m

2,012 m

$1,451.66

Pukepoto Creek

805 m

805 m

$580.81

Houstons (West Bank)

2,213 m

2,213 m

$1,596.68

Parkers

602 m

602 m

$434.34

Reid’s West

2,615 m

2,615 m

$1,886.72

Totals

24,840 m

20,176 m

$16,158.25

Whangatane Compartment                                                         Total           Spray                Cost

Texifros

785 m

785 m

$566.38

Maimaru

1,127 m

1,127 m

$813.13

Oinu Stream

1,650 m

1,650 m

$1,190.48

Pairatahi Bank

2,716 m

2,716 m

$1,959.59

Johnsons (On request)

150 m

0 m

$0.00

Kareponia (On request)

402 m

0 m

$0.00

Birds (On request)

504 m

0 m

$0.00

Totals

7,334 m

6,278 m

$5,027.83

Kaitaia Compartment                                                                  Total           Spray                Cost

Lewis Junction - Boundary

443 m

443 m

$319.62

Lewis Junction - Road

322 m

322 m

$232.32

Church Gully

2,865 m

2,865 m

$2,067.10

Mathews Outfall (Remainder is Urban)

4,425 m

3,425 m

$2,471.14

Wilds (On request)

503 m

0 m

$0.00

Hanlons

322 m

322 m

$232.32

Totals

8,880 m

7,377 m

$5,907.98

Tangonge Compartment                                                             Total           Spray                Cost

Reid’s East

3,017 m

3,017 m

$2,176.77

Hoddles

1,667 m

1,667 m

$1,202.74

Millers

2,615 m

2,615 m

$1,886.72

McKenzie’s

634 m

634 m

$457.43

Sharps

402 m

402 m

$290.04

Lewis & Crown Land

1,851 m

1,851 m

$1,335.50

Totals

10,186 m

10,186 m

$8,157.61

Wairoa Compartment                                                                  Total           Spray                Cost

Bergan’s

1,005 m

1,005 m

$725.11

Wairoa Stream

3,058 m

3,058 m

$2,206.35

Blairs

805 m

805 m

$580.81

Totals

4,868 m

4,868 m

$3,898.61

Machine cleaning

The changes in staffing has meant that the machine clearing work programme has been delayed while some clarity is obtained around the works actually required and budgets available to complete the work.

Over the 2023/2024 year, the Kaitaia Catchment Area will need to be investigated in conjunction with the spraying contractor to identify the location of any significant siltation and/or vegetation mats which will require removal. These investigations will be based primarily on the findings of the drain inspections carried out through the 2022/2023 financial year.

A machine cleaning contingency of $13,000 was allocated for the 2022/2023 financial year and this was largely utilised clearing the H Subritzky Drain. It’s recommended that a cleaning programme for the year is decided upon in the August 2023 Committee meeting.

Accessibility issues & maintenance

The spraying contractor has been requested to identify the location of any of the following issues which are covered by the Far North District Council Land Drainage Bylaw 2009 (Rev 2019):

i.    Obstructions which interfere with the access for plant or machinery to and along the drainage channel or parts thereof and within 10 m of the drain, Clause 3.1.

ii.    Grazing stock, which is not excluded from the drainage channel, Clause 5.7.

iii.   Damage caused to the drainage channel due to stock accessing the drainage channel for water, Clause 11.1. If this is the case, damaged drains will not be cleaned until the property owner installs a fence / prevents stock access.

iv.  Obstructions to flow within the drainage channel due to excessive vegetation material.

Council staff will analyse this information and make recommendations to the Committee on work which may be required. Staff, or as agreed by the Committee, may also contact the landholders directly where they are in breach of the Drainage Bylaw.

Resource Consents

All drainage works, including any associated activities on land, in the beds of river and lakes, the taking, use, diversion and discharge of water, and discharges of contaminants to land and water are all managed under the Resource Management Act 1991 (RMA). FNDC’s land drainage works and operations are therefore subject to Northland’s regional planning framework, as well as any relevant national instruments such as National Environment Standards and National Policy Statements. Drainage works may also be subject to FNDC’s bylaws.

Under the provisions of these documents various elements of Council’s drainage works may be allowed as of right (permitted activity) or may require resource consent from Northland Regional Council (NRC).

In the past drainage works have been carried out as permitted activities. However, NRC’s regional planning framework is now in flux, with a replacement regional plan at the appeals stage. It is likely that the interpretation of the proposed Regional Plan for Northland means that all activities in the Drainage areas would be a controlled activity, including maintenance, repair, reconstruction and alteration of structures, along with maintenance and discharge from the network.

As a minimum, any consent application would need to include the following:

·        The rationale for the proposed works

·        A catalogue and map of all the assets and activities relating to the proposed works

·        A catalogue and amp of all relevant elements of the surrounding and receiving environment- including but not limited to land and land uses, streams, rivers, wetlands, coastal areas

·        A basic hydrological assessment to understand the range of flows expected within the land drainage schemes

·        A basic ecological assessment showing actual and/or potential ecological effects from proposed works

·        A cultural effects assessment which may be best presented as Cultural impact assessment

·        A planning assessment

·        Evidence and outcomes of any consultation

·        A suggested monitoring regime

·        Suggested resource consent conditions.

NRC have highlighted the need for Discharge consents for the four drainage areas in a letter written to Council. Unless Resource consent applications are lodged by 20 December 2023, then the NRC is likely to take formal enforcement action against the FNDC for continuing unauthorised drainage activities.

At the time of writing the cost of this activity has not been costed. However, provisional estimates would suggest $100k split across the four Drainage Districts to engage a planning consultant to lead the consent application and $200k for each Drainage District to undertake the evidence to support the Resource Consent application.

Staffing

The Te Hiku Community Board have previously requested that the management of the Drainage Districts be kept in Council, rather than managed through Far North Waters. There is a preference for a dedicated full-time member of staff based in Kaitaia. However, neither Council not Far North Waters have the capacity to deliver on this.

It is therefore proposed to engage a new member of staff to work alongside the Drainage Boards reporting to the District Engineer. The cost of this, plus dedicated vehicle is estimated at $120k annually.

2.3     Budgets

2022/2023 Budgets

The financial report provided the following information.

 2022/2023 Budgets

Location

Reserves 2021/22 (Note 1)

Budget 2022/23

Total

Actual Expenditure (April YTD)

Additional Expenditure Expected

Forecast Reserve Balance

(Note 1)

Kaitaia

$62,869

$70,000

$132,869

$98,149

$2,903

$31,817

Note 1 : This amount is forecast reserve as at 1 April 2023 subject to change based on any further additional expenditure

 

Proposed 2023/2024 Budgets - Kaitaia

From the above tables, it would appear that the reserves balance within the Kaitaia Drainage areas are currently at an appropriate level.  It is recommended that the Committee set an ideal reserve balance to be held by Council for unplanned works should it be required.  Once this amount is set, a programme for machine clearing of drains, or other works identified by the Committee can be developed and implemented either in the 2023/2024 financial year or subsequent years.

In anticipation of this, additional contingency amounts have been included in the proposed 2023/2024 budgets following.

Kaitaia

 

Spraying of the Kaitaia drains (breakdown in section 2.2)

$75,178

 

Status report on the drains

$777

 

Resource Consent Planning Consultant

$25,000

 

Resource Consent Application

$200,000

 

Dedicated staff member

$30,000

 

Total (planned work)

$330,955

 

Spraying contingency

$8,222

 

Total (contingencies)

$8,222

 

A breakdown of proposed budget expenditure with rating implications follows:

 

 

 

Kaitaia

 

 

 

 

Expenditure

Forecast Reserve

 

2023 Opening Reserve Balance

 $         31,817

 

 

 

 

2023/2024 Proposed Expenditure

 

 

2023/2024 Proposed expenditure to be rated

 $    70,000

 $         70,000

 

2023/2024 Proposed expenditure to be funded from reserve

 $    14,177

-$         14,177

 

 

 $    84,177

 $         87,640

 

 

 

 

Additional Expenditure to be rated for

 

 

Resource Consent Planning Consultant

 $    25,000

 

 

Resource Consent Application

 $ 200,000

 

 

Dedicated Staff Member

 $    30,000

 

 

 

 $ 255,000

 

 

 

 

 

Total Expenditure

 $ 339,177

 

 

Expenditure to be rated for

 $ 325,000

 

 

 

 

 

Rate Implication per hectare of land

gst incl

 

 

On All Expenditure Incl of RC Consultant/Application/Staff of $325K

 $      39.73

 

 

On Normal Expenditure of $70K

 $        8.56

 

 

 

 

TAKE TŪTOHUNGA / REASON FOR THE RECOMMENDATION

To set a budget for the Kaitaia Drainage Area

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

A summary of the expected 2023/2024 financial year is as follows:

Kaitaia

 

2023 Opening balance (2022/2023 Reserve balance)

$31,817

2023/2024 Proposed rated income

  $70,000

2023/2024 Expenditure to be drawn from reserve

$84,177

2023/2024 Resource consents/Consultants/RC Application/HC – to be rated (Not yet in Annual Plan 2023/2024)

$339,177

2024 Closing balance ($31,817 less $84,177)

-$52,360

 

Rate Implications

 

Rate amounts inclusive of all headcount and resource consent application fees

 

Normal external services costs

 

Rate in $

GST Incl

Rate per ha

 

Rate in $

GST Incl

Rate per ha

Kaikino

 

 

 

 

 

 

 

A

 

 

$ 198,95

 

 

 

$ 11.75

B

 

 

$ 99.47

 

 

 

$ 5.87

C

 

 

$ 33.23

 

 

 

$ 1.96

 

$ 135,500

$ 155,825

 

 

$ 8,000

$9,200

 

Motutangi

 

 

 

 

 

 

 

A

 

 

$ 391.77

 

 

 

$ 46.09

B

 

 

$ 195.88

 

 

 

$ 23.05

C

 

 

$ 65.44

 

 

 

$ 7.70

 

$ 289,000

$ 332,350

 

 

$ 34,000

$39.100

 

Waiharara

 

 

 

 

 

 

 

A

 

 

$ 250.61

 

 

 

$ 14.80

B

 

 

$ 125.30

 

 

 

$ 7.40

C

 

 

$ 41.86

 

 

 

$ 2.47

 

$ 135,500

$ 155,825

 

 

$ 8,000

$9,200

 

 

 

 

 

 

 

 

 

Kaitaia

$ 325,000

$ 373,750

$ 39.73

 

$ 70,000

$ 80,500

$ 8.56

 

 

 

 

 

 

 

 

 

Āpitihanga / Attachments

Nil


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

A low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Policy #4302 - Northland River Management Policy.

Policy #2104-14 Procuring Goods and Services.

Land Drainage Bylaw 2009 (Rev 2019).

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

 

This report seeks Te Hiku Community Board to approve a recommendation from the Kaitaia Drainage Area Committee.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

Ngai Takoto and Te Rarawa Iwi are to be included in the development of the management plan for the district’s drainage areas.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

The purpose of the Committee is to liaise with persons likely to be affected.

State the financial implications and where budgetary provisions have been made to support this decision.

Financial implications are to be considered by the committee and budgetary provision is made.

Chief Financial Officer review.

The Acting CFO has reviewed this report.

 

 


Kaitaia Drainage Area Committee Meeting Agenda

17 April 2023

 

6            Karakia Whakamutunga – Closing Prayer

 

7            Te Kapinga Hui / Meeting Close