Te Kaunihera o Tai Tokerau ki te Raki

 

 

AGENDA

 

Bay of Islands-Whangaroa Community Board Meeting

 

Thursday, 17 November 2022

Time:

10:00 am

Location:

Turner Centre

43 Cobham Road

Kerikeri

 

Membership:

Chairperson Belinda Ward

Deputy Chairperson Lane Ayr

Member Bruce Mills

Member Amy Slack

Member Roddy Hapati Pihema

Member Jane Hindle

Member Tyler Bamber

Member Ann Court

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

The Local Government Act 2002 states the role of a Community Board is to:

A.        Represent, and act as an advocate for, the interests of its community.

B.        Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C.        Maintain an overview of services provided by the territorial authority within the community.

D.        Prepare an annual submission to the territorial authority for expenditure within the community.

E.        Communicate with community organisations and special interest groups within the community.

F.         Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·                Amenity lighting

·                Cemeteries

·                Drainage (does not include reticulated stormwater systems)

·                Footpaths/cycle ways and walkways.

·                Public toilets

·                Reserves

·                Halls

·                Swimming pools

·                Town litter

·                Town beautification and maintenance

·                Street furniture including public information signage.

·                Street/public Art.

·                Trees on Council land

·                Off road public car parks.

·                Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.         Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.         Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.         Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.         Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.         To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.         To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.

7.         Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.         To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.         To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.      To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.      Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.      Recommend new bylaws or amendments to existing bylaws.

13.      Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.      Exercise the following powers in respect of the Council bylaws within their community:

a)       Control of Use of Public Spaces – Dispensations on signs

b)       Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c)        Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d)       Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e)       Speed Limits – Recommend places and speed limits which should be imposed.

15.      To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.      Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.      To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.      To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.      In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.      Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.         Comment on adverse performance to the Chief Executive in respect of service delivery.

2.         Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.         Assist their communities to set priorities for Pride of Place programmes.

4.         Have special regard for the views of Māori.

5.         Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.         Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.         Seek and report to Council community feedback on current issues by:

a)         Holding a Community forum prior to Board meetings

b)         Varying the venues of Board meetings to enable access by members of the community

8.         Monitor and make recommendations to Council to improve effectiveness of policy.

9.         Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.         Provide appropriate management support for the Boards.

2.         Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.         Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a)         the disposal and purchase of land

b)         proposals to acquire or dispose of reserves

c)         representation reviews

d)         development of new maritime facilities

e)         community development plans and structure plans

f)          removal and protection of trees

g)         local economic development initiatives

h)         changes to the Resource Management Plan

4.         Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.         Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.         Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.         Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.         Help Boards to implement local community projects.

9.         Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.      Provide information.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held in the Turner Centre, 43 Cobham Road, Kerikeri on:

Thursday 17 November 2022 at 10:00 am

Te Paeroa Mahi / Order of Business

1          Karakia Timatanga / Opening Prayer. 7

2          Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 7

3          Te Wāhanga Tūmatanui / Public Forum.. 7

4          Ngā Tono Kōrero / Deputation. 7

5          NGā kaikŌrero / Speakers. 7

6          Confirmation of Previous Minutes. 8

6.1            Confirmation of Previous Minutes. 8

7          Reports. 13

7.1            Making and Attesting of Declarations. 13

7.2            Chairperson and Members Reports. 15

7.3            Statement of Community Board Fund Account as at 30 September 2022. 16

7.4            Project Funding Reports. 22

7.5            Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 30 September 2022. 39

7.6            Funding Applications. 42

8          Information Reports. 131

8.1            Wharau Road and Reserve - A Way Forward - Part 1 complete. 131

8.2            Bay of Islands-Whangaroa Community Board Action Sheet Update. 134

9          Te Wāhanga Tūmataiti / Public Excluded. 137

9.1            Onewhero Bay Land Purchase update. 137

10       Karakia Whakamutunga / Closing Prayer. 138

11       Te Kapinga Hui / Meeting Close. 138

 

 


1            Karakia Timatanga / Opening Prayer

“Ka tuku mātou kia kaha mai ngā māngai kua whiriwhirihia mō Te Kaunihera o Tai Tokerau ki te Raki ki te mahi me te ngākau auaha me te whakamahi i ngā pūkenga me te mātauranga i roto i ngā wānanga me ngā whakataunga kia whakatūria ai tētahi Hapori e matatika ana, e tū kotahi ana ka mutu ka whakapiki anō i te oranga o tō tātou rohe, ka whakatau anō i ngā take o te rohe i runga i te tika me te pono”.

We ask that through the boards discussions and decisions the representatives elected may advocate on behalf of the Bay of Islands-Whangaroa community with aroha, imagination, skill and wisdom to achieve a fairer and more united community that enhances the wellbeing of the community and solves the community's problems efficiently and effectively.

 

2            Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3            Te Wāhanga Tūmatanui / Public Forum

 

4            Ngā Tono Kōrero / Deputation

No requests for deputations were received at the time of the Agenda going to print.

5            NGā kaikŌrero / Speakers

Representative from:

Kaeo Christmas Parade Committee

Little Dippers Swim School/Aquatic Centre

Miria Marae

Kaeo Festival Group

Northern Community Family Service

Our Kerikeri Community Charitable Trust

SMC Events Ltd.

 

       


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

File Number:           A3905180

Author:                    Joshna Panday, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Te Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

ngĀ tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held on 20 October 2022 is a true and correct record.

 

 

1) te TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Te Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

ngĀ Āpitihanga / Attachments

1.       2022-10-20 Bay of Islands-Whangaroa Community Board Minutes [A3944378] - A3944378  


 

Te Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance requirement

Te Aromatawai Kaimahi / Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications requiring input from the Chief Financial Officer.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

Unconfirmed

   MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE
Turner Center , 43 Cobham Road, Kerikeri
ON
Thursday, 20 October 2022 AT 9:00 am

 

PRESENT:              Members Amy Slack, Belinda Ward, Bruce Mills, Lane Ayr, Roddy Hapati Pihema and Tyler Bamber

IN ATTENDANCE: Mayor Elect Moko Tepania and Councillors Elect Kelly Stratford, Babe Kapa and Ann Court

STAFF PRESENT: Joshna Panday (Democracy Services Advisor), Aisha Huriwai (Democracy Services Advisor), Nicola Smith (Community Board Liaison), Janice Smith (Chief Executive’s Appointed Officer), Carla Ditchfield (Legal Services Manager)

1            Karakia Timatanga / Opening Prayer

The Chief Executive Officer’s Appointed Officer - Janice Smith,  commenced the meeting and Mayor elect Moko Tepania opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

The apology from Community Board member elect Jane Hindle was noted.

3            Te wāhanga tūmatanui / Public Forum

No public forum for this inaugural meeting.

4            Ngā Tono KŌrero / Deputations

No deputations for this inaugural meeting.

5            ngā kaikōrero / Speakers

No speakers for this inaugural meeting.

6            Reports

6.1         Making and Attesting of Declarations

Agenda item 6.1 document number A3913070, pages 8 - 9 refers..

The Chief Executive Officer’s Appointed Officer – Janice Smith, witnessed the Attestation and Declaration of Community Board Members:

·    Member Amy Slack,

·    Member Belinda Ward,

·    Member Bruce Mills,

·    Member Lane Ayr,

·    Member Tyler Bamber,

·    Member Roddy Hapati Pihema

 

 

6.2         Election of Chairperson

Agenda item 6.2 document number A3913083, pages 10 - 12 refers.

Resolution  2022/96

Moved:       Member Roddy Hapati Pihema

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      use System B as the preferred voting system to elect a Chairperson.

b)      elect Belinda Ward as Chairperson for the triennium October 2022 to October 2025, in accordance with Standing Orders.

Carried

 

Belinda accepted the role of Chairperson and presided over the meeting by opening with a prayer.

 

Apology

Resolution  2022/97

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the apology received from elected member Jane Hindle be accepted and leave of absence granted.

Carried

 

6.3         Election of Deputy Chairperson

Agenda item 6.3 document number A3913040, pages 13 - 15 refers

Resolution  2022/98

Moved:       Member Bruce Mills

Seconded:  Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board:

a)      use System B as the preferred voting system to elect a Deputy Chairperson.

b)      elect Lane Ayr as Deputy Chairperson for the triennium October 2022 to October 2025, in accordance with Standing Orders.

Carried

At 9:51 am, Member Lane Ayr left the meeting.

6.4         Explanation of Laws Affecting Elected Members

Agenda item 6.4 document number A3913018, pages 16 - 16 refers

Resolution  2022/99

Moved:       Member Bruce Mills

Seconded:  Member Amy Slack

That the Bay of Islands-Whangaroa Community Board note the report “Explanation of Laws Affecting Elected Members”, and the advice provided at this meeting.

Carried

 

6.5         Noting of Bay of Islands-Whangaroa Community Board Standing Orders

Agenda item 6.5 document number A3913112, pages 17 - 18 refers

resolution  2022/100

Moved:       Member Belinda Ward

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the Bay of Islands-Whangaroa Community Board Standing Orders.

Carried

 

6.6         Bay of Islands-Whangaroa Community Board Schedule of Meetings

Agenda item 6.6 document number A3913138, pages 19 - 19 refers

Resolution  2022/101

Moved:       Member Belinda Ward

Seconded:  Member Amy Slack

That the Bay of Islands-Whangaroa Community Board receive the report “Bay of Islands-Whangaroa Community Board Schedule of Meetings” as

·    Thursday, 17 November 2022; and

·    Monday, 12 December 2022

Carried

At 9:56 am, Member Lane Ayr returned to the meeting.

At 9:57 am, Member Tyler Bamber left the meeting.

6.7         Bay of Islands Whangaroa Community Board Strategic Plan 2022-2025

Agenda item 6.7 document number A3932472, pages 20 - 22 refers

Resolution  2022/102

Moved:       Member Belinda Ward

Seconded:  Member Roddy Hapati Pihema

That the Bay of Islands-Whangaroa Community Board note the Strategic Plan as adopted by the Bay of Islands-Whangaroa Community Board on 1 September 2022.

Carried

At 10:03 am, Member Tyler Bamber returned to the meeting.

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 10:05 am with Member Roddy Hapati Pihema saying a karakia.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 17 November 2022.

 

...................................................

CHAIRPERSON

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

7            Reports

7.1         Making and Attesting of Declarations

File Number:           A3960253

Author:                    Joshna Panday, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

To set out the process for making and attesting of declarations.

 

 

Background

Clause 14(1) & (2) Schedule 7 of the Local Government Act 2002 (The Act) states that no person shall be capable of acting as a member of any local authority until he or she has made an oral and written declaration as set out in Clause 14 (3) Schedule 7 of The Act, as set out below. Section 54 (2) of the Act states that these parts of Schedule 7 apply to Community Boards.  

Discussion and Next Steps

The Chief Executives appointed officer will witness the declaration of the Bay of Islands-Whangaroa Community Board Members.

The declaration that each member is required to take is set out in Clause 14(3) Schedule 7 of the Act and reads:

 

DECLARATION BY MEMBER

I, ________________________________, declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Bay of Islands-Whangaroa the powers, authorities, and duties vested in, or imposed upon, me as Member of the Bay of Islands-Whangaroa Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

DATED at Kerikeri this 17th day of November 2022

 

Signature           _________________________________

In the presence of:        _________________________________

 

And

Ko ahau, ko ______________________, ka ōati ai ki runga i te pono me te tika ka mutu ki te taumata o tōku atamai me āku whakataunga. Ka mahi ai mō te painga o Te Hapori o Bay of Islands-Whangaroa, haere tonu ki ngā ihi me ngā herenga mahi, ka pā ki roto, ka uruhi ki runga i ahau hei mema o Te Poari o Te Hapori o Bay of Islands-Whangaroa, e ai ki te Ture Kāwanatanga ā-Rohe rua mano ma rua. Te Ture Kāwanatanga ā-Rohe mō ngā Kōrero Whakamōhio me ngā Huihuinga Kōrero kotahi mano iwa rau waru tekau ma whitu, me tāpiri atu ki ērā atu o ngā Ture raini.

He mea whakaū tēnei i Kerikeri i tēnei rā tekau ma whitu, o Whiringa-ā-rangi i te tau rua mano rua tekau mā rua.

 

 

Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

Nil

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

7.2         Chairperson and Members Reports

File Number:           A3905204

Author:                    Joshna Panday, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

TE TAKE PŪRONGO / Purpose of the Report

The report provides feedback to the community on matters of interest or concern to the Community Board.

 NGĀ TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board note that no reports were received for this meeting.

 

TE tĀHUHU KŌRERO / Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community. 

Resource Consents for the Bay of Islands-Whangaroa Ward have been emailed to members.

TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community. 

The reports from the Chairperson and Members provide information to community on these requirements.  They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The report from the Chairperson and members are attached.

Resource Consents have been emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports going forward.

 REASON FOR THE RECOMMENDATION

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf. 

NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

ngĀ Āpitihanga / Attachments

Nil

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

7.3         Statement of Community Board Fund Account as at 30 September 2022

File Number:           A3956756

Author:                    Segun Rotimi, Accounting Support Officer

Authoriser:             Janice Smith, Acting General Manager - Corporate Services

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 September 2022”.

 

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2022

$301,549.00

·    Plus, unused funds from 2020-22

$170,684.00

Less funds granted and uplifted to 30 September 2022

$163,640.64

·    Less funds not uplifted from previous community meetings (committed to projects)

$173,879.00

Community Fund Account balance as at 30 September 2022

$134,713.36

2) Discussion and Options

Board members will consider the applications on the agenda and decide on what level of funding to allocate. The committed balance in the Community Fund account as at 30 September 2022 is $134,713.36.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board. The statement of the Community Fund account as at 30 September 2022 is attached.

Attachments

1.       Statement of Community Fund Account BOI-Whangaroa as at 30 September 2022 - A3956618  

 
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Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

7.4         Project Funding Reports

File Number:           A3950540

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Shayne Storey, Community Development Advisor

 

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board note the project report received from:

a)      Bay of Islands Country Rock Festival

b)      Beauty and the Beast

c)      Heritage Northland

d)      Massive Theatre Company

e)      Morph! Puppet Festival

 

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Heritage Northland have advised they did not use all the funding due to a lack of student applicants and they will be returning $1,090 to the Board.  This will be included for redistribution when received.

It is noted that the Board requested further information regarding the report from Te Ruapekapeka Trust, as when the funding was granted, the applicant indicated that they were anticipating funding from another source that would mean that the Boards funding would not be required.  The applicant has still not responded to emails or phone calls at time of report writing to advise of the actual situation.  The Funding Advisor will continue in efforts to get a response for the Board.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1.       Bay of Islands Country Rock Festival - A3950532

2.       Beauty and the Beast - A3950526

3.       Heritage Northland - A3950534

4.       Massive Theatre Company - A3950531

5.       Morph! Puppet Festival - A3950525  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

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7.5         Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 30 September 2022

File Number:           A3959510

Author:                    Segun Rotimi, Accounting Support Officer

Authoriser:             Janice Smith, Acting General Manager - Corporate Services

 

Purpose of the Report

The purpose of the report is to provide the Bay of Islands – Whangaroa Community Board with financial statements for the period ended 30 September 2022.

Executive Summary

The financial report is ward-specific, covering the activities in the Bay of Islands - Whangaroa ward only.

Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 30 September 2022.

 

 

Background

This is the first quarterly financial report for 2022-2023 detailing the financial performance of community activities to be provided to the Bay of Islands-Whangaroa Community Board.

Discussion and Next Steps

Refer to the commentary in the attached statement.

Understanding the report

Variances in excess of $100k and significant “%” variances will be commented on.

The financial year runs from 01 July 2022 to 30 June 2023. The “Year to date” columns reflects income and expenses for the period 01 July 2022 to 30 September 2022.

The variances column highlights the difference between the budget set in the 2021/31 Long Term Plan and actual income and expenses as at 30 September 2022.

The full year columns show the budgeted income and expenses for the full 12 months from 01 July 2022 to 30 June 2023.

The full year forecast column shows the best estimate for the actual year end position as advised by Managers. Unfavourable variances will represent expenses higher than budget or income less than budget.

Financial Implications and Budgetary Provision

There are no specific financial implications for this report.

Attachments

1.       BWCB Statement of Financial Performance Activities by Ward for the period ending 30 September 2022 - A3959372  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

7.6         Funding Applications

File Number:           A3950538

Author:                    Kim Hammond, Funding Advisor

Authoriser:             Shayne Storey, Community Development Advisor

 

Take Pūrongo / Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Bay of Islands-Whangaroa Community Board to determine which application/s will receive funding at the 17 November 2022 meeting.

WhakarĀpopoto matua / Executive Summary

·        Eight new applications have been received, requesting $66,789.02.

·        The Board has $139,357 available to allocate.

·        The Board also has $51,750 for placemaking funding to grant in the 2022/23 financial year.

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

a)      approves the sum of $4,250 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Business Association for costs towards 2022 Kawakawa Christmas Parade to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

b)      approves the sum of $3,795 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaeo Christmas Parade Committee for costs towards Kaeo Christmas Parade to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

c)      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards 2022 Kerikeri Christmas Festival to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

 

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

d)      approves the sum of $1,290 (plus GST if applicable) be paid from the Board’s Community Fund account to Little Dippers Aquatic Centre costs towards lifejackets for pre-school swimming training to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

e)      approves the sum of $28,783 (plus GST if applicable) be paid from the Board’s Placemaking Fund account to Miria Marae for costs towards the powerline relocation as part of the marae redevelopment to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

f)       approves the sum of $4,373 (plus GST if applicable) be paid from the Board’s Community Fund account to Ngā Purapura Festival for costs towards the 2023 Ngā Purapura Festival to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

g)      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Northern Community Family Services for costs towards providing budgeting services to the community to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

h)      approves the sum of $4,000 (plus GST if applicable) be paid from the Board’s Community Fund account to SMC Events for costs towards running an in-school kids TRY-athlon series to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

 

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long Term Plan and all provisions listed on the application form.


2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant

Project

Requested

Recommended

Comments

Community Outcome(s)

Type

Kawakawa Business Association

2022 Christmas Parade

$4,250

$4,250

The Board’s Strategic Plan states that the Board will: “Fund one Christmas event or Parade in Kerikeri, Kaeo, Kawakawa, Moerewa, Paihia and Russell of up to $2500 per annum for the event, plus traffic management costs up to a maximum of $2500.”

It is noted that this event no longer requires a road closure as it has moved to the park so does not incur traffic management costs.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Event

Kaeo Christmas Parade Committee

2022 Christmas Parade

$3,795

$3,795

The Board’s Strategic Plan states that the Board will: “Fund one Christmas event or Parade in Kerikeri, Kaeo, Kawakawa, Moerewa, Paihia and Russell of up to $2500 per annum for the event, plus traffic management costs up to a maximum of $2500.”

It is noted that this event no longer requires a road closure as it has moved to the park so does not incur traffic management costs.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Event

Our Kerikeri Community Charitable Trust

2022 Christmas Parade

$5,000

$5,000

The Board’s Strategic Plan states that the Board will: “Fund one Christmas event or Parade in Kerikeri, Kaeo, Kawakawa, Moerewa, Paihia and Russell of up to $2500 per annum for the event, plus traffic management costs up to a maximum of $2500.”

The Trust was granted funds in 2021 for a major Christmas festival, that was unable to take place due to covid.  They used some of those funds to run a smaller Christmas event and are asking for funds this year to top up the funds based on the original grant

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Event

Little Dippers Swim School

Water Safety Training

$8,410

$1,290

The applicant has the only year-round swimming training facility in Kerikeri and is asking for assistance in promoting their services, obtaining AV equipment and lifejackets for young swimmers.  It is recommended funding be considered for the lifejackets, but the other requested items be declined as they are business expenses.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Community Development

Miria Marae

Movement of powerlines at the marae

$28,723

$28,783

The applicant is undertaking a multi-stage redevelopment of Miria Marae, in the Ngati Hine rohe.  They have secured substantial funding from other sources for the bulk of the work, but need assistance in funding the movement of the powerlines to a more appropriate location. This could be funded from the Boards placemaking funding.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Infrastructure

Ngā Purapura Festival

Ngā Purapura Festival 2023

$4,373

$4,373

This is an ongoing festival run on a shoe-string in Kaeo by volunteers.  The applicant applied for Events Investment funding but was declined as this event is a community event, rather than a district event.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Event

Northern Community Family Services

Venue hire and costs for running family budgeting services

$8,238

$5,000

This is a service run out of the Kerikeri Baptist Church for the wider community.  The applicant was successful in a previous application to the Board and is seeking further funding for their services.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Community Development

SMC Events

Sanitarium Weetbix Kids Try-athlon Series

$4,000

$4,000

This was originally a single event and received multiple year funding through the Events Investment fund.  Covid has caused issues with holding the events nationwide, and in the Far North District they have pivoted to make this a school-based series, which is why the applicant was denied Events funding this year and it was recommended they approach the Boards for funding for the schools/students in each Ward area. 

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Event


Take Tūtohunga / Reason for the recommendation

The applicant was required to complete a standard application form and provide supporting information. 

For each application, the Board has three options.

Option 1    Authorise funding for the full amount requested

Option 2    Authorise partial funding

Option 3    Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1.       Kawakawa Business Association - Christmas - A3950530

2.       Kaeo Christmas Parade - A3950535

3.       Little Dippers - A3950528

4.       Miria Marae - A3950529

5.       Nga Purapura - A3950527

6.       Northern Community Family Services - A3950536

7.       Our Kerikeri Charitable Trust - A3959275

8.       Sanitarium Kids TRY-athlon - A3950533  


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 


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17 November 2022

 


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17 November 2022

 

8            Information Reports

8.1         Wharau Road and Reserve - A Way Forward - Part 1 complete

File Number:           A3941622

Author:                    Carla Ditchfield, Legal Services Officer

Authoriser:             Janice Smith, Acting General Manager - Corporate Services

 

TAKE PŪRONGO / Purpose of the Report

Wharau Road and Reserve is a popular public space in the Bay of Islands. The Esplanade Reserve and Road provide the public with access to water and public spaces to enjoy recreational activities that a reserve and coastline inspires. Maximising the public space in this area is of interest to residents of the District and Council itself. This report provides an update to the Community Board members of the progress made in regard to the use of the public space in the area. 

WHAKARĀPOPOTO MATUA / Executive SummarY

§ Council recognises the wonderful public spaces that Wharau Road and the Esplanade Reserve provides.

§ The area encompasses a sandy beach, green space on both Esplanade Reserve and Road corridor as well as space for parking.

§ The area is enjoyed by many with a keen interest in preserving it for future enjoyment.

§ In 2020, members of the public brought to Council’s attention structures, evidenced by a boundary survey, that have encroached on portions of the public space.

§ A licence to occupy has been put in place with 2 x owners on Wharau Road accepting encroachments.

§ The next step is ensuring that the space available to the public is enhanced, sign posted.

§ Erosion mitigation should form a part of the enhancement considerations of the area.

 TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Wharau Road and Reserve - A Way Forward - Part 1 complete.

 

 

tĀHUHU KŌRERO / Background

An initial report regarding this matter was filed and discussed at the Community Boards’ meeting of 31 March 2022. For easy reference that report is annexed (under attachments) at the end of this document. This report provides to the Community Board an update on progress made to date, as well as what is yet to be undertaken. The report in March (part 1 of this project) dealt with the encroachments in the area.  Part 2 of this project will look at enhancement of the public space and erosion mitigation.

PART 1 - ENCROACHMENTS

457 Wharau Road, Kerikeri – Lot 1, DP 103192

A licence to occupy for occupation (LTO) of a part of the esplanade reserve has been executed.  The LTO boundary to demarcate the occupied space has been designed and quoted.  The works have begun and will likely be complete by the time this Community Board convenes. 

The boundary line is demarcated by plants (Giant Lomandra) and large boulders (refer pics below). Though the pictures depicts as such, please note that no bollards or gates will be implemented in this boundary.

Signage will be put in place for the benefit of the public.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


456 Wharau Road, Kerikeri being Lot 1 DP 61328

 


A LTO for the occupation of a part of a road has been executed.  The boundary accepted for LTO space is indicated on the adjacent survey plan. The LTO boundary line will be re-fenced by the owners, these works will occur in the coming months. Once the new fence line is in place signs will be implemented by Council to indicate the space available to the public.

Once this space is opened up, bollards will be inserted to prevent cars from driving from the gravel road/carparking space and onto the open green space at the Northern end in front of 456 Wharau Road.

Council will maintain the open spaces moving forward.

 

 

 

 

 

 

PART 2  -  ENHANCING PUBLIC SPACE at WHARAU ROAD and RESERVE

At the Wharau Road and Reserve Community Board site visit March 2022, discussions of budget were had regarding the proposal of enhancing the public space in front of and surrounding 456 and 457 Wharau Road. The following was considered:

a.   Picnic tables and or appropriate seating

b.   Plantings for mitigation of coastline erosion

Budget for the above is yet to be acquired.  Community Board assistance and consideration is welcomed for the further development of public space at Wharau Road and Reserve.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Community Board to discuss budget available for enhancement of the public space.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary ProvisioN

NIL

Āpitihanga / Attachments

Nil

Attachments – report from prior Community Board meeting 31 March 2022

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

8.2         Bay of Islands-Whangaroa Community Board Action Sheet Update

File Number:           A3905216

Author:                    Joshna Panday, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

TAKE PŪRONGO / Purpose of the Report

To provide the Bay of Islands-Whangaroa Community Board with an overview of outstanding decisions from 1 January 2020.

WHAKARĀPOPOTO MATUA / Executive SummarY

·        Action sheets are a mechanism to communicate progress against decisions/resolutions.

·        Action sheets are also in place for all formal elected member meetings.

 TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update.

 

tĀHUHU KŌRERO / Background

Any resolution or decision from a meeting is compiled on an action sheet, to capture actions trigged by Board decisions. Staff provide updates on progress against tasks that are not yet completed.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Community Board coordinators assist in following up outstanding action points with staff where appropriate, and occasionally, may be in a position to provide a further verbal update at meetings following the printing of an agenda.

The outstanding tasks are often multi-facet projects that take longer to fully complete.

Where a decision differs to the recommendation of staff there may be unintended consequences or challenges that take longer for staff to work through.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in receiving this report.

Āpitihanga / Attachments

1.       Action Sheet - A3969687  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

9            Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - Onewhero Bay Land Purchase update

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

17 November 2022

 

 

10          Karakia Whakamutunga / Closing Prayer

 

11          Te Kapinga Hui / Meeting Close