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Ōmāpere - Opononi

 

AGENDA

Kaikohe-Hokianga Community Board Meeting

 

Wednesday, 6 July 2022

 

Time:

10.30 am

Location:

Council Chambers

Memorial Avenue

Kaikohe

 

Membership:

Member Mike Edmonds - Chairperson

Member Emma Davis - Deputy Chairperson

Member Laurie Byers

Member Kelly van Gaalen

Member Alan Hessell

Member Moko Tepania

Member Louis Toorenburg

Member John Vujcich

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 

The Local Government Act 2002 states the role of a Community Board is to:

(a)       Represent, and act as an advocate for, the interests of its community.

(b)       Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

(c)        Maintain an overview of services provided by the territorial authority within the community.

(d)       Prepare an annual submission to the territorial authority for expenditure within the community.

(e)       Communicate with community organisations and special interest groups within the community.

(f)        Undertake any other responsibilities that are delegated to it by the territorial authority

 

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·           Amenity lighting

·           Cemeteries

·           Drainage (does not include reticulated storm water systems)

·           Footpaths/cycle ways and walkways.

·           Public toilets

·           Reserves

·           Halls

·           Swimming pools

·           Town litter

·           Town beautification and maintenance

·           Street furniture including public information signage.

·           Street/public Art.

·           Trees on Council land

·           Off road public car parks.

·           Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

 

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

 

Set local priorities for minor capital works in accordance with existing strategies,

1.            Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long-Term Plan processes.

2.            Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.            Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.            Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.            To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long-Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.            To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long-Term Plan and make recommendations to the Council.

7.            Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.            To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.            To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.         To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.         Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.         Recommend new bylaws or amendments to existing bylaws.

13.         Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.         Exercise the following powers in respect of the Council bylaws within their community:

a.      Control of Use of Public Spaces – Dispensations on signs

b.      Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.      Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.      Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.      Speed Limits – Recommend places and speed limits which should be imposed.

15.         To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.         Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.         To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.         To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.         In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.         Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.


 

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.            Comment on adverse performance to the Chief Executive in respect of service delivery.

2.            Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.            Assist their communities to set priorities for Pride of Place programmes.

4.            Have special regard for the views of Maori.

5.            Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.            Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.            Seek and report to Council community feedback on current issues by:

a.      Holding a Community forum prior to Board meetings

b.      Varying the venues of Board meetings to enable access by members of the community

8.            Monitor and make recommendations to Council to improve effectiveness of policy.

9.            Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

 

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.            Provide appropriate management support for the Boards.

2.            Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.            Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a.      the disposal and purchase of land

b.      proposals to acquire or dispose of reserves

c.      representation reviews

d.      development of new maritime facilities

e.      community development plans and structure plans

f.       removal and protection of trees

g.      local economic development initiatives

h.      changes to the Resource Management Plan

4.            Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.            Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.            Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.            Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.            Help Boards to implement local community projects.

9.            Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long-Term Plan.

10.         Provide information.


 

KAIKOHE-HOKIANGA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Mike Edmonds

Chair

Kaikohe Mechanical and Historic Trust

Council Funding

 Decide at the time

Committee member

Kaikohe Rugby Football and Sports Club

Council Funding

Withdraw and abstain

Kelly van Gaalen

No form received

 

 

 

Louis Toorenburg

No form received

 

 

 

Alan Hessell

Nil

Nil

Nil

Nil

Laurie Byers

Kaikohe Golf Club

 

 

 

Kaikohukohu Trust

 

 

 

North Point Trust

 

 

 

Patron Bay of Islands Hockey

 

 

 

Emma Davis

Secretary

Pompallier Hokianga Trust

Council Funding

Decide at the time to withdraw and/or abstain

Trustee

Raiatea Resource Centre

Council Funding

Decide at the time to withdraw and/or abstain

Committee Member

Rawene Hall

Council Funding

Decide at the time to withdraw and/or abstain

Committee Member

Kohukohu Hall

Council Funding

Decide at the time to withdraw and/or abstain

Member of teaching staff

Broadwood Area School

Council Funding

Decide at the time to withdraw and/or abstain

John Vujcich

Board Member

Pioneer Village

Matters relating to funding and assets

Declare interest and abstain

Director

Waitukupata Forest Ltd

Potential for council activity to directly affect its assets

Declare interest and abstain

Director

Rural Service Solutions Ltd

Matters where council regulatory function impact of company services

Declare interest and abstain

Director

Kaikohe (Rau Marama) Community Trust

Potential funder

Declare interest and abstain

Partner

MJ & EMJ Vujcich

Matters where council regulatory function impacts on partnership owned assets

Declare interest and abstain

Member

Kaikohe Rotary Club

Potential funder, or impact on Rotary projects

Declare interest and abstain

Member

New Zealand Institute of Directors

Potential provider of training to Council

Declare a Conflict of Interest

Member

Institute of IT Professionals

Unlikely, but possible provider of services to Council

Declare a Conflict of Interest

Moko Tepania

Teacher

Te Kura Kaupapa Māori o Kaikohe.

Potential Council funding that will benefit my place of employment.

Declare a perceived conflict

Chairperson

Te Reo o Te Tai Tokerau Trust.

Potential Council funding for events that this trust runs.

Declare a perceived conflict

Tribal Member

Te Rūnanga o Te Rarawa

As a descendent of Te Rarawa I could have a perceived conflict of interest in Te Rarawa Council relations.

Declare a perceived conflict

Tribal Member

Te Rūnanga o Whaingaroa

As a descendent of Te Rūnanga o Whaingaroa I could have a perceived conflict of interest in Te Rūnanga o Whaingaroa Council relations.

Declare a perceived conflict

Tribal Member

Kahukuraariki Trust Board

As a descendent of Kahukuraariki Trust Board I could have a perceived conflict of interest in Kahukuraariki Trust Board Council relations.

Declare a perceived conflict

Tribal Member

Te Rūnanga ā-Iwi o Ngāpuhi

As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi Council relations.

Declare a perceived conflict

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 

Far North District Council

Kaikohe-Hokianga Community Board Meeting

will be held in the Council Chamber, Memorial Avenue, Kaikohe on:

Wednesday 6 July 2022 at 10:30 am

Te Paeroa Mahi / Order of Business

1          Karakia Timatanga / Opening Prayer. 11

2          Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 11

3          Te Wāhanga Tūmatanui / Public Forum.. 11

4          Te Tono Kōrero / Deputation. 11

5          NGA kaikorero / Speakers. 11

6          Confirmation of Previous Minutes. 12

6.1            Confirmation of Previous Minutes. 12

7          Reports. 20

7.1            Project Funding Reports. 20

7.2            Funding Applications. 31

8          Information Reports. 49

8.1            Kaikohe-Hokianga Community Board Action Sheet Update July 2022. 49

9          Karakia Whakamutunga / Closing Prayer. 53

8          Te Kapinga Hui / Meeting Close. 53

 

 


1            Karakia Timatanga / Opening Prayer

 

2            Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3            Te Wāhanga Tūmatanui / Public Forum

 

4            Te Tono Kōrero / Deputation

No requests for deputations were received at the time of the Agenda going to print.

5            NGA kaikorero / Speakers


Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

File Number:           A3763868

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 1 June 2022 as a true and correct record.

 

 

1) Background

Local Government Act 2002 Schedule 7 clause 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The unconfirmed minutes of the meeting are attached.

The Kaikohe-Hokianga Community Board Standing Orders Section 3.17.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1.       Kaikohe-Hokianga Community Board Minutes - 1 June 2022 - A3727822  

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 


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Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 

7            Reports

7.1         Project Funding Reports

File Number:           A3747239

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board

a)      note the project report received from Kaikohe Business Association.

b)      note the project report received from Youthline Auckland Charitable Trust.

c)      note the thank you letter from Mukoto Suzuki Guest.

 

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

The Kaikohe-Hokianga Community Board has the following options in relation to the request from Hokianga Community Educational Trust:

Option 1: Approve the request and allow Hokianga Community Education Trust to purchase the additional equipment; or

Option 2: Decline their request and Hokianga Community Educational Trust will need to return the unspent funds to the Kaikohe-Hokianga Community Board.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1.       KHCB - Project Report - Kaikohe Business Association - A3747738

2.       Project Report - Youthline Auckland Charitable Trust - A3747315

3.       Thank You Letter - Outward Bound Mayors Taskforce for Jobs Letter - A3747310  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 


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Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 


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Kaikohe-Hokianga Community Board Meeting Agenda

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Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 

7.2         Funding Applications

File Number:           A3747431

Author:                    Kim Hammond, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Take Pūrongo / Purpose of the Report

This report summarises the applications received for the Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which applications will receive funding at the July 2022 meeting.

WhakarĀpopoto matua / Executive Summary

·      The Community Board has a total of $103,211 to allocate during the 2022/23 financial year, and an additional $100,000 for Placemaking activities/projects.

·      The Community Board allocated $6,650 from their 2022/23 budget, in the 2021/22 financial year for projects taking place in 2022/23.

·      This leaves a budget of $96,561 to allocate for the remainder of the year.

·      Two applications for funding were received requesting a total of $4,610.

 

tŪtohunga / Recommendation

That the Kaikohe-Hokianga Community Board:

a)      approves the sum of $2,575 (plus GST if applicable) be paid from the Boards Community Fund account to Hokianga Historical Society for the purchase of a landmower and line trimer, laminator, signage/advertising and a cell phone to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

b)      approves the sum of $2,035 (plus GST if applicable) to be paid from the Boards Community Fund account to Living Theatre Trust for the purchase of 120 tickets to the Matariki Glow Show 2022 at the Turner Centre, Kerikeri to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

 

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the Long-Term Plan (LTP) and all provisions listed on the application form.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

 

Applicant and Project

Requested

Recommend

Comments

Type

Hokianga Historical Society – Maintain the Museum

$2,575

(100%)

$2,575

The applicant has requested full funding of this project; how ever they have not included volunteer hours as part of the project cost. The Museum is open four days a week for four hours each day which is covered by volunteers.

The Museum Services Policy states that Councils financial assistance options include - c.  ‘making funds available to the Community Grants scheme for application by Museums and private collection holders with legal charitable or community purpose structure, with priority given to organisations already established to conserve Far North cultural heritage.

Historic

Living Theatre Trust – Matariki Glow Show

$2,340

(25%)

$2,035

Living Theatre Trust is working with Bald Angels who will allocate tickets to whanau from the Kaikohe area. By working with Bald Angels, tickets will be provided to whanau who do not get a chance to attend show like this.

The applicant has included GST in the amount requested, the amount recommended excludes GST.

Event

 

Take Tūtohunga / Reason for the recommendation

The applicants are required to complete a standard application form and provide supporting information.

For each application the Board has three options.

Option 1    Authorise funding for the full amount requested.

Option 2    Authorise partial funding.

Option 3    Decline funding.

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provisions has been made and the grant is allocated in accordance with the Community Grant Policy.

Āpitihanga / Attachments

1.       Application - Kaikohe Historical Society - A3750613

2.       Application - Living Theatre Trust - A3750683  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

 

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

There are no implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.


Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 


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Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 


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Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 

8            Information Reports

8.1         Kaikohe-Hokianga Community Board Action Sheet Update July 2022

File Number:           A3747215

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

TAKE PŪRONGO / Purpose of the Report

To provide the Kaikohe-Hokianga Community Board with an overview of outstanding decisions from 1 January 2020.

WHAKARĀPOPOTO MATUA / Executive SummarY

·        Council staff have reintroduced action sheets as a mechanism to communicate progress against decisions/resolutions and confirm when decisions have been implemented.

·        Action sheets are also in place for Council, Committees and Community Boards.

 TŪTOHUNGA / Recommendation

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update July 2022.

 

tĀHUHU KŌRERO / Background

The Democracy Services Team have been working on a solution to ensure that elected members can receive regular updates on progress against decisions made at meetings, in alignment with a Chief Executive Officer key performance indicator.

Action sheets have been designed as a way to close the loop and communicate with elected members on the decisions made by way of resolution at formal meetings.

Action sheets are not intended to be public information but will provide updates to elected members, who, when appropriate can report back to their communities and constituents.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The outstanding tasks are multi-facet projects that take longer to fully complete.

The Democracy Services staff are working with staff to ensure that the project completion times are updated so that action sheets provided to members differentiate between work outstanding and work in progress. 

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in receiving this report.

Āpitihanga / Attachments

1.       Kaikohe-Hokianga Community Board Action Sheet July 2022 - A3763983  

 


Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 


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Kaikohe-Hokianga Community Board Meeting Agenda

6 July 2022

 

 

9            Karakia Whakamutunga / Closing Prayer

 

8            Te Kapinga Hui / Meeting Close