Agenda of Ordinary Council Meeting - Thursday, 30 June 2022

30 June 2022

6.2 Setting of Rates, Due Dates and Penalties for 2022-2023

File Number: A3717275

Author: Zakeeda Khan, Financial Planner

Authoriser: Janice Smith, Chief Financial Officer

Purpose of the Report

The purpose of the report is to allow Council to set the rates, due dates and penalties for the 2022-2023 rating year in accordance with the provisions of the Local Government (Rating) Act 2002.

Now that Council has adopted the Annual Plan for 2022-2023 it must set the rates for the 2022-2023 rating year.

Executive Summary

· Set General Rates

· Set Targeted Rates

· Penalty Dates

· Setting of the Fees in respect of Postponed Rates

Recommendation

That, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), Council:

a) sets the rates as described below for the year commencing 1st July 2022 and concluding 30th June 2023;

All rates are shown inclusive of GST

GENERAL RATE

General Rate

Differentiated on the basis of land use set on all rateable land

Differential	Basis	Rate
General Differential	Per $ of Land Value	$0.0047720
Commercial Differential	Per $ of Land Value	$0.0131230

Uniform Annual General Charge (UAGC):

A UAGC of $450.00 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit

Definition of a SUIP:

· Any part of a rating unit that is used or occupied by any person, other than the ratepayer, having a right to use or inhabit that part by virtue of a tenancy, lease, licence, or other agreement

· Any part or parts of a rating unit that is used or occupied by the ratepayer for more than one single use.

The following are considered to be separately used parts of a rating unit:

· individual flats or apartments

· separately leased commercial areas which are leased on a rating unit basis

· vacant rating units

TARGETED RATES

ROADING RATES

Uniform Roading Rate

A Uniform Targeted Rate of $100 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit

Differential Roading Rate

Differentiated on the basis of land use set on all rateable land

Differential	Basis	Rate
Residential	Per $ of Land Value	$0.0001136
Lifestyle	Per $ of Land Value	$0.0001223
Farming General	Per $ of Land Value	$0.0001376
Horticulture	Per $ of Land Value	$0.0000846
Dairy	Per $ of Land Value	$0.0001997
Forestry	Per $ of Land Value	$0.0021526
Commercial	Per $ of Land Value	$0.0002913
Industrial	Per $ of Land Value	$0.0003762
Mining/Quarry	Per $ of Land Value	$0.0098430
Other	Per $ of Land Value	$0.0002238

Ward Services Rate

Differentiated on the basis of location set on all rateable land in the identified wards

Differential	Basis	Rate
BOI - Whangaroa Ward	Per SUIP	$367.00
Te Hiku Ward	Per SUIP	$353.30
Kaikohe - Hokianga Ward	Per SUIP	$422.00

Stormwater Rate

10% of the required funding for stormwater is from general rates and the remaining

90% is set on the basis of capital value on all rateable property identified in the rating area maps for the listed urban communities;

Ahipara	Haruru Falls	Kaikohe	Kawakawa
Awanui	Hihi	Kaimaumau	Karikari
East Coast	Houhora/Pukenui	Kaitaia	Kerikeri/Waipapa
Kohukohu	Okaihau	Paihia/Te Haumi	Taupo Bay
Moerewa	Opononi/Omapere	Rawene	Tauranga Bay
Ngawha	Opua/Okiato	Russell	Whangaroa/Kaeo

Basis	Rate
Per $ of Capital Value	$0.0003001

DEVELOPMENT RATES

Paihia CBD Development Rate

Differentiated on the basis of land use set on all rateable land identified in the rating area maps

Differential	Basis	Rate
General Differential	Per SUIP	$18.00
Commercial Differential	Per SUIP	$56.00

Kaitaia BID Rate

Commercial rating units defined in the rating area map	Basis	Rate
Commercial rating units defined in the rating area map	Per $ of Land Value	$0.0012843

BOI Recreation Centre Rate

Rating Units defined in the rating area map	Basis	Rate
Rating Units defined in the rating area map	Per SUIP	$5.00

PRIVATE ROADING RATES

Hupara Road Sealing Rates

Rating Units defined in the rating area map	Basis	Rate
Rating Units defined in the rating area map	Per SUIP	$661.73

SEWERAGE RATES

Separate sewerage rates are set for each sewerage scheme on every rating unit that is connected to each scheme or to which the scheme is “available”, that is capable of being connected to a public reticulated wastewater disposal system.

The additional pan rate is set on the basis of the third and subsequent water closet or urinal within the rating unit. A rating unit used primarily as a residence for a single household will be treated as having a single pan.

Ahipara Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$266.20
Available	Per Rating Unit	$266.20
Additional Pan Rate	Per additional pan	$159.72

East Coast Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$230.78
Available	Per Rating Unit	$230.78
Additional Pan Rate	Per additional pan	$138.47

Hihi Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$509.89
Available	Per Rating Unit	$509.89
Additional Pan Rate	Per additional pan	$305.93

Kaeo Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$588.30
Available	Per Rating Unit	$588.30
Additional Pan Rate	Per additional pan	$352.98

Kaikohe Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$192.94
Available	Per Rating Unit	$192.94
Additional Pan Rate	Per additional pan	$115.76

Kaitaia and Awanui Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$193.36
Available	Per Rating Unit	$193.36
Additional Pan Rate	Per additional pan	$116.02

Kawakawa Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$386.02
Available	Per Rating Unit	$386.02
Additional Pan Rate	Per additional pan	$231.61

Kerikeri Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$596.92
Available	Per Rating Unit	$596.92
Additional Pan Rate	Per additional pan	$358.15

Kohukohu Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$511.63
Available	Per Rating Unit	$511.63
Additional Pan Rate	Per additional pan	$306.98

Opononi Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$202.17
Available	Per Rating Unit	$202.17
Additional Pan Rate	Per additional pan	$121.30

Paihia Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$386.38
Available	Per Rating Unit	$386.38
Additional Pan Rate	Per additional pan	$231.83

Rangiputa Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$213.46
Available	Per Rating Unit	$213.46
Additional Pan Rate	Per additional pan	$128.08

Rawene Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$449.44
Available	Per Rating Unit	$449.44
Additional Pan Rate	Per additional pan	$269.66

Russell Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$346.07
Available	Per Rating Unit	$346.07
Additional Pan Rate	Per additional pan	$207.64

Whangaroa Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$496.15
Available	Per Rating Unit	$496.15
Additional Pan Rate	Per additional pan	$297.69

Whatuwhiwhi Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$259.11
Available	Per Rating Unit	$259.11
Additional Pan Rate	Per additional pan	$155.47

Sewerage Public Good Rate is set on every rating unit in the district

Per Rating Unit

$15.00

District Wide Sewerage Operating Rate is set on every rating unit connected to a sewerage scheme

Operating Rate	Basis	Rate
Connected (All schemes)	Per SUIP	$679.13
Additional Pan Rate	Per additional pan	$407.48

WATER RATES

Separate water rates are set for each water supply scheme differentiated on the basis the supply or availability of supply to each scheme, that is, capable of being connected to a public reticulated water supply system.

Kaikohe Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$287.76
Available	Per Rating Unit	$287.76

Kaitaia Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$452.62
Available	Per Rating Unit	$452.62

Kawakawa Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$345.13
Available	Per Rating Unit	$345.13

Kerikeri Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$173.69
Available	Per Rating Unit	$173.69

Okaihau Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$307.37
Available	Per Rating Unit	$307.37

Omapere/Opononi Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$525.66
Available	Per Rating Unit	$525.66

Paihia Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$183.61
Available	Per Rating Unit	$183.61

Rawene Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$254.87
Available	Per Rating Unit	$254.87

Water Public Good Rate is set on every rating unit in the district

Per Rating Unit

$15.00

District Wide Water Operating Rates

The District wide operating rates are assessed on the basis of the quantity of water supplied as recorded by meter.

Metered Supply rate (all schemes)

Operating Rate	Basis	Rate
Potable Water	Per m³ Supplied	$3.87
Non-potable Water	Per m³ Supplied	$2.52

Non-Metered Water Supply Rate (Includes 250 M³Supply)

Operating Rate	Basis	Rate
Potable Water	Per SUIP	$1,257.76
Non-potable Water	Per SUIP	$918.99

DRAINAGE RATES are set on all rateable land in the relevant drainage area

Kaitaia Drainage Area

Basis

Rate

Area of land within the defined rating area

Per hectare

$8.61

Kaikino Drainage Area (as defined in the FIS)
Differential	Basis	Rate
Differential A	Per hectare	$11.73
Differential B	Per hectare	$5.87
Differential C	Per hectare	$1.96

*Motutangi Drainage Area (as defined in the FIS)*
Differential	Basis	Rate
Differential A	Per hectare	$39.94
Differential B	Per hectare	$19.97
Differential C	Per hectare	$6.67

*Waiharara Drainage Area (as defined in the FIS)*
Differential	Basis	Rate
Differential A	Per hectare	$14.81
Differential B	Per hectare	$7.41
Differential C	Per hectare	$2.47

b) And that, pursuant to Section 24 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council charges the rates for the 2022-2023 rating year by way of four equal instalments. Each instalment to be paid on or before the due dates set out below;

*Rate Instalment*	*Due Date*	*Penalty Date*
First Instalment	20 August 2022	27 August 2022
Second Instalment	20 November 2022	27 November 2022
Third Instalment	20 February 2023	27 February 2023
Fourth Instalment	20 May 2023	27 May 2023

c) And that, pursuant to Sections 57 and 58 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council imposes the following penalties:

A ten percent (10%) penalty on any portion of any instalment of rates assessed in the 2022-2023 financial year that is not paid on or by the due date for payment as detailed above. This penalty will be added on the penalty dates detailed above;

d) And that the water meters be read and invoiced on a six-month cycle, or more often if required, and the subsequent invoices become due for payment set out overleaf.

e) And that, pursuant to Sections 57 and 58 of the Act, Council imposes the following penalties in respect of targeted rates set for the supply of water pursuant to Section 19 of the Act:

A ten percent (10%) penalty on any portion of the rate for the supply of water charged pursuant to Section 19 of the Act, as separately invoiced, that is not paid on or by the due date for payment as set out below;

Scheme	1^st Invoice	Due Date	Penalty Date	2^nd Invoice	Due Date	Penalty Date
Kaikohe	Nov-22	20/12/2022	27/12/2022	May-23	20/06/2023	27/06/2023
Kaitaia	Aug-22	20/09/2022	27/09/2022	Feb-23	20/03/2023	27/03/2023
Kawakawa	Jul-22	22/08/2022	29/08/2022	Jan-23	20/02/2023	27/02/2023
Kerikeri	Sep-22	20/10/2022	27/10/2022	Mar-23	20/04/2023	27/04/2023
Okaihau	Jul-22	22/08/2022	29/08/2022	Jan-23	20/02/2023	27/02/2023
Omapere/ Opononi	Jul-22	22/08/2022	29/08/2022	Jan-23	20/02/2023	27/02/2023
Paihia	Oct-22	21/11/2022	28/11/2022	Apr-23	22/05/2023	29/05/2023
Rawene	Jul-22	22/08/2022	29/08/2022	Jan-23	20/02/2023	27/02/2023

f) And that, pursuant to Section 88 of the Act, Council set Postponement Fees as provided for in the relevant Rates Postponement Policies;

FEES IN RESPECT OF POSTPONED RATES

Pursuant to Section 88 of the Local Government (Rating) Act 2002, Council will charge a postponement fee on all rates that are postponed under any of its postponement policies.

The Postponement fees are as follows:

· Application Fee: $300

· Administration Fee: $50 per year

· Financing Fee on all Postponements: Currently set at 3.00% pa but may vary to match Council’s average cost of funds. At Council’s discretion all these fees may be added to the total postponement balance.

1) Background

Council has adopted the Annual Plan 2022 - 2023 and therefore, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), must now formally resolve to set the rates for the year commencing 01 July 2022 and concluding 30 June 2023.

2) Discussion and Options

The Act requires Council to formally set the rates for each year after it has adopted the appropriate Annual Plan or Long-Term Plan. It is this resolution which gives Council the power to set and charge rates for the year.

REASON FOR THE RECOMMENDATION

It is by setting the rates that Council obtains the funding for the forthcoming year. This resolution provides for funding as set out in the Annual Plan 2022 - 2023 rating year.

3) Financial Implications and Budgetary Provision

It is by setting the rates that Council obtains the funding for the forthcoming year. This resolution provides funding as is set out in the Annual Plan 2022 - 2023 rating year.

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Local Government Act 2002, Local Government Rating Act 2002
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	N/A
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	N/A
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	N/A
State the financial implications and where budgetary provisions have been made to support this decision.	N/A
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report

Ordinary Council Meeting Agenda

30 June 2022

6.4 Committee Recommendations and Resolutions - June 2022

File Number: A3748987

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

TAKE PŪRONGO / Purpose of the Report

· To increase governance oversight of Committee business/discussions.

· Communicate resolutions of Committee meetings.

· Escalate Committee recommendations to Council.

WHAKARĀPOPOTO MATUA / Executive SummarY

· The following Committee meetings have been held since the last ordinary Council meeting.

o 7 June 2022 – Regulatory Compliance Committee

o 14 June 2022 – Strategy and Policy Committee

o 15 June 2022 – Infrastructure Committee

· Copies of the Committee meeting minutes are attached for information.

· Links to the agendas containing the reports that formed the basis of recommendations are included in this report.

· The Assurance, Risk and Finance committee meeting will occur between printing of this agenda and the Council meeting. The minutes for the Assurance, Risk and Finance 23 June 2022 meeting will be included in the 11 August 2022 Council agenda.

· The Strategy and Policy Committee makes the following recommendations to Council.

TŪTOHUNGA / Recommendation

That Council:

Proposed Far North District Plan – Public Notification (Strategy and Policy Committee)

a) approves the Proposed District Plan and associated section 32 reports for public notification pursuant to Schedule 1 of the Resource Management Act 1991.

b) authorises the Mayor, Chairperson of the Strategic Planning and Policy Committee and Chief Executive to make any minor editorial or technical amendments to the Proposed District Plan and associated section 32 reports deemed necessary before public notification.

Alfresco Dining Policy – Recommendation to Revoke Policy (Strategy and Policy Committee)

a) revoke the Alfresco Dining Policy 2014.

b) delegate to Community Boards authority to comment on Alfresco Dining Applications

Parks and Reserves Policy Development (Strategy and Policy Committee)

a) research into a reduction in the use of herbicides on Council owned land be completed in line with the 2023-24 Annual Plan process and that either the Parks and Reserves Policy be amended in the future to capture the reduction in the use of herbicides or include such reference in the proposed Vegetation Policy.

b) adopt the Parks and Reserves Policy.

Proposal for Consultation – Draft Parks and Reserves Bylaw (Strategy and Policy Committee)

a) approve that the Parks and Reserves Bylaw be drafted under both the Reserves Act 1977 and the Local Government Act 2002 as it is the most appropriate way of addressing the problems of nuisance, health and safety and offensive behaviour on Council-controlled parks and reserves

b) approve the Proposal for a new Parks and Reserves Bylaw in Attachment 1 to be released for public consultation to meet the requirements of the Local Government Act 2022 Section 156

c) approve the period for making written submissions on the proposal be from 1 July to 29 July 2022

d) approve the Strategy and Policy Committee to hear any oral submissions at the 26 July 2022 meeting, and agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions

e) directs Council staff to make all necessary logistical arrangements for oral submissions to be heard on 26 July 2022, either in person in the Council chambers or online via Microsoft Teams.

tĀHUHU KŌRERO / Background

This is a regular report to provide greater governance oversight of discussions that occur at Committee meetings and to avoid duplication of reading for Councillors for decisions that are recommended to them, from each Committee meeting.

Copies of Committee meeting minutes that have occurred since the last ordinary Council meeting are attached for information.

From time to time, Committee’s discuss items that are outside their delegations. This report, when necessary, will highlight recommendations from each Committee to Council for decision.

Information about Council, Committee or Community Board meetings is publicly available at https://infocouncil.fndc.govt.nz/

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Since the last Council meeting the following Committee meetings have occurred:

7 June 2022 – Regulatory Compliance Committee

Agenda of Regulatory Compliance Committee Meeting - Tuesday, 7 June 2022 (fndc.govt.nz)

The Regulatory Compliance Committee made no recommendations to Council.

14 June 2022 – Strategy and Policy Committee

Agenda of Strategy and Policy Committee Meeting - Tuesday, 14 June 2022 (fndc.govt.nz)

The Strategy and Policy Committee made the following recommendations listed below to Council:

That Council:

Proposed Far North District Plan – Public Notification (Strategy and Policy Committee)

a) approves the Proposed District Plan and associated section 32 reports for public notification pursuant to Schedule 1 of the Resource Management Act 1991.

Alfresco Dining Policy – Recommendation to Revoke Policy (Strategy and Policy Committee)

a) revoke the Alfresco Dining Policy 2014.

b) delegate to Community Boards authority to comment on Alfresco Dining Applications

Parks and Reserves Policy Development (Strategy and Policy Committee)

b) adopt the Parks and Reserves Policy.

Proposal for Consultation – Draft Parks and Reserves Bylaw (Strategy and Policy Committee)

b) approve the Proposal for a new Parks and Reserves Bylaw in Attachment 1 to be released for public consultation to meet the requirements of the Local Government Act 2022 Section 156

c) approve the period for making written submissions on the proposal be from 1 July to 29 July 2022

e) directs Council staff to make all necessary logistical arrangements for oral submissions to be heard on 26 July 2022, either in person in the Council chambers or online via Microsoft Teams.

15 June 2022 – Infrastructure Committee

Agenda of Infrastructure Committee Meeting - Wednesday, June 15, 2022 (fndc.govt.nz)

The Infrastructure Committee made no recommendations to Council..

23 June 2022 – Assurance, Risk and Finance Committee

The Assurance, Risk and Finance committee meeting will occur between printing of this agenda and the Council meeting. The minutes for the Assurance, Risk and Finance 23 June 2022 meeting will be included in the 11 August 2022 Council agenda.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This report does not intend to repeat the financial implications, options or decision-making requirements for the recommendations listed. Please review the agendas via the provided links for further information.

Āpitihanga / Attachments

1. Regulatory Compliance Committee Minutes - 7 June 2022 - A3742894 ⇩

2. Strategy and Policy Committee Minutes - 14 June 2022 - A3748917 ⇩

3. Infrastructure Committee Minutes - 15 June 2022 - A3751209 ⇩

Ordinary Council Meeting Agenda

30 June 2022

7 Information Reports

7.1 Te Ōhanga Rautaki Whānui - The Regional Economic Development Strategy Update – June 2022

File Number: A3751384

Author: Briar Macken, Team Leader - Policy

Authoriser: Darren Edwards, General Manager - Strategic Planning and Policy

TAKE PŪRONGO / Purpose of the Report

To update the Far North District Council on Te Ōhanga Rautaki Whānui, the Regional Economic Development Strategy.

WHAKARĀPOPOTO MATUA / Executive SummarY

This report provides a brief overview of the progress of Te Ōhanga Rautaki Whānui, the Regional Economic Development Strategy.

TŪTOHUNGA / Recommendation

That the Council receive the report Te Ōhanga Rautaki Whānui - The Regional Economic Development Strategy Update – June 2022 .

tĀHUHU KŌRERO / Background

The concept of developing a regional economic development strategy was first formally raised through the Mayoral Forum in 2020 as part of the discussion regarding Northland Inc becoming a jointly owned Council Controlled Organisation (CCO). It informed one of the recommendations in a May 2020 agenda item:

Regional Economic Development:

Progress Towards a Joint Delivery Model. Recommendation 2(c) Progress the Regional Economic Development Strategy as a priority, and, if funding allows.

The strategy was then included in Northland Inc’s 2021 Statement of Intent and reflected the early nature of the process to – ‘Support development of a long-term economic development strategy for Tai Tokerau Northland’ (subject to securing appropriate funding).

In the 2022 Statement of Intent, the approach has been much more explicit,

‘Lead the development of a long-term Economic Development Strategy for Te Tai Tokerau’.

Northland Inc will now lead the development of Te Ōhanga Rautaki Whānui o Te Tai Tokerau, in partnership with Te Tai Tokerau iwi/hapū/Māori, local and central government, business, industry, and communities.

The intent is to pursue a sustainable approach which interweaves social, cultural, and environmental priorities as outlined by He Tangata, He Whenua, He Oranga - Tai Tokerau Māori Growth Strategy^{^[1]}. Te Tiriti-based, it will aim to tackle key issues affecting Tai Tokerau such as equity, inclusivity, productivity, climate change, high-value job creation, and community capability and capacity.

A $200k operational budget has been confirmed, comprising:

$80k from the Investment and Growth Reserve, $20k from Whangarei District Council and $100k from the Ministry of Social Development (MSD). This funding has the support of the Regional Commissioner, and Public Service Commissioner - Te Tai Tokerau.

The Ministry of Business Innovation and Enterprise (MBIE) has supported Northland Inc by way of a contract variation, to confirm resources for programme oversight and project management. The team who oversees the Tai Tokerau Northland Economic Action Plan^{^[2]} will also oversee the strategy, along with Northland Inc’s General Manager Māori and General Manager Investment and Infrastructure.

Te Ōhanga Rautaki Whānui is therefore now formally underway and will provide regular reporting to the Joint Regional Economic Development (JRED) Committee of Councils,’ and individual Councils as agreed. It is noted the Far North District Council representatives on the Joint Committee are David Clendon and John Vujcich and chaired by Northland Regional Council’s Justin Blaikie.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Northland Inc now has a project team in place and are building a wider virtual team with other agencies and entities who are also providing resources and team members. Project team representatives will continue to attend, and provide reports to, the Joint Regional Economic Development Committee meetings for the duration of the strategy’s development.

Through an Appointments Panel (attachment 1), a process took place where more than 30 expressions of interest were received for a Steering Group of twelve persons. The Steering Group will have Co-chairs which reflect the Te Tiriti partnership with one co-Chair to be a Te Kahu o Taonui representative, and the other to be appointed at the first meeting.

The Steering Group, is now appointed and will set the strategic direction and vision, identify priorities, and provide input into an actionable work programme and advocate for the strategy’s outcomes within regional and national networks.

The Steering Group will meet bimonthly with the goal of completing the strategy by year end.

The 12 Steering Group members (attachment 2) are:

· Councillor Justin Blaikie

· Liz Oliver

· Te Kahu o Taonui representative

· Kathryn De Bruin

· Lindsay Faithfull

· Sir Brian Roche

· Carol Berghan

· Blanche Morrogh

· Shane Witehira

· Justice Heteraka

· Mihi Harris

· Tania McInnes

Eru Lyndon, Public Service Commissioner – Tai Tokerau and Ripeka Evans, Chair of NorthTec will tautoko/support the Steering Group but sit outside the membership of twelve.

Engagement to date has included the Joint Regional Economic Development Committee, Te Kahu o Taonui, Tai Tokerau Northland Economic Action Plan Advisory and Working Groups, Te Purunga ki te Raki – Regional Skills Leadership Group, Te Hiku Joint Work Programme, multiple central government agencies, ILGACE, Local Government CE’s forum and updates to Kaipara District Council and Northland Regional Council. All organisations / entities engaged with to date have expressed support for a collaborative approach.

As an input to the strategy development process, the project team are currently mapping the regional and sub-regional economic development ecosystem within a national context. There is a proliferation of documents that speak to the economy and lay a good foundation for this process however, some are becoming dated and were prepared in a pre-COVID-19 environment. Current works will be respected and acknowledged, with alignment being sought wherever possible. Learnings from exemplar economic development strategies, models and frameworks, within NZ and internationally are also being researched including the indigenous view of donut economics (An Indigenous Māori View of Doughnut Economics) which is within Northland Inc’s current Statement of Intent.

The strategy provides the opportunity for thought leaders to take an intergenerational view and map a path which will see a sustainable future for Te Tai Tokerau with thriving communities.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

The cost of the strategy development will be met from existing budgets.

Āpitihanga / Attachments

1. Te Öhanga Rautaki Whänui attachments - A3751903 ⇩

Ordinary Council Meeting Agenda

30 June 2022

7.2 Progress Report: The Reintroduction of Development Contributions in the Far North District in Alignment with the 2024-34 Long Term Plan

File Number: A3589456

Author: Roger Ackers, Manager - Strategy Development

Authoriser: Darren Edwards, General Manager - Strategic Planning and Policy

TAKE PŪRONGO / Purpose of the Report

To report back to Council on the progress against the indicative project schedule for the reintroduction of development contributions in alignment with the 2024-34 Long Term Plan.

WHAKARĀPOPOTO MATUA / Executive SummarY

This report provides an update to elected members on the progress made towards the reintroduction of development contributions with the 2024-34 Long Term Plan.

There has been some slippage with the development of a project plan which is explained in the body of this report. However, overall, the project is on track to deliver to the indicative project schedule for the reintroduction of development contributions that was approved by Council on 16 December 2021.

TŪTOHUNGA / Recommendation

That the Council receive the report Progress Report: The Reintroduction of Development Contributions in the Far North District in Alignment with the 2024-34 Long Term Plan.

tĀHUHU KŌRERO / Background

On 16 December 2021 Council approved that a new development contributions policy be part of the adoption of the 2024-34 Long Term Plan and that staff report on the progress against the indicative project schedule as captured in the 16 December 2021 report on development contributions.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Direction from Department of Internal Affairs Three Waters Transition Staff

Department of Internal Affairs (DIA) Staff were questioned about the need to make a development contributions policy that accounts for water, wastewater, and stormwater (Three Waters) prior to the commencement the New Water Entity in 2024 when the Far North District Council is currently not charging contributions for Three Waters.

DIA Staff confirmed on 2 June 2022 that there is a specific piece of work that the National Transition Unit for Three waters is undertaking that is part of a wider piece of work considering the pricing, charging, and funding for growth. A preferred option will be agreed by the Minister of Local Government that will be included in further legislation introduced as part of the Three Waters Reforms.

Therefore, there is no need for the Far North District Council to make a development contributions policy that considers water, wastewater, and stormwater. DIA Staff also stressed that there is still a requirement for asset management plans for Three waters and that growth allocations are identified against growth projects in the asset management plans that are due mid-2023.

There is still a requirement to consider transport contributions, reserve contributions and community infrastructure contributions in a development contributions policy for the Far North District Council.

The following table contains the indicative project schedule for the reintroduction of development contributions. An extra column ‘Progress against estimated due date’ has been added to provide a commentary of progress made to date as requested by Council resolution on 16 December 2021.

Activity/Deliverable	Estimated due date	Progress against estimated due date	Comments/Notes
Phase: Concept
Paper to Council recommending the adoption of new development contributions in alignment with the 2024-34 Long Term Plan.	16 December 2021.	Complete.
Phase: Research
Communications and engagement planning commences with stakeholder and partner identification and analysis.	January – February 2022.	Postponed until July 2022.	Feedback will now be sought via the elected members lounge that will inform a communications and engagement plan.
Internal workshops on options, review of best practice development contribution policies in use across New Zealand.	February – April 2022.	Completed.	Workshop completed 29 March 2022. Outcomes from workshop: (1) Financial planning staff are now allocated to project team. (2) Input into the possible options for a new development contributions policy were put forward by staff. This will now be included in the elected member’s lounge.
Review of options with an external expert and a mentor Council on development contributions.	April 2022.	July 2022.	Staff and the procured specialist in development contribution policies have gathered evidence and examples from other Councils. This will be made available in the elected member’s lounge for consideration and feedback.
Project plan approved.	April 2022.	Postponed until July 2020.	A detailed project plan will follow feedback given by elected members via the elected member’s lounge.
Phase: Conceive
Workshop on different options, timeframes, and a confirmation of the scope of the development contributions policy.	June 2022.	Cancelled.	Options for a new Development Contributions Policy will now be made available in the elected member’s lounge for consideration and feedback. This will include the advice given by the Department of Internal Affairs as detailed in this report.
Research report completed.	August 2022.
Communications and engagement plan completed.	August 2022.
Paper to Strategy and Policy Committee – options and recommendations for a new development contributions policy.	6 September 2022.
Local Body Elections.	8 October 2022.
Phase: Design
Drafting of a development contributions policy for public consultation.	October 2022– January 2023.
Communications and Engagement Plan approved.	February 2023.
Approval by Council for public consultation on draft development contributions policy.	February 2023.
Phase: Consult
Public consultation on draft development contributions policy.	March – May 2023.		This timeframe includes hearings.
Submission’s analysis.	May-July 2023.
Draft new policy for adoption.	July – August 2023.
Approval by Council to use a new development contributions policy to inform 2024-34 Long Term Plan.	September 2023.		This informs the development of (1) The Financial Strategy, (2) The Revenue and Financing Policy and (3) The Infrastructure Strategy.
Phase: Activate Policy
Adoption of a new Development Contributions Policy with 2024-34 Long Term Plan.	June 2024.
New Development Contributions Policy comes into effect.	1 July 2024.		Staff commences administration of the development contributions policy. Policy rules apply for developers.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial or budgetary implications that will result from Council receiving this report.

Āpitihanga / Attachments

Nil

Ordinary Council Meeting Agenda

30 June 2022

8 TE WĀHANGA TūMATAITI / Public ExcludeD

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
8.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.2 - Infrastructure Acceleration Fund Update & Preparation for Negotiations	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.3 - Extension of Community Services Contract with Recreation Services Ltd to 30 June 2024	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.4 - Ground Lease and Transfer of Buildings & Improvements to Fire and Emergency NZ (FENZ)	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.5 - New Lease for FENZ - 9 Homestead Road	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.6 - Kauri Kingdom - Consent Fees & Rates	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.7 - Kerikeri Domain Revitalisation Project - Stormwater Infrastructure	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.8 - Committee Public Excluded Resolutions - June 2022	s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.9 - Community Board Public Excluded Updates - June 2022	s48(2)(a)(i) - the exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Council to deliberate in private on its decision or recommendation where a right of appeal lies to any court or tribunal against the final decision of the Council in these proceedings	s48(2)(a)(i) - the exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation
8.10 – Contract Award Southern Animal Shelter SUPPLEMENTARY PX	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

9 Karakia Whakamutunga / Closing Prayer

10 Te Kapinga Hui / Meeting Close

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Changes from year two of the 2021-31 LTP were assessed as insignificant under Council’s Significance and Engagement Policy.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Annual Plan is aligned and consistent with the Community Outcomes and Strategic Direction adopted by Council in the 2021-31 LTP.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The Annual Plan is of district-wide interest. Community Board views have been incorporated through attendance of chairs at all workshops.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	The decisions made as part of the Annual Plan process are in part a result of LTP engagement with iwi, hapu and Maori affected by key issues for which proposals were communicated in consultation on the 2021-31 LTP.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This Annual Plan aligns with the direction set in the 2-21-31 LTP following district-wide community engagement.
State the financial implications and where budgetary provisions have been made to support this decision.	The Annual Plan establishes the budget for the 2022/23 financial year and enables the setting of rates.
Chief Financial Officer review.	This report has been reviewed by the Chief Financial Officer

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Significance has been determined as “Low” under Councils Significance and Engagement Policy.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Land Transport Act 1998 Land Transport (Register of Land Transport Records – Speed Limits) Regulations 2022. Setting of Speed Limits Rule 2022
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This decision is procedural in nature and does not impact on the district.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications for Māori as the decision is procedural as part of the enactment of national legislation.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	There are no persons likely to be affected as this decision is procedural in nature.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no ongoing financial implications associated with this decision.
Chief Financial Officer review.	Report has been reviewed by the CFO