Te Kaunihera o Tai Tokerau ki te Raki

 

 

AGENDA

 

Ordinary Council Meeting

 

Thursday, 30 June 2022

Time:

10:00 am

Location:

Council Chamber

Memorial Avenue

Kaikohe

 

 

 


Ordinary Council Meeting Agenda

30 June 2022

 

Far North District Council

Ordinary Council Meeting

will be held in the Council Chamber, Memorial Avenue, Kaikohe on:

Thursday 30 June 2022 at 10:00 am

Te Paeroa Mahi / Order of Business

1          Karakia Timatanga / Opening Prayer. 5

2        Membership  ………………………………………………………………………………………...  5

3          Ngā Tono Kōrero / Deputations. 5

4          Ngā Kōrero a te Koromatua / Mayoral Announcements. 5

5          Confirmation of Previous Minutes. 6

5.1            Confirmation of Previous Minutes. 6

6          Reports. 20

6.1            Adoption of the 2022-23 Annual Plan. 20

6.2            Setting of Rates, Due Dates and Penalties for 2022-2023. 79

6.3            Speed Limit Bylaw Review.. 89

6.4            Committee Recommendations and Resolutions - June 2022. 92

Supplementary Reports

          6.5          Far North Holdings Statement of Intent 2023-2025                           Separate Cover

          6.6          Remits for Consideration at 2022 LGNZ AGM                                  Separate Cover

7          Information Reports. 106

7.1            Te Ōhanga Rautaki Whānui - The Regional Economic Development Strategy Update – June 2022. 106

7.2            Progress Report: The Reintroduction of Development Contributions in the Far North District in Alignment with the 2024-34 Long Term Plan. 112

7.3            Community Board Updates June 2022. 116

7.4            Council Action Sheet Update June 2022. 146

8          TE WĀHANGA TŪMATAITI / PUBLIC EXCLUDED.. 153

8.1            Confirmation of Previous Minutes - Public Excluded. 153

8.2            Infrastructure Acceleration Fund Update & Preparation for Negotiations. 153

8.3            Extension of Community Services Contract with Recreation Services Ltd to 30 June 2024. 153

8.4            Ground Lease and Transfer of Buildings & Improvements to Fire and Emergency NZ (FENZ) 154

8.5            New Lease for FENZ - 9 Homestead Road. 154

8.6            Kauri Kingdom - Consent Fees & Rates. 154

8.7            Kerikeri Domain Revitalisation Project - Stormwater Infrastructure. 154

8.8            Committee Public Excluded Resolutions - June 2022. 155

8.9            Community Board Public Excluded Updates - June 2022. 155

Supplementary Public Excluded Report

          8.10        Contract Award Southern Animal Shelter                                          Separate Cover

9          Karakia Whakamutunga / Closing Prayer. 156

10       Te Kapinga Hui / Meeting Close. 156

 

 


1            Karakia Timatanga / Opening Prayer

 

2            Memberships

Mayor John Carter - Chairperson

Deputy Mayor Ann Court

Cr David Clendon

Cr Dave Collard

Cr Felicity Foy

Cr Mate Radich

Cr Rachel Smith

Cr Kelly Stratford

Cr Moko Tepania

Cr John Vujcich

3            Ngā tono kōrero / Deputations

10:05 am Toa Faneva (CEO) NorthTec – Update on all Northland Campuses

10:15 am Delwyn Shepherd – Houhora Harbour Coastal Erosion

10:25 am Jude Thompson – Te Ohanga Rautaki Whanui FNDC Paper

4            Ngā Kōrero A Te Koromatua / Mayoral Announcements    


Ordinary Council Meeting Agenda

30 June 2022

 

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

File Number:           A3721528

Author:                    Marlema Baker, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The minutes are attached to allow Council to confirm that the minutes are a true and correct record of previous meetings.

Recommendation

That Council confirms the minutes of the Council meeting held 19 May 2022, and the Extraordinary Council meeting held 15 June 2022, as a true and correct record.

·                       

 

1)  Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2)  Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.

3)  Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1.       Council Minutes 19 May 2022 - A3713867

2.       Extraordinary Council Minutes 15 June 2022 - A3750739  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).

This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision arising from this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Ordinary Council Meeting Agenda

30 June 2022

 


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Ordinary Council Meeting Agenda

30 June 2022

 


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Ordinary Council Meeting Agenda

30 June 2022

 

6            Reports

6.1         Adoption of the 2022-23 Annual Plan

File Number:           A3717931

Author:                    Sheryl Gavin, Manager - Corporate Planning & Community Development

Authoriser:             Darren Edwards, General Manager - Strategic Planning and Policy

 

Take Pūrongo / Purpose of the Report

To adopt the Annual Plan for 2022/23.

WhakarĀpopoto matua / Executive Summary

·      The Annual Plan for 2022/23 confirms plans and budgets initially adopted in year two of the 2021-31 Long Term Plan (LTP) adjusted to accommodate changing circumstances.

·      The Annual Plan must be adopted before commencement of the year to which it applies, and before rates are set for the new financial year.

·      This Annual Plan was prepared in accordance with Part 2 of Schedule 10 of the Local Government Act (LGA).

 

tŪtohunga / Recommendation

That Council

a)      adopt the Annual Plan for 2022/23.

b)      delegate authority to the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments prior to the Annual Plan 2022/23 being published and uploaded to the Far North District Council website.

 

1) TĀhuhu kŌrero / Background

During the second half of 2021 Elected Members attended several workshops to discuss variations to the budgets and plans adopted in year two of the 2021-31 LTP.

The variations discussed were assessed for significance against the provisions of Councils Significance and Engagement Policy. As a result Community consultation was not required as no significant variances were identified.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Key elements of the Annual Plan for 2022/23 presented for adoption at this meeting are:

·      a general rate increase of 5.44%, slightly higher than the 5% increase forecast in year two of the 2021-31 LTP.

·      operating expenditure of $154.4 million, $6 million higher than forecast in the LTP. $99 million will be funded through rates, with the remainder through other revenue such as fees and charges and Government subsidies.

·      capital expenditure of $130 million. This includes funding allocated to projects that remain incomplete at the end of the 2021-22 financial year.

·      forecast closing debt of $171.3 million at the end of the 2022/23 financial year. This is less than the $193.4 million forecast in the LTP. The reduced forecast is the cumulative effect of deferring projects and subsequently not drawing down debt as anticipated in the LTP.

Take Tūtohunga / Reason for the recommendation

Compliance with statutory provisions for adopting an Annual Plan.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The financial implications and budgetary provisions of adopting the 2022/23 Annual Plan are contained in the document. Adoption of this Annual Plan enables Council to set rates for the new financial year.

Āpitihanga / Attachments

1.       Annual Plan 2022-23 for Adoption - A3750888  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Changes from year two of the 2021-31 LTP were assessed as insignificant under Council’s Significance and Engagement Policy.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The Annual Plan is aligned and consistent with the Community Outcomes and Strategic Direction adopted by Council in the 2021-31 LTP.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

 

The Annual Plan is of district-wide interest. Community Board views have been incorporated through attendance of chairs at all workshops.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

The decisions made as part of the Annual Plan process are in part a result of LTP engagement with iwi, hapu and Maori affected by key issues for which proposals were communicated in consultation on the 2021-31 LTP.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

This Annual Plan aligns with the direction set in the 2-21-31 LTP following district-wide community engagement.

State the financial implications and where budgetary provisions have been made to support this decision.

The Annual Plan establishes the budget for the 2022/23 financial year and enables the setting of rates.

Chief Financial Officer review.

This report has been reviewed by the Chief Financial Officer

 


Ordinary Council Meeting Agenda

30 June 2022

 


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Ordinary Council Meeting Agenda

30 June 2022

 

6.2         Setting of Rates, Due Dates and Penalties for 2022-2023

File Number:           A3717275

Author:                    Zakeeda Khan, Financial Planner

Authoriser:             Janice Smith, Chief Financial Officer

 

Purpose of the Report

The purpose of the report is to allow Council to set the rates, due dates and penalties for the 2022-2023 rating year in accordance with the provisions of the Local Government (Rating) Act 2002.

Now that Council has adopted the Annual Plan for 2022-2023 it must set the rates for the 2022-2023 rating year. 

Executive Summary

·      Set General Rates

·      Set Targeted Rates

·      Penalty Dates

·      Setting of the Fees in respect of Postponed Rates

 

Recommendation

That, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), Council:

a)         sets the rates as described below for the year commencing 1st July 2022 and concluding 30th June 2023;

 

All rates are shown inclusive of GST

 

GENERAL RATE

General Rate

Differentiated on the basis of land use set on all rateable land

 

Differential

Basis

Rate

General Differential

Per $ of Land Value

$0.0047720

Commercial Differential

Per $ of Land Value

$0.0131230

 

Uniform Annual General Charge (UAGC):

A UAGC of $450.00 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit

 

Definition of a SUIP:

·    Any part of a rating unit that is used or occupied by any person, other than the ratepayer, having a right to use or inhabit that part by virtue of a tenancy, lease, licence, or other agreement

·    Any part or parts of a rating unit that is used or occupied by the ratepayer for more than one single use.

The following are considered to be separately used parts of a rating unit:

·    individual flats or apartments

·    separately leased commercial areas which are leased on a rating unit basis

·    vacant rating units

TARGETED RATES

 

ROADING RATES

Uniform Roading Rate

A Uniform Targeted Rate of $100 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit

 

Differential Roading Rate

Differentiated on the basis of land use set on all rateable land

 

Differential

Basis

Rate

Residential

Per $ of Land Value

$0.0001136

Lifestyle

Per $ of Land Value

$0.0001223

Farming General

Per $ of Land Value

$0.0001376

Horticulture

Per $ of Land Value

$0.0000846

Dairy

Per $ of Land Value

$0.0001997

Forestry

Per $ of Land Value

$0.0021526

Commercial

Per $ of Land Value

$0.0002913

Industrial

Per $ of Land Value

$0.0003762


Mining/Quarry

Per $ of Land Value

$0.0098430

Other

Per $ of Land Value

$0.0002238

 

 

Ward Services Rate

Differentiated on the basis of location set on all rateable land in the identified wards

Differential

Basis

Rate

BOI - Whangaroa Ward

Per SUIP

$367.00

Te Hiku Ward

Per SUIP

$353.30

Kaikohe - Hokianga Ward

Per SUIP

$422.00

 

 

Stormwater Rate

10% of the required funding for stormwater is from general rates and the remaining

90% is set on the basis of capital value on all rateable property identified in the rating area maps for the listed urban communities;

Ahipara

Haruru Falls

Kaikohe

Kawakawa

Awanui

Hihi

Kaimaumau

Karikari

East Coast

Houhora/Pukenui

Kaitaia

Kerikeri/Waipapa

Kohukohu

Okaihau

Paihia/Te Haumi

Taupo Bay

Moerewa

Opononi/Omapere

Rawene

Tauranga Bay

Ngawha

Opua/Okiato

Russell

Whangaroa/Kaeo

 

 

Basis

Rate

Per $ of Capital Value

$0.0003001

 

DEVELOPMENT RATES

Paihia CBD Development Rate

Differentiated on the basis of land use set on all rateable land identified in the rating area maps

Differential

Basis

Rate

General Differential

Per SUIP

$18.00

Commercial Differential

Per SUIP

$56.00

 

Kaitaia BID Rate

Commercial rating units defined in the rating area map

Basis

Rate

Per $ of Land Value

$0.0012843

 

 

BOI Recreation Centre Rate

Rating Units defined in the rating area map

Basis

Rate

Per SUIP

$5.00

 

PRIVATE ROADING RATES

Hupara Road Sealing Rates

Rating Units defined in the rating area map

Basis

Rate

Per SUIP

$661.73

 

SEWERAGE RATES

Separate sewerage rates are set for each sewerage scheme on every rating unit that is connected to each scheme or to which the scheme is “available”, that is capable of being connected to a public reticulated wastewater disposal system.

 

The additional pan rate is set on the basis of the third and subsequent water closet or urinal within the rating unit. A rating unit used primarily as a residence for a single household will be treated as having a single pan.

 

Ahipara Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$266.20

Available

Per Rating Unit

$266.20

Additional Pan Rate

Per additional pan

$159.72

 

East Coast Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$230.78

Available

Per Rating Unit

$230.78

Additional Pan Rate

Per additional pan

$138.47

 

Hihi Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$509.89

Available

Per Rating Unit

$509.89

Additional Pan Rate

Per additional pan

$305.93

 

Kaeo Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$588.30

Available

Per Rating Unit

$588.30

Additional Pan Rate

Per additional pan

$352.98

 

Kaikohe Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$192.94

Available

Per Rating Unit

$192.94

Additional Pan Rate

Per additional pan

$115.76

 

Kaitaia and Awanui Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$193.36

Available

Per Rating Unit

$193.36

Additional Pan Rate

Per additional pan

$116.02

 

Kawakawa Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$386.02

Available

Per Rating Unit

$386.02

Additional Pan Rate

Per additional pan

$231.61

 

Kerikeri Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$596.92

Available

Per Rating Unit

$596.92

Additional Pan Rate

Per additional pan

$358.15

 

Kohukohu Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$511.63

Available

Per Rating Unit

$511.63

Additional Pan Rate

Per additional pan

$306.98

 

Opononi Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$202.17

Available

Per Rating Unit

$202.17

Additional Pan Rate

Per additional pan

$121.30

 

Paihia Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$386.38

Available

Per Rating Unit

$386.38

Additional Pan Rate

Per additional pan

$231.83

 

Rangiputa Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$213.46

Available

Per Rating Unit

$213.46

Additional Pan Rate

Per additional pan

$128.08

 

Rawene Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$449.44

Available

Per Rating Unit

$449.44

Additional Pan Rate

Per additional pan

$269.66

 

Russell Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$346.07

Available

Per Rating Unit

$346.07

Additional Pan Rate

Per additional pan

$207.64

 

Whangaroa Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$496.15

Available

Per Rating Unit

$496.15

Additional Pan Rate

Per additional pan

$297.69

 

Whatuwhiwhi Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$259.11

Available

Per Rating Unit

$259.11

Additional Pan Rate

Per additional pan

$155.47

 

Sewerage Public Good Rate is set on every rating unit in the district

Per Rating Unit

$15.00

 

District Wide Sewerage Operating Rate is set on every rating unit connected to a sewerage scheme

Operating Rate

Basis

Rate

Connected (All schemes)

Per SUIP

$679.13

Additional Pan Rate

Per additional pan

$407.48

 

 

WATER RATES

Separate water rates are set for each water supply scheme differentiated on the basis the supply or availability of supply to each scheme, that is, capable of being connected to a public reticulated water supply system.

 

Kaikohe Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$287.76

Available

Per Rating Unit

$287.76

 

Kaitaia Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$452.62

Available

Per Rating Unit

$452.62

 

Kawakawa Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$345.13

Available

Per Rating Unit

$345.13

 

Kerikeri Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$173.69

Available

Per Rating Unit

$173.69

 

Okaihau Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$307.37

Available

Per Rating Unit

$307.37

 

Omapere/Opononi Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$525.66

Available

Per Rating Unit

$525.66

 

Paihia Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$183.61

Available

Per Rating Unit

$183.61

 

Rawene Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$254.87

Available

Per Rating Unit

$254.87

 

 

Water Public Good Rate is set on every rating unit in the district

Per Rating Unit

$15.00

 

District Wide Water Operating Rates

The District wide operating rates are assessed on the basis of the quantity of water supplied as recorded by meter.

 

Metered Supply rate (all schemes)

Operating Rate

Basis

Rate

Potable Water

Per m3 Supplied

$3.87

Non-potable Water

Per m3 Supplied

$2.52

 

Non-Metered Water Supply Rate (Includes 250 M3 Supply)

Operating Rate

Basis

Rate

Potable Water

Per SUIP

$1,257.76

Non-potable Water

Per SUIP

$918.99

DRAINAGE RATES are set on all rateable land in the relevant drainage area

Kaitaia Drainage Area

Basis

Rate

Area of land within the defined rating area

Per hectare

$8.61

 

 

Kaikino Drainage Area (as defined in the FIS)

Differential

Basis

Rate

Differential A

Per hectare

$11.73

Differential B

Per hectare

$5.87

Differential C

Per hectare

$1.96

 

Motutangi Drainage Area (as defined in the FIS)

Differential

Basis

Rate

Differential A

Per hectare

$39.94

Differential B

Per hectare

$19.97

Differential C

Per hectare

$6.67

 

Waiharara Drainage Area (as defined in the FIS)

Differential

Basis

Rate

Differential A

Per hectare

$14.81

Differential B

Per hectare

$7.41

Differential C

Per hectare

$2.47

 

b)        And that, pursuant to Section 24 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council charges the rates for the 2022-2023 rating year by way of four equal instalments.  Each instalment to be paid on or before the due dates set out below; 

Rate Instalment

Due Date

Penalty Date

First Instalment

20 August 2022

27 August 2022

Second Instalment

20 November 2022

27 November 2022

Third Instalment

20 February 2023

27 February 2023

Fourth Instalment

20 May 2023

27 May 2023

 

c)         And that, pursuant to Sections 57 and 58 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council imposes the following penalties:

 

A ten percent (10%) penalty on any portion of any instalment of rates assessed in the 2022-2023 financial year that is not paid on or by the due date for payment as detailed above. This penalty will be added on the penalty dates detailed above;

 

d)        And that the water meters be read and invoiced on a six-month cycle, or more often if required, and the subsequent invoices become due for payment set out overleaf.

 

e)         And that, pursuant to Sections 57 and 58 of the Act, Council imposes the following penalties in respect of targeted rates set for the supply of water pursuant to Section 19 of the Act:

A ten percent (10%) penalty on any portion of the rate for the supply of water charged pursuant to Section 19 of the Act, as separately invoiced, that is not paid on or by the due date for payment as set out below;

 

Scheme

1st Invoice

Due Date

Penalty Date

2nd Invoice

Due Date

Penalty Date

Kaikohe

Nov-22

20/12/2022

27/12/2022

May-23

20/06/2023

27/06/2023

Kaitaia

Aug-22

20/09/2022

27/09/2022

Feb-23

20/03/2023

27/03/2023

Kawakawa

Jul-22

22/08/2022

29/08/2022

Jan-23

20/02/2023

27/02/2023

Kerikeri

Sep-22

20/10/2022

27/10/2022

Mar-23

20/04/2023

27/04/2023

Okaihau

Jul-22

22/08/2022

29/08/2022

Jan-23

20/02/2023

27/02/2023

Omapere/ Opononi

Jul-22

22/08/2022

29/08/2022

Jan-23

20/02/2023

27/02/2023

Paihia

Oct-22

21/11/2022

28/11/2022

Apr-23

22/05/2023

29/05/2023

Rawene

Jul-22

22/08/2022

29/08/2022

Jan-23

20/02/2023

27/02/2023

 

f)          And that, pursuant to Section 88 of the Act, Council set Postponement Fees as provided for in the relevant Rates Postponement Policies;

FEES IN RESPECT OF POSTPONED RATES

Pursuant to Section 88 of the Local Government (Rating) Act 2002, Council will charge a postponement fee on all rates that are postponed under any of its postponement policies.

 

The Postponement fees are as follows:

·    Application Fee: $300

·    Administration Fee: $50 per year

·    Financing Fee on all Postponements: Currently set at 3.00% pa but may vary to match Council’s average cost of funds. At Council’s discretion all these fees may be added to the total postponement balance.

 

 

1) Background

Council has adopted the Annual Plan 2022 - 2023 and therefore, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), must now formally resolve to set the rates for the year commencing 01 July 2022 and concluding 30 June 2023.

2) Discussion and Options

The Act requires Council to formally set the rates for each year after it has adopted the appropriate Annual Plan or Long-Term Plan. It is this resolution which gives Council the power to set and charge rates for the year.

REASON FOR THE RECOMMENDATION

It is by setting the rates that Council obtains the funding for the forthcoming year. This resolution provides for funding as set out in the Annual Plan 2022 - 2023 rating year.

3) Financial Implications and Budgetary Provision

It is by setting the rates that Council obtains the funding for the forthcoming year. This resolution provides funding as is set out in the Annual Plan 2022 - 2023 rating year.

Attachments

Nil


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Local Government Act 2002, Local Government Rating Act 2002

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

N/A

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

N/A

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

N/A

State the financial implications and where budgetary provisions have been made to support this decision.

N/A

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 


Ordinary Council Meeting Agenda

30 June 2022

 

6.3         Speed Limit Bylaw Review

File Number:           A3747675

Author:                    Kirsten Griffiths, Strategic Planner

Authoriser:             Darren Edwards, General Manager - Strategic Planning and Policy

 

Take Pūrongo / Purpose of the Report

To revoke the Far North District Speed Limits Bylaw 2019 as part of the final stage of migrating speed limits to a new National Speed Limit Register.

WhakarĀpopoto matua / Executive Summary

·      This agenda item formally revokes the Far North District Speed Limits Bylaw as part of the process to implement the new Setting of Speed Limits Rule 2022 and other associated legislation.

·      The new Setting of Speed Limits Rule 2022 creates the National Speed Limit Register (NSLR), which is a new national legal instrument to enforce speed limits.  With the creation of the NSLR, the Far North Speed Limits Bylaw no longer has effect and can be revoked.

 

tŪtohunga / Recommendation

That the Council revokes the Far North District Speed Limits Bylaw 2019.

 

1) TĀhuhu kŌrero / Background

The Setting of Speed Limits Rule 2022 (the Rule) came into force on 19th May 2022.  The new Rule sets out new requirements for setting speed limits, including the introduction of the National Speed Limit Register.

The National Speed Limit Register (NSLR) provides an online, maps-based, central source of speed limits for roads in New Zealand. The NSLR replaces local bylaws as the legal instrument for enforcing speed limits.

As part of the speed limit review process, NTA has been working with Waka Kotahi to ensure that the mapping of speed limits in the district, and across the region is compatible with the NSLR mapping systems to enable easy migration of data.  All current speed limits in the Far North District have now been successfully migrated into the NSLR.

The Far North District speed limit data has now “gone live” in the NSLR.  As such, the Speed Limit Bylaw 2019 is no longer required and can be revoked.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Revoking the Speed Limit Bylaw

Far North District speed limits have been successfully migrated to the NSLR, which is now the legal instrument for enforcing speed limits.  As part of this process, Council is required to revoke its Speed Limit Bylaw. Revoking a Bylaw requires a resolution of full Council.

No requirement to consult

There is no requirement to consult on revoking the Bylaw under section 156 of the Local Government Act 2002 or section 22AD of the Land Transport Act 1998.  Recent amendments to the Land Transport Act 1998 and new Land Transport (Register of Land Transport Records—Speed Limits) Regulations 2022 remove the requirement to consult.

Next steps

The current rolling review of speed limits will continue.  However, the new Rule will require some changes to the process and the introduction of Speed Management Plans.  Staff are currently working through these changes and will be providing Council with a briefing on the changes.

The next speed limit review, which is in its final stages of internal peer review is the Kerikeri / Bay of Islands Catchment.

Take Tūtohunga / Reason for the recommendation

The NSLR has now become the sole legal instrument for enforcing speed limits.  The Speed Limits Bylaw is therefore no longer required and can be formally revoked.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no ongoing financial and budgetary implications of this decision.

Āpitihanga / Attachments

Nil


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Significance has been determined as “Low” under Councils Significance and Engagement Policy.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Land Transport Act 1998

Land Transport (Register of Land Transport Records – Speed Limits) Regulations 2022.

Setting of Speed Limits Rule 2022

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

 

This decision is procedural in nature and does not impact on the district.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

There are no implications for Māori as the decision is procedural as part of the enactment of national legislation.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

There are no persons likely to be affected as this decision is procedural in nature.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no ongoing financial implications associated with this decision.

Chief Financial Officer review.

Report has been reviewed by the CFO


Ordinary Council Meeting Agenda

30 June 2022

 

6.4         Committee Recommendations and Resolutions - June 2022

File Number:           A3748987

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

TAKE PŪRONGO / Purpose of the Report

·      To increase governance oversight of Committee business/discussions.

·      Communicate resolutions of Committee meetings.

·      Escalate Committee recommendations to Council.

WHAKARĀPOPOTO MATUA / Executive SummarY

·      The following Committee meetings have been held since the last ordinary Council meeting.

o   7 June 2022 – Regulatory Compliance Committee

o   14 June 2022 – Strategy and Policy Committee

o   15 June 2022 – Infrastructure Committee

·      Copies of the Committee meeting minutes are attached for information.

·      Links to the agendas containing the reports that formed the basis of recommendations are included in this report.

·      The Assurance, Risk and Finance committee meeting will occur between printing of this agenda and the Council meeting. The minutes for the Assurance, Risk and Finance 23 June 2022 meeting will be included in the 11 August 2022 Council agenda.

·      The Strategy and Policy Committee makes the following recommendations to Council.

 TŪTOHUNGA / Recommendation

That Council:

Proposed Far North District Plan – Public Notification (Strategy and Policy Committee)

a)    approves the Proposed District Plan and associated section 32 reports for public notification pursuant to Schedule 1 of the Resource Management Act 1991.

b)    authorises the Mayor, Chairperson of the Strategic Planning and Policy Committee and Chief Executive to make any minor editorial or technical amendments to the Proposed District Plan and associated section 32 reports deemed necessary before public notification.

Alfresco Dining Policy – Recommendation to Revoke Policy (Strategy and Policy Committee)

a)    revoke the Alfresco Dining Policy 2014.

b)    delegate to Community Boards authority to comment on Alfresco Dining Applications

Parks and Reserves Policy Development (Strategy and Policy Committee)

a)    research into a reduction in the use of herbicides on Council owned land be completed in line with the 2023-24 Annual Plan process and that either the Parks and Reserves Policy be amended in the future to capture the reduction in the use of herbicides or include such reference in the proposed Vegetation Policy.

b)    adopt the Parks and Reserves Policy.

Proposal for Consultation – Draft Parks and Reserves Bylaw (Strategy and Policy Committee)

a)    approve that the Parks and Reserves Bylaw be drafted under both the Reserves Act 1977 and the Local Government Act 2002 as it is the most appropriate way of addressing the problems of nuisance, health and safety and offensive behaviour on Council-controlled parks and reserves

b)    approve the Proposal for a new Parks and Reserves Bylaw in Attachment 1 to be released for public consultation to meet the requirements of the Local Government Act 2022 Section 156

c)    approve the period for making written submissions on the proposal be from 1 July to 29 July 2022

d)    approve the Strategy and Policy Committee to hear any oral submissions at the 26 July 2022 meeting, and agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions

e)    directs Council staff to make all necessary logistical arrangements for oral submissions to be heard on 26 July 2022, either in person in the Council chambers or online via Microsoft Teams.

 

tĀHUHU KŌRERO / Background

This is a regular report to provide greater governance oversight of discussions that occur at Committee meetings and to avoid duplication of reading for Councillors for decisions that are recommended to them, from each Committee meeting.

Copies of Committee meeting minutes that have occurred since the last ordinary Council meeting are attached for information.

From time to time, Committee’s discuss items that are outside their delegations. This report, when necessary, will highlight recommendations from each Committee to Council for decision.

Information about Council, Committee or Community Board meetings is publicly available at https://infocouncil.fndc.govt.nz/

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Since the last Council meeting the following Committee meetings have occurred:

7 June 2022 – Regulatory Compliance Committee

Agenda of Regulatory Compliance Committee Meeting - Tuesday, 7 June 2022 (fndc.govt.nz)

The Regulatory Compliance Committee made no recommendations to Council.

14 June 2022 – Strategy and Policy Committee

Agenda of Strategy and Policy Committee Meeting - Tuesday, 14 June 2022 (fndc.govt.nz)

The Strategy and Policy Committee made the following recommendations listed below to Council:

That Council:

Proposed Far North District Plan – Public Notification (Strategy and Policy Committee)

a)    approves the Proposed District Plan and associated section 32 reports for public notification pursuant to Schedule 1 of the Resource Management Act 1991.

b)    authorises the Mayor, Chairperson of the Strategic Planning and Policy Committee and Chief Executive to make any minor editorial or technical amendments to the Proposed District Plan and associated section 32 reports deemed necessary before public notification.

Alfresco Dining Policy – Recommendation to Revoke Policy (Strategy and Policy Committee)

a)    revoke the Alfresco Dining Policy 2014.

b)    delegate to Community Boards authority to comment on Alfresco Dining Applications

Parks and Reserves Policy Development (Strategy and Policy Committee)

a)    research into a reduction in the use of herbicides on Council owned land be completed in line with the 2023-24 Annual Plan process and that either the Parks and Reserves Policy be amended in the future to capture the reduction in the use of herbicides or include such reference in the proposed Vegetation Policy.

b)    adopt the Parks and Reserves Policy.

Proposal for Consultation – Draft Parks and Reserves Bylaw (Strategy and Policy Committee)

a)    approve that the Parks and Reserves Bylaw be drafted under both the Reserves Act 1977 and the Local Government Act 2002 as it is the most appropriate way of addressing the problems of nuisance, health and safety and offensive behaviour on Council-controlled parks and reserves

b)    approve the Proposal for a new Parks and Reserves Bylaw in Attachment 1 to be released for public consultation to meet the requirements of the Local Government Act 2022 Section 156

c)    approve the period for making written submissions on the proposal be from 1 July to 29 July 2022

d)    approve the Strategy and Policy Committee to hear any oral submissions at the 26 July 2022 meeting, and agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions

e)    directs Council staff to make all necessary logistical arrangements for oral submissions to be heard on 26 July 2022, either in person in the Council chambers or online via Microsoft Teams.

15 June 2022 – Infrastructure Committee

Agenda of Infrastructure Committee Meeting - Wednesday, June 15, 2022 (fndc.govt.nz)

The Infrastructure Committee made no recommendations to Council..

23 June 2022 – Assurance, Risk and Finance Committee

The Assurance, Risk and Finance committee meeting will occur between printing of this agenda and the Council meeting. The minutes for the Assurance, Risk and Finance 23 June 2022 meeting will be included in the 11 August 2022 Council agenda.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

This report does not intend to repeat the financial implications, options or decision-making requirements for the recommendations listed. Please review the agendas via the provided links for further information.

Āpitihanga / Attachments

1.       Regulatory Compliance Committee Minutes - 7 June 2022 - A3742894

2.       Strategy and Policy Committee Minutes - 14 June 2022 - A3748917

3.       Infrastructure Committee Minutes - 15 June 2022 - A3751209  

 


Ordinary Council Meeting Agenda

30 June 2022

 


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Ordinary Council Meeting Agenda

30 June 2022

 

7            Information Reports

7.1         Te Ōhanga Rautaki Whānui - The Regional Economic Development Strategy Update – June 2022

File Number:           A3751384

Author:                    Briar Macken, Team Leader - Policy

Authoriser:             Darren Edwards, General Manager - Strategic Planning and Policy

 

TAKE PŪRONGO / Purpose of the Report

To update the Far North District Council on Te Ōhanga Rautaki Whānui, the Regional Economic Development Strategy.

WHAKARĀPOPOTO MATUA / Executive SummarY

This report provides a brief overview of the progress of Te Ōhanga Rautaki Whānui, the Regional Economic Development Strategy.

 TŪTOHUNGA / Recommendation

That the Council receive the report Te Ōhanga Rautaki Whānui - The Regional Economic Development Strategy Update – June 2022 .

 

tĀHUHU KŌRERO / Background

The concept of developing a regional economic development strategy was first formally raised through the Mayoral Forum in 2020 as part of the discussion regarding Northland Inc becoming a jointly owned Council Controlled Organisation (CCO). It informed one of the recommendations in a May 2020 agenda item:

Regional Economic Development:

Progress Towards a Joint Delivery Model. Recommendation 2(c) Progress the Regional Economic Development Strategy as a priority, and, if funding allows.

The strategy was then included in Northland Inc’s 2021 Statement of Intent and reflected the early nature of the process to – ‘Support development of a long-term economic development strategy for Tai Tokerau Northland’ (subject to securing appropriate funding).

In the 2022 Statement of Intent, the approach has been much more explicit,

‘Lead the development of a long-term Economic Development Strategy for Te Tai Tokerau’.

Northland Inc will now lead the development of Te Ōhanga Rautaki Whānui o Te Tai Tokerau, in partnership with Te Tai Tokerau iwi/hapū/Māori, local and central government, business, industry, and communities.

The intent is to pursue a sustainable approach which interweaves social, cultural, and environmental priorities as outlined by He Tangata, He Whenua, He Oranga - Tai Tokerau Māori Growth Strategy[1]. Te Tiriti-based, it will aim to tackle key issues affecting Tai Tokerau such as equity, inclusivity, productivity, climate change, high-value job creation, and community capability and capacity.

A $200k operational budget has been confirmed, comprising:

$80k from the Investment and Growth Reserve, $20k from Whangarei District Council and $100k from the Ministry of Social Development (MSD).  This funding has the support of the Regional Commissioner, and Public Service Commissioner - Te Tai Tokerau.

The Ministry of Business Innovation and Enterprise (MBIE) has supported Northland Inc by way of a contract variation, to confirm resources for programme oversight and project management. The team who oversees the Tai Tokerau Northland Economic Action Plan[2] will also oversee the strategy, along with Northland Inc’s General Manager Māori and General Manager Investment and Infrastructure.

Te Ōhanga Rautaki Whānui is therefore now formally underway and will provide regular reporting to the Joint Regional Economic Development (JRED) Committee of Councils,’ and individual Councils as agreed. It is noted the Far North District Council representatives on the Joint Committee are David Clendon and John Vujcich and chaired by Northland Regional Council’s Justin Blaikie.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Northland Inc now has a project team in place and are building a wider virtual team with other agencies and entities who are also providing resources and team members. Project team representatives will continue to attend, and provide reports to, the Joint Regional Economic Development Committee meetings for the duration of the strategy’s development.

Through an Appointments Panel (attachment 1), a process took place where more than 30 expressions of interest were received for a Steering Group of twelve persons. The Steering Group will have Co-chairs which reflect the Te Tiriti partnership with one co-Chair to be a Te Kahu o Taonui representative, and the other to be appointed at the first meeting.

The Steering Group, is now appointed and will set the strategic direction and vision, identify priorities, and provide input into an actionable work programme and advocate for the strategy’s outcomes within regional and national networks.

The Steering Group will meet bimonthly with the goal of completing the strategy by year end.

The 12 Steering Group members (attachment 2) are:

·    Councillor Justin Blaikie

·    Liz Oliver

·    Te Kahu o Taonui representative

·    Kathryn De Bruin

·    Lindsay Faithfull

·    Sir Brian Roche

·    Carol Berghan

·    Blanche Morrogh

·    Shane Witehira

·    Justice Heteraka

·    Mihi Harris

·    Tania McInnes

Eru Lyndon, Public Service Commissioner – Tai Tokerau and Ripeka Evans, Chair of NorthTec will tautoko/support the Steering Group but sit outside the membership of twelve.

Engagement to date has included the Joint Regional Economic Development Committee, Te Kahu o Taonui, Tai Tokerau Northland Economic Action Plan Advisory and Working Groups, Te Purunga ki te Raki – Regional Skills Leadership Group, Te Hiku Joint Work Programme, multiple central government agencies, ILGACE, Local Government CE’s forum and updates to Kaipara District Council and Northland Regional Council. All organisations / entities engaged with to date have expressed support for a collaborative approach.

As an input to the strategy development process, the project team are currently mapping the regional and sub-regional economic development ecosystem within a national context. There is a proliferation of documents that speak to the economy and lay a good foundation for this process however, some are becoming dated and were prepared in a pre-COVID-19 environment. Current works will be respected and acknowledged, with alignment being sought wherever possible. Learnings from exemplar economic development strategies, models and frameworks, within NZ and internationally are also being researched including the indigenous view of donut economics (An Indigenous Māori View of Doughnut Economics) which is within Northland Inc’s current Statement of Intent.

The strategy provides the opportunity for thought leaders to take an intergenerational view and map a path which will see a sustainable future for Te Tai Tokerau with thriving communities.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

The cost of the strategy development will be met from existing budgets.

Āpitihanga / Attachments

1.       Te Öhanga Rautaki Whänui attachments - A3751903  

 


Ordinary Council Meeting Agenda

30 June 2022

 


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7.2         Progress Report: The Reintroduction of Development Contributions in the Far North District in Alignment with the 2024-34 Long Term Plan

File Number:           A3589456

Author:                    Roger Ackers, Manager - Strategy Development

Authoriser:             Darren Edwards, General Manager - Strategic Planning and Policy

 

TAKE PŪRONGO / Purpose of the Report

To report back to Council on the progress against the indicative project schedule for the reintroduction of development contributions in alignment with the 2024-34 Long Term Plan.

WHAKARĀPOPOTO MATUA / Executive SummarY

This report provides an update to elected members on the progress made towards the reintroduction of development contributions with the 2024-34 Long Term Plan.

There has been some slippage with the development of a project plan which is explained in the body of this report. However, overall, the project is on track to deliver to the indicative project schedule for the reintroduction of development contributions that was approved by Council on 16 December 2021.

 TŪTOHUNGA / Recommendation

That the Council receive the report Progress Report: The Reintroduction of Development Contributions in the Far North District in Alignment with the 2024-34 Long Term Plan.

tĀHUHU KŌRERO / Background

On 16 December 2021 Council approved that a new development contributions policy be part of the adoption of the 2024-34 Long Term Plan and that staff report on the progress against the indicative project schedule as captured in the 16 December 2021 report on development contributions.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Direction from Department of Internal Affairs Three Waters Transition Staff

Department of Internal Affairs (DIA) Staff were questioned about the need to make a development contributions policy that accounts for water, wastewater, and stormwater (Three Waters) prior to the commencement the New Water Entity in 2024 when the Far North District Council is currently not charging contributions for Three Waters.

DIA Staff confirmed on 2 June 2022 that there is a specific piece of work that the National Transition Unit for Three waters is undertaking that is part of a wider piece of work considering the pricing, charging, and funding for growth. A preferred option will be agreed by the Minister of Local Government that will be included in further legislation introduced as part of the Three Waters Reforms.

Therefore, there is no need for the Far North District Council to make a development contributions policy that considers water, wastewater, and stormwater.  DIA Staff also stressed that there is still a requirement for asset management plans for Three waters and that growth allocations are identified against growth projects in the asset management plans that are due mid-2023.

There is still a requirement to consider transport contributions, reserve contributions and community infrastructure contributions in a development contributions policy for the Far North District Council.

The following table contains the indicative project schedule for the reintroduction of development contributions. An extra column ‘Progress against estimated due date’ has been added to provide a commentary of progress made to date as requested by Council resolution on 16 December 2021.

Activity/Deliverable

Estimated due date

Progress against estimated due date

Comments/Notes

Phase: Concept

 

 

 

Paper to Council recommending the adoption of new development contributions in alignment with the 2024-34 Long Term Plan.

16 December 2021.

Complete.

 

Phase: Research

 

 

 

Communications and engagement planning commences with stakeholder and partner identification and analysis.

January – February 2022.

Postponed until July 2022.

Feedback will now be sought via the elected members lounge that will inform a communications and engagement plan.

Internal workshops on options, review of best practice development contribution policies in use across New Zealand.

February – April 2022.

Completed.

Workshop completed 29 March 2022.

Outcomes from workshop:

(1)     Financial planning staff are now allocated to project team.

(2)     Input into the possible options for a new development contributions policy were put forward by staff.  This will now be included in the elected member’s lounge.

Review of options with an external expert and a mentor Council on development contributions.

April 2022.

July 2022.

Staff and the procured specialist in development contribution policies have gathered evidence and examples from other Councils.  This will be made available in the elected member’s lounge for consideration and feedback.

Project plan approved.

April 2022.

Postponed until July 2020.

A detailed project plan will follow feedback given by elected members via the elected member’s lounge.

Phase: Conceive

 

 

 

Workshop on different options, timeframes, and a confirmation of the scope of the development contributions policy.

June 2022.

Cancelled.

Options for a new Development Contributions Policy will now be made available in the elected member’s lounge for consideration and feedback.  This will include the advice given by the Department of Internal Affairs as detailed in this report.

Research report completed.

August 2022.

 

 

Communications and engagement plan completed.

August 2022.

 

 

Paper to Strategy and Policy Committee – options and recommendations for a new development contributions policy.

6 September 2022.

 

 

Local Body Elections.

8 October 2022.

 

 

Phase: Design

 

 

 

Drafting of a development contributions policy for public consultation.

October 2022– January 2023.

 

 

Communications and Engagement Plan approved.

February 2023.

 

 

Approval by Council for public consultation on draft development contributions policy.

February 2023.

 

 

Phase:  Consult

 

 

 

Public consultation on draft development contributions policy.

March – May 2023.

 

This timeframe includes hearings.

Submission’s analysis.

May-July 2023.

 

 

Draft new policy for adoption.

July – August 2023.

 

 

Approval by Council to use a new development contributions policy to inform 2024-34 Long Term Plan.

September 2023.

 

This informs the development of (1) The Financial Strategy, (2) The Revenue and Financing Policy and (3) The Infrastructure Strategy.

Phase: Activate Policy

 

 

 

Adoption of a new Development Contributions Policy with 2024-34 Long Term Plan.

June 2024.

 

 

New Development Contributions Policy comes into effect.

1 July 2024.

 

Staff commences administration of the development contributions policy. Policy rules apply for developers.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial or budgetary implications that will result from Council receiving this report.

Āpitihanga / Attachments

Nil

 


Ordinary Council Meeting Agenda

30 June 2022

 

7.3         Community Board Updates June 2022

File Number:           A3749088

Author:                    Marlema Baker, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

TAKE PŪRONGO / Purpose of the Report

To enable oversight of Community Board resolutions at Council and provide Community Board Chairperson’s with a formal opportunity to speak with Council about discussions at Community Board.

WHAKARĀPOPOTO MATUA / Executive SummarY

·      Minutes from the following Community Board meetings are attached for Council information:

10 May 2022 - Te Hiku Community Board

11 May 2022 - Kaikohe-Hokianga Community Board

1 June 2022 - Kaikohe-Hokianga Community Board

2 June 2022 - Bay of Islands-Whangaroa Community Board

·    The Te Hiku Community Board 21 June 2022 meeting will occur between printing of this agenda and the Council meeting. The minutes for this meeting will be included in the 11 August 2022 Council agenda.

 TŪTOHUNGA / Recommendation

That Council note the following Community Board minutes:

a)    10 May 2022 - Te Hiku Community Board

b)    11 May 2022 - Kaikohe-Hokianga Community Board

c)    1 June 2022 - Kaikohe-Hokianga Community Board

d)    2 June 2022 - Bay of Islands-Whangaroa Community Board

 

tĀHUHU KŌRERO / Background

This report is to provide Council oversight of resolutions made at Community Board meetings and provide Community Board Chairperson’s with a formal opportunity to raise any Community Board issues with Council.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

This is intended as an information report.

From time-to-time Community Board’s may make recommendations to Council. This report is not considered to be the appropriate mechanism for Council to make a decision from a Community Board recommendation. Council could however move a motion to formally request a report on a particular matter for formal consideration at a subsequent meeting. The report would then ensure that Council have sufficient information to satisfy the decision-making requirements under the Local Government Act 2002 (sections 77-79).

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budget provision in considering this report.

Āpitihanga / Attachments

1.       Te Hiku Community Board Minutes 10 May 2022 - A3698736

2.       Kaikohe-Hokianga Community Board Minutes 11 May 2022 - A3703814

3.       Kaikohe-Hokianga Community Board Minutes 1 June 2022 - A3727822

4.       Bay of Islands-Whangaroa Community Board Minutes 2 June 2022 - A3725522  


Ordinary Council Meeting Agenda

30 June 2022

 


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Ordinary Council Meeting Agenda

30 June 2022

 


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Ordinary Council Meeting Agenda

30 June 2022

 


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Ordinary Council Meeting Agenda

30 June 2022

 


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Ordinary Council Meeting Agenda

30 June 2022

 

7.4         Council Action Sheet Update June 2022

File Number:           A3750019

Author:                    Marlema Baker, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Take Pūrongo / Purpose of the Report

To provide Council with an overview of outstanding Council decisions from 1 January 2020.

WhakarĀpopoto matua / Executive Summary

·      Council staff have reintroduced action sheets as a mechanism to communicate progress against Council decisions and confirm when decisions have been implemented.

·      The focus of this paper is on Council decisions.

·      Action sheets are also in place for Committees and Community Boards.

tŪtohunga / Recommendation

That Council receive the report Action Sheet Update June 2022.

 

1) TĀhuhu kŌrero / Background

The Democracy Services Team have been working on a solution to ensure that elected members can receive regular updates on progress against decisions made at meetings, in alignment with a Chief Executive Officer key performance indicator.

Action sheets have been designed as a way to close the loop and communicate with elected members on the decisions made by way of resolution at formal meetings.

Action sheets are not intended to be public information but will provide updates to elected members, who, when appropriate can report back to their communities and constituents.

Officers recognise that the action sheet format is not yet fully meeting the expectations of the elected members.  This is a system generated report over which officers have no current ability to change the format.  Discussions are underway with the software provider to assess costs of a customisation option for these reports to make them bespoke to our council requirements.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The outstanding tasks are multi-facet projects that take longer to fully complete.

The Democracy Services staff are working with staff to ensure that the project completion times are updated so that action sheets provided to members differentiate between work outstanding and work in progress.

Take Tūtohunga / Reason for the recommendation

To provide Council with an overview of outstanding Council decisions from 1 January 2020.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in receiving this report.

Āpitihanga / Attachments

1.       Council Action Sheet - June 2022 - A3756489  

 

 


Ordinary Council Meeting Agenda

30 June 2022

 


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Ordinary Council Meeting Agenda

30 June 2022

 

8            TE WĀHANGA TūMATAITI / Public ExcludeD

 

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

8.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.2 - Infrastructure Acceleration Fund Update & Preparation for Negotiations

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.3 - Extension of Community Services Contract with Recreation Services Ltd to 30 June 2024

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.4 - Ground Lease and Transfer of Buildings & Improvements to Fire and Emergency NZ (FENZ)

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.5 - New Lease for FENZ - 9 Homestead Road

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.6 - Kauri Kingdom - Consent Fees & Rates

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.7 - Kerikeri Domain Revitalisation Project - Stormwater Infrastructure

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.8 - Committee Public Excluded Resolutions - June 2022

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.9 - Community Board Public Excluded Updates - June 2022

s48(2)(a)(i) - the exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Council to deliberate in private on its decision or recommendation where a right of appeal lies to any court or tribunal against the final decision of the Council in these proceedings

s48(2)(a)(i) - the exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation

8.10 – Contract Award Southern Animal Shelter

SUPPLEMENTARY PX

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

9            Karakia Whakamutunga / Closing Prayer

 

10          Te Kapinga Hui / Meeting Close



[1] Tai Tokerau Māori Growth Strategy

[2] Tai Tokerau Northland Economic Action Plan