Te Kaunihera o Tai Tokerau ki te Raki

 

 

AGENDA

 

Bay of Islands-Whangaroa Community Board Meeting

 

Thursday, 5 May 2022

Time:

10:00 am

Location:

Virtual via Microsoft Teams

 

 

Membership:

Chairperson Belinda Ward

Deputy Chairperson Frank Owen

Member Lane Ayr

Member Manuela Gmuer-Hornell

Member Bruce Mills

Member Manuwai Wells

Member Dave Hookway-Kopa

Member Rachel Smith

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

The Local Government Act 2002 states the role of a Community Board is to:

A.        Represent, and act as an advocate for, the interests of its community.

B.        Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C.        Maintain an overview of services provided by the territorial authority within the community.

D.        Prepare an annual submission to the territorial authority for expenditure within the community.

E.        Communicate with community organisations and special interest groups within the community.

F.         Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·                Amenity lighting

·                Cemeteries

·                Drainage (does not include reticulated stormwater systems)

·                Footpaths/cycle ways and walkways.

·                Public toilets

·                Reserves

·                Halls

·                Swimming pools

·                Town litter

·                Town beautification and maintenance

·                Street furniture including public information signage.

·                Street/public Art.

·                Trees on Council land

·                Off road public car parks.

·                Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.         Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.         Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.         Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.         Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.         To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.         To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan and make recommendations to the Council.

7.         Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.         To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.         To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.      To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.      Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.      Recommend new bylaws or amendments to existing bylaws.

13.      Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.      Exercise the following powers in respect of the Council bylaws within their community:

a)       Control of Use of Public Spaces – Dispensations on signs

b)       Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c)        Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d)       Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e)       Speed Limits – Recommend places and speed limits which should be imposed.

15.      To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.      Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.      To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.      To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.      In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.      Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.         Comment on adverse performance to the Chief Executive in respect of service delivery.

2.         Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.         Assist their communities to set priorities for Pride of Place programmes.

4.         Have special regard for the views of Māori.

5.         Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.         Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.         Seek and report to Council community feedback on current issues by:

a)         Holding a Community forum prior to Board meetings

b)         Varying the venues of Board meetings to enable access by members of the community

8.         Monitor and make recommendations to Council to improve effectiveness of policy.

9.         Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.         Provide appropriate management support for the Boards.

2.         Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.         Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a)         the disposal and purchase of land

b)         proposals to acquire or dispose of reserves

c)         representation reviews

d)         development of new maritime facilities

e)         community development plans and structure plans

f)          removal and protection of trees

g)         local economic development initiatives

h)         changes to the Resource Management Plan

4.         Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.         Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.         Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.         Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.         Help Boards to implement local community projects.

9.         Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.      Provide information.

 

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Belinda Ward

Ward Jarvis Family Trust

Trustee

 

 

Kenneth Jarvis Family Trust

Trustee

 

 

Residence in Watea

 

 

 

Belinda Ward (Partner)

Ward Jarvis Family Trust

Trustee and beneficiary

 

 

Kenneth Jarvis Family Trust

Trustee and beneficiary

 

 

Residence in Watea

Trustee

 

 

Lane Ayr

Retired

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Lane Ayr (Partner)

Riverview School

 

 

 

Home

 

 

 

Residence in Kerikeri

 

 

 

Bruce Mills

Galloquine Trust / Galloquine Limited

Director

 

 

Whangaroa Community Trust

Trustee

 

 

Manuwai Wells

No form received

 

 

 

Frank Owen

Retired

 

.

Step aside from decisions that arise, that may have conflicts

House Property in Kerikeri

 

 

Step aside from decisions that arise, that may have conflicts

Frank Owen (Partner)

House Property in Kerikeri

 

 

 

Manuela Gmuer Hornell

Bay of Islands Sailing week Incorporated

Chair

Funding for events

Step aside from decisions that arise, that may have conflicts

Te Au Mārie 1769 Sestercennial Trust

Trustee

 

Step aside from decisions that arise, that may have conflicts

Chris Hornell and Manuela Gmuer-Hornell Partnership

Partner

 

Step aside from decisions that arise, that may have conflicts

Hornell-Gmuer Trust

Trustee and Beneficiary

 

Step aside from decisions that arise, that may have conflicts

Russell Contracting Limited

Family Business

 

Step aside from decisions that arise, that may have conflicts

Russell Volunteer Fire Brigade

Secretary

 

Step aside from decisions that arise, that may have conflicts

Dave Hookway-Kopa

Manu Hapori Hauora – Community Wellbeing Advisor Northland DHB

Employee

Possibility of joint working groups with FNDC

Consider each situation on merit and declare any potential conflict

Property on Waipapa West Road

Property owner

Issues to do with the street

Declare as appropriate

Rachel Smith

Friends of Rolands Wood Charitable Trust

Trustee

 

 

Mid North Family Support

Trustee

 

 

Property Owner

Kerikeri

 

 

Friends who work at Far North District Council

 

 

 

Kerikeri Cruising Club

Subscription Member

 

 

Vision Kerikeri

Financial Member

 

 

Rachel Smith (Partner)

Property Owner

Kerikeri

 

 

Friends who work at Far North District Council

 

 

 

Kerikeri Cruising Club

Subscription Member and Treasurer

 

 

Vision Kerikeri

Financial Member

 

 

Town and General Groundcare Limited)

Director/Shareholder

 

 

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

Far North District Council

Bay of Islands-Whangaroa Community Board Meeting

will be held Virtual via Microsoft Teams on:

Thursday 5 May 2022 at 10:00 am

Te Paeroa Mahi / Order of Business

1          Karakia Timatanga / Opening Prayer. 9

2          Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest 9

3          Te Wāhanga Tūmatanui / Public Forum.. 9

4          Te Tono Kōrero / Deputation. 9

5          NGA kaikorero / Speakers. 9

6          Confirmation of Previous Minutes. 10

6.1            Confirmation of Previous Minutes. 10

7          Reports. 21

7.1            Chairperson and Members Report 21

7.2            ROAD NAMING - 1913 State Highway 10, Waipapa. 29

7.3            ROAD NAMING - 307 Kerikeri Road, Kerikeri 43

7.4            ROAD NAMING - 20a Aranga Road, Kerikeri 54

7.5            Statement of Community Board Fund Account as at 31 March 2022. 57

7.6            Winter 2021/2022 Rural Travel Funding Applications. 61

7.7            Funding Applications. 112

7.8            Project Funding Reports. 193

7.9            Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 2022. 197

8          Information Reports. 200

8.1            Opito Bay Reserves Management Plan Proposal 200

8.2            Petition - Corner of Waiare Road and State Highway 10, Kaeo. 215

8.3            Bay of Islands-Whangaroa Community Board Action Sheet Update April 2022. 224

9          Te Wāhanga Tūmataiti / Public Excluded. 231

9.1            New Lease for FENZ - 9 Homestead Road. 231

10       Karakia Whakamutunga / Closing Prayer. 232

11       Te Kapinga Hui / Meeting Close. 232

 

 


1            Karakia Timatanga / Opening Prayer

“Ka tuku mātou kia kaha mai ngā māngai kua whiriwhirihia mō Te Kaunihera o Tai Tokerau ki te Raki ki te mahi me te ngākau auaha me te whakamahi i ngā pūkenga me te mātauranga i roto i ngā wānanga me ngā whakataunga kia whakatūria ai tētahi Hapori e matatika ana, e tū kotahi ana ka mutu ka whakapiki anō i te oranga o tō tātou rohe, ka whakatau anō i ngā take o te rohe i runga i te tika me te pono”.

We ask that through the boards discussions and decisions the representatives elected may advocate on behalf of the Bay of Islands-Whangaroa community with aroha, imagination, skill and wisdom to achieve a fairer and more united community that enhances the wellbeing of the community and solves the community's problems efficiently and effectively.

2            Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3            Te Wāhanga Tūmatanui / Public Forum

Nil

4            Te Tono Kōrero / Deputation

·         Anouk Van Donzel for item 8.2 Petition - Corner of Waiare Road and State Highway 10

5            NGA kaikorero / Speakers

·         Therese Wickbom from Bald Angels Charitable Trust for the Rainbow Rangitahi

·         Shirley May from Bay Of Islands Country Rock Music Festival

·         Steph Godsiff from Business Paihia Inc. for the Matariki Festival

·         Brydie Lendon from Lonsdale Park Camp Board Trust for a Footpath Upgrade

·         Kylie Penn from Magic Playhouse (Additional Funding Request) for Morph! Puppet Festival

·         Carrie Rae Cunningham from Massive Theatre Company for The Directors Lab (TDL)

·         Annika Dickey from Our Kerikeri Community Charitable Trust for Landscaping

·         Alicia Lane from Totara North Residents and Ratepayers for the Playground Project

·         Anne Corbett from The Friends Of Williams House for A Permanent Exhibition

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

File Number:           A3538438

Author:                    Joshna Panday, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Te Take Pūrongo / Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

ngĀ tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 31 March 2022 are a true and correct record.

 

 

1) te TĀhuhu kŌrero / Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Te Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

ngĀ Āpitihanga / Attachments

1.       BIWCB_20220331_MIN_2558 - A3688843  


 

Te Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance requirement

Te Aromatawai Kaimahi / Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications requiring input from the Chief Financial Officer.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

7            Reports

7.1         Chairperson and Members Report

File Number:           A3661009

Author:                    Joshna Panday, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

TE TAKE PŪRONGO / Purpose of the Report

The report provides feedback to the community on matters of interest or concern to the Community Board.

 NGĀ TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Members Lane Ayr and Manuela Gmuer-Hornell.

 

TE tĀHUHU KŌRERO / Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community. 

Resource Consents for the Bay of Islands-Whangaroa Ward have been emailed to members.

TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community. 

The reports from the Chairperson and Members provide information to community on these requirements.  They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The report from the Chairperson and members are attached.

Resource Consents have been emailed to community board members. Members have five days to send feedback in relation to a resource consent. Members will be expected to include these details in their member reports going forward.

 Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf. 

NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

ngĀ Āpitihanga / Attachments

1.       Belinda Ward - Chairperson report - A3676362

2.       Lane Ayr - Member report - A3676364

3.       Manuela Gmuer-Hornell - Member report - A3676367  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

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Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

7.2         ROAD NAMING - 1913 State Highway 10, Waipapa

File Number:           A3668375

Author:                    Selina Topia, Roading Support Officer

Authoriser:             Helen Ronaldson, Manager - Asset Management and Infrastructure

 

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private right-of-way.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private right-of-way addressed at 1913 State Highway 10, Waipapa.  Community Boards have delegated authority to name private right-of-ways (ROW).

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Industrial Way that is currently addressed at 1913 State Highway 10, Waipapa as per map (A3667618).

 

 

1) TĀhuhu kŌrero / Background

Brad Lupi of Solid Holdings Limited has advised that this is a private right-of-way (ROW) that is currently addressed at 1913 State Highway 10, Waipapa.

The names Industrial, Industry and Commercial is from the site being purely industrial and commercial

The background for these names is given also as per the Road Naming application attached (A3667618). 

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Their suggestions are as follows:

1.   Industrial Way

2.   Industry Way

3.   Commercial Way

 

The Roading team and Land Information NZ (LINZ) have no objections to the names suggested above.

Take Tūtohunga / Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

1.       Application and Map - Document number - A3667618

2.       Owner consent - Document number - A3667649

3.       Schedule - Document number - A3668396

4.       LINZ approval - Document number - A3677230  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a private right-of-way (ROW) and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

 

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Bob Donaldson from Donaldson Surveyors and Planners (on behalf of applicant) has advised that the other businesses on the right-of-way (ROW), are held under private lease arrangements with Solid Holdings (applicant and owner of the right-of-way (ROW)).

State the financial implications and where budgetary provisions have been made to support this decision.

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

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Bay of Islands-Whangaroa Community Board Meeting Agenda

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Bay of Islands-Whangaroa Community Board Meeting Agenda

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7.3         ROAD NAMING - 307 Kerikeri Road, Kerikeri

File Number:           A3670457

Author:                    Selina Topia, Roading Support Officer

Authoriser:             Helen Ronaldson, Manager - Asset Management and Infrastructure

 

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private road.

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private road addressed at 307 Kerikeri Road.  Community Boards have delegated authority to name private roads.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Squeak Lane that is currently addressed at 307 Kerikeri Road, Kerikeri as per map (A3627345).

 

 

1) TĀhuhu kŌrero / Background

Kelsie Tuck from Gemscott Kerikeri limited has advised that this is a private road created by a sub-division addressed at 307 Kerikeri Road, Kerikeri

The name Squeak is one of the names of the developers.

The name Ketekete is the maori translation for Squeak.

The name Pohutukawa is from the tree being native to NZ.

The background for these names is given also as per the Road Naming application attached (A3149717). 

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Their suggestions are as follows:

1.   Squeak Lane

2.   Ketekete Lane

3.   Pohutukawa Lane

Take Tūtohunga / Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant

Āpitihanga / Attachments

1.       Application - Document number - A3627342

2.       Map - Document number - A3627345

3.       Schedule - Document number - A3670453

4.       LINZ approval - Document number - A3670429  

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a private road and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

Hapu representatives of Ngati Rehia were consulted and were asked to provide their input.  No reply received.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

There are currently no property owners as this is a new subdivision.

 

State the financial implications and where budgetary provisions have been made to support this decision.

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

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5 May 2022

 


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5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

7.4         ROAD NAMING - 20a Aranga Road, Kerikeri

File Number:           A3671289

Author:                    Selina Topia, Roading Support Officer

Authoriser:             Helen Ronaldson, Manager - Asset Management and Infrastructure

 

Take Pūrongo / Purpose of the Report

To seek approval from the Bay of Islands-Whangaroa Community Board to officially name a private right-of-way (ROW).

WhakarĀpopoto matua / Executive Summary

Council has received a Road Naming application to name a private right-of-way, addressed at 20a Aranga Road, Kerikeri. Community Boards have delegated authority to name private right-of-ways (ROW).

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Morcom Lane that is currently addressed at 20a Aranga Road, Kerikeri as per map (A3670973).

 

 

1) TĀhuhu kŌrero / Background

Nikki Barrett from the Hugh Barrett Trust has advised that this is a private right-of-way (ROW) addressed at 20a Aranga Road, Kerikeri.

The name Morcom is from the Kilountain Orchards developed sections on and around Aranga Road. Tim Morcom Barrett was the owner of the orchard.  All roads off Aranga Road are from the same family.

The name Hubert is from Hugh Barrett (Tim Morcom Barrett's son) who now owns the land and has worked the orchards since 1975. He would prefer option 1 but if there is an objection, then he would prefer Hubert.

The name Maple is from the maple trees on site.

The background for these names is given also as per the Road Naming application attached (A3627375). 

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Their suggestions are as follows:

1.   Morcom Lane

2.   Hubert Lane

3.   Maple Lane

 

The Roading team and Land Information NZ (LINZ) have no objections to the names suggested above.

Take Tūtohunga / Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

 

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant.

Āpitihanga / Attachments

Nil


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a private right-of-way and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

Hapu representatives of Ngati Rehia were consulted and were asked to provide their input.  No reply received.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

There are currently no property owners as this is a new subdivision.

 

State the financial implications and where budgetary provisions have been made to support this decision.

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

7.5         Statement of Community Board Fund Account as at 31 March 2022

File Number:           A3673998

Author:                    Segun Rotimi, Accounting Support Officer

Authoriser:             Janice Smith, Chief Financial Officer

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

 

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 March 2022”.

 

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2021

$301,549.00

·    Plus unused funds from 2020/21 – BOI Rotary Club 2021 Duck Race

$1,974.00

·    Plus unused funds from 2020/21 – Kerikeri FC Storage Facilities

$3,000.00

·    Plus unused funds from 2020/21 – Kerikeri Gym Club Fitout Facility

$2,958.00

·    Plus unused funds from 2020/21 – Kerikeri Sports Complex for community playground equipment

$15,000.00

·    Plus unused funds from 2020/21 – Russell to Okiato Shared pathway Signage

$3,000.00

·    Plus unused funds from 2020/21 – Kaeo Playground Shade Structure

$30,000.00

·    Plus unused funds from 2020/21 – Kawakawa Community Development Plan

$10,000.00

·    Plus unused funds from 2020/21 – Te Hononga Hub Old Bank Vault Renovation

$3,077.00

·    Refund of unused grant – Guardians of the Bay of Islands Inc – Te Ra nga Tamariki Day 2021

$360.87

·    Rescinded Resolution Russell Baptist Church back to Placemaking Fund

$8,000.00

·    Plus unused funds from 2020/21 – Ngati Rahiri Maori Komiti – Te Tii Carols in the Park

$2,397.00

·    Rescinded Resolution Bay of Islands Rotary Club for costs towards 2021 Duck Race back to Placemaking Fund

$1,974.00

·    Less funds granted and uplifted to 31 March 2022

$111,361.00

·    Less funds not uplifted from 3 June 2021 for Kerikeri Football Club for costs towards storage facilities for equipment

$3,000.00

·    Less funds not uplifted from 2 September 2021 for Kerikeri Sports Complex Management Group for costs towards construction of a playground at the complex

$5,189.00

·    Less funds not uplifted from 7 October 2021 for Kawakawa Hundertwasser Charitable Trust for costs towards facilitate development community plan

$10,000.00

·    Less funds not uplifted from 7 October 2021 for Kawakawa Hundertwasser Charitable Trust for costs towards Te Hononga Booking Office project

$3,077.00

·    Less funds not uplifted from 11 November 2021 for Kerikeri Community Cadet Unit costs towards 2021 Regimental Dinner

$1,000.00

·    Less funds not uplifted from 3 March 2022 for Rangitane Residents Association for costs towards CCTV replacement

$5,149.00

·    Community Fund Account balance as at 31 March 2022

$244,513.87

 

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 31 March 2022 is $244,513.87.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board.  The statement of the Community Fund account as at 31 March 2022 is attached.

Attachments

1.       Statement of Community Fund Account BOI-Whangaroa as at 31 March 2022 - A3673956  

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

7.6         Winter 2021/2022 Rural Travel Funding Applications

File Number:           A3674056

Author:                    Kim Hammond, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Take Pūrongo / Purpose of the Report

To allocate Rural Travel Funding for the 2021/2022 winter sporting season.

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)     

Bay of Islands Amateur Swimming Club Incorporated

$1,000.00

b)     

Bay of Islands College

$3,000.00

c)     

Kerikeri High School

$1,000.00

d)     

Moerewa Rugby Club

$1,500.00

e)     

Moerewa Tigers Rugby League Club

$1,500.00

f)      

Paihia Football Club

$1,500.00

g)     

Russell Sports Club

$1,600.00

h)     

Whangaroa College

$2,000.00

i)      

Mid North United Sports Club

$2,000.00

 

Total:

$15,100.00

 

j)       agree that Bay of Islands Amateur Swimming Club Incorporated is allocated $336.50 as their Rural Travel Summer application was not included for consideration.

 

 

1) TĀhuhu kŌrero / Background

The Rural Travel Fund was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented. The strategy is yet to be developed.

Kiwisport was launched in 2009 by Prime Minister John Key and funding is given to Sport Northland to achieve three objectives. One of the barriers that has been identified in Northland is the cost of travel.  Sport Northland agreed to give part of its funding to the Far North District Council to add to its Rural Travel Fund to overcome the travel barrier and help achieve their three objectives.

Council receives funding based on a per capita basis and gave the three Community Boards delegated authority to allocate the funding.  Each Board receives a sum based on the number of people between ages five and nineteen living in their respective areas. Figures are based on the 2013 census results.  This funding round is the second of two funding rounds for the current financial year, for sporting activities taking place in winter, or until November 2022 when the next round of funding is allocated.

Council advertises that funding is available approximately one month before applications close in local newspapers and on Council’s Facebook page. Sport Northland representatives also forward information of the fund to clubs and schools that they work with as a more targeted approach to advertise the funding is available.

Sport Northland recently restructure their strategic plans and direction and the funding now comes from Tū Manawa Active Aotearoa programme which provides funding for programmes or projects delivering:

·        Tākaro/play

·        Ngā mahi a te rēhia/active recreation; and

·        Hākinakina/sport opportunities.

 

Priority for the Tū Manawa Active Aotearoa will go to those that can show their funding will be used for:

·        Children and young people in higher deprivation communities

·        Girls and young women (5-18); and

·        Disabled children and young people.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

It is each Community Board's role to determine which applications best meet the criteria and will have the most positive broad effect in their communities. The following table is a guide to the funding criteria.

Funding is available for activities taking place within the district. It is understood, that in some cases, competitions do not exist within the district and travel is required in which case the Community Boards may use their discretion.

Project reports for any previous grants have been received from all the current applicants. Further detailed information provided by Sport Northland regarding their recommendations has been distributed to Board Members separately.

 

Sport Northland (Tū Manawa Active Aotearoa)

Sport New Zealand (Rural Travel)


What are the Objectives?

1.   Tākaro/play

2.   Ngā mahi a te rēhia/active recreation; and

3.   Hākinakina/sport opportunities.

Subsidise travel for junior teams participating in local sport competition.

How much is available?

$25,000.00 across the Far North District.

$25,080.30 across the Far North District.

Funding is not available for

Coaches, referees, children playing in Regional or District rep teams, club/school sport administration.

Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training.

Who can apply?

Schools, programmes, projects, clubs or individuals.

Schools, clubs or individuals.

What age group is funding for?

Funding is available for school aged children. This is understood to be ages 5 - 18 years of age.

Funding is available for youth/children aged 5 - 19 years of age.

Eligible Sports

Team or individual organised sporting activities such as volleyball, netball, rugby; hockey, football, orienteering, waka ama, basketball, ki-o-rahi, shooting, athletics, swimming.

Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball.

 

Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.

Take Tūtohunga / Reason for the recommendation

To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand and the Tū Manawa Active Aotearoa agreement with Sport Northland to increase participation in sport by young people living in rural communities.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Council receives two grants annually that make up this funding budget - $25,080.30 from Sport New Zealand and $25,000 (plus GST) from Sport Northland.  

The total budget for rural travel funding for the 2021/2022 financial year is $50,080.30. The percentage of youth throughout the district is translated into percentages to calculate the percentage of funding each Board can allocate. It is recommended that the remaining budget be allocated for winter activities.

The Bay of Islands-Whangaroa has a total budget of $20,074.50 to allocate for the 2021/2022 Rural Travel summer and winter rounds. The Bay of Islands-Whangaroa Community Board allocated a total of $8,138.00 for the summer round, however $3,500 that was allocated to Motatau Bilingual Primary School was not uplifted, which leaves a budget of $15,436.50 to allocate.

 

%

Board

Amount allocated for summer

Amount available to allocate for winter

Total

40.5%

Bay of Islands-Whangaroa Community

$4,638.00

$15,436.50

 $20,074.50

31.5%

Te Hiku Community

$4,200.00

 $11,413.50

 $15,613.50

28%

Kaikohe-Hokianga Community

$6,140.00

 $7,738.67

 $13,878.67

 

Āpitihanga / Attachments

1.       RTF Winter Application - Bay of Islands Amateur Swimming Club Incorporated - A3674147

2.       RTF Winter Application - Bay of Islands College - A3676930

3.       RTF Winter Application - Kerikeri High School - A3674157

4.       RTF Winter Application - Moerewa Rugby Club - A3674155

5.       RTF Winter Application - Moerewa Tigers Rugby League Club - A3674153

6.       RTF Winter Application - Paihia Football Club - A3674163

7.       RTF Winter Application - Russell Sports Club - A3674159

8.       RTF Winter Application - Whangaroa College - A3674151

9.       RTF Winter Application - Mid North United Sports - A3676890  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

7.7         Funding Applications

File Number:           A3674897

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Take Pūrongo / Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Bay of Islands-Whangaroa Community Board to determine which application/s will receive funding at the 5 May 2022 meeting.

WhakarĀpopoto matua / Executive Summary

·        Ten new applications for funding have been received, requesting $214,727.

·        The Board has $105,435 available to allocate.

·        The Board also has $85,000 for placemaking funding to grant in the 2021/22 financial year.

·        Kerikeri Scouts were granted $5,000 at the last Board meeting for the 2022 ANZAC service and have now advised that this event is unable to go ahead as planned.  It is recommended this resolution be rescinded.

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

a)      rescinds their grant of $5,000 (plus GST if applicable) which was to be paid from the Board’s Community Fund account to Kerikeri Scout Group for costs towards 2022 Kerikeri ANZAC Service to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

b)      approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bald Angels Charitable Trust for costs towards establishing a drop-in centre and promoting rainbow rangitahi services to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

c)      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Country Rock Festival for costs towards shuttles and event promotion to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

d)      approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Business Paihia Inc for costs towards inaugural Matariki Festival 2022 to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

e)      approves the sum of $950 (plus GST if applicable) be paid from the Board’s Community Fund account to Kororipo Paddlers for costs towards the Triple Crown event 2022 to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

f)       approves the sum of $3,476 (plus GST if applicable) be paid from the Board’s Community Fund account to Lonsdale Park Camp Board for costs towards the footpaths to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

g)      approves the sum of $4,000 (plus GST if applicable) be paid from the Board’s Community Fund account to the Magic Playhouse costs towards the Morph! festival to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

h)      approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s Community Fund account to the Massive Theatre Company towards The Directors Lab programme to meet the following Community Outcomes:

iii)     Communities that are healthy, safe, connected and sustainable

iv)      Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

i)        leaves the application for $75,000 (plus GST if applicable) to lie on the table pending confirmation of permissions and a lease to occupy being granted to Our Kerikeri towards planting of the SH10/Kerikeri Road intersection to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

j)        approves the sum of $23,061 (plus GST if applicable) be paid from the Board’s Community Fund account to the Totara North Residents and Ratepayers Association towards playground installation to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board;

k)      approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund account to the Friends of Williams House towards establishing a permanent exhibition of artefacts at Williams House to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

 

1) TĀhuhu kŌrero / Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.


2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Applicant

Project

Requested

Recommended

Comments

Community Outcome(s)

Type

Bald Angels Community Trust

Rainbow Rangitahi

$16,405

$10,000

This is stage one of their proposal, involving the setting up of a drop-in centre and availability of rainbow supporting branding for local businesses.  They are also asking for support to bring up speakers for community forums.  While Bald Angels has financed and supported this so far, this is not their core intent and is placing a strain on their resourcing for funding.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Community Development

Bay of Islands Country Rock Festival

Bay of Islands Country Rock Festival

$12,726

(24%)

$5,000

This is an established event that has been unable to proceed in the past two years due to covid-19 restrictions.  They are out of time to apply for funding from the Events Investment fund and have previously had support from the Board for their shuttles.

i)   Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Event

Business Paihia

Matariki 2022

$48,357

(28%)

$20,000

This is part of a wider Matariki Festival being held in Paihia for the inaugural Matariki holiday in June. 

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Event

Kororipo Paddlers

Triple Crown Paddleboarding Event

$950

(25%)

$950

This event will bring visitors to the Kerikeri area and has been held in the past with the same organisers.  The applicant was declined for funding through the Events Investment fund and has trimmed their budget and funding request amount in making this application.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Event

Lonsdale Park

Footpath

$6,952

(100%)

$3,476

(50%)

The applicant has not applied for funding from any other source and is asking the Board for 100% of the funding costs, which would be an out of policy decision. 

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Infrastructure

Magic Playhouse

Morph Festival

$8,276

(13%)

$4,000

The applicant applied for (and was granted) $6,000 by the Community Board in December 2021.  Funding from the Northland Inc Event Fund was not granted as other, more at-risk, events were supported instead.  The applicant is asking for additional funds to continue with a more streamlined event.  If the Board were to grant $4,000, it would make the contribution $10,000 and would be 15% of the total festival cost.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Event

Massive Theatre Company

Directing Workshops

$3,000

(33%)

$1,000

It is recommended this applicant be referred to Creative Communities for additional funding, as this is an arts-based funding application.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Community Development

Our Kerikeri

SH10 Roundabout Planting

$75,000

(50%)

Table for future consideration

While the applicant has been working with Waka Kotahi on the designs, no supporting documentation has been provided to indicate that the applicant has permission to go ahead with this project, and a Lease to Occupy has not yet been signed.  It is recommended this application be tabled and reconsidered when the Lease has been settled and confirmation received from the property owner that permission is granted for this project.

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Infrastructure

Totara North Residents and Ratepayers

Playground Relocation

$23,061

(78%)

$23,061

This is a community with few resources that has the opportunity to acquire the Kerikeri Domain playground equipment when it is replaced as part of the PGF funded Kerikeri Domain project. A playground is a priority project identified by the community in their Totara North 2021 Community Plan and would provide a social asset for their community. Time constraints have meant few funding opportunities are available, but will be looked at for further development within this community

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Infrastructure

Williams House

Permanent Museum Display

$20,000

(12%)

$20,000

Williams House has been run by a volunteer trust for almost 10 years and has acquired a collection of artefacts of relevance to the Bay of Islands community.  They are wanting to establish a permanent exhibition and are working with the team who worked on the Treaty Grounds displays, as well as actively seeking additional funding.  This has been delayed due to covid-19, but the team was working to commemorate the 200th anniversary of European settlement in Paihia. 

i)   Communities that are healthy, safe, connected and sustainable

ii)  Proud, vibrant communities

Infrastructure

Take Tūtohunga / Reason for the recommendation

The applicant was required to complete a standard application form and provide supporting information. 

For each application, the Board has three options.

Option 1    Authorise funding for the full amount requested

Option 2    Authorise partial funding

Option 3    Decline funding

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.


 

Āpitihanga / Attachments

1.       Bald Angels - A3674758

2.       Bay of Islands Country Rock Festival - A3674768

3.       Business Paihia - Matariki - A3674761

4.       Kororipo Paddlers - Triple Crown - A3674766

5.       Lonsdale Park - Footpath - A3674764

6.       Magic Playhouse - Morph - A3674762

7.       Massive Theatre Co - Directors Workshops - A3674769

8.       Our Kerikeri - SH 10 Roundabout - A3674759

9.       Totara North Residents - Playground - A3674763

10.     Williams House - Display - A3674760  


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

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Bay of Islands-Whangaroa Community Board Meeting Agenda

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7.8         Project Funding Reports

File Number:           A3675240

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That the Bay of Islands-Whangaroa Community Board note the project report received from:

a)      Russell Centennial Trust Board/Russell Museum

 

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

It is noted that the Board requested further information regarding the report from Te Ruapekapeka Trust, as when the funding was granted, the applicant indicated that they were anticipating funding from another source that would mean that the Boards funding would not be required.  The applicant has still not responded to emails or phone calls at time of report writing to advise of the actual situation.  The Funding Advisor will continue in efforts to get a response for the Board.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1.       Russell Museum - A3674765  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

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7.9         Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 2022

File Number:           A3675276

Author:                    Segun Rotimi, Accounting Support Officer

Authoriser:             Janice Smith, Chief Financial Officer

 

Purpose of the Report

The purpose of the report is to provide the Bay of Islands – Whangaroa Community Board with financial statements for the period ended 31 March 2022.

Executive Summary

The financial report is ward-specific, covering the activities in the Bay of Island - Whangaroa ward only.

Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 2022.

 

 

Background

This is the third quarterly financial report for 2021-2022 detailing the financial performance of community activities to be provided to the Bay of Islands-Whangaroa Community Board.

Discussion and Next Steps

Refer to the commentary in the attached statement.

Understanding the report

Variances in excess of $100k and significant “%” variances will be commented on.

The financial year runs from 01 July 2021 to 30 June 2022. The “Year to date” columns reflects income and expenses for the period 01 July 2021 to 31 March 2022.

The variances column highlights the difference between the budget set in the 2021/31 Long Term Plan and actual income and expenses as at 31 March 2022.

The full year columns show the budgeted income and expenses for the full 12 months from 01 July 2021 to 30 June 2022.

The full year forecast column shows the best estimate for the actual year end position as advised by Managers. Unfavourable variances will represent expenses higher than budget or income less than budget.

Financial Implications and Budgetary Provision

There are no specific financial implications for this report.

Attachments

1.       BWCB Statement of Financial Performance Activities by Ward for the period ending 31 March 2022 - A3675261  

 


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8            Information Reports

8.1         Opito Bay Reserves Management Plan Proposal

File Number:           A3657082

Author:                    Ross Baker, Parks and Reserves Planner

Authoriser:             Darren Edwards, General Manager - Strategic Planning and Policy

 

Take Pūrongo / Purpose of the Report

To inform the Community Board that a reserve management plan for a grouping of reserves located within the Opito Bay area is to be developed.

WhakarĀpopoto matua / Executive Summary

 

·    The various reserves in the Opito Bay area are under pressure from different user groups.

·    The reserve management plan process is considered an effective vehicle to engage and involve user groups, residents, local hapu and other interested entities as to how the reserves should be managed or developed now and into the future.

·    This report is to inform the Community Board that a reserve management plan (RMP) for a grouping of Council reserves in the Opito Bay area is to be developed.

 

tŪtohunga / Recommendation

That the Bay of Islands – Whangaroa Community Board receives as information only the report on the Opito Bay Reserves Management Plan Proposal.

 

1) TĀhuhu kŌrero / Background

The Council owns several reserves that form part of the overall open space network of public lands in the Opito Bay locality. They are a mix of esplanade, recreation, and walkway reserves. Other open space lands in the locality include the tidal lands seaward of mean high-water springs and the Department of Conservation estate. The map at Attachment 2 shows the Council reserves.

There are numerous competing demands for the use, occupation, and possible development of the Council reserves in Opito Bay. These include, but are not limited to:

·    Car and boat trailer parking

·    Beach recreational users

·    Use of the reserves and boat ramp by commercial operators

·    Mooring dinghy rack use

·    Visual amenity concerns

·    Toilet facilities

·    Picnic tables and recreational infrastructure

Several issues are consistently being raised with Council as a result multiple pressures on the confined and restricted available reserve land.

The implementation of a reserve management plan for a grouping of Council reserves in the Opito Bay area is proposed and this through consultation and engagement will create a “blue-print” for the management and development of those reserves now and into the future.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Reserve Management Plan Purpose

The Council is required to manage its reserves in accordance with the provisions of the Reserves Act 1977 (the Act).

The Act provides that the Council shall within 5 years of its appointment as the administering body or within 5 years after the commencement of the Reserves Act 1977, whichever is the later, prepare and submit to the Minister of Conservation for his or her approval a management plan for the reserve under its control, management, or administration (section 41 Reserves Act 1977).

RMPs shall provide for and ensure the use, enjoyment, maintenance, protection and preservation, and the development as the case maybe for, recreation, historic, scenic, nature, scientific, Government purpose and local purpose reserves.

Reserve Management Plan Process

Section 41 of the Reserves Act 1977 sets out the RMP process and is summarised as follows:

s.41(5) give public notice of Council’s intention to prepare a RMP; and

·    in that notice, invite persons and organisations interested to send to the Council written suggestions on the proposed plan within a time specified in the notice; and

·    in preparing that management plan, give full consideration to any such comments received.

Nothing in subsection (5) shall apply in any case where the Council has, by resolution, determined that written suggestions on the proposed plan would not materially assist in its preparation.

s.41(6) The RMP shall be prepared by the Council in draft form in the first place, and the Council shall—

·    give public notice stating that the draft plan is available for inspection at a place and at times specified in the notice, and calling upon persons or organisations interested to lodge with the Council written objections to or suggestions on the draft plan before a specified date, being not less than 2 months after the date of publication of the notice; and

·    send a copy of the draft plan to the Commissioner; and

·    give notice in writing, as far as practicable, to all persons and organisations who or which made suggestions to the Council under subsection (5) stating that the draft plan has been prepared and is available for inspection at the place and during the times specified in the notice, and requiring any such person or organisation who or which desires to object to or comment on the draft plan to lodge with the Council a written objection or written comments before a specified date, being not less than 2 months after the date of giving of the notice; and

·    make the draft management plan available for inspection at the Council office; and

·    before Council approves the RMP give every person or organisation who or which, in lodging any objection or making any comments asked to be heard in support of his or her or its objection or comments, a reasonable opportunity of appearing before the Council or a committee thereof or a person nominated by the Council in support of his or her or its objection or comments; and

·    where the management plan requires the approval of the Minister, attach to the plan submitted to him or her for approval a summary of the objections and comments received and a statement as to the extent to which they have been allowed or accepted or disallowed or not accepted.

The above is the minimum legal requirement.

Significance and Engagement

Further to the above minimum legal requirement, and before formerly commencing the RMP’s process staff have engaged with other interested entities, including the Department of Conservation, Heritage New Zealand Pouhere Taonga, Far North Holdings Limited and local hapu (currently underway).

Once the legislated RMP process commences it is intended that there be purposeful and targeted engagement (following IAP2 principles of public participation). The specific notification will occur with the residents of Opito Bay, commercial marine farmers, mooring holders and some further groups that have yet to be determined. Elected member participation throughout the process will also be encouraged.

The notification and engagement processes will inform staff as to the issues, needs and wants associated with the reserves and help shape the draft RMP for the Opito Bay reserves.

 

The Opito Bay Recreation Reserve, Opito Bay Reserve Management Plan

The Opito Bay Recreation Reserve, Opito Bay Reserve Management Plan (the Plan) was adopted by the Bay of Islands County Council in April 1987. The Plan is only for the recreation reserve situated on the corner of Ake Ake Street (Lot 29 DP 47619). The Plan is at Attachment 1.

The issues highlighted in the Plan appear relevant today, in fact more so with the added pressures created through increased usage resulting from subsequent population growth in the greater Kerikeri area, increased visitor numbers and commercial marine farm use.

The Plan has not been updated since 1987.

The proposed new RMP will include this reserve, together with the other reserves highlighted on the map at Attachment 2. This will enable an integrated holistic approach to the management of the Council’s interconnected Opito Bay reserves.

Draft Parks and Reserves Policy

The draft Parks and Reserves Policy (draft policy) is to be presented back to the Strategy and Policy Committee at a future meeting for endorsement through to Council for adoption.

The draft policy contains detail that needs to be considered and or incorporated within future new or reviewed RMP’s. It is therefore proposed that the Opito Bay Reserves RMP legislated process will not commence until that draft policy has been adopted. However, as mentioned staff are currently undertaking early engagement with the other lead agencies as pre curser lead up to the commencement of the legislated RMP process.

Policy and Strategy Considerations

Council staff are aware of the demands and conflicts resulting from different user pressures being applied to the Opito Bay reserves.

The RMP’s will informs the Council’s open space strategy and spatial planning. The RMP is a tool aimed at creating great places that enhances communities and user wellbeing.

Risk and Mitigation

The Opito Bay Reserves RMP will be shaped by the feedback and submissions received with a resulting document that will be the “blue-print” for the management and development of the reserves for the benefit of the local community and various user groups.

Staff are realistic that the resulting RMP may not please all, due simply to the fact that the available land area is limited and that there will be many differing wants. 

The alternative is not to advance the development of the RMP, but rather undertake development of the various reserves in an ad-hoc manner to address individual issues as they arise. This approach may not align to the community wishes or could create negative flow on impacts elsewhere.

Implications for Maori

The new RMP will align with the principles of Parts 2 and 6 of the Local Government Act 2002, Reserves Act 1977 and Conservation Act 1987 by facilitating participation of and engagement with Māori in its development.

There are a number of hapu that have interests in Opito Bay. Early engagement with hapu is being managed through the Council’s Te Hono Team.

Take Tūtohunga / Reason for the recommendation

A RMP is necessary to provide elected members, staff, iwi, local community, and user groups with a ‘blueprint’ for how the Council reserves in Opito Bay will be managed and developed to address current and anticipated future use demands.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The costs of implementing the RMP will be met from existing operating budgets.

Āpitihanga / Attachments

1.       The Opito Bay Road Recreation Reserve Management Plan - A3649785

2.       Opito Bay Reserves Map - A3649783  


 

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

He Take Ōkawa / Compliance Requirement

Aromatawai Kaimahi / Staff Assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

In line with the Significance and Engagement Policy the proposal to develop the reserve management plan will have little effect on financial thresholds, ratepayers, specific demographics or levels of service.

We acknowledge that there is likely to be a high level of public interest in the development of this reserve management plan. Early engagement with interested partner organisations and public consultation will occur during the development of the reserve management plan.

The level of significance is low to medium and the Council is obliged to publicly consult.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The Local Government Act 2002, Reserves Act 1977, Resource Management Act 1991, Conservation Act 1987, The Opito Bay Road Reserve Management Plan, and Iwi Hapu Management Plans apply to the preparation of an Opito Bay Reserves Management Plan.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

 

The proposed Opito Bay Reserves Management Plan does not have district wide relevance. The views of the Community Board will be sought as the RMP implementation process progresses.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.

Early engagement with local iwi will occur through the Council’s Te Hono team. It is envisaged that Iwi will have a strong interest in the shaping of the RMP due to historic ties to the whenua. The area contains urupa, pa sites and areas of cultural significance to Iwi.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

The following parties are likely to have an interest in the development of the Opito Bay Reserves Management Plan:

·    Councillors and Community Board elected members.

·    Council internal groups including, Strategy and Policy, Infrastructure and Asset Management, and Corporate Services.

·    Far North Holdings Limited.

·    Opito Bay residents.

·    Local iwi.

·    Opito Bay user groups.

·    Commercial marine farmers.

·    Department of Conservation.

·    Heritage New Zealand Pouhere Taonga.

 

State the financial implications and where budgetary provisions have been made to support this decision.

The cost of the reserve management plan development is covered by current operational budgets.

Chief Financial Officer review.

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Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

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Bay of Islands-Whangaroa Community Board Meeting Agenda

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8.2         Petition - Corner of Waiare Road and State Highway 10, Kaeo

File Number:           A3677445

Author:                    Joshna Panday, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

For the Board to consider support for the petition asking for the closure of the rubbish collection point at the Corner of Waiare Road and State Highway 10, Kaeo.

Executive Summary

·        This petition was presented to the Council by Anouk Van Donzel on 11 April 2022.

·        The petition is made up of digital and hard copy signatories.

·        There are 95 digital signatures and 32 hard copy signatures, totalling 127 signatories.

·        All signatories are in favour of closing the rubbish dump site.

·        The associated request for service (RFS) for the request is RFS 4100266.

Recommendation

That Bay of Islands-Whangaroa Community Board:

a)    formally receive the petition from Anouk Van Donzel on behalf of all signatories on the petition; and

b)    requests the Chief Executive, or his appointed staff to investigate options to close the rubbish collection point identified in the petition as the corner of Waiare Road, and State Highway 10, Kaeo.

 

1) Background

This petition was received from Anouk Van Donzel on behalf of the 127 signatories on 11 April 2022 via the Far North District Council (FNDC) but was originally requested via a request for service (RFS) with Council on 07 March 2022. Staff responded to the RFS guiding residents to support their request via petition.

Council’s petitioning guidelines state that a petition:

·    may be presented to the Council, a Committee or a Community Board.

·    must contain at least 20 signatures and the request must consist of fewer than 150 words (not including signatures).

·    must be received by the Chief Executive (or his representative) at least five working days before the date of the meeting at which it will be presented.

·    must not use offensive language or include malicious statements

·    may be written in English or te reo Māori.

·    may be delivered by electronic means.

Council’s process around petitions currently mean that any petition received will be presented to a formal meeting for endorsement and to raise awareness of potentially larger issues with our elected representatives.

Elected members need to be mindful when making decisions that they have sufficient information to satisfy the following decision-making provisions of the Local Government Act s77-82.

1.   All reasonably practicable options with advantages/disadvantages

2.   The views of the community

3.   Compliance with legislation including Resource Management Act

4.   That the resolution will be consistent with existing policies or plan (if not provided there is an explanation)

5.   That the options take into consideration opportunities for māori engagement and views.

6.   The potential impacts and views of affected persons.

2) DISCUSSION AND OPTIONS

Staff do not undertake any vetting processes. To enable Community Boards to advocate for their communities, petitions with an impact or focus on a particular community will be presented to Community Board’s to formally consider.

In receiving a petition, keeping in mind the decision-making requirements under the Local Government Act, the Board are asked to either:

1.   Endorse the petition and request staff to investigate.

2.   Or simply receive the petition noting the concerns.

Endorsing the petition formally agrees that the issue is a true representation of the concerns, and requests staff to investigate options. In some instances, the options may be straightforward and within staff delegation to action.

In other instances, the matter might require a further report to be prepared to seek resolution.

Receiving a petition doesn’t necessarily mean that the Board doesn’t agree with the petitioner’s request. It might be that it is not a priority at present or that the Board would like to consider it via another process such as their strategic plan, or advocate for community through an external party.

If the Board simply note the petition it is recommended that the Board be clear on the reasoning why, so the minutes provide clear direction back to the petitioners.

Regardless of the Board outcome, if a petition is endorsed by the Community Board progress will be reported back to the Board via their action sheet.

Reason for the recommendation

To allow the community board to formally receive the petition and provide a mechanism for the Board to advocate on behalf of its constituents where appropriate.

3) Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in requesting a report. The report when provided will need to articulate and financial implications in the options including speedbumps.

Attachments

1.       Digital Petition - A3678928

2.       Hard Copy Petition - A3678932  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Reserves Act 1977

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Will impact the community of Kaeo. This is a Community Board report.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

None beyond those for wider community.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Residents living on Waiare Road.

State the financial implications and where budgetary provisions have been made to support this decision.

None anticipated at this stage.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

8.3         Bay of Islands-Whangaroa Community Board Action Sheet Update April 2022

File Number:           A3661019

Author:                    Joshna Panday, Democracy Advisor

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

TAKE PŪRONGO / Purpose of the Report

To provide the Bay of Islands-Whangaroa Community Board with an overview of outstanding decisions from 1 January 2020.

WHAKARĀPOPOTO MATUA / Executive SummarY

·      Council staff have reintroduced action sheets as a mechanism to communicate progress against decisions/resolutions and confirm when decisions have been implemented.

·      Action sheets are in place for Council, Committees and Community Boards.

 TŪTOHUNGA / Recommendation

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update April 2022.

 

tĀHUHU KŌRERO / Background

Action Sheet’s provide regular updates on progress against decisions made at meetings.

Action sheets have been designed as a way to close the loop and communicate with elected members on the decisions made by way of resolution at formal meetings.

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

The Democracy Services staff are working with staff to ensure that the project completion times are updated so that action sheets provided to members differentiate between work outstanding and work in progress. 

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision in receiving this report.

Āpitihanga / Attachments

1.       Action Sheet 28 April 2022 - A3688837  

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 


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Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

 

9            Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - New Lease for FENZ - 9 Homestead Road

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

 

 

 

 


Bay of Islands-Whangaroa Community Board Meeting Agenda

5 May 2022

 

 

10          Karakia Whakamutunga / Closing Prayer

 

11          Te Kapinga Hui / Meeting Close