KAIKOHE-HOKIANGA
COMMUNITY BOARD
Hokianga Harbour
AGENDA
Hokianga Spraying Committee Meeting
Wednesday, 8 December 2021
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Time:
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2.30 pm
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Location:
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Council Chamber
Memorial Avenue
Kaikohe
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Membership:
CB Member Mike Edmonds - Chairperson
CB Member Emma Davis
CB Member Alan Hessell
CB Member Louis Toorenburg
CB Member John Vujcich
Community Representative Gail
Aiken
Community Representative John
Aiken
Community Representative Lorene
Royal
Community Representative Peter
Reid
Far North District Council
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Hokianga Spraying
Committee Meeting Agenda
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8 December 2021
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2 Nga
Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of
Interest
Members need to
stand aside from decision-making when a conflict arises between their role as a
Member of the Committee and any private or other external interest they might
have. This note is provided as a reminder to Members to review the matters on
the agenda and assess and identify where they may have a pecuniary or other
conflict of interest, or where there may be a perception of a conflict of
interest.
If a Member
feels they do have a conflict of interest, they should publicly declare that at
the start of the meeting or of the relevant item of business and refrain from
participating in the discussion or voting on that item. If a Member thinks they
may have a conflict of interest, they can seek advice from the Chief Executive
Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted
that while members can seek advice the final decision as to whether a conflict
exists rests with the member.
3 NGA
KAIkorero / Speakers
4 Confirmation
of Previous Minutes
4.1 Confirmation
of Previous Minutes
File
Number: A3368243
Author: Marlema
Baker, Meetings Administrator
Authoriser: Aisha
Huriwai, Team Leader Democracy Services
Purpose of the Report
The minutes are attached to allow the Hokianga Spraying
Committee to confirm that the minutes are a true and correct record of the
previous meeting.
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Recommendation
That the Hokianga Spraying Committee confirms
the minutes of their meeting held 7 July 2021 as a true and correct record.
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1) Background
Local Government Act 2002 Schedule 7 clause 28 states that a
local authority must keep minutes of its proceedings. The minutes of
these proceedings duly entered and authenticated as prescribed by a local
authority are prima facie evidence of those meetings.
2) Discussion and Options
The unconfirmed minutes of the meeting are attached.
The Kaikohe-Hokianga Community Board Standing Orders Section
3.17.3 states that “no discussion may arise on the substance of the
minutes at any succeeding meeting, except as to their correctness”.
Reason
for the recommendation
The reason for the recommendation is to confirm the minutes
as a true and correct record of the previous meeting.
3) Financial Implications and Budgetary
Provision
There are no financial implications or the need for
budgetary provision.
Attachments
1. 2021-07-07
Hokianga Spraying Committee Minutes - A3277978 ⇩ 
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Hokianga
Spraying Committee Meeting Agenda
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8 December 2021
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MINUTES OF Far North District Council
Hokianga Spraying
Committee Meeting
HELD AT THE Council
Chambers , 5 Memorial Avenue, Kaikohe
ON Wednesday, 7 July
2021 AT 2:30
pm
PRESENT: Chair
Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Alan Hessell
IN
ATTENDANCE: Gail Aiken (Community Representative),
John Aiken (Community Representative), Peter Reid (Community Representative),
Lorene Royale (Community Representative),
STAFF
PRESENT: Aisha Huriwai (Team Leader – Democracy Services), Aram Goes
(Maintenance and Operations Manager), Apikali Rokobigi (Maintenance Lead),
Marlema Baker (Meeting Administrator).
1 Karakia
timatanga – opening prayer
Member Mike Edmonds declared the meeting open and Member
Alan Hessell gave the karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
Member John Vujcich gave apologies for this meeting. Member
Emma Davis gave apologies for early departure.
3 Speakers
Aram Goes and Apikali Rokobigi (Northland Transport
Alliance)
4 Reports
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4.1 Appointment
of Hokianga Spraying Committee Chairperson and Membership
Agenda item 4.1 document number
A3266853, pages 6 - 8 refers
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Motion
Moved: Member
Mike Edmonds
Seconded: Member
Emma Davis
That the Hokianga Spraying Committee:
a) appoint
Mike Edmonds as Chairperson.
b) confirms
Community Board members Emma Davis, Alan Hessell, Louis Toorenburg and John
Vujcich as members with speaking and voting rights.
c) confirms
Gail and John Aikin as community representatives with speaking and voting
rights.
Amendment
Moved: Member
Mike Edmonds
Seconded: Member
Louis Toorenburg
d) and
recommends to the Kaikohe-Hokianga Community Board that Peter Reid and Lorene
Royal also be included as additional Hokianga Spraying Committee community
representatives.
The amendment became the substantive motion.
Resolution 2021/1
Moved: CB
Member Mike Edmonds
Seconded: CB
Member Emma Davis
That the Hokianga Spraying Committee:
a) appoint
Mike Edmonds as Chairperson.
b) confirms
Community Board members Emma Davis, Alan Hessell, Louis Toorenburg and John
Vujcich as members with speaking and voting rights.
c) confirms
Gail and John Aikin as community representatives with speaking and voting
rights.
d) and
recommends to the Kaikohe-Hokianga Community Board that Peter Reid and Lorene
Royal also be included as additional Hokianga Spraying Committee community
representatives.
Carried
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4.2 Hokianga
Spraying Committee Terms of Reference
Agenda item 4.2 document number
A3274303, pages 9 - 13 refers
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Resolution 2021/2
Moved: CB
Member Mike Edmonds
Seconded: CB
Member Alan Hessell
That the Hokianga Spraying Committee receive the
terms of reference with regard to the herbicide and
spraying in and around Rawene and will:
a) represent,
and act as an advocate for, the interests of its community.
b) consider
and report on information provided and/or referred to it by the Far North
District Council.
c) prepare an
annual submission to the Far North District Council for expenditure within
the community; and
d) communicate
with interested parties within the community.
Carried
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Member Emma Davis left the meeting
at 3:10 pm
Note: Northland Transport Alliance
representative Aram Goes spoke to the members and answered questions regarding
Council’s glyphosate spraying program.
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4.3 Hokianga
Spraying Committee Calendar of meetings 2021
Agenda item 4.3 document number
A3266865, pages 14 - 15 refers
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Resolution 2021/3
Moved: CB
Member Mike Edmonds
Seconded: CB Member
Alan Hessell
That the Kaikohe-Hokianga Community Board:
a) adopts
the following bi-monthly meeting dates for the remaining 2021 calendar year:
· September 1,
2021, 2:30 pm.
· November 3,
2021. 2:30 pm.
b) delegates
the authority to amend the schedule of Hokianga Spraying Committee meetings,
to the Hokianga Spraying Committee Chair.
Carried
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5 karakia
whakamutunga – closing prayer
Member Alan Hessell closed the meeting with a karakia.
6 tE kAPINGA hUI / Meeting
Close
The meeting closed at 3:37 pm.
The minutes of this meeting will be confirmed at the Hokianga Spraying Committee Meeting held on 8 December 2021.
...................................................
CHAIRPERSON
5 Reports
5.1 Appointment
of Peter Reid and Lorene Royal to Hokianga Spraying Committee
File Number: A3448180
Author: Marlema
Baker, Meetings Administrator
Authoriser: Aisha
Huriwai, Team Leader Democracy Services
Take Pūrongo / Purpose of the Report
The purpose of this report is to formalise the appointment
of community representative Peter Reid and Lorene Royal to the Hokianga
Spraying Committee (HSC).
WhakarĀpopoto matua / Executive Summary
· At the 7
July 2021, Hokianga Spraying Committee (HSC) meeting, members Gail and John
Aikin asked that Peter Reid and Lorene Royal be added as community
representatives.
· At the 6
October 2021, Kaikohe-Hokianga Community Board held the Board resolved to add
Peter Reid and Lorene Royal as community representatives on the Hokianga
Spraying Committee (HSC).
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tŪtohunga
/ Recommendation
That the Hokianga Spraying Committee accepts the
appointment of Peter Reid and Lorene Royal as community representatives to
the Committee.
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1) TĀhuhu kŌrero / Background
At the
Kaikohe-Hokianga Community Board meeting held 6 October 2021 the Board resolved
to add Peter Reid and Lorene Royal as community representatives on the HSC.
2) matapaki me NgĀ KŌwhiringa /
Discussion and Options
The Chairperson and membership for this sub-committee is
determined by the Kaikohe-Hokianga Community Board. The inclusion of the two
new members has been approved by the Community Board.
Take
Tūtohunga / Reason for the recommendation
To appoint membership in accordance with the Hokianga
Spraying Committee Terms of Reference and Standing Orders.
3) PĀnga PŪtea me ngĀ
wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary
provisions as a result of this report.
Āpitihanga
/ Attachments
1. Hokianga
Spraying Committee - Updated Terms of Reference - A3448178 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
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He Take Ōkawa / Compliance Requirement
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Aromatawai Kaimahi / Staff Assessment
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State the level
of significance (high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
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This matter is
of low significance.
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State the
relevant Council policies (external or internal), legislation, and/or
community outcomes (as stated in the LTP) that relate to this decision.
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The Local
Government Act 2002 enables this to occur.
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State whether
this issue or proposal has a District wide relevance and, if not, the ways in
which the appropriate Community Board’s views have been sought.
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Glyphosate is
used across the district. While other Community Boards have signalled an
interest in being involved there has been no formal commitment to date.
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State the possible implications for
Māori and how Māori have been provided with an opportunity to
contribute to decision making if this decision is significant and relates to
land and/or any body of water.
State the possible implications and
how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.
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Appointing
community members for this committee, as per the Terms of Reference does not
have an implication to Māori, however, the work of this committee may be
of interest to Māori.
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Identify
persons likely to be affected by or have an interest in the matter, and how
you have given consideration to their views or preferences (for example
– youth, the aged and those with disabilities).
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This does not
affect any notified persons.
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State the
financial implications and where budgetary provisions have been made to
support this decision.
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There are no
financial implications or need for budgeting provisions.
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Chief Financial
Officer review.
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The Chief
Financial Officer has not reviewed this report.
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Hokianga
Spraying Committee Meeting Agenda
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8 December 2021
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