Agenda of Strategy and Policy Committee Meeting

	Authorising Body	Mayor/Council
	Status	Standing Committee
COUNCIL COMMITTEE	Title	Strategy and Policy Committee Terms of Reference
	Approval Date	19 December 2019
	Responsible Officer	Chief Executive

Purpose

The purpose of the Strategy and Policy Committee (the Committee) is to set direction for the district, determine specific outcomes that need to be met to deliver on that vision, and set in place the strategies, policies and work programmes to achieve those goals.

In determining and shaping the strategies, policies and work programme of the Council, the Committee takes a holistic approach to ensure there is strong alignment between the objectives and work programmes of the strategic outcomes of Council, being:

· Better data and information

· Affordable core infrastructure

· Improved Council capabilities and performance

· Address affordability

· Civic leadership and advocacy

· Empowering communities

The Committee will review the effectiveness of the following aspects:

· Trust and confidence in decision-making by keeping our communities informed and involved in decision-making.

· Operational performance including strategy and policy development, monitoring and reporting on significant projects, including, but not limited to:

o FN2100

o District wide strategies (Infrastructure/ Reserves/Climate Change/Transport)

o District Plan

o Significant projects (not infrastructure)

o Financial Strategy

o Data Governance

o Affordability

· Consultation and engagement including submissions to external bodies / organisations

To perform his or her role effectively, each Committee member must develop and maintain

his or her skills and knowledge, including an understanding of the Committee’s responsibilities, and of the Council’s business, operations and risks.

Power to Delegate

The Strategy and Policy Committee may not delegate any of its responsibilities, duties or powers.

Membership

The Council will determine the membership of the Strategy and Policy Committee.

The Strategy and Policy Committee will comprise of at least seven elected members (one of which

will be the chairperson).

Mayor Carter

Rachel Smith – Chairperson

David Clendon – Deputy Chairperson

Moko Tepania

Ann Court

Felicity Foy

Dave Collard

John Vujcich

Belinda Ward – Bay of Islands-Whangaroa Community Board

Non-appointed Councillors may attend meetings with speaking rights, but not voting rights.

Quorum

The quorum at a meeting of the Strategy and Policy Committee is 5 members.

Frequency of Meetings

The Strategy and Policy Committee shall meet every 6 weeks but may be cancelled if there is no business.

Committees Responsibilities

The Committees responsibilities are described below:

Strategy and Policy Development

· Oversee the Strategic Planning and Policy work programme

· Develop and agree strategy and policy for consultation / engagement.

· Recommend to Council strategy and policy for adoption.

· Monitor and review strategy and policy.

Service levels (non-regulatory)

· Recommend service level changes and new initiatives to the Long Term and Annual Plan processes.

Policies and Bylaws

· Leading the development and review of Council's policies and district bylaws when and as directed by Council

· Recommend to Council new or amended bylaws for adoption

Consultation and Engagement

· Conduct any consultation processes required on issues before the Committee.

· Act as a community interface (with, as required, the relevant Community Board(s)) for consultation on policies and as a forum for engaging effectively.

· Receive reports from Council’s Portfolio and Working Parties and monitor engagement.

· Review as necessary and agree the model for Portfolios and Working Parties.

Strategic Relationships

· Oversee Council’s strategic relationships, including with Māori, the Crown, and foreign investors, particularly China

· Oversee, develop, and approve engagement opportunities triggered by the provisions of Mana Whakahono-ā-Rohe under the Resource Management Act 1991

· Recommend to Council the adoption of new Memoranda of Understanding (MOU)

· Meet annually with local MOU partners

· Quarterly reviewing operation of all Memoranda of Understanding

· Quarterly reviewing Council’s relationships with iwi, hapū, and post-settlement governance entities in the Far North District

· Monitor Sister City relationships

· Special projects (such as Te Pū o Te Wheke or water storage projects)

Submissions and Remits

· Approve submissions to, and endorse remits for, external bodies / organisations and on legislation and regulatory proposals, provided that:

o If there is insufficient time for the matter to be determined by the Committee before the submission “close date” the submission can be agreed by the relevant Portfolio Leaders, Chair of the Strategy and Policy Committee, Mayor and Chief Executive (all Councillors must be advised of the submission and provided copies if requested).

o If the submission is of a technical and operational nature, the submission can be approved by the Chief Executive (in consultation with the relevant Portfolio Leader prior to lodging the submission).

· Oversee, develop, and approve any relevant remits triggered by governance or management commencing in January of each calendar year.

· Recommend to Council those remits that meet Council’s legislative, strategic, and operational objectives to enable voting at the LGNZ AGM. All endorsements will take into account the views of our communities (where possible) and consider the unique attributes of the district.

Fees

· Set fees in accordance with legislative requirements unless the fees are set under a bylaw (in which case the decision is retained by Council and the committee has the power of recommendation) or set as part of the Long Term Plan or Annual Plan (in which case the decision will be considered by the Long Term Plan and Annual Plan and approved by Council).

District Plan

· Review and approve for notification a proposed District Plan, a proposed change to the District Plan, or a variation to a proposed plan or proposed plan change (excluding any plan change notified under clause 25(2)(a), First Schedule of the Resource Management Act 1991);

· Withdraw a proposed plan or plan change under clause 8D, First Schedule of the Resource Management Act 1991.

· Make the following decisions to facilitate the administration of proposed plan, plan changes, variations, designation and heritage order processes:

§ To authorise the resolution of appeals on a proposed plan, plan change or variation unless the issue is minor and approved by the Portfolio Leader District Plan and the Chair of the Regulatory committee.

§ To decide whether a decision of a Requiring Authority or Heritage Protection Authority will be appealed to the Environment Court by council and authorise the resolution of any such appeal.

§ To consider and approve council submissions on a proposed plan, plan changes, and variations.

§ To manage the private plan change process.

§ To accept, adopt or reject private plan change applications under clause 25 First Schedule Resource Management Act (RMA).

Rules and Procedures

Council’s Standing Orders and Code of Conduct apply to all the committee’s meetings.

Annual reporting

The Chair of the Committee will submit a written report to the Chief Executive on an annual basis. The review will summarise the activities of the Committee and how it has contributed to the Council’s governance and strategic objectives. The Chief Executive will place the report on the next available agenda of the governing body.

STRATEGY AND POLICY COMMITTEE - MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Hon John Carter QSO	Board Member of the Local Government Protection Programme	Board Member of the Local Government Protection Program
Hon John Carter QSO	Carter Family Trust
Rachel Smith (Chair)	Friends of Rolands Wood Charitable Trust	Trustee
	Mid North Family Support	Trustee
	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member and Treasurer
	Vision Kerikeri	Financial Member
Rachel Smith (Partner)	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member
	Vision Kerikeri	Financial Member
	Town and General Groundcare Limited	Director. Shareholder
David Clendon (Deputy Chair)	Chairperson – He Waka Eke Noa Charitable Trust	None		Declare if any issue arises
	Member of Vision Kerikeri	None		Declare if any issue arises
	Joint owner of family home in Kerikeri	Hall Road, Kerikeri
David Clendon – Partner	Resident Shareholder on Kerikeri Irrigation
David Collard	Snapper Bonanza 2011 Limited	45% Shareholder and Director
David Collard	Trustee of Te Ahu Charitable Trust	Council delegate to this board
Deputy Mayor Ann Court	Waipapa Business Association	Member		Case by case
	Warren Pattinson Limited	Shareholder	Building company. FNDC is a regulator and enforcer	Case by case
	Kerikeri Irrigation	Supplies my water		No
	District Licensing	N/A	N/A	N/A
	Ann Court Trust	Private	Private	N/A
	Waipapa Rotary	Honorary member	Potential community funding submitter	Declare interest and abstain from voting.
	Properties on Onekura Road, Waipapa	Owner Shareholder	Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)	Declare interest and abstain from voting.
	Property on Daroux Dr, Waipapa	Financial interest	Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)	Declare interest and abstain from voting.
	Flowers and gifts	Ratepayer 'Thankyou'	Bias/ Pre-determination?	Declare to Governance
	Coffee and food	Ratepayers sometimes 'shout' food and beverage	Bias or pre-determination	Case by case
	Staff	N/A	Suggestion of not being impartial or pre-determined!	Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair.
	Warren Pattinson	My husband is a builder and may do work for Council staff		Case by case
Ann Court - Partner	Warren Pattinson Limited	Director	Building Company. FNDC is a regulator	Remain at arm’s length
	Air NZ	Shareholder	None	None
	Warren Pattinson Limited	Builder	FNDC is the consent authority, regulator and enforcer.	Apply arm’s length rules
	Property on Onekura Road, Waipapa	Owner	Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development.	Would not submit. Rest on a case by case basis.
Felicity Foy	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.
	Foy Farms Partnership	Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for dwellings on Church Road, Kaingaroa and dwellings on Allen Bell Drive, Kaitaia, and property on North Road, Kaitaia, one title contains a cell phone tower.
	King Family Trust	This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	112 Commerce Street Holdings Ltd	Owner of commercial property in Commerce Street Kaitaia.
	Foy Property Management Ltd	Owner of company that manages properties owned by Foy Farms Rentals and Flick Family Trust.
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
	Shareholder of Coastline Plumbing NZ Limited
Felicity Foy - Partner	Director of Coastline Plumbing NZ Limited
Felicity Foy - Partner	Friends with some FNDC employees
Kelly Stratford	KS Bookkeeping and Administration	Business Owner, provides book keeping, administration and development of environmental management plans	None perceived	Step aside from decisions that arise, that may have conflicts
	Waikare Marae Trustees	Trustee	Maybe perceived conflicts	Case by case basis
	Bay of Islands College	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Karetu School	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Māori title land – Moerewa and Waikare	Beneficiary and husband is a shareholder	None perceived	If there was a conflict, I will step aside from decision making
	Sister is employed by Far North District Council			Will not discuss work/governance mattes that are confidential
	Gifts - food and beverages	Residents and ratepayers may ‘shout’ food and beverage	Perceived bias or predetermination	Case by case basis
	Taumarere Counselling Services	Advisory Board Member	May be perceived conflicts	Should conflict arise, step aside from voting
	Sport Northland	Board Member	May be perceived conflicts	Should conflict arise, step aside from voting
	He Puna Aroha Putea Whakapapa	Trustee	May be perceived conflicts	Should conflict arise, step aside from voting should they apply for funds
	Kawakawa Returned Services Association	Member	May be perceived conflicts	Should conflict arise, step aside from voting should they apply for funds
	Whangaroa Returned Services Association	Member	May be perceived conflicts	Should conflict arise, step aside from voting should they apply for funds
	National Emergency Management Advisor Committee	Member		Case by case basis
	Te Rūnanga ā Iwi o Ngāpuhi	Tribal affiliate member	As a descendent of Te Rūnanga ā Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā Iwi o Ngāpuhi Council relations	Declare a perceived conflict should there appear to be one
	Te Rūnanga ā Iwi o Ngāti Hine	Tribal affiliate member	Could have a perceived conflict of interest	Declare a perceived conflict should I determine there is a conflict
	Kawakawa Business and Community Association	Member		Will declare a perceived conflict should there appear to be one
Kelly Stratford - Partner	Chef and Barista	Opua Store	None perceived
Kelly Stratford - Partner	Māori title land – Moerewa	Shareholder	None perceived	If there was a conflict of interest, I would step aside from decision making
Moko Tepania	Teacher	Te Kura Kaupapa Māori o Kaikohe.	Potential Council funding that will benefit my place of employment.	Declare a perceived conflict
	Chairperson	Te Reo o Te Tai Tokerau Trust.	Potential Council funding for events that this trust runs.	Declare a perceived conflict
	Tribal Member	Te Rūnanga o Te Rarawa	As a descendent of Te Rarawa I could have a perceived conflict of interest in Te Rarawa Council relations.	Declare a perceived conflict
	Tribal Member	Te Rūnanga o Whaingaroa	As a descendent of Te Rūnanga o Whaingaroa I could have a perceived conflict of interest in Te Rūnanga o Whaingaroa Council relations.	Declare a perceived conflict
	Tribal Member	Kahukuraariki Trust Board	As a descendent of Kahukuraariki Trust Board I could have a perceived conflict of interest in Kahukuraariki Trust Board Council relations.	Declare a perceived conflict
	Tribal Member	Te Rūnanga ā-Iwi o Ngāpuhi	As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi Council relations.	Declare a perceived conflict
John Vujcich	Board Member	Pioneer Village	Matters relating to funding and assets	Declare interest and abstain
	Director	Waitukupata Forest Ltd	Potential for council activity to directly affect its assets	Declare interest and abstain
	Director	Rural Service Solutions Ltd	Matters where council regulatory function impact of company services	Declare interest and abstain
	Director	Kaikohe (Rau Marama) Community Trust	Potential funder	Declare interest and abstain
	Partner	MJ & EMJ Vujcich	Matters where council regulatory function impacts on partnership owned assets	Declare interest and abstain
	Member	Kaikohe Rotary Club	Potential funder, or impact on Rotary projects	Declare interest and abstain
	Member	New Zealand Institute of Directors	Potential provider of training to Council	Declare a Conflict of Interest
	Member	Institute of IT Professionals	Unlikely, but possible provider of services to Council	Declare a Conflict of Interest
	Member	Kaikohe Business Association	Possible funding provider	Declare a Conflict of Interest
Belinda Ward	Ward Jarvis Family Trust	Trustee
	Kenneth Jarvis Family Trust	Trustee
	Residence in Watea
Belinda Ward (Partner)	Ward Jarvis Family Trust	Trustee and beneficiary
	Kenneth Jarvis Family Trust	Trustee and beneficiary
	Residence in Watea	Trustee

Strategy and Policy Committee Meeting Agenda

24 November 2021

MINUTES OF Far North District Council
Strategy and Policy Committee Meeting
HELD AT THE held virtually via Microsoft TEAMs
ON Tuesday, 19 October 2021 AT 1.00 pm

PRESENT: Cr Rachel Smith (Chairperson), Cr David Clendon (Deputy Chairperson), Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Dave Collard, Cr Felicity Foy, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich, Member Belinda Ward

IN ATTENDANCE: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)

1 Karakia TimatAnga – Opening Prayer

Cr Rachel Smith commenced the meeting and opened with a karakia.

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

2.1 Apologies and Declarations of Interest

Resolution 2021/34

Moved: Cr Rachel Smith

Seconded: Cr Kelly Stratford

That there are no apologies or declarations if interest.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

Carried

3 Ngā Tono Kōrero / Deputation

• Rod Brown (1:05 pm) – Slideshow presentation provided

• Annika Dickie (1:15 pm) - Slideshow presentation provided

• Jane Johnston (1:25 pm)

• Jackie Edwards-Bruce (1:35 pm) – Slideshow presentation provided

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A3052749, pages 16 - 31 refers.

Resolution 2021/35

Moved: Chair Rachel Smith

Seconded: Cr Kelly Stratford

That the Strategy and Policy Committee agrees that the minutes of the meeting held 7 September 2021 be confirmed as a true and correct record.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

Carried

5 Reports

5.1 Adoption of Far North 2100

Agenda item 5.1 document number A3377402, pages 32 – 57 refers.

Resolution 2021/36

Moved: Deputy Mayor Ann Court

Seconded: Cr Kelly Stratford

That the Strategy and Policy Committee recommend to Council the adoption of Far North 2100 Strategy.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Crs David Clendon, Dave Collard and Felicity Foy

Carried

5.2 Roading Policies Review

Agenda item 5.2 document number A3379712, pages 58 - 99 refers

MOTION

Moved: Deputy Mayor Ann Court

Seconded: Mayor John Carter

That the Strategy and Policy Committee recommend that Council:

a) agree, the Road Speed Limits Policy continue without amendment.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

carried

b) agree, the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy be continued with amendment.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

carried

c) agree, the Dust Management Policy, Private Roads and Rights of Way Policy, Road Maintenance Policy, and Road Mirrors – Private Crossings Policy be revoked.

Amendment

Moved: Cr Kelly Stratford

Seconded: Cr Felicity Foy

b) agree, the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy, Dust Management Policy, and the Private Roads and Right of Ways Policy be continued with amendment;

c) agree, the Road Maintenance Policy and Road Mirrors – Private Crossings Policy be revoked.

In Favour: Crs David Clendon, Felicity Foy, Kelly Stratford, Moko Tepania and John Vujcich

Against: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Dave Collard and Member Belinda Ward

LOST

Resolution 2021/37

Moved: Deputy Mayor Ann Court

Seconded: Mayor John Carter

That the Strategy and Policy Committee recommend that Council:

a) agree, the Road Speed Limits Policy continue without amendment.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

carried

b) agree, the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy be continued with amendment.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

carried

c) agree, the Dust Management Policy, Private Roads and Rights of Way Policy, Road Maintenance Policy, and Road Mirrors – Private Crossings Policy be revoked.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Dave Collard, Moko Tepania and Belinda Ward

Against: Crs David Clendon, Felicity Foy, Kelly Stratford and John Vujcich

carried

Carried

Meeting adjourned 3:15 pm – 3:26 pm

5.3 Naming Policy Proposal

Agenda item 5.3 document number A3382702, pages 100 - 110 refers

Resolution 2021/38

Moved: Chair Rachel Smith

Seconded: Cr Moko Tepania

That the Strategy and Policy Committee recommend that Council agree to develop a new Naming Policy for roads, open spaces, and Council facilities.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

carried 10/0

Carried

5.4 Far North Spaces and Places Plan

Agenda item 5.4 document number A3389446, pages 111 - 169 refers

motion

Moved: Chair Rachel Smith

Seconded: Cr John Vujcich

That the Strategy and Policy Committee recommend that Council supports in principle the Far North Spaces and Places Plan as the plan to implement Kōkiri ai Te Waka Hourua 2021-2030.

Amendment

Moved: Deputy Mayor Ann Court

Seconded: Cr Felicity Foy

That the Strategy and Policy Committee recommend that Council:

a) supports in principle the Far North Spaces and Places Plan as the plan to implement Kōkiri ai Te Waka Hourua 2021-2030; and

b) that an enablement plan be developed in support of the 2022 Annual Plan.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Member Belinda Ward

Against: Cr David Clendon

carried

The amendment became the substantive motion

Resolution 2021/39

Moved: Chair Rachel Smith

Seconded: Cr John Vujcich

That the Strategy and Policy Committee recommend that Council:

a) supports in principle the Far North Spaces and Places Plan as the plan to implement Kōkiri ai Te Waka Hourua 2021-2030; and

b) that an enablement plan be developed in support of the 2022 Annual Plan.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Member Belinda Ward

Abstained: Cr David Clendon

Carried

6 Information Reports

6.1 Update on Spatial Planning

Agenda item 6.1 document number A3391562, pages 170 - 172 refers

Resolution 2021/40

Moved: Mayor John Carter

Seconded: Deputy Mayor Ann Court

That the Strategy and Policy Committee receive the report Update on Spatial Planning.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

Carried

6.2 Kaikohe Civic Hub Working Party update

Agenda item 6.2 document number A3270171, pages 173 - 174 refers

Resolution 2021/41

Moved: Cr Moko Tepania

Seconded: Cr John Vujcich

That the Strategy and Policy Committee receive the report Kaikohe Civic Hub Working Party update.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

Carried

6.3 Future Libraries progress report

Agenda item 6.3 document number A3344015, pages 175 – 186 refers

Resolution 2021/42

Moved: Cr John Vujcich

Seconded: Cr Moko Tepania

That the Strategy and Policy Committee receive the report Future Libraries progress report.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

Carried

6.4 Museum at Te Ahu Strategy Update

Agenda item 6.4 document number A3399124, pages 187 - 211 refers

Resolution 2021/43

Moved: Cr Dave Collard

Seconded: Cr John Vujcich

That the Strategy and Policy Committee receive the report Museum at Te Ahu Strategy Update.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

Carried

6.5 Natural and Built Environments Act Exposure Draft Submission

Agenda item 6.5 document number A3320129, pages 212 - 307 refers

Resolution 2021/44

Moved: Chair Rachel Smith

Seconded: Mayor John Carter

That the Strategy and Policy Committee receive the report Natural and Built Environments Act Exposure Draft Submission.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

Carried

At 4:44 pm, Cr Moko Tepania left the meeting.

6.6 Audit report for the 2021-31 Long Term Plan

Agenda item 6.6 document number A3334278, pages 308 - 321 refers

Resolution 2021/45

Moved: Cr John Vujcich

Seconded: Chair Rachel Smith

That the Strategy and Policy Committee receive the report Audit report for the 2021-31 Long Term Plan.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

Carried

6.7 Strategic Planning & Policy Business Quarterly Report

Agenda item 6.7 document number A3396885, pages 322 - 352 refers

Resolution 2021/46

Moved: Mayor John Carter

Seconded: Chair Rachel Smith

That the Strategy and Policy Committee receive the report Strategic Planning & Policy Business Quarterly Report.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Moko Tepania, John Vujcich and Belinda Ward

Against: Cr Kelly Stratford

Carried

6.8 Strategy and Policy Action Sheet Update October 2021

Agenda item 6.8 document number A3409261, pages 353 - 353 refers

Resolution 2021/47

Moved: Chair Rachel Smith

Seconded: Mayor John Carter

That the Strategy and Policy Committee receive the report Action Sheet Update October 2021.

In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward

Against: Nil

Carried

7 Karakia Whakamutunga – Closing Prayer

Cr Rachel Smith closed the meeting with a karakia.

8 tE kAPINGA hUI / Meeting Close

The meeting closed at 5:08 pm.

The minutes of this meeting will be confirmed at the Strategy and Policy Committee Meeting held on 24 November 2021.

...................................................

CHAIRPERSON

Strategy and Policy Committee Meeting Agenda

24 November 2021

5 Reports

5.1 Litter Infringement Policy Review

File Number: A3308478

Author: Caitlin Thomas, Strategic Planner

Authoriser: Darren Edwards, General Manager - Strategic Planning and Policy

Take Pūrongo / Purpose of the Report

That the Committee recommend to Council that the Litter Infringement Policy 2017 be revoked, and that Council adopt a resolution to infringe littering offences under the Litter Act 1979.

WhakarĀpopoto matua / Executive Summary

· Staff identified duplication of littering infringements under both the Fees and Charges and the Litter Infringement Policy 2017 (the Policy).

· A specific policy regarding litter infringement is not necessary for the Council to infringe littering offences.

· As per Section 13 of the Litter Act 1979, Council may, by resolution, adopt the provisions of the Act to infringe offences committed within the district.

tŪtohunga / Recommendation

That the Strategy and Policy Committee Recommend the Council:

a) Revoke the Litter Infringement Policy 2017.

b) Adopts the provisions to infringe littering offences in the Far North District pursuant to Section 13 of the Litter Act 1979.

c) Agree that no infringement fee shall exceed $400, as per Section 13 of the Act.

d) Agree infringement notices shall be served as per Section 14 of the Act.

1) TĀhuhu kŌrero / Background

The Litter Infringement Policy 2017 (the Policy) is a duplication of the Council’s Fees and Charges

document. The Policy is informed by the Litter Act 1979 (Act) and was adopted to grant Council the ability to issue infringement notices for littering. However, Council can infringe littering offences under the Act without a policy.

As per the Local Government Act 2002, the Council is required to determine whether the Policy

is appropriate to address litter infringements.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Discussion

Section 13 of the Litter Act 1979 states the Council may adopt infringement notice provisions. Council can adopt the provisions of the Act by resolution to respond to offences within

the district. Therefore, a resolution is all that is required to infringe under the Act, and a policy is

not necessary. A resolution is more streamlined with legislation. An additional policy is excessive with no benefits to Council or staff. Since the information regarding infringements is already referenced in the Fees and Charges policy, there is no reason to maintain a separate litter infringement policy.

Under Section 13 and 14 of the Act, an infringement notice may be served and must not exceed $400. Council staff have confirmed that the Policy is not referenced when staff infringe littering offenses and current systems, and processes are in place to support this move.

The Litter Infringement Policy has been duplicated in the Council’s Fees and Charges Policy. Increased resources are required to refer to and review multiple policy instruments and to ensure consistency between policies. Reputational risk may occur if discrepancies in policy instruments lead to inconsistent decisions. The Fees and Charges Policy is reviewed annually.

Option One: Revoke the Policy and adopt Resolution as per Section 13 of the Litter Act 1979 (recommended option)

It is not necessary to keep the Policy to allow Council to infringe littering offences in the Far North

District, therefore, the Policy should be revoked. Considering that staff do not reference the policy, revoking it in favour of a resolution will not be confusing for the public. The Litter section of the Fees and Charges Policy will be reviewed in alignment with the annual plan.

Advantages of revoking the Policy

Disadvantages of revoking the Policy

· The Policy is not necessary to achieve the outcomes of the Litter act, therefore there is no reason to maintain it.

· There is a disproportionately high amount of effort involved in implementing a policy in relation to the outcome sought.

· The policy is not efficient to staff.

· Revoking the Policy removes duplication of litter infringement (also under Fees and Charges).

· Revoking the Policy means staff do not require time or resources in reviewing it.

· Adopting a resolution under Section 13 of the Litter Act 1979 is more streamlined with legislation.

Option Two: Status quo, maintain the policy

Keeping the Policy maintains the status quo, meaning nothing will change. The Policy will be reviewed every six years.

Advantages of maintaining the Policy

Disadvantages of maintaining the Policy

· Maintaining the Policy has a potentially negative reputational risk to Council because the Policy is neither effective not necessary to maintain.

· The Policy duplicates Council’s Fees and Charges Policy and legislation.

· The Policy is excessive to the Litter Act 1979c, which suggests local authorities may adopt a resolution.

Take Tūtohunga / Reason for the recommendation

Option One is the best practice for litter infringement in the Far North because the Policy is not

necessary. If Council adopts a resolution under Section 13 of the Litter Infringement Act 1979,

council may continue to infringe littering offenses in the district without a policy. The Policy creates duplication, and a resolution is more streamlined with legislation.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications to this recommendation. Operational costs will remain as they currently are with Monitoring and Enforcement staff infringe under the Litter Infringement Act 1979.

Āpitihanga / Attachments

Nil

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Since revoking the policy and adopting a resolution will essentially retain the status quo for Council infringing littering offences in the district, the level of significance for the recommendation as determined by the Significance and Engagement Policy is low.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Litter Act 1979 prescribes how Council may infringe litter if adopted under resolution. Litter is also a section in Council’s Fees and Charges Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Litter infringement is of District wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Whilst infringements are of interest to all community members, as this is purely an administrative matter there are deemed to be no effects on Māori or the community as council is not changing its infringement powers rather it is simplifying a council process.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Litter infringement is of relevance to all residents and visitors to the Far North District.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial or budgetary provisions to this decision.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report

Strategy and Policy Committee Meeting Agenda

24 November 2021

5.2 Solid Waste Bylaw - Recommendation to continue Bylaw

File Number: A3438487

Author: Briar Macken, Team Leader - Policy

Authoriser: Darren Edwards, General Manager - Strategic Planning and Policy

Take Pūrongo / Purpose of the Report

To agree to continue without amendment the Solid Waste Bylaw.

WhakarĀpopoto matua / Executive Summary

· On 08 April 2021, the Council agreed the Solid Waste Bylaw is appropriate to regulate solid waste, is in the most appropriate form, and does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

· On 20 July 2021 the Strategy and Policy Committee approved a proposal to consult on the continuation without amendment of the Solid Waste Bylaw.

· Consultation took place from 26 July 2021 to 27 August 2021.

· 18 submissions were received.

· Council staff have analysed the submissions (see Attachment 1)

· The Solid Waste Bylaw should continue without amendment.

tŪtohunga / Recommendation

That the Strategy and Policy Committee recommends that the Council:

a) agree, in response to the consultation under 160 (3)(b)(ii), no amendments are to be made to the Solid Waste Bylaw.

b) agree, under section 160 of the Local Government Act 2002 the Solid Waste Bylaw be continued without amendment.

1) TĀhuhu kŌrero / Background

The Solid Waste Bylaw (Bylaw) was made on 05 May 2016 under the:

· Local Government Act 2002, section 146

· Waste Minimisation Act 2008, section 56

· Health Act 1956, section 64

· Litter Act 1979, section 12

The Bylaw was reviewed as required under section 158 of the Local Government Act 2002.

On 08 April 2021, the governing body of the council determined that (Resolution 2021/8 refers):

a) under section 155(1) of the Local Government Act 2002, the Solid Waste Bylaw 2016 is the most appropriate way of addressing solid waste problems in the Far North District.

b) under section 155(2) of the Local Government Act 2002, the Solid Waste bylaw 2016:

i. is the most appropriate form of bylaw.

ii. does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

c) the provisions of the Solid Waste Bylaw be reassessed in conjunction with the Waste Management and Minimisation Plan review, which is due by 2023, or after central government legislation comes into effect.

On 20 July 2021, the Strategy and Policy Committee resolved under section 160(3)(b)(ii) of the Local Government Act 2002, to consult on the continuation without amendment of the Solid Waste Bylaw in a manner that gives effect to the requirements of section 82 of the Local Government Act 2002, noting that Central Government is in the process of consulting and implementing several waste related proposals which may impact bylaw development (Resolution 2021/27 refers).

The consultation period was for five weeks from 26 July 2021 to the 27 August 2021 and 18 submissions were received.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Summary of submissions

All 18 submissions were received via the online form, with one submission also emailing through an attached submission document.

One submitter wished to be heard and presented their oral submission to the Strategy and Policy Committee on 07 September 2021.

16 submitters answered “yes” to the question Do you support the continuation of the Solid Waste Bylaw? One submitter answered “no”.

One submission did not comment on the Bylaw and requested an avenue to comment on solid waste collection in general.

The public submissions are outlined in attachment 1.

Overview of feedback

The majority (16/18) of the submitters support the continuation without amendment of the Solid Waste Bylaw. Most submitters indicated general support for the regulation of solid waste.

One submitter requested minor amendments to Subpart 7- Events to reduce the burden on event organises in rural communities. However, Subpart 7 – Events only applies to events held on Council owned land and should not significantly impact rural communities.

One submitter requested the Bylaw support zero-waste initiatives and changes to waste minimisation initiatives in the Far North District. However, waste minimisation initiatives are out of scope of the Bylaw and are a component of the Waste Management and Minimisation Plan.

The submissions received regarding the continuation without amendment of the Bylaw align with the report presented to Council on 08 April 2021. Therefore, the Bylaw should continue without amendment.

Take Tūtohunga / Reason for the recommendation

The Bylaw has been reviewed as per the requirements under section 158 and 160 of the Local Government Act 2002. The Bylaw should continue without amendment.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The cost of continuing the bylaw is covered by current operational budgets.

Āpitihanga / Attachments

1. Analysis of submissions and recommendations - Solid Waste - A3439603 ⇩

2. Solid Waste Bylaw 2016 - A2674692 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	In line with the Significance and Engagement Policy the recommendation to continue the bylaw will have little effect on financial thresholds, ratepayers, specific demographics or levels of service. The recommendation is consistent with existing plans and policies. Therefore, the level of significance is low.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Local Government Act 2002 sections 82, 145, 155, 158, and 160 apply to the decision recommended in this report.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	As bylaw regulates solid waste across all of the wards of the District the proposal has District-wide relevance and is not within the delegations of Community Boards to consider.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	This decision in this report is not significant and does not relate to land or any body of water. Māori had an opportunity to contribute during the consultation process.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	The following affected or interested people were directly notified of the consultation on the continuation of the bylaw: · Waste collection service providers · Community groups concerned about solid waste in their community · Ngā Tai Ora – Public Health Northland · Northland Regional Council
State the financial implications and where budgetary provisions have been made to support this decision.	The cost of continuing the bylaw is covered by current operational budgets.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report

Strategy and Policy Committee Meeting Agenda

24 November 2021

1 Background

The Solid Waste Bylaw (Bylaw) was reviewed as required under section 158 of the Local Government Act 2002.

Following the review, on 08 April 2021, under section 155 of the Local Government Act 2002, the governing body of the Council determined that (Resolution 2021/8 refers):

· a bylaw is the most appropriate method for addressing problems relating to solid waste in the Far North District

· the Bylaw is the most appropriate form of bylaw

· the Bylaw does not give rise to any implications under the New Zealand Bill of Rights Act 1990.^{^[1]}

On 20 July 2021 the Strategy and Policy Committee approved a proposal to consult on the continuation without amendment of the Solid Waste Bylaw under section 160 (3) (b) (ii) of the Local Government Act 2002.^{^[2]} The consultation period was for five weeks from 26 July 2021 to the 27 August 2021 (Resolution 2021/27 refers).

This report analyses the submissions and makes recommendations regarding the continuation of the Solid Waste Bylaw without amendment.

2 Summary of submissions

All 18 submissions were received via the online form, one submitter also emailed an attached submission document.

One submitter wished to be heard, and presented their oral submission to the Strategy and Policy Committee on 07 September 2021.

16 submitters answered “yes” to the question Do you support the continuation of the Solid Waste Bylaw? One submitter answered “no”.

One submission did not comment on the Bylaw and requested an avenue to comment on solid waste collection.

3 Feedback supporting the continuation of the bylaw without amendment

The majority (15/18) of the submitters support the continuation of the Solid Waste Bylaw without amendment.

Submissions received

Submitters were asked to provide feedback as to why they support the continuation of the Solid Waste Bylaw.

Most responses (12/13) indicated general support for the regulation of solid waste, for example:

· “To ensure the safe disposal of our waste while trying to protect the environment”

· “Set high standards for litter control and collection”

· “It seems to be working reasonably well!”

One submitter specifically supported the plan to review the Solid Waste Bylaw in 2023: “It makes sense to keep it until the big review in 2023”.

Staff analysis

The submissions received in support of the continuation of the Bylaw without amendment align with the report presented to Council on 08 April 2021¹.

4 Feedback against the continuation without amendment of the Bylaw

Two submitters do not support the continuation without amendment of the Bylaw.

4.1 Request to continue with minor amendments

Submission received

Submission 18 requested minor amendments to the bylaw regarding Subpart 7 – Events. Submission 18 asked for clarity regarding an activity of significant scale to reduce the burden on event organises in rural communities.

Submission 18 supports the continuation of all other clauses of the bylaw, and supports specifically:

· the continuation of Subpart 2 – Disposal of Waste onto Land and Subpart 8 – Nuisance and Litter

· the decision to review and align the Solid Waste Bylaw with the Waste Management and Minimisation Plan in 2023

· aligning the Bylaw with both Whangarei District and Kaipara District Council’s solid waste bylaws.

Staff analysis

Subpart 7 – Events only applies to events held in a public place (on land under control of Council) and should not significantly impact rural communities. The Bylaw review identified that the Bylaw has been effective in increasing the amount of material diverted from landfill and reducing the amount of litter during and after events. Future reviews of the Bylaw could improve the clarity regarding the application of Subpart 7 – Events.

4.2 Request to amend Bylaw

Submission received

Submission 8 answered “No” to the question Do you support the continuation of the Solid Waste Bylaw?

Submission 8 stated the following reasons in response to the question Can you tell us why you do not support the continuation of the Solid Waste Bylaw?

“The Bylaw is outdated, and does not align with current good practice for the collection of solid waste. The Bylaw requires a review in its entirety alongside the provision of wheelie bins for each household (separate rubbish and recycling bins) which should be provided for within rates. The purchasing of plastic bags does not align with Central Government waste minimisation policies. The use of plastic bins without lids causes rubbish to litter the streets.
Overall the Bylaw should be supporting an outcome of reduce, recycle, reuse and recover resources to help achieve a zero-waste future.”

Staff analysis

How solid waste is collected in the District is out of scope of the Bylaw. Efforts to achieve a zero-waste future, the type of approved containers (e.g., wheelie bins) and potential rates subsidies are components of the Waste Management and Minimisation Plan. The Waste Management and Minimisation Plan is due to be reviewed by 2023.

5 Staff recommendation

Continue the Solid Waste Bylaw without amendment.

6 Additional comments regarding solid waste

Submitters were asked if they would like to make any additional comments regarding the Bylaw. Submitters took the opportunity to outline their solid waste related concerns that are out of scope of the Bylaw consultation. The following issues were identified:

· two submitters requested more public rubbish bins.

· four submitters requested improved rubbish collections and better monitoring and enforcing of illegal dumping.

· one submitter did not want housing stock to be replaced by landfill.

Appendix 1 – List of Submissions Received

Number	Organisation
1	Individual submission
2	Individual submission
3	Individual submission
4	Individual submission
5	Individual submission
6	Individual submission
7	Individual submission
8	Individual submission
9	Individual submission
10	Individual submission
11	Individual submission
12	Individual submission
13	Individual submission
14	Individual submission
15	Individual submission
16	Individual submission
17	Individual submission
18	Federated Farmers

Strategy and Policy Committee Meeting Agenda

24 November 2021

6.2 Completion of the Draft District Plan and Timetable for Notification

File Number: A3473233

Author: Greg Wilson, Manager - District Planning

Authoriser: Darren Edwards, General Manager - Strategic Planning and Policy

TAKE PŪRONGO / Purpose of the Report

To inform elected members of matters to evaluate and consider prior to the finalisation of the draft district plan, and the methods to ensure that information is shared with elected members to allow for their authorisation for notification of a proposed plan.

WHAKARĀPOPOTO MATUA / Executive SummarY

· Council is fully reviewing the Operative Far North District Plan 2009 (District Plan) and a draft District Plan was made available for community feedback in March 2021. The draft plan has been developed to achieve sustainable management of natural and physical resources through balancing enabling provisions with relevant protection and management methods.

· Some draft plan content has been taken to communities more directly to ensure awareness of the draft plan methods and to allow for feedback. Evaluation of targeted engagement feedback, Iwi Authority engagement, and analysis and integration of new data on region wide flood hazards made publicly available in November, will require further analysis and evaluation prior to completing the draft plan.

· Staff will continue to provide analysis and evaluation of the new data and plan feedback, consistent with our statutory role, to allow elected members to make informed decisions on the direction of the proposed plan.

· Staff will seek authorisation for notification of the proposed plan at the 3 May 2022 Strategy and Policy Committee Meeting.

TŪTOHUNGA / Recommendation

That the Strategy and Policy Committee receive the report Completion of the Draft District Plan and Timetable for Notification.

tĀHUHU KŌRERO / Background

1. A consolidated review of the Far North District Plan is being undertaken to align with a range of national and regional directions that have direct implications for Far North communities. The Plan is being authored in accordance with new national planning standards, changing the structure of the plan and incorporating mandatory content.

2. The Plan must also play a role in representing a new strategic direction for the district. The plan’s ten-year lifespan must bring together strands from Council’s long term strategic direction that will be represented in FN2100 whilst demonstrating how we can meet our statutory requirements to ensure that the supply of zoned land and infrastructure meets the district’s expected demands for housing and business land.

3. The draft District Plan has been in development since 2016. Engagement has been undertaken with Far North communities in two previous iterations, both in 2016 and 2018/2019 including a series of roadshows and information sessions in key locations.

4. The most recent iteration, including the provision of maps and full draft plan text, is an extension on the previous engagement. Inclusion of spatial planning elements including maps containing zones and resource overlays represents a much more specific level of detail. It does however develop on the policy framework progressed through the previous engagement.

5. Community engagement through the ‘Navigating Our Course’ road show in March 2021 allowed for the community to become aware of, understand and engage with the suite of Council planning documents, whilst comprehending the overall strategic direction of the draft District Plan. Face to face meetings with the community allowed for instruction on the use of the e-plan format and for awareness of the direction of the new district plan.

6. The plan has been developed to achieve sustainable management of natural and physical resources via balancing enabling provisions and relevant protection and management methods. A selection of the enabling provisions promoted in the draft plan are shown below.

Draft District Plan Enabling Methods	Outcomes
Intensification of housing density enabling supply	Tripling of residential intensity in urban environments
Māori land enablement	10-fold increase of housing as permitted activity
Treaty Settlement land enablement	New policies addressing cultural and economic redress
Protection of primary industries enabling economic production	Protecting economic production land from non-production encroachment
Climate change mitigation and adaption – enabling confident choices for land use and subdivision	Leading edge measures for adaptation and mitigation

Such enabling policies and provisions have been necessary to integrate in the draft district plan with protection and management measures that respond to national and regional direction and matters of national Importance. Some of these methods have been subject to targeted engagement to ensure that communities are aware of the draft plan methods and how the plan can provide for integrated management.

7. The District Plan Team reported on the progress and ongoing engagement on the making of the new plan in June 2021. Since that time, evaluation of the draft plan has continued including the progression of the following matters:

a. Targeted engagement was initiated on draft Heritage Areas, after the original programme was delayed due to the Delta Covid outbreak

b. Removal from the draft plan of the mapping method for Significant Natural Areas (SNAs)

c. Refinement of plan provisions based on feedback from the ‘Navigating Our Course’ engagement

d. Continuation of iwi engagement, in accordance with the consultation requirements of Clause 3B of Schedule 1 of the RMA

8. Staff had aimed for a timeframe for notifying the Proposed District Plan within the calendar year however, staff now acknowledge that this timeframe is no longer viable due to several factors.

9. There is further technical evaluation and refinement of the draft plan required before a proposed plan can be brought to elected members for authorisation for notification. This includes

· Analysis and integration of new Region Wide River Flood Hazard Maps in the draft District Plan – publicly available in late November

· Evaluation of feedback on draft Heritage Areas and direction setting with elected member input on next steps

· Completion of engagement with Iwi Authorities

· Integration of plan content in the e-plan format

10. The timing of some of these actions, such as targeted engagement processes on suggested Heritage Areas in the draft plan, has been impacted by the onset of the Delta Covid outbreak, resulting in time frames being shifted to later in the calendar year. This further information and completing consultation process is of sufficient relevance and importance to ensure that the material and feedback is incorporated into the proposed plan.

11. As well as the above considerations, consultation on draft Engineering Standards, a document incorporated by reference to the proposed district plan, will be required prior to the notification of the proposed district plan, in accordance with the requirements of clause 34 of Schedule 1 of the RMA.

12. Two separate timelines set out below summarise the process and key steps and dates for plan development. The first timeline identifies the process for consulting on the draft district plan and developing the proposed plan. The second timeline identifies the notification date for the proposed in May 2022 and subsequent steps for public participation.

Diagram

Description automatically generated

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

13. Elected member briefing sessions will be scheduled in November and December and elected member workshops in the first quarter of 2022 to bring to elected members appropriate information, options, and recommendations to achieve sustainable management outcomes through the district plan. This includes a briefing on next steps for suggested Heritage Areas.

14. The premise of the approach is to ensure that there are several check points to allow elected members to be fully aware of issues raised by Iwi Authorities and Far North communities and to ensure that staff can provide analysis and evaluation of the feedback, consistent with our statutory role, to allow elected members to make informed decisions on the direction of the proposed plan.

15. Quality assurance, technical integrity and e-plan integration will continue to occur as elected member direction setting takes place.

16. A final version of the proposed plan will be brought to the May 3, 2022, Strategy and Policy meeting for elected member authorisation for notification.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

Council has a legal obligation to have a district plan and review that plan. Ongoing engagement, refinement of plan content and notification of the plan and associated statutory processes will continue to draw on staff resource and allocated budget for district plan processes, including the use of external specialists.

There may be relevant matters that fall outside of the current version of the plan, that must be given regard to under the RMA, such as new highly productive land and biodiversity provisions in national direction instruments.

Āpitihanga / Attachments

Nil

Strategy and Policy Committee Meeting Agenda

24 November 2021

Meeting	Title	Resolution	Notes
Strategy and Policy Committee 9/02/2021	Briefing Paper On-Site Water Storage February 2021	Resolution 2021/4 Moved: Cr Felicity Foy Seconded: Cr Dave Collard That the Strategy and Policy Committee: a) receive the report ‘Briefing Paper On-Site Water Storage February 2021’. b) request Council receive a report, outlining the scope, resourcing and delivery timeframe’s, relating to the in-depth report referenced. c) request a workshop be held to discuss opportunities and risks for private water supplies, and options for the provision of water tanks for the Far North district before November 2021. Carried The amendment became the substantive motion. Committee Resolution 2021/5 Moved: Cr Kelly Stratford Seconded: Cr David Clendon That the Strategy and Policy Committee: a) receive the report ‘Briefing Paper On-Site Water Storage February 2021’. b) request Council receive a report, outlining the scope, resourcing and delivery timeframes, relating to the in-depth report referenced. c) request a workshop be held to discuss opportunities and risks for private water supplies, and options for the provision of water tanks for the Far North district before November 2021. CarrieD	29 Apr 2021 10:44am Sheppard, Donald Report and workshop to occur later this year 16 Jun 2021 4:36pm Sheppard, Donald Report still being prepared
Strategy and Policy Committee 23/03/2021	Solid Waste Bylaw Review	Resolution 2021/8 Moved: Cr Kelly Stratford Seconded: Bay of Islands-Whangaroa Community Board Belinda Ward That the Strategy and Policy Committee recommends that the Council: a) agree, under section 155(1) of the Local Government Act 2002, the Solid Waste Bylaw 2016 is the most appropriate way of addressing solid waste problems in the Far North District b) agree, under section 155(2) of the Local Government Act 2002, the Solid Waste bylaw 2016: i) is the most appropriate form of bylaw ii) does not give rise to any implications under the New Zealand Bill of Rights Act 1990 c) agree the provisions of the Solid Waste Bylaw be reassessed in conjunction with the Waste Management and Minimisation Plan review, which is due by 2023, or after central government legislation comes into effect. Carried	29 Apr 2021 10:36am Macken, Briar Next steps: Work on consultation requirements underway. Proposal due 20 July meeting. 03 Sep 2021 9:09am Macken, Briar Formal consultation period completed. Oral submissions booked to be heard 07/09/2021. Analysis to be presented to committee 24 November 2021. , Cross-Council solid waste strategic policy working group initiated to begin development on WMMP. 03 Sep 2021 10:27am Hammond, Kim - Target Date Revision Target date changed by Hammond, Kim from 06 April 2021 to 02 January 2023
Strategy and Policy Committee 4/05/2021	Proposal for a Treated Water Supply Bylaw	motion Moved: Cr Rachel Smith Seconded: Cr John Vujcich That the Strategy and Policy Committee: a) agrees, under section 156(1)(b) of the Local Government Act 2002, to consult on a draft Treated Water Supply Bylaw in a manner that gives effect to the requirements of section 82 of the Local Government Act 2002; b) approves the Treated Water Supply Bylaw Proposal, including the draft bylaw, in attachment 1 be made publicly available for the purpose of the consultation; c) agrees the period for making written submissions on the proposal will end on 31 May 2021; d) agrees that if any person wishes to make an oral presentation of their submission, that presentation will take place on Tuesday 8 June 2021, and: i) the hearing will be conducted by the whole Committee; or ii) the hearing will be conducted by a subcommittee and appoint members to that subcommittee; e) authorises the chief executive to make minor changes to the Treated Water Supply Bylaw Proposal to correct grammatical or spelling errors, or formatting. Amendment Moved: Cr Rachel Smith Seconded: Cr John Vujcich That the Strategy and Policy Committee: c) agrees the period for making written submissions on the proposal, be agreed upon between Chairperson Smith, Cr Clendon and the Chief Executive Officer; CARRIED Against: Cr Ann Court The amendment became the substantive motion. Resolution 2021/14 Moved: Cr Kelly Stratford Seconded: Cr David Clendon That the Strategy and Policy Committee: a) agrees, under section 156(1)(b) of the Local Government Act 2002, to consult on a draft Treated Water Supply Bylaw in a manner that gives effect to the requirements of section 82 of the Local Government Act 2002; b) approves the Treated Water Supply Bylaw Proposal, including the draft bylaw, in attachment 1 be made publicly available for the purpose of the consultation; c) agrees the period for making written submissions on the proposal, be agreed upon between Chairperson Smith, Cr Clendon and the Chief Executive Officer; d) agrees that if any person wishes to make an oral presentation of their submission, that presentation will take place on Tuesday 8 June 2021, and: i) the hearing will be conducted by the whole Committee; or ii) the hearing will be conducted by a subcommittee and appoint members to that subcommittee; e) authorises the Chief Executive Officer to make minor changes to the Treated Water Supply Bylaw Proposal to correct grammatical or spelling errors, or formatting. Carried
Strategy and Policy Committee 4/05/2021	New Parking and Road Use Bylaws	Resolution 2021/15 Moved: Deputy Mayor Ann Court Seconded: Cr Moko Tepania That the Strategy and Policy Committee makes the following recommendation to Council: That Council determine, under section 155(1) of the Local Government Act 2002, that two new bylaws regulating parking and road use, made under the Land Transport Act 1998, are the most appropriate way of addressing the problems in the Far North District: i) competition for space in the central business districts. ii) congestion in the central business districts. Carried	17 Jun 2021 12:05pm Smith, Siân Proposal for new bylaw approved for public consultation by Strategy & Policy Committee on 7 September 2021
Strategy and Policy Committee 4/05/2021	Control of On-site Wastewater Disposal Systems Bylaw	Resolution 2021/16 Moved: Deputy Mayor Ann Court Seconded: Cr John Vujcich That the Strategy and Policy Committee makes the following recommendation to Council: That Council agree, under section 155(1) of the Local Government Act 2002, a bylaw is the most appropriate way of addressing problems related to the maintenance of on-site wastewater disposal systems in the Far North District. At 11:11 am, Cr Moko Tepania left the meeting Carried	17 Jun 2021 9:13am Macken, Briar Drafting of new bylaw underway with cross-council input. Draft and proposal for consultation is planned to be presented at the 07 September 2021 Strategy and Policy Committee meeting. 03 Sep 2021 9:15am Macken, Briar Drafting of bylaw complete. Proposal for consultation to be presented to committee 07 September 2021 12 Oct 2021 11:37am Macken, Briar Draft Bylaw currently out for formal consultation. Closes 15/10/2021, oral submissions planned for 26/10/2021
Strategy and Policy Committee 1/07/2021	Speed Limit Bylaw Review - Consultation and Timeline Update	Resolution 2021/25 Moved: Cr David Clendon Seconded: Cr Moko Tepania That the Strategy and Policy Committee: a) revokes the following resolution of the Strategy and Policy Committee made on 15 June 2021, Item 5.3 - Speed Limit Bylaw Review Statement of Proposal. Resolution 2021/1 Moved: Cr Kelly Stratford Seconded: Cr Felicity Foy *That the Strategy and Policy Committee:* c) *confirms that the submission period will last for a period of six weeks from 29^th June 2021 to 10^th August 2021.* *Carried* b) agree that the submission period will last for a period of six weeks from 12 July 2021 to 24 August 2021. Carried
Strategy and Policy Committee 15/06/2021	Resident Opinion Survey	Resolution 2021/20 Moved: Chair Rachel Smith Seconded: Cr Moko Tepania That the Strategy and Policy Committee agrees to the changes of the frequency for the Resident Opinion Survey from annually to quarterly in 2021/2022. Carried	09 Jul 2021 3:14pm Edmondson, Richard A report outlining how the Council will transition from an annual survey to a quarterly survey will go to the Strategy & Policy Committee meeting on 7 September. This report will also include the results of the 2020/21 survey.
Strategy and Policy Committee 15/06/2021	Speed Limit Bylaw Review Statement of Proposal	Resolution 2021/22 Moved: Cr Kelly Stratford Seconded: Cr Felicity Foy That the Strategy and Policy Committee: a) adopt the attached “Statement of Proposal – Proposed Amendments to the Speed Limits Bylaw 2019” for consultation. b) agrees to undertake consultation on the proposed changes to speed limits set out in the attached Statement of Proposal in accordance with the Special Consultative Procedures set out in Section 83 of the Local Government Act 2002. c) confirms that the submission period will last for a period of six weeks from 29^th June 2021 to 10^th August 2021. d) authorises the Chief Executive to make any necessary minor drafting or presentation amendments to the attached Statement of Proposal and to approve the final design and layout of the documents prior to final printing and publication. Carried
Strategy and Policy Committee 20/07/2021	Solid Waste Bylaw Consultation	Resolution 2021/27 Moved: Deputy Mayor Ann Court Seconded: Cr Kelly Stratford That the Strategy and Policy Committee: a) agrees, under section 160(3)(b)(ii) of the Local Government Act 2002, to consult on the continuation without amendment of the Solid Waste Bylaw in a manner that gives effect to the requirements of section 82 of the Local Government Act 2002, noting that Central Government is in the process of consulting and implementing several waste related proposals which may impact bylaw development. b) approves the Solid Waste Bylaw Proposal, including the bylaw, in attachment one and two, be made publicly available for the purpose of the consultation; c) agrees the period for making written submissions on the proposal will begin on 26 July 2021 end on 27 August 2021; d) agrees that if any person wishes to make an oral presentation of their submission, that presentation will take place on Tuesday 7 September 2021 and the hearing will be conducted by the whole Committee and delegates authority to change the date of the oral presentations to submissions, if necessary, to the Chair; e) authorises the Chief Executive Officer to make minor changes to the Solid Waste Bylaw Proposal to correct grammatical or spelling errors, or formatting. In Favour: Crs Rachel Smith, David Clendon, Deputy Mayor Ann Court, Dave Collard, Felicity Foy, John Vujcich and Belinda Ward Against: Cr Kelly Stratford carried	03 Sep 2021 9:18am Macken, Briar Formal consultation period closed. Oral submissions booked to be heard 07 September 2021. Analysis of submissions due to committee 24 November 2021
Strategy and Policy Committee 20/07/2021	Significant Natural Areas Project Options	Motion Moved: Cr Kelly Stratford Seconded: Chairperson Rachel Smith That the Strategy and Policy Committee approve that the SNA project continues, with the refinement of Significant Natural Area maps occurring in the second half of 2021 before notification of the Proposed District Plan in December 2021. Rules relating to Significant Natural Areas will be included in the Proposed District Plan. LOST Motion Moved: Cr David Clendon Seconded: Chair Rachel Smith That the development of the proposed District Plan continues with the removal of Significant Natural Areas mapping and replaces this with a suitable policy framework that gives effect to the existing suite of higher order planning instruments, Or; That the development of the proposed District Plan continues with the removal of Significant Natural Areas mapping and replaces this with a suitable policy framework that gives effect to the National Policy Statement Indigenous Biodiversity and notifying the Proposed District Plan within six months of its gazettal, which is expected in December 2021. In the event that the National Policy Statement Indigenous Biodiversity is not gazetted, the Proposed District Plan is notified in 2022 and gives effect to the relevant suite of higher order planning instruments but excludes the mapping of Significant Natural Areas as a plan method. Amendment Moved: Deputy Mayor Ann Court Seconded: Cr John Vujcich That the development of the proposed District Plan continues with the removal of Significant Natural Areas mapping and that the matter be brought back to the table at the conclusion of the Ministerial conversations currently underway. CARRIED Amendment Moved: Cr Felicity Foy Seconded: Cr John Vujcich And that Far North District Council write to Northland Regional Council, to seek a formal response from their elected members, as to if the Northland Regional Council elected members will seek a plan change to change their Regional Policy Statement to reflect the concerns of the significant public feedback to FNDC about significant natural areas. In Favour: Crs Dave Collard, Felicity Foy and John Vujcich Against: Crs Rachel Smith, Ann Court, Kelly Stratford and Belinda Ward lost 3/4 The amendment became the substantive motion. Resolution 2021/31 Moved: Deputy Mayor Ann Court Seconded: Cr John Vujcich That the Strategy and Policy Committee approve that the development of the proposed District Plan continues with the removal of Significant Natural Areas mapping and that the matter be brought back to the table at the conclusion of the Ministerial conversations currently underway. Carried
Strategy and Policy Committee 7/09/2021	Vehicle Crossings Bylaw - Recommendations for Making the New Bylaw	Resolution 2021/37 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That the Strategy and Policy Committee recommend Council: a) agree to the recommendations in the Staff report on submissions and recommendations for consideration in Attachment 1 that: i) No changes are made to clauses 12, 15, 16, 18, 21, 22 and 23 in the draft bylaw. ii) Clause 4 is changed by: 1) Adding the words “reconstruction, upgrading and relocation” after the word “construction” 2) Deleting the words “and repair” after the words “and relocation”; 3) Inserting the word “vehicular” after the words “vehicle crossings giving”; 4) Adding the words “or another design approved by the council” after “engineering standards for vehicle crossings”. iii) Clause 5 is changed by: 1) Deleting the definition of berm; 2) Adding to the definition of vehicle crossing, the words “, but does not include paddock entrances with less than ten (10) stock movements per month” after “accessing the property”; 3) Deleting subclause (2) and replacing with a new Clause 2: “2. Related information boxes Boxes headed ‘Related information’ in this bylaw are for information purposes only, and – (a) they do not form part of the bylaw; and (b) cannot be considered in the interpretation or application of a provision of this bylaw; and (c) may be inserted, amended or removed without formality” 4) Adding a “related information box” referring to a new diagram to supplement the written definition of a vehicle crossing: “The terminology associated with vehicle crossings is illustrated in diagram 1 in the Schedule to this bylaw”. iv) Clause 6 is changed by: 1) In subclause (1), deleting the word “widen” and replacing with the word “upgrade”; 2) In subclause (2), replacing the word “widened” with “upgraded”; 3) In subclause (2), adding the words: “, or permission has been granted by the council for a private road or right-of-way under section 348 of the Local Government Act 1974” after “has been granted for this work”; 4) Adding a new subclause (3): “An approval is not required to conduct minor repairs or to maintain a vehicle crossing”; 5) Adding further information to the “related information” box as follows: “Approvals are required for:  Construction i.e. building a new vehicle crossing  Reconstruction i.e. rebuilding a crossing which is broken and/or not fit for purpose  Upgrading e.g. widening a crossing, replacing metal with tarseal, replacing a culvert, or making safety improvements to a crossing  Relocating i.e. moving a crossing from one place to another. Approvals are not required for:  Minor repairs i.e. refurbishing a crossing that is showing signs of wear and tear but is not broken (such as repairing a pothole)  Maintenance e.g. resealing the surface of the crossing with existing seal material or cleaning a culvert. Whether or not an approval is required for work on the vehicle crossing, a Work Access Permit is required for all work on the road corridor (see clause 17). This is required under the National Code of Practice for Utility Operators' Access to Transport Corridors”. v) Clause 7 is changed by: 1) Adding “or other council-approved design” after “appropriate engineering standard”; 2) Adding “Council will respond to the applicant in 30 working days or less” after “the proposed vehicle crossing”. vi) Clause 8 is changed by: 1) Adding the words “in its sole discretion” after “may grant an approval”; 2) Adding the words “or other design approved by the council” after “the appropriate engineering standard”; 3) Adding a new paragraph (b): “the council is satisfied that the proposed vehicle crossing will not cause undue impacts involving road safety or damage to the environment”. vii) Clause 9 is changed by: 1) Adding the words “or other design approved by the council” after “appropriate engineering standard” in paragraph (a); 2) Adding the words “or other design approved by the council” after “specified engineering standard” in paragraph (b); 3) Replacing the word “mention” with “notice” in paragraph (b). viii) Clause 10 is changed by: 1) Adding a “related information box” below paragraph (a). “Chapter 15 of the District Plan (‘Transportation’) covers areas such as parking and access to private properties including where access is permitted and not permitted. It lists the criteria that will be used to assess road access such as traffic safety and congestion, foreseeable future changes to traffic patterns in the area, and the safety of pedestrians, disabled persons and cyclists, etc.”; 2) Adding the words “the positioning of grates, and compliance with any covenants relating to the site” after “sump or utility connection” in paragraph (b). ix) Clause 11 is changed by: 1) Adding the words “at a time” after “twelve (12) months” in subclause (1); 2) Adding a “related information box” after subclause (2): “If a temporary crossing is not being used currently but will be used again in many years’ time, as is common in the forestry industry, it will not have fulfilled its purpose and there is no need to remove the crossing unless it is unsafe or is causing damage to the road or drainage system”. x) Clause 13 is changed by: 1) Deleting the words “twelve (12) months” and replacing with the words “3 years” in subclauses (1) and (2). xi) Clause 14 is changed by: 1) Deleting the words “to another person or” and add the words “or to a different location at the property concerned” after the words “to another property” in subclause (2); 2) Adding a new subclause (3): “Approvals may be transferred to another person at the same property, such as a new property owner, if the council has been notified in writing of this transfer”. xii) Clause 19 is changed by: 1) Deleting the word ‘repair’ from subclause (1); 2) Adding a new subclause (2): “Before issuing a written notice, the council will consult with the property owner regarding the best course of action. This discussion will cover observed issues with the vehicle crossing such as safety concerns, and the crossing’s current and intended future use”. xiii) Clause 20 is changed by: 1) Adding a new subclause (2): “Before issuing a written notice, the council will consult with the property owner regarding the best course of action. This discussion will cover why the council considers the vehicle crossing is redundant or in excess of the reasonable requirements of the owner or occupier and will ascertain what is the crossing’s current and intended future use, if any”. b) agree the Vehicle Crossings Bylaw in Attachment 2: i) is the most appropriate form of bylaw; and ii) does not give rise to any implications under the New Zealand Bill of Rights Act 1990. c) under section 145 of the Local Government Act 2002 and section 22AB(zk) of the Land Transport Act 1998, make the Vehicle Crossings Bylaw in Attachment 2. Carried
Strategy and Policy Committee 7/09/2021	Treated Water Supply Bylaw - Recommendations for making new bylaw	Resolution 2021/38 Moved: Chair Rachel Smith Seconded: Mayor John Carter That the Strategy and Policy Committee recommend the Council: a) agree to the recommendations in the Staff report on submissions and recommendations for consideration in Attachment 1 that: i) No changes are made to clauses 6, 8, 10, 16, 17 to 19, 24, 26 to 30, 32 and 36 in the draft bylaw. ii) Clause 4 is changed by: 1) Adding the words “This applies to the supply of treated water from council-owned water schemes, not privately owned schemes.” after “from misuse”: iii) Clause 5 is changed by: 1) Adding a new definition: “Drinking water emergency means a situation where water supply restrictions or interruptions may arise from: (a) water supply shortage or drought; or (b) water supply contamination or pollution; or (c) water supply infrastructure emergency repair; or (d) a natural failure or disruption to water supply which may endanger public health. These emergencies may be initiated by the following authorities: The Minister of Health, the Medical Officer of Health, the Regional Council, the Council, and the Civil Defence Emergency Management Group”. 2) Adding a new “related information” box: “In section 4 of the Civil Defence Emergency Management Act 2002 the definition of emergency includes failure or disruption to a lifeline utility. An entity that supplies or distributes water to inhabitants of a city or district is a lifeline utility. Section 69S of the Health Act 1956 provides the council may restrict or interrupt the supply of water in the event of emergency repairs but must notify the Medical Officer of Health within 24 hours and take all practicable steps to advise affected persons. Section S69T of the Health Act 1956 provides the council must notify authorities if it identifies or foresees a risk to the adequate supply of drinking water and request these authorities apply their powers to mitigate the water supply risk. The authorities include the Medical Officer of Health, Fire and Emergency New Zealand, and the Northland Regional Council. S69ZZA of the Health Act 1956 provides for the Minister of Health to declare a drinking water emergency if there is a serious risk of harm to public health arising from drinking water or if there is a lack of drinking water available. Section 329 of the Resource Management Act 1991 provides the Northland Regional Council the right to issue water shortage directions which may restrict water takes”. 3) Deleting subclause 5(2) and replacing with a new clause (clause 2): “2. Related information boxes Boxes headed “Related information” in this bylaw are for information purposes only, and – (a) they do not form part of this bylaw; and (b) cannot be considered in the interpretation or application of a provision of this bylaw; and (c) may be inserted, amended or removed without any formality.” iv) Clause 7 is changed by: 1) Adding the following “related information” box after subclause (3): “Approximately 400mm of the service pipe between the meter reader and the customer’s pipe is technically on council-owned property. Any work required by the customer on this section of the customer’s pipe is acceptable to the council” v) Clause 9 is changed by: 1) Adding the words: “Customers can receive both ordinary and extraordinary supply” at the end of the existing “related information” box. vi) Clause 11 is changed by: 1) Adding a new subclause “(3) A person who wants water supplied under subclause (1)(a) must be registered with the drinking water regulator”; 2) Adding a “related information” box after the new subclause (3): “The Director General of Health maintains the drinking water register. Under section 69G of the Health Act 1956, the drinking water register means the register of drinking water suppliers and supplies maintained under section 69J of the Health Act 1956, which includes bulk water carriers” vii) Clause 12 is changed by: 1) Adding a “related information” box after subclause (2): “Section 69S(3) of the Health Act 1956 states a maximum timeframe of 8 hours for a planned interruption to supply, after which the supplier must have taken all reasonable steps to notify affected parties”. viii) Clause 13 is changed by: 1) Adding a new “related information” box: “The council applies a tolerance of ±3% to determine whether a customer’s water meter is reading correctly or incorrectly”. ix) Clause 14 is changed by: 1) Adding the words “, excluding drinking water” after the words “treated water” in subclause (1); 2) Adding the following words to the “related information” box: “The Council can put in place treated water restrictions for health and safety reasons under section 145 of the Local Government Act 2002 as a precautionary step to avoid running out of water. As of June 2021, these restrictions are explained on the waterwise website (Be water wise \| Be water wise Northland), as follows: Level Two: No sprinklers Level Three: No hoses or sprinklers Level Four: Essential use only - water suppled can only be used for drinking or cooking, to wash clothes and take showers”. x) Clause 15 is changed by: 1) Replacing subclause (1) with: “During a drinking water emergency, the council may restrict, interrupt or prohibit the use of treated water.”; 2) Adding a “related information” box after subclause (2): “Examples of a drinking water emergency are when: • drought or water supply shortage has been identified; • water supply has been polluted or contaminated; • water supply infrastructure requires emergency repairs; • a natural failure or a disruption to the water supply occurs which is likely to endanger public health”. xi) Clause 21 is changed by: 1) Replacing the words “in accordance with the following criteria” with “by considering the following matters”; 2) Replacing the word “assess” with “consider” in subclauses (2), (3), (4) and (5). xii) Clause 22 is changed by: 1) In subclause (1) adding the words “or decline” after “may grant” and replacing the words “if it is satisfied the application meets the assessment criteria” with “at its sole discretion based on consideration of the factors”; 2) Deleting subclause (2) “The council may decline an application for an approval if it does not meet the assessment criteria in clause 22”. xiii) Clause 23 is changed by: 1) Adding “, except where drinking water is involved” after “may be supplied” in paragraph (c). xiv) Clause 25 is changed by: 1) Adding a new paragraph (b) in subclause (2) “providing any information requested by the council to demonstrate that any conditions under Clause 23 continue to be met”; 2) Adding a new subclause (2) “An application for renewal must be made in the same manner as an application for an approval, with any necessary modifications”; 3) Adding a new subclause (3) “The application for renewal will be assessed based on consideration of the factors described in clause 21”. xv) Clause 26 is changed by: 1) Adding a new subclause (3) “The application for amendment will be assessed based on consideration of the factors described in clause 21”. xvi) Clause 28 is changed by: 1) Adding the words “or the health and safety of any person” after “the water supply system” in subclause (1) paragraph (b). xvi) Clause 31 is changed by: 1) In subclause (3) deleting the words “5 working days” and substituting “10 working days, except if the notice is given under subclause (2)(c), where the customer must comply within 5 working days”; 2) In subclause (4) deleting the word “shall” and substituting the word “must”. xvii) Clause 35 is changed by: 1) Deleting the amount “$20,0000” and substituting the amount “$20,000”. xviii) Clause 37 is changed by: 1) In subclause (1) adding the words “, except for ordinary supply approvals,” after the words “in clause 36”. b) agree the Treated Water Supply Bylaw in attachment 2: i) is the most appropriate form of bylaw; and ii) the bylaw provisions are considered reasonable limits on the rights in the New Zealand Bill of Rights Act 1990. c) under sections 145 and 146 of the Local Government Act 2002, make the Treated Water Supply Bylaw in Attachment 2. Carried
Strategy and Policy Committee 7/09/2021	New Parking Bylaw - Approval of Draft for Public Consultation	Resolution 2021/39 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That the Strategy and Policy Committee: a) approves the proposal for a new Parking Bylaw in Attachment 1 to be released for public consultation to meet the requirements of section 22AD of the Land Transport Act 1998 and section 156 of the Local Government Act 2002. b) authorises the Chief Executive to make minor changes to the proposal for a new Parking Bylaw to correct grammatical or spelling errors, or formatting. c) agrees the period for making written submissions on the proposal be from 13 September 2021 to 15 October 2021. d) agrees the Committee will hear any people who want to present their submissions orally on Tuesday 26 October 2021. e) agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions. f) directs Council staff to make all necessary logistical arrangements for people to be heard, on 26 October 2021, either in person in the Council Chambers or online via Microsoft Teams. Carried
Strategy and Policy Committee 7/09/2021	New Road Use Bylaw - Approval of Draft for Public Consultation	Resolution 2021/40 Moved: Cr Kelly Stratford Seconded: Cr John Vujcich That the Strategy and Policy Committee: a) approves the proposal for a new Road Use Bylaw in Attachment 1 to be released for public consultation to meet the requirements of section 22AD of the Land Transport Act 1998 and section 156 of the Local Government Act 2002. b) authorises the Chief Executive to make minor changes to the proposal for a new Road Use Bylaw to correct grammatical or spelling errors, or formatting. c) agrees the period for making written submissions on the proposal be from 13 September 2021 to 15 October 2021. d) agrees the Committee will hear any people who want to present their submissions orally on Tuesday 26 October 2021. e) agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions. f) directs Council staff to make all necessary logistical arrangements for people to be heard, on 26 October 2021, either in person in the Council Chambers or online via Microsoft Teams. Abstained: Deputy Mayor Ann Court Carried
Strategy and Policy Committee 7/09/2021	New On-site Wastewater Disposal Systems Bylaw - Approval of Draft Bylaw for Public Consultation	Resolution 2021/41 Moved: Cr Felicity Foy Seconded: Chair Rachel Smith That the Strategy and Policy Committee: a) approves the proposal for a new On-site Wastewater Disposal Systems Bylaw in Attachment 1 to be released for public consultation to meet the requirements of section 156 of the Local Government Act 2002. b) agrees the period for making written submissions on the proposal be from 13 September 2021 to 15 October 2021. c) agrees the Committee will hear any people wanting to present their submissions orally on Tuesday 26 October 2021 and agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions. d) directs Council staff to make all necessary logistical arrangements for people to be heard, on 26 October 2021, either in person in the Council Chambers or online via Microsoft Teams. Carried	12 Oct 2021 11:38am Macken, Briar Bylaw currently out for formal consultation. Submission period closes 15/10/2021. Oral submissions planned for 26/10/2021
Strategy and Policy Committee 19/10/2021	Roading Policies Review	MOTION Moved: Deputy Mayor Ann Court Seconded: Mayor John Carter That the Strategy and Policy Committee recommend that Council: a) agree, the Road Speed Limits Policy continue without amendment. carried 10/0 b) agree, the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy be continued with amendment. carried 10/0 c) agree, the Dust Management Policy, Private Roads and Rights of Way Policy, Road Maintenance Policy, and Road Mirrors – Private Crossings Policy be revoked. Amendment Moved: Cr Kelly Stratford Seconded: Cr Felicity Foy b) agree, the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy, Dust Management Policy, and the Private Roads and Right of Ways Policy be continued with amendment; c) agree, the Road Maintenance Policy and Road Mirrors – Private Crossings Policy be revoked. In Favour: Crs David Clendon, Felicity Foy, Kelly Stratford, Moko Tepania and John Vujcich Against: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Dave Collard and Member Belinda Ward LOST Resolution 2021/37 Moved: Deputy Mayor Ann Court Seconded: Mayor John Carter That the Strategy and Policy Committee recommend that Council: a) agree, the Road Speed Limits Policy continue without amendment. carried 10/0 b) agree, the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy be continued with amendment. carried 10/0 c) agree, the Dust Management Policy, Private Roads and Rights of Way Policy, Road Maintenance Policy, and Road Mirrors – Private Crossings Policy be revoked. carried 6/4 Carried
Strategy and Policy Committee 19/10/2021	Naming Policy Proposal	Resolution 2021/38 Moved: Chair Rachel Smith Seconded: Cr Moko Tepania That the Strategy and Policy Committee recommend that Council agree to develop a new Naming Policy for roads, open spaces, and Council facilities. Carried

Time:	9.30 am
Location:	Virtually via Microsoft Teams

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Time	Name	Organization	Page Number (Schedule A)
10:15	Doug Jane		3
10:30	Michael Drayton		13
10:45	Steve Westgate	Automobile Association (AA)	22
11:00	Roddy Hapati Pihema	Taumatamakuku	40
11:15	Raharuhui Wikaire		41
11:30	Pamela-Anne Ngohe-Simon		37
11:45	Courtney Simons		6
12:00	Hiku Taylor-Wi Neera	DECLINED	7
12:15	Opai Heta	STATEMENT TABLED	42

Time	Name	Submitter	Page number (Schedule A)	Agenda page
10:00	Shawn Baker	NTA Introduction
10:05	Vivienne Cramond	031	4	24
10:20	Trevor Beatson	073	9	29
10:35	Barry Kernot	074	10	30
10:50	Linda Kaye	087	16	36
11:05	John Paitai	093	33	53
11:35	Wayne Brown	038	5	25
11:50	Donna Beatson	072	8	28
12:05	Ruth Snowden	104	43	63
12:35	Malcolm Robson	090	25	45