Agenda of Te Hiku Community Board Meeting

Te Hiku Community Board Meeting Agenda

5 October 2021

The Local Government Act 2002 states the role of a Community Board is to:

A. Represent, and act as an advocate for, the interests of its community.

B. Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

C. Maintain an overview of services provided by the territorial authority within the community.

D. Prepare an annual submission to the territorial authority for expenditure within the community.

E. Communicate with community organisations and special interest groups within the community.

F. Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. Specific to Te Hiku Community Board – the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and Motutangi Drainage Area Committee.

18. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

19. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

20. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

21. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

TE HIKU COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc.)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Adele Gardner	N/A - FNDC Honorarium
	Te Hiku Education Trust	Trustee
	Te Ahu Charitable Trust	Trustee
	ST Johns Kaitaia Branch	Trustee/ Committee Member
	Te Hiku Sports Hub
	I know many FNDC staff members as I was an FNDC staff member from 1994-2008.
Partner of Adele Gardner	N/A as Retired
Darren Axe	Wharf Warden at Far North Holding Limited	Council Controlled organisation
Sheryl Bainbridge	Ex-employee of Far North District Council			There should be no conflict of interest if we are all heading in the same direction
Sheryl Bainbridge	Property in Coopers Beach
Jaqi Brown	Te Hiku Navigation	Manager
	Whangape Marae	Māori Landowner Trustee over Whangape School and marae		Will manage any potential interests/conflicts and it arises
	Te Rarawa Rugby Club Committee	TRRC Lease Ahipara Domain from FNDC		Will manage any potential interests/conflicts and it arises
	Property in Ahipara
John Stewart	Printing.com Kaitaia	Managing Director	Produces some work for FNDC	Step aside for any decisions at the time
	Zenstone N.Z Limited	Managing Director	N/A	N.A
	90 Mile Snapper Bonanza Limited	Shareholder / Organiser	May apply for event funding from FNDC	Step aside for any decisions at the time
	Property in Whatuwhiwhi and Kaitaia			Step aside for any decisions at the time
John Stewart – Partner	Printing.com Kaitaia
John Stewart – Partner	Property in Whatuwhiwhi and Kaitaia			Step aside for any decisions at the time
Felicity Foy	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.
	Foy Farms Partnership	Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower.
	King Family Trust	This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	112 Commerce Street Holdings Ltd	Owner of commercial property in Commerce Street Kaitaia.
	Foy Property Management Ltd	Owner of company that manages properties owned by Foy Farms Rentals and Flick Family Trust.
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
	Shareholder of Coastline Plumbing NZ Limited
Partner Felicity Foy	Director of Coastline Plumbing NZ Limited
Partner Felicity Foy	Friends with some FNDC employees

Te Hiku Community Board Meeting Agenda

5 October 2021

7 Confirmation of Previous Minutes

7.1 Confirmation of Previous Minutes

File Number: A3281920

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Take Pūrongo / Purpose of the Report

The minutes are attached to allow Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.

tŪtohunga / Recommendation

That Te Hiku Community Board agrees that the minutes of the meeting held 24 August 2021 be confirmed as a true and correct record.

1) TĀhuhu kŌrero / Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The minutes of the meetings are attached.

The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Āpitihanga / Attachments

1. 2021-08-24 Te Hiku Community Board Unconfirmed Minutes - A3349676 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

5 October 2021

MINUTES OF
Te Hiku Community Board Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON Tuesday, 24 August 2021 AT 10:00 am

PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy

1 Karakia Timatanga – Opening Prayer

Member Jaqi Brown opened the meeting with a karakia/prayer.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

conflict of interest

Resolution 2021/40

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

Member Darren Axe declared a conflict of interest in relation to item 7.13 – Funding Applications and the application received from Pukenui Coast Care.

Carried

3 Public Forum

Shaun Clarke - Chief Executive Officer, spoke to the Board in regards to the precautions and essential services that Far North District Council are facing with COVID-19.

4 Ngā Tono KŌrero / Deputations

Nil.

5 Speakers

Josie Thomson representing Kaitaia College spoke to their application and Item 7.13 – Funding Applications.

Raewyn Penell representing Northland Floral Art Society spoke to their application and Item 7.13 – Funding Applications.

Indranee Reddy representing Te Whakaora Tangata spoke to their application and Item 7.13 – Funding Applications.

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3281866, pages 12 - 17 refers.

Resolution 2021/41

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board agrees that the minutes of the meeting held 6 July 2021 be confirmed as a true and correct record.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7 Reports

7.1 Lease 6 South Road Kaitaia to The Kaitaia Centre Nga Hoa Awhina Inc.

Agenda item 7.1 document number A3287442, pages 18 - 20 refers.

Resolution 2021/42

Moved: Member Darren Axe

Seconded: Member John Stewart

That Te Hiku Community Board recommends that Council:

a) approves granting The Kaitaia People Centre Nga Hoa Awhina Inc a new nine year lease on part of the building located at 6 South Road, Kaitaia, being Pt Section 20Blk V Takahue SD from 1 September 2021 at Market rent.

b) agrees that the General Manager Infrastructure & Asset Management is authorised to negotiate and agree to the terms and conditions of the lease.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.2 Kaitaia Drainage Area 2020/2021 Expenditure

Agenda item 7.2 document number A3343374, pages 21 - 27 refers.

Resolution 2021/43

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board note the following financial summary for the past financial year 2020/2021:

Kaitaia	Budget
2019-2020 Residual funds (reserve funds available)	$46,646
2020 Opening Balance (rated income)	$70,036
2020-2021 Expenditure	$55,556
2020-2021 Closing Reserve Balance	$61,126

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.3 Kaitaia Drainage Area 2021/2022 Programme

Agenda item 7.3 document number A3343390, pages 28 - 35 refers.

Resolution 2021/44

Moved: Chairperson Adele Gardner

Seconded: Member John Stewart

That Te Hiku Community Board:

a) approve the Kaitaia Drainage Area 2021/2022 work programme;

b) request staff send a letter to Mr van Bysterbelt with instruction to reinstate the crossing/culverts that he removed on Pukepoto Main Outfall and Reid’s West drain at his own cost;

c) request staff arrange a workshop with the Kaitaia Drainage Area Committee in October 2021 or November 2021 to discuss the draft Kaitaia Area Drainage Management Plan;

d) request staff send an annual letter, preferably in summer, to remind property owners of their requirements to comply with the Land Drainage Bylaw; and,

e) approve that the general contingency budget for 2021/2022 be increased to $5,000 and that a spray contingency be added for $6,000.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.4 Kaitaia Drainage Area 2022/2023 Programme

Agenda item 7.4 document number A3343392, pages 36 - 41 refers.

Resolution 2021/45

Moved: Member Jaqi Brown

Seconded: Member John Stewart

That Te Hiku Community Board:

a) note the report “Kaitaia Drainage Area 2022/2023 Programme” for information;

b) approve that the general contingency budget for 2022/2023 be increased to $5,000 and that a spray contingency be added for $6,000.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.5 Waiharara and Kaikino Drainage Areas 2020/2021 Expenditure

Agenda item 7.5 document number A3343565, pages 42 - 47 refers.

Resolution 2021/46

Moved: Member Darren Axe

Seconded: Member Jaqi Brown

That Te Hiku Community Board note the following financial summary for the past financial year 2020/2021:

Waiharara	Budget
2019-2020 Residual funds (reserve funds available)	$21,950
2020 Opening Balance (rated income)	$9,000
2020-2021 Expenditure	$6,119
2020-2021 Closing Reserve Balance	$24,831
Kaikino	Budget
2019-2020 Residual funds (reserve funds available)	$12,873
2020 Opening Balance (rated income)	$8,003
2020-2021 Expenditure	$4,263
2020-2021 Closing Reserve Balance	$16,614

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.6 Waiharara and Kaikino Drainage Areas 2021/2022 Programme

Agenda item 7.6 document number A3343567, pages 48 - 54 refers.

Resolution 2021/47

Moved: Member Darren Axe

Seconded: Member John Stewart

That Te Hiku Community Board:

a) approve the Waiharara and Kaikino Drainage Area 2021/2022 work programme;

b) request that contractors spray the drains in late spring (late September / early October) and late autumn (late April / early May);

c) approve an increase to the ‘additional spraying’ budget items, to $4,301 and $4,043 respectively;

d) request staff to arrange a workshop with the Waiharara and Kaikino Drainage Areas Committee in October 2021 or November 2021 to discuss the draft Waiharara and Kaikino Areas Drainage Management Plan;

e) request staff send an annual letter, preferably in summer, to remind property owners of their requirements to comply with the Land Drainage Bylaw; and,

f) request staff investigate extending of the Hobson Drain Extension.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.7 Waiharara and Kaikino Drainage Areas 2022/2023 Programme

Agenda item 7.7 document number A3343752, pages 55 - 59 refers.

Resolution 2021/48

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board:

a) note the report “Waiharara and Kaikino Drainage Areas 2022/2023 Programme”; and

b) approve an increase to the Waiharara Drainage Area’s ‘Additional spraying’ budget item to $4,301.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.8 Motutangi Drainage Area 2020/2021 Expenditure

Agenda item 7.8 document number A3343774, pages 60 - 65 refers.

Resolution 2021/49

Moved: Member Darren Axe

Seconded: Member William (Bill) Subritzky

That Te Hiku Community Board note the following financial summary for the past financial year 2020/2021:

Motutangi	Budget
2019-2020 Residual funds (reserve funds available)	$71,595
2020 Opening Balance (rated income)	$41,520
2020-2021 Expenditure to date	$21,030
2020-2021 Closing Reserve Balance	$92,085

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.9 Motutangi Drainage Area 2021/2022 Programme

Agenda item 7.9 document number A3343790, pages 66 - 72 refers.

Resolution 2021/50

Moved: Member Darren Axe

Seconded: Member John Stewart

That Te Hiku Community Board:

a) approve the Motutangi Drainage Area 2021/2022 work programme; and,

b) request staff send an annual (preferably in summer) letter to remind property owners of their requirements to comply with the Land Drainage Bylaw.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.10 Motutangi Drainage Area 2022/2023 Programme

Agenda item 7.10 document number A3343805, pages 73 - 77 refers.

Resolution 2021/51

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board note the report “Motutangi Drainage Area 2022/2023 Programme” for information.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.11 Chairperson and Members Reports

Agenda item 7.11 document number A3328862, pages 78 - 88 refers.

Resolution 2021/52

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge, Brown and Subritzky.

At 11.57 am, Member Jaqi Brown left the meeting. At 12:02 pm, Member Jaqi Brown returned to the meeting.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/53

Moved: Member Sheryl Bainbridge

Seconded: Chairperson Adele Gardner

That the Te Hiku Community Board request add to the front of the Community Board agendas to include the following: “Specific to the Te Hiku Community Board – drainage area committees – Motutangi, Waiharara and Kaikino and Kaitaia drainage areas”.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.12 Te Hiku Statement of Community Board Fund Account as at 31 July 2021

Agenda item 7.12 document number A3330054, pages 89 - 91 refers.

Resolution 2021/54

Moved: Chairperson Adele Gardner

Seconded: Member Sheryl Bainbridge

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 31 July 2021.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.13 Funding Applications

Agenda item 7.13 document number A3314718, pages 92 - 164 refers.

resolution 2021/55

Moved: Member Sheryl Bainbridge

Seconded: Member Darren Axe

That the Te Hiku Community Board:

a) uplifts the funding application from Pukenui Coast Care for consideration.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/56

Moved: Member Sheryl Bainbridge

Seconded: Member Jaqi Brown

b) decline the application from Pukenui Coast Care due to the community meeting that was held with the local residents and feedback received from the local community that they would like to see natural regeneration of the landscape take place.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Sheryl Bainbridge, John Stewart and William (Bill) Subritzky

Against: Nil

Abstained: Members Darren Axe and Felicity Foy

resolution 2021/57

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

c) approves the sum of $1,080 (plus GST if applicable) be paid from the Board’s Community Fund account to Awanui Sports Complex Inc for flood prevention of the complex grounds to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/58

Moved: Member Sheryl Bainbridge

Seconded: Chairperson Adele Gardner

d) approves the sum of $2,214 (plus GST if applicable) be paid from the Board’s Community Fund account to Friends of Rangikapiti Reserve for production and installation of interpretation and way-finding signage to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/59

Moved: Member Sheryl Bainbridge

Seconded: Member Darren Axe

e) approves the sum of $4,107 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaitaia College for arts expo – dance production to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/60

Moved: Member Sheryl Bainbridge

Seconded: Member Jaqi Brown

f) declines the application received from Karikari Peninsula Residents and Ratepayers Association for the annual Seniors Christmas Lunch.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/61

Moved: Chairperson Adele Gardner

Seconded: Member John Stewart

g) approves the sum of $788 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Lions for Mangonui Fun Run to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/62

Moved: Member Sheryl Bainbridge

Seconded: Chairperson Adele Gardner

h) approves the sum of $2,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Northland Floral Art Society NZ for Designer of the Year competition and show to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/63

Moved: Member Jaqi Brown

Seconded: Member John Stewart

i) decline the application received from Te Whakaora Tangata for Family Restoration Programme Far North and note that the Te Whakaora Tangata could apply for funding from the Department of Internal Affairs who is more likely to allocate funding towards social services.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.14 Project Funding Reports

Agenda item 7.14 document number A3325351, pages 165 - 172 refers.

Resolution 2021/64

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board note the project reports received from:

a) Friends of Rangikapati Reserve

b) Hullabaloo Outreach (Jacman Entertainment)

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

8 Information Reports

8.1 Community and Customer Services Activities - 6 Monthly Report

Agenda item 8.1 document number A3284093, pages 173 - 181 refers.

Resolution 2021/65

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

That Te Hiku Community Board receive the report Community and Customer Services Activities - 6 Monthly Report.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

8.2 Te Hiku Community Board Action Sheet Update August 2021

Agenda item 8.2 document number A3332077, pages 182 - 185 refers.

Resolution 2021/66

Moved: Chairperson Adele Gardner

Seconded: Member Sheryl Bainbridge

That the Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update August 2021.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

8 tE kAPINGA hUI / Meeting Close

The meeting closed at 1.01 pm.

The minutes of this meeting will be confirmed at the Te Hiku Community Board meeting to be held on 5 October 2021.

...................................................

CHAIRPERSON

Applicant	Project	Requested	Recommended	Comments	Community Outcome(s)	Type
Te Whakaora Tangata	Family Restoration Programme Far North Graduation Ceremony	$1304 (3%)	$1304 (3%)	The applicant is seeking assistance to help cover the cost for venue hire for the graduation ceremony for students and families of the family restoration programme. This event is open to the students, their families and invited guests. Students have usually been referred to the programme by other social service providers (e.g. WINZ, NZ Police and similar) to help students and their wider whanau deal with issues such as violence, drug use and lack of parenting skills.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Event
Youthline Auckland Charitable Trust	Youthline services	$3000 (1%)	$3000 (1%)	Youthline has asked all three Boards to contribute $3000 each towards their youthline services, specifically the phoneline for youth to reach out and find support.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Community Development
Awanui Revitalisation Project	Wrapping of toilets	$35,338		On 1 October 2019, the Board resolved to grant the full placemaking fund for that year to the Awanui revitalisation project, subject to community feedback. An additional $2,005 was added to this amount at a later date. The revitalisation group has indicated they would like this funding to be allocated to the upgrading of the Awanui toilets. While this funding can be transferred to the Council account for this project, it is recommended the Board amends its resolution, so the purpose of this funding transfer is clearly stated and the funding is not reallocated within the wider project without further reference to the Board and their resolution.

Te Hiku Community Board Meeting Agenda

5 October 2021

8.4 Project Funding Reports

File Number: A3405086

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

tŪtohunga / Recommendation

That Te Hiku Community Board note the project reports received from:

a) CBEC Ecosolutions – Waste Wise Schools

b) Goodlife Projects Charitable Trust

c) Mangonui Rugby Football Union Inc

1) TĀhuhu kŌrero / Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Take Tūtohunga / Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Āpitihanga / Attachments

1. Project Report - CBEC Ecosolutions (Waste Wise Schools) - A3405047 ⇩

2. Project Report - Goodlife Projects Charitable Trust - A3405050 ⇩

3. Project Report - Mangonui Rugby Football Union Inc - A3405055 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

5 October 2021

Date	Title	Resolution
25/08/2020	Notice of Motion - Adoption of Te Hiku o Te Ika Open Spaces Revitalisation Master Plan	Resolution 2020/44 That the Te Hiku Community Board adopts the Te Hiku o Te Ika Open Spaces Revitalisation Master Plan as its overarching document that will sit within the Te Hiku Community Board Strategic Plan (including guiding the Board in identifying, confirming and allocating funding to its strategic and community planning projects). Carried
25/08/2020	Notice of Motion - Investigation into Divesting Rangitoto Reserve, Mangonui	Resolution 2020/45 That the Te Hiku Community Board: a) requests that staff investigate the process of divesting the ownership of Rangitoto Recreation Reserve, Mangonui to the Crown. b) requests that a report be provided back to the Te Hiku Community Board with information and options. Carried March 2021 - Legal services initially thought we were to transfer this reserve to DOC, but it appears that that may be more complex than first envisaged., April 2021 - Information from Legal Services to Mr Palmer, the CE and Mayor re Council access and Mr Palmer, weeds and overgrowth on the reserve. , Public cannot access the reserve other than by boat from the seaward side. , Mr Palmer uses part of the reserve to access his property. , Mr Palmer is seeking is a reserve management plan (a process managed by SP&P) and funding to tidy it up and remove the weeds. , However, as the public cannot access the reserve it is noted that it would be difficult to justify spending limited resources on a reserve that only 2 or 3 people can access., For the public to gain access to the reserve will require that the Landowner to agree to an easement over his property and the paper road to be realigned in part and an formal agreement or easement entered into with the landowner creating a ROW over the reserve to allow him access as this has never been formalised. And in turn for him to grant council easement over his land which allows access over a corridor on his land to access the reserve. , If one was to use the ROW at the far end of the property the dominant tenements may be required. The public could then access the paper road which takes them onto the reserve. , For Mr Palmer, the issue may be security and interference with his farming operations currently conducted on the land. , The reserve is definitely worthwhile preserving, but while there is no easy access, difficult to justify spending time and money on creating a management plan that would be difficult to implement., The current cost to do a basic weed control exercise is $20,000 (excl. any potential Heritage NZ costs) with an on-going cost being approx. $5-$10,000 annually.
6/10/2020	Notice of Motion - Concept Plans for Allen Bell on Parkdale Playground, Awanui Playground, Korora Park, Ahipara and Unahi Wharf.	Resolution 2020/70 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board, a) adopts the Te Hiku Community Board Strategic Plan 2020-2021 as the overarching document that will guide the Community Board in identifying, confirming and allocating funding to its strategic and community planning projects. COMPLETED b) endorses the community plans for Ahipara, Karikari and Awanui for the purpose of using the information to understand community priorities and guide the Community Board’s decision making and funding allocations in a way that will meet the needs of communities and promote the social, economic, environmental and cultural well-being of communities as required by the Local Government Act 2002. COMPLETED c) requests that a directory is set up within Governance for its strategic plan, current and future community plans, concept plans and other relevant documents so that the plans are available to current and future Community Board members for implementation and review. d) requests community plans are added to the Council website so that they can be accessed by members of communities. e) receives and adopts the concept plans for Allen Bell on Parkdale Playground, Awanui Playground, Korora Park and Unahi Wharf, as documents that will assist the Board to confirm and allocate funding to elements of the plans as identified in its strategic and community planning and during consultation with the relevant communities. COMPLETED Carried
1/06/2021	Te Hiku Footpath Programme 2021/2022	resolution 2021/19 That Te Hiku Community Board: a) request staff deliver projects subject to funding in the following order i) Ahipara Road, Ahipara – Ahipara School to the new subdivision ii) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10 with the available $150,000 100% funded from Far North District Council Funds. b) advise the remaining footpath projects should be delivered in the following order of priority i) Cable Bay Block Road, Cable Bay – Pakama Drive to State Highway 10 ii) Takahe Road, Ahipara – from golf course entrance to Kaka Street iii) Kotare Street, Ahipara – from Takahe Road to Kakapo Street iv) Tasman Heights, Ahipara – Foreshore road to outside house #25. v) Oruru Road, Taipa – State highway 10 to house #25 Oruru Road vi) Kotare Drive, Mangonui – Kupe Road to Kotara Road turning head (cul-de-sac). vii) Doubtless Bay Drive, Karikari Peninsula – existing to De Surville Road. CARRIED
6/07/2021	Road Naming - 3608a Far North Road, Houhora	Resolution 2021/34 That Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Mataroa Way that is currently addressed at 3608a Far North Road, Houhora as per map (A3134544). Carried

Time:	10:00 am
Location:	Held virtually via Microsoft TEAMs

Community Fund Account balance as at 01 July 2021	$241,710.00
· Plus Unspent from 2020/21 - Xcape Design Unahi Wharf	$8,250.00
· Plus Unspent from 2020/21 - Be Free Inc Mangonui Festival 2021	$2,720.00
· Plus Unspent from 2020/21 - Born to Run Adv Racing Great Nthn Gallop	$3,000.00
· Plus Unspent from 2020/21 - Te Pokapu Tiaki Taiao o Te Tai Tokerau	$5,000.00
· Plus Unspent from 2020/21 - Jaycee Park picnic tables	$7,711.46
· Plus Unspent 2020/21 - Placemaking project for Awanui	$35,338.00
· Less funds granted and uplifted to 31 August 2021	$14,090.00
· Less funds not uplifted from 6 July 2021 for Kaitaia Business Association for CCTV monitoring for 21/22 and 22/23	$6,000.00
· Less funds not uplifted from 14 July 2020 for XCape Design Limited for Unahi Wharf project	$2,160.00
· Less funds not uplifted from 17 November 2020 for Be Free	$2,720.00
· Less funds not uplifted from 1 June 2021 for Jaycee Park picnic tables	$7,711.46
· Less funds not uplifted from 1 June 2021 for Placemaking project for Awanui	$35,338.00
· Less funds not uplifted from 24 August 2021 for Awanui Sports Complex Inc for flood prevention of the complex grounds	$1,080.00
· Less funds not uplifted from 24 August 2021 for Friends of Rangikapiti Reserve for production and installation of interpretation and way-finding signage	$2,214.00
· Less funds not uplifted from 24 August 2021 for Kaitaia College for arts expo – dance production	$4,107.00
· Less funds not uplifted from 24 August 2021 for Mangonui Lions for Mangonui Fun Run	$788.00
· Less funds not uplifted from 24 August 2021 for Northland Floral Act Society NZ for Designer of the Year competition and show	$2,500.00
Community Fund Account balance as at 31 August 2021	$225,021.00

He Take Ōkawa / Compliance requirement	Te Aromatawai Kaimahi / Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Yes.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.