Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Bay of Islands-Whangaroa Community Board Meeting
Thursday, 8 July 2021
Time: |
10.00 am |
Location: |
Baysport Complex Harmony Lane Waipapa |
Membership:
Chairperson Belinda Ward
Deputy Chairperson Frank Owen
Member Lane Ayr
Member Manuela Gmuer-Hornell
Member Bruce Mills
Member Manuwai Wells
Member Dave Hookway-Kopa
Member Rachel Smith
Bay of Islands-Whangaroa Community Board Meeting Agenda |
8 July 2021 |
The Local Government Act 2002 states the role of a Community Board is to:
(a) Represent, and act as an advocate for, the interests of its community;
(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;
(c) Maintain an overview of services provided by the territorial authority within the community;
(d) Prepare an annual submission to the territorial authority for expenditure within the community;
(e) Communicate with community organisations and special interest groups within the community;
(f) Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated stormwater systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a. Control of Use of Public Spaces – Dispensations on signs
b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e. Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Māori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a. the disposal and purchase of land
b. proposals to acquire or dispose of reserves
c. representation reviews
d. development of new maritime facilities
e. community development plans and structure plans
f. removal and protection of trees
g. local economic development initiatives
h. changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Belinda Ward |
Ward Jarvis Family Trust |
Trustee |
|
|
Kenneth Jarvis Family Trust |
Trustee |
|
|
|
Residence in Watea |
|
|
|
|
Belinda Ward (Partner) |
Ward Jarvis Family Trust |
Trustee and beneficiary |
|
|
Kenneth Jarvis Family Trust |
Trustee and beneficiary |
|
|
|
Residence in Watea |
Trustee |
|
|
|
Lane Ayr |
Retired |
|
|
|
Home |
|
|
|
|
Residence in Kerikeri |
|
|
|
|
Lane Ayr (Partner) |
Riverview School |
|
|
|
Home |
|
|
|
|
Residence in Kerikeri |
|
|
|
|
Bruce Mills |
Galloquine Trust / Galloquine Limited |
Director |
|
|
Whangaroa Community Trust |
Trustee |
|
|
|
Manuwai Wells |
No form received |
|
|
|
Frank Owen |
Retired |
|
. |
Step aside from decisions that arise, that may have conflicts |
House Property in Kerikeri |
|
|
Step aside from decisions that arise, that may have conflicts |
|
Frank Owen (Partner) |
House Property in Kerikeri |
|
|
|
Manuela Gmuer Hornell |
Bay of Islands Sailing week Incorporated |
Chair |
Funding for events |
Step aside from decisions that arise, that may have conflicts |
Te Au Mārie 1769 Sestercentennial Trust |
Trustee |
|
Step aside from decisions that arise, that may have conflicts |
|
Chris Hornell and Manuela Gmuer-Hornell Partnership |
Partner |
|
Step aside from decisions that arise, that may have conflicts |
|
Hornell-Gmuer Trust |
Trustee and Beneficiary |
|
Step aside from decisions that arise, that may have conflicts |
|
Russell Contracting Limited |
Family Business |
|
Step aside from decisions that arise, that may have conflicts |
|
Russell Volunteer Fire Brigade |
Secretary |
|
Step aside from decisions that arise, that may have conflicts |
|
Dave Hookway-Kopa |
Manu Hapori Hauora – Community Wellbeing Advisor Northland DHB |
Employee |
Possibility of joint working groups with FNDC |
Consider each situation on merit and declare any potential conflict |
Property on Waipapa West Road |
Property owner |
Issues to do with the street |
Declare as appropriate |
|
Rachel Smith |
Friends of Rolands Wood Charitable Trust |
Trustee |
|
|
Mid North Family Support |
Trustee |
|
|
|
Property Owner |
Kerikeri |
|
|
|
Friends who work at Far North District Council |
|
|
|
|
Kerikeri Cruising Club |
Subscription Member |
|
|
|
Vision Kerikeri |
Financial Member |
|
|
|
Rachel Smith (Partner) |
Property Owner |
Kerikeri |
|
|
Friends who work at Far North District Council |
|
|
|
|
Kerikeri Cruising Club |
Subscription Member and Treasurer |
|
|
|
Vision Kerikeri |
Financial Member |
|
|
|
Town and General Groundcare Limited) |
Director/Shareholder |
|
|
Bay of Islands-Whangaroa Community Board Meeting Agenda |
8 July 2021 |
Bay of Islands-Whangaroa Community Board Meeting
will be held in the Baysport Complex, Harmony Lane, Waipapa on:
Thursday 8 July 2021 at 10.00 am
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga – Opening Prayer
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Chairperson and Members Report
7.2 Rubbish Collection Point at the Corner Paihia and Waikare Roads
7.3 Statement of Community Board Fund Account as at 31 May 2021
8 Karakia Whakamutunga – Closing Prayer
9 Te Kapinga Hui / Meeting Close
We ask that through the boards discussions and decisions the representatives elected may advocate
on behalf of the Bay Of Islands-Whangaroa community with aroha, imagination, skill and wisdom to
achieve a fairer and more united community that enhances the wellbeing of the community and
solves the community's problems efficiently and effectively.
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Steve Castle/Whangaroa Villiage –Whangaroa footpath
John Tiatoa – Haruru Falls to Waimate North walkway
William Fuller – Shared pathway Russell to Okiato
Lau’rell Pratt – Nax Project Update
Yvonne Sharp or Wade Rowsell – Opito Bay playground
Jon Phelong/Waka Kotahi – Northland Speed Reviews and Safety Updates on Roundabouts
No requests for deputations were received at the time of the Agenda going to print.
Northern Community Family Service speaking in regard to Item 7.4 Funding Applications.
Kerry Gelmi from Towai Market speaking in regard to Item 7.4 Funding Applications.
8 July 2021 |
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A3264764
Author: Casey Gannon, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Te Take Pūrongo / Purpose of the Report
The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.
1) te TĀhuhu kŌrero / Background
Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options
The minutes of the meeting are attached.
The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.
Te Take Tūtohunga / Reason for the recommendation
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.
3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2021-06-03 Bay of Islands-Whangaroa Community Board Minutes - A3265665 ⇩
Te Hōtaka Take Ōkawa / Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance requirement |
Te Aromatawai Kaimahi / Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications requiring input from the Chief Financial Officer. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Bay of Islands-Whangaroa Community Board Meeting Agenda |
8 July 2021 |
MINUTES OF
Bay of
Islands-Whangaroa Community Board Meeting
HELD AT THE Baysport
Complex, Harmony Lane, Waipapa
ON Thursday, 3 June
2021 AT 10.00
am
PRESENT: Chairperson Belinda Ward, Deputy Chairperson Frank Owen, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Manuwai Wells, Member Dave Hookway-Kopa, Member Rachel Smith
IN ATTENDANCE: David Clendon
1 Karakia Timatanga – Opening Prayer
The community board opened together with an opening prayer.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Apology |
Resolution 2021/48 Moved: Member Manuela Gmuer-Hornell Seconded: Member Dave Hookway-Kopa That the apology received from Member Bruce Mills be accepted and leave of absence granted, and apology for lateness from Member Manuwai Wells be accepted. Carried Abstained: Rachel Smith |
2A Motion - Speaking Rights for Councillor David Clendon |
RESOLUTION 2021/49 Moved: Chairperson Belinda Ward Seconded: Member Frank Owen
That the Bay of Islands-Whangaroa Community Board welcome Councillor Clendon and that he be permitted to speak during member debate. CARRIED Abstained: Rachel Smith
|
3 Speakers
Jill Northcote and Lisa Davis spoke on behalf of Bay of Islands Canine Association in regard to item 7.3 - Funding Applications.
Alistair Leitch spoke on behalf of Bay of Islands College in regard to item 7.3 - Funding Applications.
Caroline Barnes and Shelly Wallace spoke on behalf of Hapori Aquatics in regard to item 7.3 - Funding Applications.
Rebecca Eastlake spoke on behalf of Kerikeri Football Club in regard to item 7.3 - Funding Applications.
Jaime Pavilcevic spoke on behalf of Kerikeri Gymnastics Club in regard to item 7.3 - Funding Applications.
Bruce McGregor spoke on behalf of Kerikeri Open Art Studios Trail 2021 (KOAST) in regard to item 7.3 - Funding Applications.
Ange Barker spoke on behalf of Kerikeri Sports Complex in regard to item 7.3 - Funding Applications.
At 11:03 am, Member Rachel Smith left the meeting.
Northland Coastguard Air Petrol Inc spoke in regard to item 7.3 - Funding Applications.
At 11:12 am, Member Rachel Smith returned to the meeting.
At 11:12 am, Member Frank Owen left the meeting. At 11:14 am, Member Frank Owen returned to the meeting.
Pamela Ann Simons spoke on behalf of Simson Park Hall and Park Management in regard to item 7.3 - Funding Applications.
3 Public Forum
Roddy Pihema spoke on behalf of Taumatamakuku requesting the board consider adding a footpath in the Taumatamakuku area.
4 Ngā Tono KŌrero / Deputations.
Hannah White representing Neighbourhood Support Northland provided information to the Board on services provided by Neighbourhood Support Northland.
The meeting was adjourned from 11:54 am to 12:10 pm.
5 Confirmation of Previous Minutes
5.1 Confirmation of Previous Minutes Agenda item 6.1 document number A3200180, pages 10 - 17 refers. |
ReSOLUTION 2021/50 Moved: Chairperson Belinda Ward Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 6 May 2021 are a true and correct record. carried Abstained: Rachel Smith |
At 12:12 pm, Member Dave Hookway-Kopa left the meeting. At 12:18 pm, Member Dave Hookway-Kopa returned to the meeting.
6 Reports
6.1 Chairperson and Members Report Agenda item 7.1 document number A3200166, pages 18 - 25 refers. |
ReSOLUTION 2021/51 Moved: Member Lane Ayr Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell. carried Abstained: Rachel Smith |
6.2 Statement of Community Board Fund Account as at 30 April 2021 Agenda item 7.2 document number A3195350, pages 26 - 29 refers. |
ReSOLUTION 2021/52 Moved: Member Manuela Gmuer-Hornell Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 April 2021”. carried Abstained: Rachel Smith |
6.3 Funding Applications Agenda item 7.3 document number A3192999, pages 30 - 96 refers. |
ReSOLUTION 2021/53 Moved: Member Lane Ayr Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board declines the sum of $2348 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Canine Association for costs towards community dog education and training to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED Abstained: Rachel Smith |
6.3B FUNDING APPLICATIONS |
ReSOLUTION 2021/54 Moved: Member Dave Hookway-Kopa Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $3000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands College for costs towards students attending Outdoor Pursuits Centre to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED Abstained: Rachel Smith |
6.3C FUNDING APPLICATION |
ReSOLUTION 2021/55 Moved: Member Dave Hookway-Kopa Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $3784 (plus GST if applicable) be paid from the Board’s Community Fund account to Hapori Aquatics for costs towards updating facilities for community use to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED Abstained: Rachel Smith |
6.3D FUNDING APPLICATIONS |
ReSOLUTION 2021/56 Moved: Member Manuela Gmuer-Hornell Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board approves the sum of $3000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Football Club for costs towards storage facilities for equipment to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED Abstained: Rachel Smith |
6.3E FUNDING APPLICATIONS |
Resolution 2021/57 Moved: Member Lane Ayr Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $2958 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for fitout of the current facility to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED Abstained: Rachel Smith |
6.3F FUNDING APPLICATIONS |
Resolution 2021/58 Moved: Member Manuela Gmuer-Hornell Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board declines the sum of $5000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Open Art Studio Trail for KOAST 2021 to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED Abstained: Rachel Smith |
6.3G FUNDING APPLICATIONS |
MOTION Moved: Member Dave Hookway-Kopa Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board let the funding application in the sum of $15,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Sports Complex for community playground equipment to lie on the table. LOST Abstained: Rachel Smith Resolution 2021/60 Moved: Member Belinda Ward Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board approves the sum of $15,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Sports Complex for community playground equipment subject to Bay of Islands-Whangaora Community Board receiving and accepting the feasibility study and additional information discussed by speaker during public forum. CARRIED Abstained: Rachel Smith |
6.3H FUNDING APPLICATIONS |
Resolution 2021/61 Moved: Member Dave Hookway-Kopa Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board declines the sum of $9000 (plus GST if applicable) be paid from the Board’s Community Fund account to Northland Coastguard Air Patrol for facilities upgrade to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED Abstained: Rachel Smith |
6.3I FUNDING APPLICATIONS |
Resolution 2021/62 Moved: Member Dave Hookway-Kopa Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $40,270 (plus GST if applicable) be paid from the Board’s Community Fund account to Simson Park Management Committee for reroofing of facilities to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities CARRIED Abstained: Rachel Smith |
The meeting adjourned from 1:14pm to 1:50pm.
At 2:17 pm, Member Manuwai Wells arrived to the meeting.
6.4 Footpath Programme Agenda item 6.4 document number A3199495, pages 97 - 102 refers. |
Resolution 2021/63 Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That Bay of Islands-Whangaroa Community Board request staff deliver projects with the available $150,000 100% funded from Far North District Council Funds Taumatamakuku Settlement Road Moerewa. CARRIED Abstained: Rachel Smith |
6.5 Subsoil Lease to FNHL - The Strand, Russell Agenda item 7.5 document number A3187578, pages 103 - 105 refers. |
Resolution 2021/64 Moved: Member Lane Ayr Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board recommends: a) that the Far North District Council grants consent, pursuant to the Local Government Act 1974, to Far North Holdings Limited, for a new lease of the subsoil beneath The Strand, Russell, and that; i) Term: 14 years ii) Annual Rental: $1.00 plus GST (if any) iii) Expiry Date: 30 June 2035 iv) Renewal: Nil b) Far North Holdings Limited is responsble for ensuring that no parking is possible at the fill points location. carried Against: Dave Hookway-Kopa Abstained: Rachel Smith |
6.6 Moreton Bay Fig, Russell - Arboricultural Report 2021 Agenda item 7.6 document number A3158323, pages 113 - 129 refers. |
RESOLUTION 2021/65 Moved: Member Dave Hookway-Kopa Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board: a) receive the report Moreton Bay Fig, Russell – Arboricultural Report 2021; and that, b) recommend to Council an annual operating budget of $10,000 per year for an annual arborist report ($5000) and annual maintenance and mulch work ($5000) to manage and protect the Russell Morton Bay fig tree; and that, c) seek clarification on reference to the Tree Management- Eastern Tree account and the off set by the Parks and reserves – Vegetation control budget carried Abstained: Rachel Smith |
6.7 ROAD NAMING - 931 Puketona Road, Haruru Agenda item 7.7 document number A3181751, pages 130 - 142 refers. |
RESOLUTION 2021/66 Moved: Chairperson Belinda Ward Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Blackbridge Drive that is currently addressed at 931 Puketona Road, Haruru as per map (A3153447). carried Abstained: Manuwai Wells, Dave Hookway-Kopa and Rachel Smith NOTE: Member Hookway notes that he does not have the ability to make an informed decision based on current process and policy. |
6.8 ROAD NAMING - 99 Yorke Road, Haruru Agenda item 7.8 document number A3197001, pages 143 - 156 refers. |
RESOLUTION 2021/67 Moved: Chairperson Belinda Ward Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, River Palms Lane that is currently addressed at 99 Yorke Road, Haruru as per map (A3147590). carried Abstained: Manuwai Wells, Dave Hookway-Kopa and Rachel Smith NOTE: Member Hookway notes that he does not have the ability to make an informed decision based on current process and policy. |
6.9 ROAD NAMING - 31 Hobson Avenue, Kerikeri Agenda item 7.9 document number A3196130, pages 157 - 169 refers. |
RESOLUTION 2021/68 Moved: Member Manuela Gmuer-Hornell Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Theatre Lane that is currently addressed at 31 Hobson Avenue, Kerikeri as per map (A3194870). carried Abstained: Manuwai Wells, Dave Hookway-Kopa and Rachel Smith NOTE: Member Hookway notes that he does not have the ability to make an informed decision based on current process and policy. |
6.10 ROAD NAMING - 260 Waimate North Road, Kerikeri Agenda item 7.10 document number A3196991, pages 170 - 184 refers. |
RESOLUTION 2021/69 Moved: Member Lane Ayr Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way, Flax Grove, that is currently addressed at 260 Waimate North Road, Kerikeri as per map (A3147579). carried Abstained: Manuwai Wells, Dave Hookway-Kopa and Rachel Smith NOTE: Member Hookway notes that he does not have the ability to make an informed decision based on current process and policy. |
6.11 ROAD NAMING - 59 Hall Road, Kerikeri Agenda item 7.11 document number A3197219, pages 185 - 197 refers. |
RESOLUTION 2021/70 Moved: Member Lane Ayr Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name six private roads, Louisa Boulevard, Meyer Ave, Satsuma Grove, Apollo Lane, Georgia Lane and Sierra Place that are currently addressed at 59 Hall Road, Kerikeri as per maps (A3197138 and A3197205). carried Abstained: Manuwai Wells, Dave Hookway-Kopa and Rachel Smith NOTE: Member Hookway notes that he does not have the ability to make an informed decision based on current process and policy. |
7 Information Reports
7.1 Update on Speed Limits Bylaw Review Agenda item 8.1 document number A3178827, pages 198 - 203 refers. |
RESOLUTION 2021/71 Moved: Chairperson Belinda Ward Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board receive the report Update on Speed Limits Bylaw Review. carried Abstained: Rachel Smith |
7.2 Kerikeri Redwoods - update Agenda item 8.2 document number A3185724, pages 204 - 220 refers. |
Resolution 2021/72 Moved: Member Lane Ayr Seconded: Member Dave Hookway-Kopa That the Bay of Islands-Whangaroa Community Board: a) receive the report Kerikeri Redwoods – update; and that, b) recommend to Council an annual operating budget of $10,000 for the future management of the Redwood trees Carried Abstained: Rachel Smith |
Meeting Duration |
Resolution 2021/73 Moved: Chairperson Belinda Ward Seconded: Member Manuwai Wells That Bay of Islands-Whangaroa Community Board agrees that the meeting continue beyond the six hour duration in Standing Order 4.2 - Meeting Duration, to discuss the remaining items left on the agenda. Carried Abstained: Rachel Smith |
7.3 Roland's Wood - Update Agenda item 8.3 document number A3185722, pages 221 - 226 refers. |
Resolution 2021/74 Moved: Chairperson Belinda Ward Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board receive the report Roland's Wood - Update. Carried Abstained: Rachel Smith |
At 4:13 pm, Member Rachel Smith left the meeting. At 4:17 pm, Member Rachel Smith returned to the meeting.
7.4 FUNDING ALLOCATION |
Resolution 2021/75 Moved: Chairperson Belinda Ward Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board allocate the remaining funding for the 2020-2021 financial year to the following items, that align with the Bay of Islands-Whangaroa Community Board Strategic Priorities and were submitted to the 2021-2031 Long Term Plan: a) Russell to Okiato shared pathway signage / signage / $3,000 b) Kaeo playground / shade structure / $30,000 c) Kawakawa community development plan / facilitate development community plan / $10,000 d) Te Hononga Hub / old bank vault renovations / $3,077 Carried Abstained: Rachel Smith NOTE: Subject to funding applications being received by 31 August 2021 and approved by the community board at the next available meeting. |
Manuwai Wells closed with a karakia.
9 tE kAPINGA hUI / Meeting Close
The meeting closed at 4:38 pm.
The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 8 July 2021.
...................................................
CHAIRPERSON
8 July 2021 |
7.1 Chairperson and Members Report
File Number: A3253284
Author: Casey Gannon, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
TE TAKE PŪRONGO / Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
TE tĀHUHU KŌRERO / Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
TE MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.
The report from the Chairperson and members are attached.
Reason for the recommendation
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
NGĀ PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Chairperson Belinda Ward - Report June 2021 - A3253662 ⇩
2. Deputy Chairperson Frank Owen - Report June 2021 - A3256116 ⇩
3. Member Manuela Gmuer-Hornell Report June 2021 - A3254948 ⇩
4. Member Bruce Mills - Report June 2021 - A3265703 ⇩
Bay of Islands-Whangaroa Community Board Meeting Agenda |
8 July 2021 |
COMMUNITY BOARD MEMBER’S REPORT
Report to Community Board: Bay of Islands-Whangaroa Community Board
Member Name: Belinda Ward
Subdivision: Paihia
Date: 17th May 2021 - 21st June 2021
REPORT
1) Meetings
Date:
17/05/21 Paihia Waterfront Committee Steering Group Meeting - Paihia WM Hall
20/05/21 FNDC Meeting - Kaikohe
21/05/21 BOI-W CB Agenda preview - Virtual
02/06/21 BOI-W CB funding discussion - Virtual
02/06/21 Staff update & collation BOI-W CB funding allocation - Virtual
03/06/21 BOI-W CB Meeting - Baysport Waipapa
08/06/21 Viewed FNDC YouTube discussion on SNA's. - Virtual
10/06/21 Parks & Reserves Policy Workshop - Kaikohe
15/06/21 Strategy & Policy Committee Meeting - Kaikohe
15/06/21 Big Ideas Lab Workshop - Kaikohe
16/06/21 Assurance, Risk & Finance Committee Meeting - Virtual
17/06/21 Combined CB Workshop - Kaikohe
18/06/21 BOI-W CB discussion re Footpath priorities & matrix - Virtual
2) Issues
03/06/21 Many phone calls & emails as a result of SNA letters being received by
property owners.
Received an offer from Council for the replacement of 3 windows on the
northern side of the Paihia War Memorial Hall. Council is requesting a substantial
contribution from the Hall committee. The Hall committee have since met & agreed
not to accept councils offer as they are responsible for maintaining the exterior under
the Hall Policy. Discussions are on-going.
A meeting is scheduled at Waitangi Marae to hear the community concerns around
the FNHL proposed Paihia Waterfront Development & the PGF community project.
I am still receiving emails in relation to the FNHL Rangitane proposal.
3) Resources Consents
NIL
4) Requests for Service
18/12/19 3975787 Bledisloe Domain Lighting - Renewal works programmed for this financial year end June 2020. Maybe stalled due to Waitangi Estate Future Plan underway. $ for lights not carried over to this year budget?
I will follow up.
RFS:4059162 Slippery tiled foyer at Williams Road carpark toilets. Two incidents reported & site meeting requested. No response to date.
All residents advised how to lodge RFS's themselves.
RFS's are either work in progress or outstanding.
RFS: 3795613 18/04/18 Follow up on flooding issues in front apron of Paihia War Memorial Hall. Closed but not resolved - I will follow up.
01/10/15 3717930 Pedestrian safety issues & parking in front of Heritage
Boutique Hotel (The Waterfront) Marsden Road Paihia - Pending NZTA response. Closed but not resolved - I will follow up.
8 July 2021 |
COMMUNITY BOARD MEMBER’S REPORT
Report to: Bay of Islands-Whangaroa Community Board
Member Name: Frank Owen
Subdivision: Kerikeri
Date: April 2021 – June 2021
Meetings
Date |
Meeting |
5 Nov 2020 |
BOI/W Com Board Meeting Waipapa |
9 Nov 2020 |
Cherry Park House Committee Meeting |
11 Nov 2020 |
Com Board Planning meeting Clark Road Kerikeri |
16 Nov 2020 |
Com Board Planning meeting Clark Road Kerikeri |
23 Nov 2020 |
Com Board Planning meeting Clark Road Kerikeri |
30 Nov 2020 |
Kerikeri Domain Working Group JBC Kerikeri |
3 Dec 2020 |
BOI/W Com Board Meeting Waipapa |
8 Dec 2020 |
Representation workshop Kaikohe |
9 Dec 2020 |
Com Board Planning meeting Clark Road Kerikeri |
10 Dec 2020 |
Council meeting Kaikohe |
14 Dec 2020 |
Kerikeri Domain working group JBC |
15 Dec 2020 |
Combined Com. Board meeting Kaikohe |
21 Dec 2020 |
Kerikeri Domain working group JBC |
16 Jan 2021 |
Kaikohe A&P Show assisted on Council Stand |
18 Jan 2021 |
Kerikeri Domain working group JBC |
28 Jan 2021 |
Transport & Representation meetings in Kaikohe |
2 Feb 2021 |
Kerikeri Domain working group JBC |
4 Feb 2021 |
BOIW Com Bd meeting Waipapa |
8 Feb 2021 |
Meeting with Bay of Islands animal rescue trustees in Paihia |
9 Feb 2021 |
Kerikeri Domain working group JBC |
11 Feb 2021 |
Chair training Community Board Kaikohe |
13 Feb 2021 |
BOI Animal Rescue’s Bark in the Park function - Kawakawa |
15 Feb 2021 |
Meeting Cherry Park |
17 Feb 2021 |
Kerikeri Domain working group JBC |
20 Feb 2021 |
Kerikeri Domain working group Domain |
24 Feb 2021 |
Opening Kerikeri men’s club Waipapa |
4 Mar 2021 |
BOIW Com Board meeting Waipapa |
13 Mar 2021 |
Representation stand Packhouse Market Kerikeri |
22 Mar 2021 |
Kerikeri Domain working group JBC |
25 Mar 2021 |
Combined Community Board meeting Kaikohe |
1 Apr 2021 |
BOIW Com Board meeting Waipapa |
6 Apr 2021 |
Kerikeri Domain working group JBC |
12 Apr 2021 |
Community Board working group meeting Kaikohe |
19 Apr 2021 |
Kerikeri Domain working group JBC |
21 Apr to 25 Apr 2021 |
Gore – Community Boards Conference |
3 May 2021 |
Kerikeri Domain working group |
6 May 2021 |
BOIW Com Board meeting Waipapa |
11 May 2021 |
Representation review meeting Kaikohe |
12 May 2021 |
Lions club community meeting Waipapa [ Mayor speaking] |
13 May 2021 |
Council meeting re LTP Kaikohe |
17 May 2021 |
Kerikeri Domain working group. |
20 May 2021 |
Council meeting Kaikohe |
24 May 2021 |
Cherry Park House meeting |
31 May 2021 |
Kerikeri Domain meeting |
2 June 2021 |
Local Government meeting, Whangarei |
3 June 2021 |
Community Board meeting |
10 June 2021 |
Parks and Reserves Policy meeting, Kaikohe |
14 June 2021 |
Kerikeri Domain meeting |
17 June 2021 |
Combined Community Board meeting, Kaikohe |
Issues/Feedback
Cherry Park House.
The Annual Meeting is being held on the 5th of July at 1.30pm at Cherry Park House.
There has been little progress on issues with the house in the past few months, but I have now assembled as much associated material as I can locate and this is going to the Council Legal Team to come up with suggestions as what we might or might not be able to do. As members will be aware I am of the view that the building is not fit for purpose and in fact, is a significant Health and Safety issue given its current use. . The council owns a significant piece of land where Cherry Park House is located and I believe there needs to be a robust discussion on the future needs of the current tenants and thought given to a more appropriate use for the land.. With this in mind the lease of part of the land to the Croquet Club, which is falling due, may only be renewed for a three year period.
The Chair of the Cherry Park House Management Committee is supportive of the steps I am taking to get some resolution.
Kerikeri Domain Working Group
This is proceeding. Progress has been a bit slower than might have been hoped but the indications at this stage are that the final product will do the town proud.
Daffodil Day 2021
As members are aware for my sins I have been the Kerikeri Convenor for the Cancer Society’s Daffodil Day for the past two years. This year Daffodil Day is on the 27th and 28th of August. This involves manning a number of collection sites in the town on Daffodil Day, organising and selling tickets for fundraising lunches and dinners, organising a children’s Art Exhibition, a Town Window Dressing competition, and delivering and collecting collection boxes for about 30 locations in both Kerikeri and Waipapa.
In this day and age obtaining volunteers to help is a major issue. Any assistance members, friends, or family can give would be much appreciated. You have my contact details.
Local Government Reform
As members will be aware the Government has launched a Ministerial Review Panel to review the future of Local Government in New Zealand.
The key dates are.
30 September 2021 Present an interim report to the Minister signalling the probable direction of the review and key steps to achieve the outcomes suggested.
30 September 2022 Draft Report and recommendations to be released for public consultation.
30 April 2023 Final Report to go to the Minister and LGNZ.
Given the 3 Waters reforms, the abolition of elected DHB’s, and other Government inspired moves, we must accept that very significant reform will come out of this review. Government has indicated this review will result in the biggest reforms to the local government sector since 1989.
This is an issue we must all take very seriously, and we must ensure an appropriate submission from the Far North is fed into the system, particularly as it affects the role of, or even the existence of, Community Boards.
Representation Review
Council is currently carrying out a Representation Review as required by the Local Government legislation. This review includes inter alia, the number and boundaries of wards, the number of councillors, the number of Community Boards, if any, and the number of members on each community Board. The review will also consider how the Council implements the Maori Ward decision. This will include the number and boundaries of Maori Wards, and the number of councillors elected in Maori Wards. Board Chairs and Deputy Chairs are part of that working group.
It would assist both Belinda and I, as your representatives on the working party, if you could share with us any thoughts you may have on the subject.
The next meeting of the Group is on 23 June and the results of that meeting could be discussed at our 8th July meeting.
Community Board Conference.
I attended the Community Board Conference in Gore in April. A report been prepared by all Far North attendees and I can send that to anyone interested. In short I was a little disappointed with the benefits gained by attendance.
Resource Consents
Nil
Requests for Service/Information
Nil
8 July 2021 |
COMMUNITY BOARD MEMBER’S REPORT
Report to: Bay of Islands-Whangaroa Community Board
Member Name: Bruce Mills
Subdivision: Whangaroa
Date: April 2021 – June 2021
Meetings
Date |
Meeting |
19/04/2021 |
Whangaroa Memorial Hall Committee (Kaeo). |
25/04/2021 |
ANZAC Day Wreath Laying. |
05/05/2021 |
Whangaroa Community Trust meeting. |
06/05/2021 |
Bay of Islands-Whangaroa Community Board meeting. |
13/05/2021 |
Executive Community Trust with Matt Gordon re the skate park / pump track. |
14/05/2021 |
Skate Park / Pump Track public meeting in Kaeo. Consensus to support Matt for enquires with Whangaroa College using their land alongside SH10 – pump track. |
17/05/2021 |
Eljon and I smash out wall in rented side office of Kaeo memorial Hall “let there be light”. |
18/05/2021 |
FNDC IT department re internet security. |
25/05/2021 |
Discuss with community board chair input for June Community Board. Apologies for June meeting. |
16/05/2021 |
Whispers Copy – last edition for Jo Walker editor who is moving to Te Aroha. A big thank you for her services. |
17/06/2021 |
Combined Community Board workshop – Kaikohe. |
Issues/Feedback
Whangaroa Village incorporated frustrated with lack of progress on Council issues in Whangaroa.
Resource Consents
Nil
Requests for Service/Information
RFS 4032868 |
Omaunu flood markers. Fulton Hogan have installed basic road makers which won’t last. These could have been used years ago |
RFS 4007692 |
Kaeo playground car park. Carpark resurfaced, great job. But kae Kaeo drained out onto grass. No drain or concert as promised. Scooped drain will re-grass and silt up. Very poor service. |
8 July 2021 |
7.2 Rubbish Collection Point at the Corner Paihia and Waikare Roads
File Number: A3248626
Author: Simon Millichamp, Solid Waste Engineer
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Take Pūrongo / Purpose of the Report
To seek a recommendation from the Bay of Island - Whangaroa Community Board to close the approved collection point at the intersection of Waikare Road and State Highway 11, Kawakawa.
WhakarĀpopoto matua / Executive Summary
· The Council has received a petition calling for the closure of the approved collection point at this intersection of Waikare Road and State Highway 11, Kawakawa.
· Waste is regularly dropped here outside of the specified times resulting in a regular pile of waste that is unsightly, attracts rodents and a nuisance for the local residents.
· Kerbside waste collections are not contracted by Council.
· No policies exist concerning solid waste collection points.
· The Whangae Refuse Transfer station is approximately 4 minutes from this site, providing a viable waste disposal option.
· Closing this collection point should reduce the amount of waste accumulating at this site.
· The waste companies are supporting the closure of this collection point.
· Future decisions concerning collection points should be delegated to operational staff.
1. That the Bay of Islands - Whangaroa Community Board makes a recommendation to the Infrastructure Committee that: (a) The approved collection point at the intersection of Waikare Road and State Highway 11, Kawakawa is closed. (b) That future decisions concerning collection points are delegated to operational staff. |
1) TĀhuhu kŌrero / Background
Kerbside services
Kerbside services are contracted out to private companies. There are no provisions for providing this service in the current solid waste plan or contracts.
Northland Waste Ltd and Waste Management Ltd provide user pay kerbside services in areas that are cost-effective and select which areas will or will not be serviced and generally service only roads/areas that are economically viable.
Issues continue as residents and others, drop refuse bags on the nearest road where there is a kerbside service. Unofficial collection points have developed as a result of this.
Council has some control over limited aspects of these services as per the Solid Waste Bylaw and the licensing of waste collectors.
Public consultation was carried out and as a result, approved collection points were established with the relevant waste companies being responsible for:
· Erecting signage that clearly informs public when to place waste for collection (in response to bags being dumped at the end of roads with no collection service) and
· Clearing collection points within four days of rubbish being reported including illegally dumped black bags.
When instructed, waste companies carry out ‘extra pick-ups’ in response to ‘illegal dumping’s’ (waste being dumped at the wrong time). If evidence is found that identifies the offender, Council’s Monitoring Team will issue an infringement notice.
As per the Solid Waste Bylaw, waste companies are not required to service particular roads or provide approved collection points. There are no processes for establishing new or disestablishing old collection points. Some collection points have been disestablished by the waste companies by simply notifying their customers that they will no longer service that location.
The Petition
Council received a petition asking for the closure of the approved collection point at the intersection of Waikare Road and State Highway 11, Kawakawa. The petition was signed by approximately 500 people many of whom appear to be based outside of the district. The person who submitted the petition stated: “I can see a lot of locals have come through as saying from Auckland area not sure why.”
As per the 'Petition Guidelines' the petition was sent to the Governance Team for processing before presenting it to the Chief Executive who determined it should be presented to the Bay of Islands - Whangaroa Community Board for a recommendation to the Infrastructure Committee.
Waikare Road and State Highway 11 Collection Point
This site was developed as a collection point prior to the Solid Waste Bylaw 2016. It is presumed residents from Waikare Road and Doels Road left their bags at this location for collection as their own properties were not serviced.
The site became an approved collection point following the adoption of the Solid Waste Bylaw 2016. Signage was erected stating the collection day is Tuesday and that pre-paid bags (both rubbish and recycling) can only be left there from midday Wednesday to 7am Tuesday.
Both companies pick up on Tuesdays and generally do a good job of tidying the site. Northland Waste has a commercial run past this point on Wednesdays and does a second check. Waste Management has provided a rat bait station that is re-stocked regularly.
Over time, both pre-paid kerbside and illegally dumped black bags have increased without consideration of how long the bags will remain on site until the next official collection day. Not only is the accumulation of the bags unsightly, they also attract rats and dogs.
From June to October 2019, Waste Management trialed extending their collection service up Waikare Road as far as Karetu School Road, as an attempt to reduce the problem. Flyers were distributed to promote the service however no bags were collected over the 3-month trial period. Consideration was given to extending the service up Doels Road but didn’t pursue this option due to the low number of houses and as the road is to narrow and provides limited turning options.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Status Quo
Maintain the current collection point however issues with illegal dumping’s and the resulting unsightliness will continue. Council doesn’t have the resources to monitor this and other problem sites sufficiently to prevent illegal dumping. The contractors report that they are finding less evidence in bags which indicates those involved are potentially recidivist offenders who remove incriminating evidence such as letters / envelopes displaying people’s names and addresses. Requests via local social media requesting a stop to illegal dumping at this site has not reduced the problem or deterred offenders.
Close the collection point (recommended option)
As noted, other problematic collection points have been dis-established by waste companies who notify their customers they will no longer service that location and erect signage stating that the site is no longer an approved collection point.
This has worked well at SH1 / Fairburn Road (Kaitaia), SH10 / Takou Bay Road (Waipapa) and SH10 / Dip Road (Kaeo). Initially, dumping of prepaid bags continued but this decreased within two weeks. These collection points attract no more illegal dumping than most roadsides in the district.
The waste companies want to pursue this option with closing the Waikare Road collection point. It is not economically viable to provide a daily service and further promotes irresponsible behavior.
If this option is approved, the waste companies will carry out a leaflet drop in the area informing of the change to the services they provide. Signs will also be erected advising that waste must not be disposed of here, directing them to the Whangae Refuse Transfer Station which is approximately 4 minutes away and is open 7 days per week.
The waste companies are obligated to pick up any pre-paid bags dumped at the site and any black bags and illegal dumping’s would be Council’s responsibility.
Extend the collection run
As noted, the previous trial of extending the kerbside collection up Waikare Road was not successful and did not reduce the volume of illegal dumping. The waste companies are unwilling to trial this again.
Establish an alternative collection point
The current site is suitable from a logistics perspective as it has sufficient space for the public and collection vehicles to pull off the road to safely drop off / pick up rubbish. An alternative collection point would need to have these features.
An alternative collection point was trialed at the Takou Bay Road collection point however local residents felt that the illegal dumping was due to its location on SH10 and that if it was relocated off the main road it would not be abused by commuters. This was trialed and although dumping at the old collection point stopped, illegal dumping at the new collection point was just as bad as the original site. It was decided by the waste company to stop servicing both sites resulting in no further problems.
It is expected that any adjacent property owners will strongly object to wherever a new collection point is proposed for Waikare Road. Waste companies are also not supportive of looking for an alternative collection point as the Whangae Refuse Transfer Station is so close by.
Install a rubbish cage
Cages for rubbish have been put at some collection points with limited success. They are initially popular as they provide a smaller, compacted space for the dumping of rubbish. Cages also prevent dogs from accessing bags which then reduces the spread of individual rubbish items.
However, the presence of cages seems to encourage and increase bags being dumping outside of collection days including an increase in the number of black bags and other illegal dumping’s. The theft of cages has also been a problem.
As a result of this, the waste companies have stopped installing cages at collection points.
In September 2020, in response to a request from a Councillor the waste companies provided quotes for installing cages at collection points. This was estimated to be approx. $3,000 per site. There is no existing budget for Council to fund these cages and no requirement under the Solid Waste Bylaw for the waste companies to provide them
Future decisions on the closure of approved collection points
Staff recommend that future decisions concerning the closure of approved collection points are delegated to staff in conjunction with the waste companies. Although the Solid Waste Bylaw allows the public to drop waste at approved collection points, Council cannot require the waste companies to service any particular areas including collection points.
Take Tūtohunga / Reason for the recommendation
Closing the Waikare Road / State Highway 11 collection point will give effect to the petition as received and significantly reduce the amount of waste appearing on a daily basis however it may not completely solve the problem of illegal dumping at this intersection.
That the community can use the Whangae Refuse Transfer Station as an alternative option given its close proximity to the current collection point.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
The kerbside services are not contracted by Council so there are no direct financial implications of closing this collection point.
The waste companies will inform their customers of the change via leaflet drops in the area and appropriate communications via their websites.
Council will incur a relatively small cost to erect a no dumping sign which will be provided from existing budgets.
1. Attachment 1 RUBBISH COLLECTION POINT AT THE CORNER PAIHIA AND WAIKARE ROADS Petition - A3254285 ⇩
2. Attachment 2 RUBBISH COLLECTION POINT AT THE CORNER PAIHIA AND WAIKARE ROADS Petition comments - A3254286 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
LowType here |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Solid waste Bylaw 2016Type here |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
No specific implications to Maori |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Local residents only |
State the financial implications and where budgetary provisions have been made to support this decision. |
None |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report |
8 July 2021 |
7.3 Statement of Community Board Fund Account as at 31 May 2021
File Number: A3255167
Author: Ajay Kumar, Management Accountant
Authoriser: Janice Smith, Chief Financial Officer
Purpose of the Report
The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.
That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 May 2021”. |
1) Background
The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.
Community Fund Account balance as at 01 July 2020 |
$194,572.00 |
· Plus uncommitted funds from 2019-20 carried forward |
$8,868.09 |
· Plus unused funds from 2019-20 (KOAST and Resilient Russell) |
$2,130.43 |
· Plus Unspent from 2018/19 - Russell Baptist Church - Development of carport outside church |
$8,000.00 |
· Plus Unspent from 2018/19 - Mai Lyfe - Resurfacing of the basketball court at Kerikeri Domain |
$25,333.00 |
· Plus Unspent from 2018/19 - Volunteering Northland Operational Costs |
$5,000.00 |
· Plus Unspent from 2018/19 - Kaeo Christmas Parade Organising Committee for Kaeo Christmas Parade and Traffic Management |
$5,000.00 |
· Plus Unspent from 2018/19 - Lions Club of Kerikeri for Traffic Management of Kerikeri Santa Parade |
$2,228.62 |
· Plus Unspent from 2018/19 - Kawakawa Santa Parade for Kawakawa Santa Parade and Traffic Management |
$2,500.00 |
· Less funds granted and uplifted to 31 May 2021 |
$128,568.80 |
· Less funds not uplifted from 4 March 2021 for Bay of Islands Rotary Club for 2021 Duck Race |
$1,974.00 |
· Less funds not uplifted from 6 May 2021 for Kerikeri Theatre Company for Sound of Music production |
$10,000.00 |
Community Fund Account balance as at 31 May 2021 |
$113,089.34 |
2) Discussion and Options
Board members will consider the applications on the agenda and make a decision on what level of funding to allocate. The uncommitted balance in the Community Fund account as at 31 May 2021 is $113,089.34.
Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.
3) Financial Implications and Budgetary Provision
The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board. The statement of the Community Fund account as at 31 May 2021 is attached.
1. Statement of Bay of Islands-Whangaroa Community Board Fund Account as at 31 May 2021 - A3255159 ⇩
8 July 2021 |
File Number: A3247098
Author: Kathryn Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Take Pūrongo / Purpose of the Report
This report summarises applications for Local Community Grant funding to enable the Bay of Islands-Whangaroa Community Board to determine which application/s will receive funding at the 8 July 2021 meeting.
WhakarĀpopoto matua / Executive Summary
· Two new applications for funding have been received, requesting $6200.
· At time of writing, the amount of funding for the Community Board for the 2021/22 financial year is not available. This will be confirmed when the Long-Term Plan is adopted on 24 June 2021.
· It has been indicated that the amount of funding for the Board to grant will increase by 25% on the 2020/21 financial year.
· It has also been indicated that the Boards will also have $100,000 for placemaking funding to grant in the 2021/22 financial year.
That the Bay of Islands-Whangaroa Community Board approves the sum of $5325 (plus GST if applicable) be paid from the Board’s Community Fund account to Northern Community Family Services for costs towards budget advice and advocacy services to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities tŪtohunga / Recommendation That the Bay of Islands-Whangaroa Community Board approves the sum of $875 (plus GST if applicable) be paid from the Board’s Community Fund account to Towai Community Market for costs towards gazebo for shelter and community use to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities
|
1) TĀhuhu kŌrero / Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.
Applicant |
Project |
Requested |
Recommended |
Comments |
Community Outcome(s) |
Type |
Northern Community Family Services |
Budget advice and advocacy services |
$5325 (9%) |
$5325 (9%) |
This application is to assist a service which is in high demand in the district. |
i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
Community service |
Towai Community Market |
Purchase of a gazebo for community use |
$875 (49%) |
$875 (49%) |
This application is for a community initiative which is revitalising the area and showcasing local talent. The market was one of the official America’s Cup fanzones in early 2021 and have worked hard to try and fundraise for this gazebo, which will provide shelter for the public during markets and be available for the local community to use for their events. |
i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
Community service |
Bay of Islands-Whangaroa Community Board Meeting Agenda |
8 July 2021 |
Take Tūtohunga / Reason for the recommendation
The applicant was required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding for the full amount requested
Option 2 Authorise partial funding
Option 3 Decline funding
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy
1. Pages from BOIWCB - Application - Northern Community Family Service - A3256230 ⇩
2. Pages from BOIWCB - Application - Towai Makers Market - A3256224 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
No implications for Māori in relation to land and/or water. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Considered in the application. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
8 July 2021 |
File Number: A3256262
Author: Kathryn Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Take Pūrongo / Purpose of the Report
Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.
That the Bay of Islands-Whangaroa Community Board note the project reports received from: a) Baysports b) Business Paihia Inc c) Guardians of the Bay Inc d) Kerikeri Sports Complex e) Life Education Trust f) Volunteering Northland g) Waka Atea
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1) TĀhuhu kŌrero / Background
Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.
Kerikeri Sports Complex have indicated that they will be refunding the unused portion of the grant reported on – this will be added to the funding available for the Board to grant in the 2021/22 financial year.
It is noted that the Board requested further information regarding the report from Te Ruapekapeka Trust, as when the funding was granted, the applicant indicated that they were anticipating funding from another source that would mean that the Boards funding would not be required. The applicant has not responded to emails or phone calls at time of report writing to advise of the actual situation. The Funding Advisor will continue in efforts to get a response for the Board.
Take Tūtohunga / Reason for the recommendation
To receive the project reports from funding applicants in accordance with the Community Grant Policy.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no financial implications or budgetary requirements.
1. Pages from BOIWCB - Project Report - Baysports - A3256228 ⇩
2. Pages from BOIWCB - Project Report - Business Paihia Incorporated - A3256228 ⇩
3. Pages from BOIWCB - Project Report - Guardians of the Bay of Islands Inc. Project Island Song (Tamariki Day 2021) - A3256223 ⇩
4. Pages from BOIWCB - Project Report - Kerikeri Sports Complex - A3256227 ⇩
5. Pages from BOIWCB - Project Report - Life Education Trust Far North - A3256231 ⇩
6. Pages from BOIWCB - Project Report - Volunteering Northland - A3256229 ⇩
7. Pages from BOIWCB - Project Report - Waka Atea - A3256225 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |