Agenda of Te Hiku Community Board Meeting

Te Hiku Community Board Meeting Agenda

1 June 2021

The Local Government Act 2002 states the role of a Community Board is to:

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a. Control of Use of Public Spaces – Dispensations on signs

b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e. Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Māori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a. the disposal and purchase of land

b. proposals to acquire or dispose of reserves

c. representation reviews

d. development of new maritime facilities

e. community development plans and structure plans

f. removal and protection of trees

g. local economic development initiatives

h. changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

TE HIKU COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc.)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Adele Gardner	N/A - FNDC Honorarium
	Te Hiku Education Trust	Trustee
	Te Ahu Charitable Trust	Trustee
	ST Johns Kaitaia Branch	Trustee/ Committee Member
	Te Hiku Sports Hub
	I know many FNDC staff members as I was an FNDC staff member from 1994-2008.
Partner of Adele Gardner	N/A as Retired
Darren Axe	Wharf Warden at Far North Holding Limited	Council Controlled organisation
Sheryl Bainbridge	Ex-employee of Far North District Council			There should be no conflict of interest if we are all heading in the same direction
Sheryl Bainbridge	Property in Coopers Beach
Jaqi Brown	Te Hiku Navigation	Manager
	Whangape Marae	Māori Land owner Trustee over Whangape School and marae		Will manage any potential interests/conflicts and it arises
	Te Rawawa Rugby Club Committee	TRRC Lease Ahipara Domain from FNDC		Will manage any potential interests/conflicts and it arises
	Property in Ahipara
John Stewart	Printing.com Kaitaia	Managing Director	Produces some work for FNDC	Step aside for any decisions at the time
	Zenstone N.Z Limited	Managing Director	N/A	N.A
	90 Mile Snapper Bonanza Limited	Shareholder / Organiser	May apply for event funding from FNDC	Step aside for any decisions at the time
	Property in Whatuwhiwhi and Kaitaia			Step aside for any decisions at the time
John Stewart – Partner	Printing.com Kaitaia
John Stewart – Partner	Property in Whatuwhiwhi and Kaitaia			Step aside for any decisions at the time
Felicity Foy	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.
	Foy Farms Partnership	Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower.
	King Family Trust	This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	112 Commerce Street Holdings Ltd	Owner of commercial property in Commerce Street Kaitaia.
	Foy Property Management Ltd	Owner of company that manages properties owned by Foy Farms Rentals and Flick Family Trust.
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
	Shareholder of Coastline Plumbing NZ Limited
Partner Felicity Foy	Director of Coastline Plumbing NZ Limited
Partner Felicity Foy	Friends with some FNDC employees

Te Hiku Community Board Meeting Agenda

1 June 2021

MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE Conference Room, Te Ahu, Cnr Matthews Ave and South Road, Kaitaia
ON Tuesday, 6 April 2021 AT 10:00 am

PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky

IN ATTENDANCE: John Vujcich (Councillor) from 11.45 am

1 Karakia Timatanga – Opening Prayer

Member Brown opened the meeting with a karakia/prayer.

2 Apologies and conflicts of Interest

Apology

Resolution 2021/11

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That the apology received from Cr Felicity Foy be accepted and leave of absence granted.

Carried

3 Public Forum

Andrea Panther, Tia Hohaia and Angela Phillips spoke to Item 7.2 – Kaitaia Business Improvement District Targeted Rate 2021-2022 and a possible funding application on infrastructure support of the CCTV for the Kaitaia Business Association.

Andrew Cook, representing Toi Oho, introduced himself and Toi Oho to the Board and the services that they are wanting to provide in Kaitaia.

Ian Palmer spoke to the Board in regards to Rangitoto Reserve Management Plan.

4 Deputations

Nil.

5 Speakers

Debbie Sutcliffe and Chloe Phillips-Harris, representing Born to Run Adventure Racing, spoke to their Funding Application, Item 7.4 – Funding Applications.

Attachments tabled at meeting

1 Tabled Document - Born to Run Adventure Racing

The meeting was adjourned from 11.02 am to 11.11 am.

6 Confirmation of Previous Minutes

6.1 Confirmatoin of Prevoius Minutes

Agenda item 6.1 document number A3125259, pages 12 - 17 refers.

Resolution 2021/12

Moved: Member William (Bill) Subritzky

Seconded: Member Darren Axe

That the Te Hiku Community Board agrees that the minutes of the meeting held 2 March 2021 be confirmed as a true and correct record.

Carried

7 Reports

7.1 Chairperson and Members Reports

Agenda item 7.1 document number A3125161, pages 18 - 25 refers.

Resolution 2021/13

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge and Subritzky.

Carried

The meeting was adjourned from 11.36 am to 12.12 pm to allow Jude Thompson (Portfolio Manager, Action Plan) to speak to the Board in regards to Northland Inc.

7.2 Kaitaia Business Improvement District Targeted Rate 2021-2022

Agenda item 7.2 document number A3136568, pages 26 - 52 refers.

Resolution 2021/14

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That the Te Hiku Community Board receive the attached reports from the Kaitaia Business Association and recommend that Council levy the Kaitaia Business Improvement District Targeted Rate 2021-2022 for $50,000.

Carried

7.3 Te Hiku Statement of Community Board Fund Account as at 28 February 2021

Agenda item 7.3 document number A3137857, pages 53 - 56 refers.

Resolution 2021/15

Moved: Member Sheryl Bainbridge

Seconded: Member Jaqi Brown

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 28 February 2021.

Carried

7.4 Funding Applications

Agenda item 7.4 document number A3137920, pages 57 - 66 refers.

recommendation

Moved: Member William (Bill) Subritzky

Seconded: Chairperson Adele Gardner

That the Te Hiku Community Board approves the sum of $7,576 (plus GST if applicable) be paid from the Board’s Community Fund account to Born to Run Adventure Racing for costs towards Great Northern Gallop to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Amendment

Moved: Member William (Bill) Subritzky

Seconded: Chairperson Adele Gardner

That the Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Born to Run Adventure Racing for costs towards Great Northern Gallop (excluding catering) to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Carried

resolution 2021/16

Moved: Member William (Bill) Subritzky

Seconded: Chairperson Adele Gardner

That the Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Born to Run Adventure Racing for costs towards Great Northern Gallop (excluding catering) to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Carried

8 Information Reports

8.1 Te Hiku Community Hall Annual Information Update

Agenda item 8.1 document number A3137936, pages 67 - 77 refers.

Committee Resolution 2021/17

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That the Te Hiku Community Board receive the report Te Hiku Community Hall Annual Information Update.

Carried

Member Jaqi Brown closed with a karakia/prayer.

8 Karakia Whakamutunga – closing Prayer

Member Jaqi Brown closed the meeting with a karakia/prayer.

9 Meeting Close

The meeting closed at 12.29 pm.

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 1 June 2021.

...................................................

CHAIRPERSON

Te Hiku Community Board Meeting Agenda

1 June 2021

7 Reports

7.1 Te Hiku Footpath Programme 2021/2022

File Number: A3206959

Author: Sandi Morris, Road Safety and Traffic Planning Engineer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Take Pūrongo / Purpose of the Report

To seek approval for the 2021/2022 year footpath programme for Te Hiku Community Board.

WhakarĀpopoto matua / Executive Summary

· There is a total of $150,000 available for new footpaths in Te Hiku ward.

· An additional $320,000 has been proposed to Waka Kotahi New Zealand Transport Agency (NZTA) for new footpath projects from the 2021/2022 financial year at the revised Financial Assistance Rate of 69%.

· Waka Kotahi requires footpaths to have a strong emphasis on safety and accessibility so new measures have been introduced into the ‘footpath matrix’.

· Due to recent impacts on Central Government budgets, the previous funding allocations from the ‘Low Cost Low Risk Activity Class, is unlikely to be accepted for the 2021/2022 financial year. The outcome of this funding allocation may not be known until September 2021.

tŪtohunga / Recommendation

That That Te Hiku Community Board:

a) agree to the 2021/2022 footpath programme to include the following ‘top ten’ prioritised and subject to funding availability:

i) Oruru Road Taipa State Highway 10 to house #25 Oruru Road	$120,000.00
ii) Cable Bay Block Road Cable Bay-Pekama Drive to SH10	$210,000.00
iii) Kotare Road Mangonui-Kupe Road to Kotare Road Turning head	$150,000.00
iv) Ahipara Road Ahipara-Ahipara School to New Subdivision	$60,000.00
v) Kakapo Street Ahipara-Takahe Rd to existing	$10,000.00
vi) Kotare Street Ahipara-From Takahe Road to Kakapo Street	$30,000.00
vii) Harbour View Road Pukenui-Start to End	$150,000.00
viii) Tasman Heights Ahipara -Foreshore Road to Outside House #25	$110,000.00
ix) Doubtless Bay Karikari Peninsula Drive-Existing to De Surville Rd	$130,000.00
x) Waterfront Road Pukenui-SH1 to House #62 Waterfront Road	$210,000.00

b) identify and recommend to Council a list of footpaths from the above priority safety programme to the values of $150,000 to be constructed 100% funded from Far North District Council Funds.

1) TĀhuhu kŌrero / Background

NZTA Footpath Funding

Government, through the Ministry of Transport, published the Road to Zero strategy for 2020/2030 and the initial 3-year implementation plan in December 2019, prior to the COVID pandemic.

The Road to Zero strategy prioritises funding commitments for its transport vision, and ‘new footpaths’ were placed at number 4 on a list of 15 strategic priorities for funding to ‘Enhance safety and accessibility of footpaths, bike lanes and cycleways’.

Due to the global pandemic, some funding prioritises have been reorganised to enhance general road safety with more stringent guidelines.

The outcome of any funding changes will not be realised until August/September 2021.

Te Hiku Community Board – Footpath Matrix Amendments

While the former footpath matrix methodology was accepted by Waka Kotahi NZTA, under the new central government strategy additional safety and accessibility measures have been added. The new matrix attributes are now as follows:

· School (within certain distance)

· Tourist Route

· Berm Space

· Existing Footpath

· Existing Link

· Trip Generation

· NEW - Posted and Operated Speed Limit

o Posted = Roadside signs/Legal Speed Limit

o Operating = the speed at which drivers operate the vehicle

· NEW - One Network Framework (ONF)

o The ONRF is the national classification system. It is used to determine the function of our roads and streets, and to inform decision making.

· NEW - Crash Analysis System (CAS)

o CAS is a data collection system which provides tools to analyse and map crashes and enables users to identify high risk locations and monitor trends and crash sites. The source data is gathered from NZ Police crash reports.

· NEW - Annual Average Daily Traffic (AADT)

o AADT is a measure used primarily in transportation planning, engineering and retail location. It is the total volume of vehicle traffic of a highway or road for a year divided by 365.

These new measures have now been accepted by Waka Kotahi NZTA.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

There is a total of $150,000 available for New Footpaths in the Bay of Islands Whangaroa Community Ward. This is allocated by Far North District and is 100% funded from Far North District funds.

An additional $320,000 per annum, has been proposed to Waka Kotahi New Zealand Transport Agency for new footpath projects from the 2021/2022 to 2023/2024 financial years (3-year programme). The annual programme should attract the revised financial assistance rate (FAR) of 69%.

While the former footpath matrix methodology was accepted by Waka Kotahi New Zealand Transport Agency, under the new central government strategy additional safety and accessibility measure have been added. The new matrix attributes are now as follows:

· School (within certain distance)

· Tourist Route

· Berm Space

· Existing Footpath

· Existing Link

· Trip Generation

· NEW – Posted and Operating Speed Limit

o Posted = Roadside signs/Legal speed limit

o Operating = the speed at which drivers operate the vehicle (where available)

· NEW – One Network Framework (ONF)

o The ONF is the national classification system. It is used to determine the function of our roads and streets, and to inform decision making.

· NEW – Crash Analysis System (CAS)

· NEW – Annual Average Daily Traffic (AADT)

o AADT is a measure used primarily in transportation planning, engineering and retail locality. It is the total volume of vehicle traffic of a highway or road for a year divided by 365.

The new attributes have been accepted by Waka Kotahi NZTA and now been placed into the footpath matrix to further analyse the highest ranked footpaths to be delivered across Far North District.

It is important to note that CAS data has been explored to highlight where the Far North District are experiencing the greatest pedestrian risk. NTA staff analysed data from 2010-2021 for all crashes involving a pedestrian, the results are shown in the below heat map:

Due to early notification of potential funding shortfall from Waka Kotahi NZTA, other programmes are being explored to deliver pedestrian improvement programmes. These could be raised pedestrian platforms and speed tables, delivered through Waka Kotahi NZTA’s new activity class of ‘Road to Zero – Safety Network Programme’.

Take Tūtohunga / Reason for the recommendation

It is recommended that the Bay of Islands Whangaroa Community Ward agrees that the Northland Transport Alliance for Far North District implement footpaths as prioritised in the ‘top 10’ from the footpath matrix, (budget $320,000) as follows:

1. Oruru Road Taipa-SH10 to house #25 Oruru Road (Est $120,000)

2. Cable Bay Block Road Cable Bay-Pekama Drive to SH10 (Est $210,000)

3. Kotare Road Mangonui-Kupe Road to Kotare Road Turning head (Est $150,000)

4. Ahipara Road Ahipara-Ahipara School to New Subdivision (Est $60,000)

5. Kakapo Street Ahipara-Takahe Rd to existing (Est $10,000)

6. Kotare Street Ahipara-From Takahe Road to Kakapo Street (Est $30,000)

7. Harbour View Road Pukenui-Start to End (Est $ 150,000)

8. Tasman Heights Ahipara -Foreshore Road to Outside House #25 (Est $110,000)

9. Doubtless Bay Karikari Peninsula Drive-Existing to De Surville Rd (Est $130,000)

10. Waterfront Road Pukenui-SH1 to House #62 Waterfront Road (Est $210,000)

These new footpaths are proposed as funding from Waka Kotahi NZTA is made available, with a FAR of 69%. The order in which they are delivered will be determined by the available fund for each financial year.

Te Hiku Community Ward will still need to identify a list of footpaths for delivery for 2021/2022 financial year, to be constructed from Far North District Council funds (100%). The Community Ward could opt to prioritise from the ‘top ten’ proposed new footpaths or nominate another ‘new footpath’ for consideration (budget $150,000).

The next on the New Footpath Matrix, are as follows:

Ahipara	Reef View Rd (from start to house #51)	$150,000.00
Houhora	Fitzgerald Road	$80,000.00
Mangonui	Mill Bay Beach Rd (from SH to Silver Egg Intersection)	$250,000.00
Mangonui	From Mill Bay Road (Silver Egg Road Intersection to Beach Road via Mabel Thorburn Dr)	$160,000.00
Kaitaia	Taupata Place (Outside #7 missing link)	$20,000.00
Kaitaia	Norman Sem Ave (start to end along school)	$130,000.00
Karikari Peninsula	Perehipe Road (from start to end)	$80,000.00
Ahipara	Foreshore Road (Takahe Road to bridge)	$70,000.00
Whatuwhiwhi	De Surville Rd (from start to end)	$60,000.00
Tokerau	Whatuwhiwhi Road (from De Surville Intersection to Perehipe Rd)	$180,000.00
Tokerau	Tokerau Beach Rd (from existing to Simon Urlich Intersection)	$120,000.00
Pukenui	Houhora Heads Road (from start to end)	$710,000.00
Tokerau	Simon Urlich Road (no connection)	$290,000.00
Karikari Peninsula	Marriene Place (from start to end)	$150,000.00
Karikari Peninsula	Paremata Nexus (from start to end)	$40,000.00

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There is a total of $150,000 available for New Footpaths in Te Hiku Ward. This is allocated by Far North District and is 100% funded from Far North district funds.

Āpitihanga / Attachments

1. Te Hiku Ward NTA Report to FNDC - A3206968 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a footpath programme and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Land Transport Act, National Policy Statement, NZ Standards 4404, Policy #5004 Footpaths.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	There is limited district wide relevance; footpaths are a public asset. The Community Board have the delegated authority to approve footpath priorities.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Footpath standards include provision for design for elderly and disabled. Communities are in support of footpaths being built to current standard.
State the financial implications and where budgetary provisions have been made to support this decision.	Footpaths are subsidised by Waka Kotahi NZTA with a financial assistance rate of 69%. FNDC has planned for $320,000 to be funded by Waka Kotahi NZTA. The application is awaiting approval. The Community Ward influences 100% of Far North District Rate Payer funds up to $150,000 for footpaths.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

1 June 2021

Meeting: Te Hiku Ward 1 June 2021

Name of item: FNDC Footpath Programme Update

Author: Sandi Morris – NTA Road Safety and Transport Planning Engineer

Date of Report: 19 May 2021

1. Purpose

The purpose of this paper is to provide the Te Hiku Ward with an update on progress and developments with the new footpath matrix

2. Background

Government, through the Ministry of Transport, published the Road to Zero strategy for 2020-2030 and the initial 3-year implementation plan in December 2019, prior to the COVID pandemic.

The Road to Zero strategy prioritises funding commitments for its transport vision, and new footpaths were placed at number 4 on a list of 15 strategic prioritise for funding to ‘Enhance safety and accessibility of footpaths, bike lanes and cycles ways’.

Due to the global pandemic, some funding priorities have been reorganised to enhance general road safety and access with more stringent guidelines. This may impact on the Far North District proposed new footpath priority programme.

The outcome of any funding changes will be advised by Waka Kotahi in August/September 2021.

3. Discussion

There is a total of $150,000 available for New Footpaths in the Te Hiku Community Ward. This is allocated by Far North District and is 100% funded from Far North District funds.

· School (within certain distance)

· Tourist Route

· Berm Space

· Existing Footpath

· Existing Link

· Trip Generation

· NEW – Posted and Operating Speed Limit

o Posted = Roadside signs/Legal speed limit

o Operating = the speed at which drivers operate the vehicle (where available)

· NEW – One Network Framework (ONF)

o The ONF is the national classification system. It is used to determine the function of our roads and streets, and to inform decision making.

· NEW – Crash Analysis System (CAS)

· NEW – Annual Average Daily Traffic (AADT)

o AADT is a measure used primarily in transportation planning, engineering and retail locality. It is the total volume of vehicle traffic of a highway or road for a year divided by 365.

The new attributes have been accepted by Waka Kotahi NZTA and now been placed into the footpath matrix to further analyse the highest ranked footpaths to be delivered across Far North District.

4. Summary

It is recommended that the Te Hiku Community Ward agrees that the Northland Transport Alliance for Far North District implement footpaths as prioritised in the ‘top 10’ from the footpath matrix, (budget $320,000) as follows:

· Oruru Road Taipa-SH10 to house #25 Oruru Road (Est $120,000)

· Cable Bay Block Road Cable Bay-Pekama Drive to SH10 (Est $210,000)

· Kotare Road Mangonui-Kupe Road to Kotare Road Turning head (Est $150,000)

· Ahipara Road Ahipara-Ahipara School to New Subdivision (Est $60,000)

· Kakapo Street Ahipara-Takahe Rd to existing (Est $10,000)

· Kotare Street Ahipara-From Takahe Road to Kakapo Street (Est $30,000)

· Harbour View Road Pukenui-Start to End (Est $ 150,000)

· Tasman Heights Ahipara -Foreshore Road to Outside House #25 (Est $110,000)

· Doubtless Bay Karikari Peninsula Drive-Existing to De Surville Rd (Est $130,000)

· Waterfront Road Pukenui-SH1 to House #62 Waterfront Road (Est $210,000)

The next on the New Footpath Matrix, are as follows:

Ahipara	Reef View Rd (From start to house #51)	$150,000.00
Houhora	Fitzgerald Road	$80,000.00
Mangonui	Mill Bay Beach Rd (From SH to Silver Egg Intersection)	$250,000.00
Mangonui	From Mill Bay Road (Silver Egg Road Intersection to Beach Road via Mabel Thorburn Dr)	$160,000.00
Kaitaia	Taupata Place (Outside #7 missing link)	$20,000.00
Kaitaia	Norman Sem Ave (Start to end along school)	$130,000.00
Karikari Peninsula	Perehipe Road (From Start to end)	$80,000.00
Ahipara	Foreshore Road (Takahe Road to bridge)	$70,000.00
Whatuwhiwhi	De Surville Rd (from Start to end)	$60,000.00
Tokerau	Whatuwhiwhi Road (From De Surville Intersection to Perehipe Rd)	$180,000.00
Tokerau	Tokerau Beach Rd (from existing to Simon Urlich Intersection)	$120,000.00
Pukenui	Houhora Heads Road (From start to end)	$710,000.00
Tokerau	Simon Urlich Road (No Connection)	$290,000.00
Karikari Peninsula	Marriene Place (from Start to end)	$150,000.00
Karikari Peninsula	Paremata Nexus (From start to end)	$40,000.00

5. Report Approval

Approved

J Devine, Strategy & planning Manager

Te Hiku Community Board Meeting Agenda

1 June 2021

7.2 Chairperson and Members Reports

File Number: A3195282

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Te Take Pūrongo / Purpose of the Report

The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.

ngĀ tŪtohunga / Recommendation

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Bainbridge, Brown, Stewart and Subritzky.

1) te TĀhuhu kŌrero / Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.

2) Te matapaki me NgĀ KŌwhiringa / Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The reports from the Chairperson and Members are attached.

Te Take Tūtohunga / Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

3) NgĀ PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

ngĀ Āpitihanga / Attachments

1. Chairperson Report March - May - A3195020 ⇩

2. Members Report Sheryl Bainbridge - A3195915 ⇩

3. Members Report Jaqi Brown - A3195813 ⇩

4. Members Report John Stewart - A3195042 ⇩

5. Members Report Bill Subritzky - A3195225 ⇩

Te Hōtaka Take Ōkawa / Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance requirement	Te Aromatawai Kaimahi / Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Yes.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

1 June 2021

7.3 Elected Member Conference Attendance Report - 2021 Community Boards Conference

File Number: A3196887

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Take Pūrongo / Purpose of the Report

An Elected Member’s attendance at a conference, course, seminar or training event is subject to the provision of the Elected Members Allowances and Reimbursement Policy. This policy requires the Elected Member to provide a report to Council after attending an event in order to provide transparency to the public that ratepayer funds are being used effectively.

WhakarĀpopoto matua / Executive Summary

· Chairperson Gardner and Member Brown attended the 2021 Community Boards Conference held during April, in Gore.

· Expenses for their attendance has been included in this report.

tŪtohunga / Recommendation

That Te Hiku Community Board note the report entitled ‘Elected Member Conference Attendance Report – 2021 Community Boards Conference’.

1) TĀhuhu kŌrero / Background

The Elected Members Allowances and Reimbursement Policy sets out the provisions which apply to an Elected Member’s attendance at a conference, course, seminar or training event.

The policy provides that each Elected Member may attend one conference or professional development event per representative body to which they are elected or appointed per annum.

The conference, course, seminar or training event must contribute to the Member’s ability to carry out Council business and be approved by His Worship the Mayor and Chief Executive Officer, or the Council, depending on the request.

Following attendance a report must be written by the Elected Member to the next meeting of the Community Board. It was decided that Member Brown would write a report of all the members that attended.

There were 8 representatives who attended the Community Board Conference from the Far North:

Te Hiku Community Board	Kaikohe-Hokianga Community Board	Bay of Islands-Whangaroa Community Board
Adele Gardner (Chairperson)	Mike Edmonds (Chairperson)	Belinda Ward (Chairperson)
Jaqi Brown (Deputy Chair)	Emma Davis (Deputy Chair)	Frank Owen (Deputy Chair)
		Manuwai Wells
		Lane Ayr

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

The Elected Members reports attached provides feedback on what elected members have learned and the value to the organisation from attendance at the conference that is the subject of this report.

Take Tūtohunga / Reason for the recommendation

To provide information to the Community Board on the consequential travel expenses, and feedback on the conference. The aim is to provide transparency and confidence to the public that ratepayer funds are being used effectively.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

There are no financial implications or budgetary provision required as a result of this report.

Some costs are still yet to be invoiced so the total approximate cost to ratepayers for Chair Gardner and Member Atkinson, incurred to date is $3935.

Āpitihanga / Attachments

1. 2021 Community Board Conference Report - A3196572 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is an information only report.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The recommendation is consistent with the Elected Members Allowances and Reimbursement Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is also being presented to the Bay of Islands-Whangaroa and Kaikohe-Hokianga Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Members Brown (Te Hiku Community Board) and Members Wells (Bay of Islands-Whangaroa Community Board) did attend the Māori Caucus breakfast which focused on Māori within local government.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This is an information only report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provisions.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

1 June 2021

Report Community Boards Conference, Gore April 22-25^th April 2021

In attendance from Far North District Council: Adele Gardner, Jaqi Brown – Te Hiku Community Board, Mike Edmonds, Emma Davis - Kaikohe-Hokianga Community Board and Manuwai Wells, Belinda Ward, Frank Owen and Lane Ayre - Bay of Islands-Whangaroa Community Board.

The major conference themes were climate change, localism, Māori engagement, the future of local government. The report includes conference introductions for each speaker, whakaro/reflections from the attending board members and key questions highlighted in yellow.

Māori caucus breakfast

The conference started with a Māori caucus breakfast session attended by Members Jaqi Brown and Manuwai Wells. This was an opportunity to whakawhanaungatanga and discuss the matter of the day pertaining to Māori within local government.

Whakaaro/reflections: Discussions identified areas for improvement and growth in Local Government spaces across Aotearoa, centring around more meaningful engagement with whanau, hapū and iwi across the board(from the approach to decision making, delivery to the experience of outcomes). Majority of Māori elected members present noted poor diversity, adding that they were the only Māori voice on their boards/councils and often the youngest member attending(mid to late 40s).

Key patai/questions: If our Far North District Council and Community boards choose not to support Māori wards – what other pathways are we proposing/investing in to ensure meaningful participation and engagement with whanau, hapū and iwi? How else will we ensure Māori have an authentic voice that is heard in the Far North?

Key kupu: Lonely voices, Priorities, Pakeha

Speakers

Our collective home - Sophie Handford.

Sophie talked about her role as the founder of School Strike 4 Climate NZ and coordinated the movement alongside other youth during its first year in which 170,000 young people marched to highlight the Climate Crisis. She first got interested in climate change after a letter from council to her parents about sea level rises that could affect her home. This sparked a flame to find out more about what was causing the water to rise. She graduated from Kāpiti College in 2018 and has now gone on to become New Zealand’s youngest elected Council member on the Kāpiti Coast District Council. As she is the Paekakariki - Raumati Ward Councillor, and also sits on the Paekakariki Community Board. She is determined to be able to say she has done everything in her power to create a more beautiful world for generations to come.

Whakaaro/reflections: Councillor Handford shared the whakapapa behind her journey to becoming an elected member for her Paekakariki communities- encouraging us to speak a legacy of acknowledgement, empowerment and love to our young people and for our environment. Enjoyed her insights into impacting change from the bottom up through the school strike 4 climate kaupapa – inspo for reclaiming our localism/Tino Rangatiratanga roots.

She had a team of 20+ volunteers supporting her campaign, and is probably going to step down next term and mentor other people into local govt. Laid down a very clear challenge to act now for the planet.

A well prepared and presented session. Sophie is an inspiring young woman councillor. Her story is inspirational. Reinforced the need to ensure we encourage and support able young people to get involved in local government. However, given the time commitment required, combined with the low income payable to community board members, the ability for younger people with fulltime jobs to be involved as an elected community board member is difficult.

Key patai/questions: “What kind of ancestor will I be?”. Sophie asked us to consider this patai during her presentation. She was elected at 18, is now 20, and speaks with an awareness of someone much older. Hearing her words, challenged me to confront my own unconscious bias about young people becoming elected members – who am I to say they need my version of “experience, knowledge and skills” to be effective in this space. “What can you do for the collective good? How are Community Boards encouraging and supporting youth voice?”

Key kupu: Connection , Taiao, Vision, Intergenerational equity

From inconvenient truths to disastrous misconceptions – whistle blowing on the meaning of sustainability. – Ken Ross.

Ken’s presentation focussed on the world crisis where we in NZ are now consuming approximately 4 earths worth of resources every year. Ken talked about the history of climate change and that we are no longer sustainable as a planet. He discussed among other models the Doughnut economy whereby environment/nature is prioritised, then society, then the economy.

Whakaaro/reflections: Enjoyed Ken’s korero – nothing new to Māori, was interesting to see a lot of our Non-Māori attendees react to the confronting reality that we can’t keep screwing over Papatuanuku for money without consequences. Ken knows his audience well and brought home the practical and personal cost of internal disconnection. Very well researched and presented. The points Ken raised regarding the relative relationship between the economy, society, and the environment is a difficult one for community board members to influence in an effective way given the limited delegated authority that community boards have. He reflected back on the 1972 Stockholm Declaration and how we are only now starting to take this seriously. His takeaway quote “we are carers of this planet”.

Key patai/questions: “Where are the mosquitoes? Where are the spiders?” Ken noted the demise of our eco-systems in simple, real ways. Do we care?

Ken’s challenges for the conference were “ What are we actively doing to ensure we are doing good for our environment? It is time for action. He quoted “You will find your purpose in life in selfless service to others”

Key kupu: Kuare, Western, Economy, Apathy

Ken Ross holds a double major B.Sc. in Zoology and Geography and an M.Sc. (Hons) in Behavioural Ecology. This eclectic mix of subjects has shaped him, somewhat intentionally, as a ‘Human Ecologist’. Human Ecology (how humans live within their lands) has been the theme of Ken’s life through careers in teaching, tertiary and adventure education and the maritime tourism industry.

In 2005, when the Far North District Council was setting up a ‘Community Development Department’, Ken grasped an opportunity to work in Community Development in the highly variable and sometimes, truly isolated communities of the Far North, and his passion holds him in this role today. Ken has a deep understanding of the ‘sustainability challenges’ facing humanity, the impacts of the 1989 Local Government Amalgamations on the communities of the Far North, and a unique perspective on how to ‘solve for pattern’ to ameliorate these challenges. It is probable, that well before you heard the word ‘Localism’ or even before it was coined, Ken was working with Far North communities and helping them to create Community Plans, in which their aspirations for ‘Tinorangatiratanga’, ‘Subsidiarity’ and higher levels of self-determination and community governance were being discussed and written into their respective Community Plans.

Hokonui Huanui - Lisa McKenzie

Lisa is a bubbly character, and passionate about shifting people towards their goals. The Hokonui Huanui project targets young people from 0-24, their whanau and caregivers. The Huanui is symbolic of a highway and the many on and off ramps we need. They look at early identification and responses, skills and wellbeing, maximising resources and using navigators to navigate with health, social and employment services. It is a collaborative partnership with MSD, Police, Justice, Education, Health and the initiative started as a social sector trial, then morphed through a PGF grant and help from Health. They operate within an integration framework and have a job training hub for all the community.

Whakaaro/reflections: A well-presented passionate session. Lisa is very enthusiastic about the work she is doing, a real doer. Working collaboratively is the only way. Potential to copy and paste this model into Te Hiku as similar small town issues. Potential for models like this to be adapted across the Far North District Council, to create synergy and better utilise resources. However, couldn’t see how Community Boards can have significant role is this area, given their limitations currently.

Key patai/questions: Lisa’s message to the conference was “How can communities be responsive and flexible to all who need support?”

Key kupu: Coordination, hope, collective outcomes for all

Lisa is currently employed as the Hokonui Huanui Lead. She has been involved in various socially focused community development initiatives in the Gore District over the last 20 years, including the establishment and development of the Community Networking Trust, developing policies and processes for the Youth Worker Trust, developing a model of service provision and delivery of the Family Innovations initiative, was the Gore District Social Sector Trial Lead and most recently supported the scoping, development and delivery of the Huanui project.

Lisa has worked at the coal face in the social sector with roles as a Youth Worker, Strengthening Families Coordinator, Field Worker, Family/Whānau Support Worker and as facilitator of various programmes. Working at the coal face, seeing common issues and opportunities for change drives her desire to be involved in community development, believing that often small adjustments to a system or process can have a significant positive impact. She is passionate about working collaboratively to maximise resource and get the best outcomes for individuals and the community.

Interconnected Communities through major disruptions and a returning CEO’s lens - Jim Harland

Jim’s presentation was on some of the major “disrupters” and reforms that are coming that will impact on your communities. He talked about the 3 waters, RMA changes, local government representation review, technology changes and the Quality of Life project.

Whakaaro/reflections: Interesting and stimulating. Jim is a clear supporter of the role community boards can have in their communities. Proposed reforms to local government will be potentially either positive or negative in setting the role of community boards in the future, and we need to be at the decision making table. Our combined Community Boards need to explore and make appropriate submissions to the Local Government reform process. Jim’s presentation was interesting in terms of his recent roles with both local government and Waka Kotahi NZ Transport Agency. Although he did not labour the point, I felt his view that Governments ultimate aim is to do another “three waters reform” and remove roading from local government control is potentially imminent and what would this mean for local government

Patai/Questions: Are we aware of the impact of these changes and challenges? How does transport fit into this picture? Who do you need a strong relationship with and how do you make this happen?

Jim is the newly appointed Chief Executive of the Waimakariri District Council. Prior to this Jim was the Director Regional Relationships - Southern, Waka Kotahi NZ Transport Agency. He has been involved in a number of projects including chairing the Visiting Drivers Project, the Kaikoura Restoration Liaison Group and the Road Controlling Authority Forum, and was a member of the Stronger Christchurch Infrastructure Rebuilding Team Board. Jim led a Ministerial Road Maintenance Taskforce (2011-2012) and chairs the Road Efficiency Group which is responsible for implementing the findings. Before joining Waka Kotahi, Jim was Chief Executive of Dunedin City Council. This followed senior roles in local government and the private sector, specialising in strategic thinking, tourism, change management and leadership of complex projects. The World Health Organisation has used Jim's expertise in understanding and leading communities on several occasions to further their Healthy Cities Initiative.

Snap shot presentations

Snapshots of community projects from different boards. Playground and walking track in Otorohanga took the audience vote.

Whakaaro/reflections:

An interesting insight into some of the work being undertaken by various community boards around the country all delivered in 7 minutes each.

The Otorohanga story was a great tale of adversity, the whole project was funded through a fine for an environmental breach, the community rallied and with local donation made this extraordinary feature park happen. Many similar projects and challenges to those here in the Far-North. Pleased to note that the work of the Kerikeri Domain working group, for example, was more probably bigger and comprehensive than many of the projects highlighted.

Engaging Iwi - Matu-Taera Coleman-Clark.

Engaging Iwi is a challenge for most Councils and this presentation shed some light on how this could become a useful and productive process for all.

Whakaaro/reflections:

A useful and interesting session. One member noted that during dinner several people at his table were irritated by the presentation and in one case felt personally offended by the comments made by presenters. This indicated that we still have a long way to go. Overall impression was that we need to listen and go out to Māori at the marae, whenua and be ongoing. Consultation is the end product – not the beginning!

Councils need to revise the terminology of roles we use when referring to Māori i.e. Māori Liaison officer. We do not Liaise with Māori, we engage.

Patai/questions:

How do we ensure Māori are engaged with effectively and in a way that is truly culturally appropriate and responsive. How do we ensure a continual korero?

Matu is an experienced teacher, kapa haka tutor and cultural advisor of Ngati Porou, Whakatohea and Te Arawa descent. Driven by his whanau and culture, he takes pride in providing the best information and knowledge as possible. As a Teacher/Cultural Advisor with Hokonui Rūnaka, his goals are to ignite the desire for Te Āo Māori and to help open closed doors for Rangatahi. Matu was also part of "Tuia", a rangatahi driven kaupapa for Rangatahi Māori, working with the Mayors’ Taskforce. In addition to his primary jobs, he also sits as an orator for many marae and a composer for many schools in Southland.

Workshops: Safer communities. – Jayne McAllister & Saniya Thompson

Jayne is the new coordinator for Safe in the South, she was previously a community advisor for Emergency Management Southland where she was assisting communities in community response planning and community resilience. Jaynes involvement with community is not been limited to her work, volunteering in different community organisations across the years she is now the elected Southland Area Chairperson for New Zealand Red Cross.

Jayne is a born and bred Southlander living in the metropolis of Invercargill with husband Ewan and a nowadays empty nest and a full fridge.

Saniya is a Community Connections Librarian at the Invercargill City Libraries and formerly a coordinator of Safe in the South. She was a key player in gaining accreditation of Invercargill City, Southland District and Gore District as an International Safe Community. Prior to coming to NZ from Moscow in 2014 she worked as the Director of International Affairs for the Russian Kickboxing Federation; through these experiences she truly appreciated the importance of community development and the challenges and rewards of successful cross-cultural communication. Saniya believes that her passion for the community can influence positive change. One of the ways of driving a positive change is through dance - in 2015 Saniya co-founded a pole and aerial dance studio in Invercargill where you will often find her on pole or other aerial apparatus defying the laws of gravity.

Whakaaro/reflections:

This workshop was a bit disappointing, and the issues they have in the south pale in comparison to those in the north. One good idea was a free tool engraving workshop, where they etched in the owners licence plate number.

LGNZ Update – Stuart Crosby

Stuart is the President of LGNZ since July 2020 and was the Vice President from July 2017 to July 2020. He represents Zone Two on National Council and is a Councillor for Bay of Plenty Regional Council. He has been an elected representative since 1986, serving as chairman on various committees, a period as Deputy Mayor and Mayor of Tauranga City Council. Stuart has a business background both in the electrical contracting and building industry. He now devotes all of his time to council and to the wider community.

Stuart spoke about the 4 pou of local government – socially, culturally, economically, environmentally and how the inclusion of these signalled a new way forward. He talked of subsidiarity, finding the balance with the core services that are being centralised or have new ways of being implemented particularly water, roading and planning. There may be opportunities to collaborate with other government departments and grow initiatives like Mayors Taskforce for Jobs. Left this wokshop feeling that perhaps government has a bigger agenda.

Essential that Community Boards feed into the review and reform of LGNZ. Considerations should be given to the other wellbeings, community boards are best placed to deliver on this. Remember that when it comes to the Three Waters, the ratepayers own the existing infrastructure and the ratepayers paid for it to be put there. How will the private water users of which there 90K in Aotearoa fit into the picture.

BEAD the change you want to see in the world – using creativity to impact the 17 biggest challenges of today - Bridget Williams.

Bridget is the enthusiastic founder of social enterprise, Bead & Proceed, (www.beadandproceed.com) which exists to educate people about the 17 UN Sustainable Development Goals (SDGs) and inspires action towards them through creativity. She talked about the Agenda 2030 and how each of us needs a plan of action.

Her passion for sustainability and using creativity as a tool for innovation has made her a recognised SDGs expert, assisting businesses and organisations with SDG strategic alignment and target reporting. She employs these skills to help businesses make authentic sustainable change and is renowned for her energy and enthusiasm, ensuing all staff and clients are taken on an SDG journey.

As a former solicitor, Bridget thrives solving complex problems and practicing effective leadership in her governance roles. This includes being Deputy Chair of the Fendalton/Waimairi/Harewood Community Board and Trustee of the Christchurch Arts Festival.

Bridget is also Curator of the World Economic Forum Global Shapers Christchurch Hub and member of the Asia New Zealand Foundation Leadership Network, which has led her to become a creditable global change maker. Her efforts have been recognised and endorsed by the Rt. Hon. Helen Clark and the JCI Osaka Outstanding Young Person’s Programme.

Both her and Ken Ross talked about the book ‘The Limits to Growth’ from the 1970’s which talked about the current situation of a finite planet.

Whakaaro/Reflections:

A hugely passionate young lady. A very very competent presentation. Complemented Ken’s presentation very well. Again an area that it is difficult for community boards to influence in a significant way. Common Bead themes were wai kai and equity, only downside was that the beads were manufactured in India (where’s the kiwi beads?).

The 17 biggest Challenges of today presented by Bridget Williams was inspirational. She asked every person to select 5 of the 17 UN goals listed below and work on these personally, embedding them into our lives for a more sustainable, caring future.

1. No Poverty

2. Zero Hunger

3. Good Health & Well Being

4. Quality Education

5. Gender Equality

6. Clean Water & Sanitation

7. Affordable & Clean Energy

8. Decent Work & Economic Growth

9. Industry Innovation & Infrastructure

10. Reduced Inequalities

11. Sustainable cities and Communities

12. Responsible Consumption and production

13. Climate Action

14. Life below water

15. Life on land

16. Peace Justice and strong institutions

17. Partnerships for the Goals

As a Council, if we could think of all of the above when decisions are being made this may have good outcomes for the communities that we serve.

Nga patai/questions: Her big question for the conference – “How do we get sustainable development to the forefront”. “How do we achieve the 5 P’s People – Planet – Prosperity – Partnership – Peace” and “Leave no one behind”

Localism – Malcolm Alexander.

Malcolm was CEO of LGNZ from 2012 to 2020 and before that had a career in the energy sector and the law. During his time LGNZ’s position on localism was developed which advocated for the empowerment of democracy at a local level through the transfer of functions and funding from central government to local government. Since his departure local government has experienced a number of governance crises, culminating, in the case of Tauranga City Council, with the removal of elected members. Elsewhere around New Zealand, many ratepayers are being faced with the prospect of double digit rate increases at a time when incomes are stagnant and housing costs move beyond the reach of first home buyers. In such a world, is localism still relevant?

Whakaaro/Reflections:

A useful and thought provoking presentation. Malcolm talked about then waning support for localism across the board, and this is becoming more evident with the introduction of 3 waters. He recommended that everyone needs to read the executive summary of the RMA reform as this encapsulate where NZ is going. He argued for local delivery having less impact on environment.

Again the theme of more centralisation of local government being the Government’s desired direction came through loud and clear. Felt that as a council we need to develop our thoughts on the reform process and ensure these are fed into the reform discussions.

Local Government Reform – Mike Reid.

Mike has been employed at LGNZ since 1996 during which time he has worked in a diverse range of policy areas including local governance, elected member development, legislative change, social policy, relationships with Māori and local democracy. Mike completed his PhD in public policy in 2011 and is currently on the board of the Institute of Governance and Policy Studies. He speaks regularly on local government matters and has published widely.

This session was to large extent hi-jacked by the Minister’s speech on the Friday morning announcing the reforms and the appointment of the advisory committee. It was attended by the LGNZ chair who also spoke. Strong feeling that local government has a fight on its hands to remain relevant and effective. I personally felt that LGNZ has one huge task in front of it, and that we as a council must be actively involved in that fight if we wish to remain a major force in our community.

Supporting small businesses to survive and thrive. – Sarah Collard.

Sarah is the founder of the largest Facebook Group in New Zealand, Chooice (formerly New Zealand Made Products) and the co-founder and Managing Director of the e-commerce version Chooice.co.nz. She has extensive knowledge and experience in youth participation, local government, and project & event management.

Sarah is a former elected member of the Manurewa Local Board, elected to Auckland Council when she was 20 years old and the Manager for Auckland Youth Voice, Auckland’s leading network for Youth Participation. She is also a Duffy Book Role Model for low decile schools, a Board member for the YWCA Auckland and a Board member for the Open Government Expert Advisory Panel with the Public Service Commission. Sarah is a two-time Kiwibank Local Hero Medal Recipient.

Whakaaro/Reflections:

Was interesting to hear about the creation and evolution of Chooice during Lockdown level 4 to now in level 1. Having bought several items from businesses listed on Chooice, I already had some working knowledge of its value for providing lifelines for a range of small businesses across Aotearoa. Chooice innovated a socially distanced online market space that allowed small grass roots businesses (many dealing with cash only transactions) to elevate to an online platform during shifting COVID-19 levels and regulations regarding essential items.

Sarah mostly talked about her business. Diverted a little away from her theme “Supporting small businesses to survive and thrive”. This is an area we as a council could be, and should be, very actively involved in. Her presentation was very passionate and very well presented.

Nga patai/Questions: For many, Chooice provided the only means for whanau to access home grown bulk solutions to sanitiser and masks when they weren’t readily available in local supermarkets. Chooice also enabled a social space to celebrate our unique identity and ingenuity here in Aotearoa – uplifting the spirits of its members( 500,000+) and making the choice to support small, support local – personal. How do we continue to support and grow socially connected online opportunities in the future?

Key kupu: Innovation, Digital Self-determination, Response, Stability

Taste of Gore – Jim Geddes

Jim is currently the Head of the Arts and Heritage Department of Gore District Council. He headed the development of the Hokonui Heritage Centre in Gore and was instrumental in establishing the Eastern Southland Gallery, which in 2003 underwent a major redevelopment, with a new wing added to house the John Money and Ralph Hotere Collections. Currently he is working on the planning of a major expansion to Gore’s Arts & Heritage Precinct, and (thanks to a generous gift from Auckland’s Muka Studios), the establishment of a professional lithographic studio and artist-in-residence facilities in an historic former church.

Very interesting, a lovely insight into Gore and the surrounding Hokonui district, the maunga, awa and whenua. Demonstrated what a relatively small local authority can achieve in the area of the arts. Could do with a bit of his energy in the Far North, and a coordinated multi-platform approach.

Summary

An enjoyable informative and relevant conference, interspersed with the LGNZ announcement made for a politically interesting few days. Was useful meeting and talking to other community board members. Many shared the frustrations’ we have and which we are addressing through our combined community board working party.

Some concern with the current Government’s intention on local government reform. Three waters, fluoridation, changes to the RMA, roading reforms, Māori wards controversy, and the abolition of DHBs are all examples of government’s lack of confidence in, and commitment to, local democracy.

Grew a renewed appreciation for our own council, and empathy for the struggles that others have that we don’t. Learned a lot about how other community boards run their meetings, grant funding applications, set up their agendas and manage their external communications and social media accounts. For example Bay of Islands – Whangaroa ward, community board members do not have admin access to our own Facebook page. When we have asked for access (so we can post panui, updates, photos and news of our achievements etc) council staff tell us that they are the only ones who can update/manage our community board face book page. It was interesting then to find that different community boards around Aotearoa manage their own social media pages themselves- with one elected member taking on the responsibility of posting updates to facebook etc with all other members then sharing that update onto their individual community/subdivision pages. Simple, direct, consistent and clear messaging – determined by the board, not staff.

At all levels, this conference was about partnership – the impact of its presence and absence. We heard every speaker talk about partnership, particularly with Māori. When I spoke with other elected members from around Aotearoa, they shared their own council’s struggles and successes when they engaged or did not engage with Māori. There was an overwhelming acceptance that we cannot do what we have always done. The time for change has come. Local government is a pakeha dominant space entrenched in pakeha norms, behaviours and aspirations. We left with a renewed hope that pakeha will continue to embrace Māori participation and partnership on whanau, hapū and iwi’s terms – unhindered by Pakeha projections (however well-meaning or intentioned). Our Treaty partners may need to practice stepping back from their world view to allow space for Māori norms, behaviours and aspirations within local government. An important opportunity to build awareness, tolerance and practice of peace.

Accommodation was lovely and warm, but very far from the venue, and this could have been logistical nightmare but our hosts were very accommodating. The kai was great, the local Taste of Gore event was exceptional, who knew they knew how to cook paua perfectly.

All in all, a useful, informative 3 days in lovely Gore.

Applicant	Project	Requested	Recommended	Comments	Community Outcome(s)	Type
Mangonui Rugby Football Club	Club Centennial Celebrations	$25,300	$3,000	This event is taking place in late July 2021, with little funding appearing to have been secured at this time. The applicant notes they have a $45,000 application in to pub charities, with the total projected costs of this event being just over $50,000. It is noted that the club has included costs for paying for accommodation for all attendees in their quote, rather than asking those attending to cover this cost themselves.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Event
Pukenui Coast Care	Planting on cnr of SH1 and Waterfront Road, Pukenui	$3,572	$3,572	The Board has had submissions previously about this project, both from the applicant and a group in the community who object to what is proposed. It is noted that one of the signatories on the list of supporters provided with the application has since contact Council to ask their support to be rescinded as they did not realise the application did not state “Council-approved natives only”.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Community Development
Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust (Eco Centre Kaitaia)	Community Upcycling Education	$5,000	$5,000	The Kaitaia Eco Centre are asking for funds to cover community upcycling education classes for the 2021/22 financial year. This will reduce the amount of waste going to landfills and increase community skills.	i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities	Community Development

Te Hiku Community Board Meeting Agenda

1 June 2021

7.7 Winter 2021 Rural Travel Funding Applications

File Number: A3192992

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Take Pūrongo / Purpose of the Report

To allocate Rural Travel Funding for the 2021 winter sporting season.

tŪtohunga / Recommendation

That Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Aupouri Rugby & Sports Club $2,000

b) Kaitaia Rugby Club $2,000

c) Kaitaia United Women’s Football $800

d) Mangonui School $1,550

e) Pamapuria School $1,200

f) Pompallier School $500

g) Pukepoto School $150

h) Taipa Area School $900

i) Tai Tokerau Rugby League $2,500

j) Te Rarawa Rugby Club $2,000

k) Waka Atea $Nil

TOTAL $13,600

1) TĀhuhu kŌrero / Background

The Rural Travel Fund was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented. The strategy is yet to be developed.

Kiwisport was launched in 2009 by Prime Minister John Key and funding is given to Sport Northland to achieve three objectives. One of the barriers that has been identified in Northland is the cost of travel. Sport Northland agreed to give part of its funding to the Far North District Council to add to its Rural Travel Fund to overcome the travel barrier and help achieve their three objectives.

Council receives funding based on a per capita basis and gave the three Community Boards delegated authority to allocate the funding. Each Board receives a sum based on the number of people between ages five and nineteen living in their respective areas. Figures are based on the 2013 census results. This funding round is the second of two funding rounds for the current financial year, for sporting activities taking place in winter, or until November 2019 when the next round of funding is allocated.

Council advertises that funding is available approximately one month before applications close in local newspapers and on Council’s Facebook page. The Sport Northland representatives also forward information of the fund to clubs and schools that they work with as a more targeted approach to advertise the funding is available.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

It is each Community Board's role to determine which applications best meet the criteria and will have the most positive broad effect in their communities. The following table is a guide to the funding criteria.

Funding is available for activities taking place within the district. It is understood, that in some cases, competitions do not exist within the district and travel is required in which case the Community Boards may use their discretion.

Project reports for any previous grants have been received from all the current applicants. Further detailed information provided by Sport Northland regarding their recommendations has been distributed to Board Members separately.

	Sport Northland (Kiwisport)	Sport New Zealand (Rural Travel)
What are the Objectives?	1. Increase the number of children participating in sport 2. Increase the availability and accessibility of sport for children 3. Support the development of skills to enable effective participation.	Subsidise travel for junior teams participating in local sport competition.
How much is available?	$25,000.00 across the Far North District.	$25,080.30 across the Far North District.
Funding is not available for	Coaches, referees, children playing in Regional or District rep teams, club/school sport administration.	Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training.
Who can apply?	Schools, clubs or individuals.	Schools, clubs or individuals.
What age group is funding for?	Funding is available for school aged children. This is understood to be ages 5 - 18 years of age.	Funding is available for youth/children aged 5 - 19 years of age.
Eligible Sports	Team or individual organised sporting activities such as volleyball, netball, rugby; hockey, football, orienteering, waka ama, basketball, ki-o-rahi, shooting, athletics, swimming.	Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball.

Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.

Take Tūtohunga / Reason for the recommendation

To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand and the Kiwisport agreement with Sport Northland to increase participation in sport by young people living in rural communities.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

Council receives two grants annually that make up this funding budget - $25,080.30 from Sport New Zealand and $25,000 (plus GST) from Sport Northland.

The total budget for rural travel funding for the 2020/21 financial year is $50,080.30. The percentage of youth throughout the district is translated into percentages to calculate the percentage of funding each Board can allocate. It is recommended that only 40% of the total funding be allocated for summer activities and the remainder allocated for the busier winter sporting season.

The total available funds for the winter season is usually $9,368.10. Additional funds (including funding returned or unused by applicants from previous funding rounds, and funds carried over from previous funding rounds) have been added to this amount to allow the grant recommendations in this report to be made.

%	Board	40% Summer	60% Winter	Total
40.5%	Bay of Islands-Whangaroa Community	$8,029.80	$12,044.70	$20,074.50
31.5%	Te Hiku Community	$6,245.40	$9,368.10	$15,613.50
28%	Kaikohe-Hokianga Community	$5,551.47	$8,327.20	$13,878.67

Āpitihanga / Attachments

1. Winter Round 2021 FNDC RURAL TRAVEL FUND RECOMMENDATIONS - A3196825 ⇩

2. Application - Aupouri Rugby Club - A3189322 ⇩

3. Application - Kaitaia Rugby Club - A3189323 ⇩

4. Application - Kaitaia United Women's Football Team - A3189325 ⇩

5. Application - Mangonui School - A3197049 ⇩

6. Application - Pamapuria School - A3197051 ⇩

7. Application - Pompallier Catholic School - A3189326 ⇩

8. Application - Pukepoto School - A3189320 ⇩

9. Application - Taipa Area School - A3189321 ⇩

10. Application - Taitokerau Rugby League - A3189324 ⇩

11. Application - Te Rarawa Rugby Club - A3199184 ⇩

12. Waka Atea Rural Travel Fund - A3197060 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

1 June 2021

8 Information Reports

8.1 Update on Speed Limit Bylaw Review

File Number: A3175823

Author: Roger Ackers, Manager - Strategy Development

Authoriser: William J Taylor MBE, General Manager - Strategic Planning and Policy (Acting)

TAKE PŪRONGO / Purpose of the Report

To update the Te Hiku Community Board on the Speed Limit Review Program, including the review process and upcoming consultations.

WHAKARĀPOPOTO MATUA / Executive SummarY

The purpose of this item is to provide the Community Board with background to the ongoing speed review programme. The paper also includes an overview of the current speed review programme, prioritisation and review process. The item also provides information on upcoming consultation and how the Board can provide input into that process.

The rolling review of all speed limits in Far North District is being undertaken as part of the implementation of the National Road Safety Strategy: Road to Zero: A Road Safety Strategy for New Zealand 2020-2030.

TŪTOHUNGA / Recommendation

That the Te Hiku Community Board receive the report Update on Speed Limit Bylaw Review.

tĀHUHU KŌRERO / Background

Far North District Council is a Road Controlling Authority (RCA) within the Far North District and has a statutory role in managing the District’s local roads (except State Highways), including the setting of speed limits. This statutory role as an RCA is set out under the Land Transport Act 1998, which also enables Council to make a bylaw that fixes the maximum speed of vehicles on any road for the safety of the public, or for the better preservation of any road (Section 22AB(1)(d)).

As part of the National Road Safety Strategy: Road to Zero: A Road Safety Strategy for New Zealand 2020-2030, Northland Transportation Alliance (NTA), as part of the Far North District (Council) is undertaking a rolling review of speed limits across the District. This is part of a Northland wide speed limit review project and is being undertaken in coordination with other Road Controlling Authorities, including Whangarei District Council, Kaipara District Council and Waka Kotahi (NZTA).

MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps

Speed Limit Review Programme

The speed limit review program is part of a region-wide project to reduce serious injury and fatal crashes on Northland roads, in part by setting safe and appropriate speeds that better reflect the road environment.

The program is coordinated with both Kaipara and Whangarei Districts, particularly where roads cross jurisdictional boundaries. NTA also coordinates with Waka Kotahi (NZTA) who are responsible for managing the State Highway network.

NTA has recently completed and implemented a review of speed limits in the Waimate-Okaihau-Kaeo area. This review was the first significant speed review to be completed in Northland. The next area to be reviewed is:

· Kaitaia-Awaroa

· Broadwood-Kohukohu

· Te Oneroa-a-Tōhe - Ninety Mile Beach

· Moerewa urban area

Te Oneroa-a-Tōhe Ninety Mile Beach

Te Oneroa-a-Tōhe – Ninety Mile Beach has been included in this tranche of speed limit reviews to implement actions A38.1 and A38.2 of the Te Oneroa-a-Tōhe Beach Management Plan with respect to speed limits. These are as follows;

A38. Update changes to the FNDC Bylaw(s) specifically safe speed limits and other measures along Te Oneroa-a-Tōhe including:

1. 30km/per hour speed limit within 200m of any beach accessway or any activity (e.g. boat launching, people fishing etc) on the beach;

2. 60km/per hour speed limit for the remainder of the beach

NTA are proposing the following speed limits on Te Oneroa-a-Tōhe:

· 30kph within 200m of identified access points

· 60kph on other parts of the beach

Additional options to implement the speed aspects of the Beach Management Plan will be presented to the Te Oneroa-a-Tōhe Board.

Prioritisation of Reviews

All speed limits in the Far North will be reviewed over time in a rolling review. To achieve this NTA, in collaboration with FNDC, are taking a catchment-based approach where each review will cover a significant number of roads within an identified catchment area. This approach has been taken to:

· Ensure an efficient review process that aligns with Council’s resources and budgets

· Reduce the number of speed limit inconsistencies where a lower quality road has a higher speed limit than a connecting high-quality road

· Avoid community engagement fatigue.

Catchment areas are prioritised based on risk. A variety of data is utilised, including crash data, vehicle movement and road environment information to assign every road in Northland a risk rating. The National Road Safety Strategy and Speed Management Guidance requires the RCA to prioritise the top 10% high risk roads.

The high-risk roads are identified, and a catchment area is extrapolated from those roads to determine a reasonable review area. The first catchment areas to be reviewed are those that have the highest risk rating, and where a speed review will have the greatest impact on fatal and serious injury crash reduction.

Prioritisation based on risk is essential to ensure that the districts high risk roads are addressed first. Secondary to risk, other aspects that influence the prioritisation process include:

· Co-ordination of cross-boundary review areas within other Council areas, for example, Russell Road

· The benefits of combining two catchment areas into one review, for example, Kaitaia-Awaroa and Broadwood-Kohukohu catchment areas

· The implementation of related legislation or policy commitments, for example: Te Oneroa-a-Tōhe Beach Management Plan as part of the Te Hiku Iwi Treaty of Waitangi Settlement legislation.

The Kaitaia-Awaroa Road has the highest crash risk rating in Northland and is currently the highest priority for a speed review to be undertaken.

Community Board Input into the Kaitaia-Awaroa; Broadwood-Kohukohu; and Moerewa Review

The Review area incorporates the areas set out in the attached Speed Limit Review Area Maps.

A Draft Statement of Proposal (SOP), setting out proposed new speed limits and the principal reasons for the proposed speed limits has been prepared. In accordance with Council delegations, the Statement of Proposal will be presented to the Strategy and Policy Committee to approve for consultation purposes on 15 June 2021.

Subject to approval and media publication, the SOP will be publicly notified in the week ending 25 June 2021. Submissions will be sought over a six-week period, which will allow for additional community engagement events to run alongside the submission process.

The SOP is supported by technical reports and other background information to enable the community to make informed submissions. The additional information will be available on the Council’s website. Submitters are provided the opportunity to present their views to Council at a Hearing.

Community Board members will have the opportunity to provide feedback on proposals. To enable this, the SOP will be circulated to Community Boards once it is approved by the Strategy and Policy Committee.

An engagement plan is currently being developed. This plan will incorporate the use of local media, Council website, electronic and social media and drop-in sessions to reach the widest cross section of the community as possible. The plan will also identify strategies to engage with Māori within the review area.

Forward Programme

The speed limit review programme is being undertaken as a regional project in collaboration with all three districts and Waka Kotahi. This allows for coordination of speed reviews on cross boundary roads and consistency throughout Northland.

The current forward programme for the Far North District includes:

Catchment Area	Planned Notification
Kerikeri – Bay of Islands	November 2021
Aucks Road – Russell	November 2021
Old Russell Road	2022 to be coordinated with Whangarei District Council
Kawakawa	2022 to be coordinated with Whangarei District Council

It should be noted that the setting of Speed Limit Rule 2017 is currently being reviewed. Any changes to this rule may impact on the current forward programme.

Experience to date shows that the entire speed review process, from start to implementation takes between 6 and 12 months. This allows for significant procurement issues associated with COVID-19 related delays in supply chains and to ensure that implementation is undertaken within current Council budgets.

Next steps

A Statement of Proposal setting out proposed new speed limits will be produced. Once approved by the Strategy and Policy Committee, the SOP will be circulated to Community Boards for information and feedback at the 6 July 2021 Community Board meeting.

PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision

There are no financial implications associated with this agenda item and report.

Āpitihanga / Attachments

1. Kaitaia Awaroa Road Speed Limit Review Area Map - A3175824 ⇩

2. Kohukohu Broadwood Speed Limit Review Area Map - A3175826 ⇩

3. Moerewa Speed Limit Review Area Map - A3175825 ⇩

Community Fund Account balance as at 01 July 2020	$146,701.00
· Plus uncommitted funds from 2019-20 carried forward	$26,222.96
· Plus Unspent from 2019/20 - Volunteering Northland for volunteer centre, recruitment and promotion	$2,000.00
· Plus Unspent from 2019/20 - Whakawhiti Ora Pai -venue hire and consumables for whanau life-skills camp January 2020	$50.00
· Plus Unspent from 2019/20 - 2020 Anzac Day Te Ahu Service Expenses	$500.00
· Plus Unspent from 2019/20 - Placemaking project for Awanui, consultation with Awanui Progressives Ratepayers Association and the Awanui Community	$33,333.00
· Less funds granted and uplifted to 30 April 2021	$136,975.11
· Less funds not uplifted from 14 July 2020 for XCape Design Limited for Unahi Wharf project	$8,250.00
· Less funds not uplifted from 17 November 2020 for Be Free	$2,720.00
· Less funds not uplifted from 6 April 2021 for Born to Run Adventure Racing	$3,000.00
Community Fund Account balance as at 30 April 2021	$57,861.85

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.