Ngāwhā Springs

 

 

 

 

 

 

 

 

 

AGENDA

Kaikohe-Hokianga Community Board Meeting

 

Wednesday, 7 April 2021

 

Time:

10.30 am

Location:

Council Chamber

Memorial Avenue

Kaikohe

 

Membership:

Member Mike Edmonds - Chairperson

Member Emma Davis – Deputy Chairperson

Member Laurie Byers

Member Kelly van Gaalen

Member Alan Hessell

Member Moko Tepania

Member Louis Toorenburg

Member John Vujcich

 

 

FNDC Symbol Logo                               Far North District Councilcode of arms                          

 

The Local Government Act 2002 states the role of a Community Board is to:

 

(a)       Represent, and act as an advocate for, the interests of its community.

(b)       Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

(c)        Maintain an overview of services provided by the territorial authority within the community.

(d)       Prepare an annual submission to the territorial authority for expenditure within the community.

(e)       Communicate with community organisations and special interest groups within the community.

(f)        Undertake any other responsibilities that are delegated to it by the territorial authority

 

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·           Amenity lighting

·           Cemeteries

·           Drainage (does not include reticulated storm water systems)

·           Footpaths/cycle ways and walkways.

·           Public toilets

·           Reserves

·           Halls

·           Swimming pools

·           Town litter

·           Town beautification and maintenance

·           Street furniture including public information signage.

·           Street/public Art.

·           Trees on Council land

·           Off road public car parks.

·           Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

 

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

 

Set local priorities for minor capital works in accordance with existing strategies,

 

1.            Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long-Term Plan processes.

2.            Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.            Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.            Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.            To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long-Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.            To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long-Term Plan and make recommendations to the Council.

7.            Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.            To allocate names for previously unnamed local roads, reserves, and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.            To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.         To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.         Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.         Recommend new bylaws or amendments to existing bylaws.

13.         Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.         Exercise the following powers in respect of the Council bylaws within their community:

a.      Control of Use of Public Spaces – Dispensations on signs

b.      Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.      Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.      Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.      Speed Limits – Recommend places and speed limits which should be imposed.

15.         To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.         Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.         To set schedule of meeting dates, times, and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.         To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance, and appropriate location, and to agree to their installation.

19.         In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.         Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

 

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.            Comment on adverse performance to the Chief Executive in respect of service delivery.

2.            Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.            Assist their communities to set priorities for Pride of Place programmes.

4.            Have special regard for the views of Maori.

5.            Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.            Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.            Seek and report to Council community feedback on current issues by:

a.      Holding a Community forum prior to Board meetings

b.      Varying the venues of Board meetings to enable access by members of the community

8.            Monitor and make recommendations to Council to improve effectiveness of policy.

9.            Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

 

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.            Provide appropriate management support for the Boards.

2.            Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.            Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a.      the disposal and purchase of land

b.      proposals to acquire or dispose of reserves

c.      representation reviews

d.      development of new maritime facilities

e.      community development plans and structure plans

f.       removal and protection of trees

g.      local economic development initiatives

h.      changes to the Resource Management Plan

4.            Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.            Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.            Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.            Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.            Help Boards to implement local community projects.

9.            Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long-Term Plan.

10.         Provide information.

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

KAIKOHE-HOKIANGA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Mike Edmonds

Chair

Kaikohe Mechanical and Historic Trust

Council Funding

 Decide at the time

Committee member

Kaikohe Rugby Football and Sports Club

Council Funding

Withdraw and abstain

Kelly van Gaalen

No form received

 

 

 

Louis Toorenburg

No form received

 

 

 

Alan Hessell

Nil

Nil

Nil

Nil

Laurie Byers

Kaikohe Golf Club

 

 

 

Kaikohukohu Trust

 

 

 

North Point Trust

 

 

 

Patron Bay of Islands Hockey

 

 

 

Emma Davis

Secretary

Pompallier Hokianga Trust

Council Funding

Decide at the time to withdraw and/or abstain

Trustee

Raiatea Resource Centre

Council Funding

Decide at the time to withdraw and/or abstain

Committee Member

Rawene Hall

Council Funding

Decide at the time to withdraw and/or abstain

Committee Member

Kohukohu Hall

Council Funding

Decide at the time to withdraw and/or abstain

Member of teaching staff

Broadwood Area School

Council Funding

Decide at the time to withdraw and/or abstain

John Vujcich

Board Member

Pioneer Village

Matters relating to funding and assets

Declare interest and abstain

Director

Waitukupata Forest Ltd

Potential for council activity to directly affect its assets

Declare interest and abstain

Director

Rural Service Solutions Ltd

Matters where council regulatory function impact of company services

Declare interest and abstain

Director

Kaikohe (Rau Marama) Community Trust

Potential funder

Declare interest and abstain

Partner

MJ & EMJ Vujcich

Matters where council regulatory function impacts on partnership owned assets

Declare interest and abstain

Member

Kaikohe Rotary Club

Potential funder, or impact on Rotary projects

Declare interest and abstain

Member

New Zealand Institute of Directors

Potential provider of training to Council

Declare a Conflict of Interest

Member

Institute of IT Professionals

Unlikely, but possible provider of services to Council

Declare a Conflict of Interest

Moko Tepania

Teacher

Te Kura Kaupapa Māori o Kaikohe.

Potential Council funding that will benefit my place of employment.

Declare a perceived conflict

Chairperson

Te Reo o Te Tai Tokerau Trust.

Potential Council funding for events that this trust runs.

Declare a perceived conflict

Tribal Member

Te Rūnanga o Te Rarawa

As a descendent of Te Rarawa I could have a perceived conflict of interest in Te Rarawa Council relations.

Declare a perceived conflict

Tribal Member

Te Rūnanga o Whaingaroa

As a descendent of Te Rūnanga o Whaingaroa I could have a perceived conflict of interest in Te Rūnanga o Whaingaroa Council relations.

Declare a perceived conflict

Tribal Member

Kahukuraariki Trust Board

As a descendent of Kahukuraariki Trust Board I could have a perceived conflict of interest in Kahukuraariki Trust Board Council relations.

Declare a perceived conflict

Tribal Member

Te Rūnanga ā-Iwi o Ngāpuhi

As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi Council relations.

Declare a perceived conflict

 

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

Kaikohe-Hokianga Community Board Meeting

will be held in the Council Chamber, Memorial Avenue, Kaikohe on:

Wednesday 7 April 2021 at 10.30 am

Te Paeroa Mahi / Order of Business

1          Apologies and Conflicts of Interest 11

2          Public Forum.. 11

3          Deputations. 11

4          Speakers. 11

5          Confirmation of Previous Minutes. 12

5.1            Confirmation of Previous Minutes. 12

6          Reports. 18

6.1            Chairperson and Members Report 18

6.2            Kaikohe-Hokianga Statement of Community Board Fund Account as at 28 February 2021. 26

6.3            Funding Applications. 30

6.4            Project Funding Reports. 60

7          Information Reports. 71

7.1            Kaikohe - Hokianga Community Hall Annual Information update. 71

8          Meeting Close. 120

 

 


1            Apologies and Conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

2            Public Forum

3            Deputations

No requests for deputations were received at the time of the Agenda going to print.

4            Speakers

Funding Applicants:

·      Shirley May representing BOI Country Music Festival – Item xxx refers.

·      Cheryl Smith representing Kaikohe Rugby Football and Sports Club – Item xxx refers.


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

File Number:           A3052577

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 3 March 2021 as a true and correct record.

 

 

1) Background

Local Government Act 2002 Schedule 7 clause 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The unconfirmed minutes of the meeting are attached.

The Kaikohe-Hokianga Community Board Standing Orders Section 3.17.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1.       2021-03-03 KHCB Minutes - Unconfirmed - A3102620  

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

   MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 3 March 2021 AT 10.31 am

 

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE:

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Kathryn Trewin (Funding Advisor), Ken Ross (Community Development Advisor), Aisha Huriwai (Team Leader – Democracy Services), Marlema Baker (Meetings Administrator).

Reminder from Chair Mike Edmonds that the meeting was being livestreamed.

1            Public Forum

·      David Cortesi – kids on bikes in Kaikohe township a major safety concern.

·      Rachel Smith and Moko Tepania – Outward Bound Scholarships; Partnership opportunity for FNDC and our Community Boards, supporting our young people. (Document tabled)

·      Shaun Reilly – Bikes down the footpath in Kaikohe. Attended Taiamai Residents meeting. Ohaeawai road naming. Bridge railing over Pekapeka stream needs repair. Footpaths in Ohaeawai need attention. Dam needs to be moved to Hillcrest Road. Roadside mowing.

·      Charmaine Peri. Roading issues in Otaua. (document tabled)

·      Shem Kerr  – Broadwood Bridge. The Chairperson requested a report for the April meeting. (document tabled)

Meeting adjourned 11:33 am – 11:49 am.

2            Speakers

·      CHI Festival Funding Application - Willie Maihi and Bill Edwards – Bill supports Willie’s application (Heritage role). Willie Maihi acknowledged Council for their help with the Kaikohe Aerodrome CHI Festival but requested they reconsider the application considered at the last meeting.

3            Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3052575, pages 10 - 16 refers.

Resolution  2021/12

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 3 February 2021 as a true and correct record.

Carried

4            Reports

4.1         Road Naming - 5978B State Highway 12, Ohaeawai

Agenda item 7.1 document number A3080628, pages 17 - 36 refers.

Resolution  2021/13

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Te Mania Drive that is currently addressed at 5978b State Highway 12, Ohaeawai as per application and maps (A3080460).

Carried

 

4.2         Road Naming - 6 Bisset Road Kaikohe

Agenda item 7.2 document number A3083222, pages 37 - 57 refers.

Resolution  2021/14

Moved:       Member John Vujcich

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Timatanga Place that is currently addressed at 6 Bisset Road, Kaikohe as per map (A3080456).

Carried

 

4.3         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 January 2021

Agenda item 7.3 document number A3083803, pages 58 - 60 refers.

Resolution  2021/15

Moved:       Member Moko Tepania

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 January 2021.

Carried

 

4.4         Motion to Rescind Previous Funding Decision

Resolution  2021/16

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board rescinds the previous resolution 2020/60 made 7 October 2020 regarding item 6.5 Funding Application: Maihi Memorial Parks Charitable Trust.

 

Resolution  2020/60

Moved:       Member Laurie Byers

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Maihi Memorial Parks Charitable Trust for costs towards the CHI Festival 2021 to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

 

Carried

Carried

 

4.5         Funding Application

Agenda item 7.4 document number A3086614, pages 61 - 69 refers.

4.5a       Resolution to exclude the Public

Resolution  2021/16

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

4.5 – Funding Applications

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

 

4.5b Motion To Move out of Closed Meeting into Open Meeting

Resolution  2021/17

Moved:       Chairperson Mike Edmonds

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board moves out of closed meeting into open meeting.

Carried

 

4.5c       Funding Application

Agenda item 7.4 document number A3086614, pages 61 - 69 refers.

Motion

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Maihi Memorial Parks Charitable Trust for costs towards the CHI Festival 2021 to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

lost

Resolution  2021/18

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy declines to make an out of policy decision regarding the funding application for Maihi Memorial Parks Charitable Trust.

Carried

 

4.6         Project Funding Reports

Agenda item 7.5 document number A3084602, pages 70 – 89 refers

Resolution  2021/19

Moved:       Member John Vujcich

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Ngapuhi Hokianga ki te Raki Incorporated Society

b)      North Hokianga A&P Show (2020 report)

c)      Te Rau o Te Huia

Carried

5            Information Reports

5.1         Community Funding and Reporting Review

Agenda item 8.1 document number A3085298, pages 90 - 91 refers

Resolution  2021/20

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Community Funding and Reporting Review.

Carried

 

5.2         Community and Customer Services Report 1 July 2020 - 31 December 2020

Agenda item 8.2 document number A3082526, pages 92 - 99 refers

Resolution  2021/21

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Community and Customer Services Report 1 July 2020 - 31 December 2020.

Carried

 

5.3         Items of business not on the agenda which cannot be delayed - Cycling Bylaw Enforcement

Resolution  2021/22

Moved:       Member Moko Tepania

Seconded:  Chairperson Mike Edmonds

That the Kaikohe-Hokianga Community Board resolves, under Section 46A (7), LGOIMA, to address the Community Cycling Bylaw and the Chairperson provides the following information during the public part of the meeting:

a)   the reason the item is not on the agenda is that it was raised at this meeting during Public Forum as a major community concern.

b)   the reason why the discussion of the item cannot be delayed until a subsequent meeting is that urgent action is required.

and

c)   write a letter to the NZ Police regarding concerns around the antisocial cycling behaviour in the Kaikohe community and the need for enforcement of its laws and bylaws.

Carried

 

6            Meeting Close

The meeting closed at 12:48 am.

 

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 7 April 2021.

 

...................................................

CHAIRPERSON

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

6            Reports

6.1         Chairperson and Members Report

File Number:           A3117411

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The reason for the recommendation is to note the reports from the Chairperson and Members.  The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.

Member Louis Toorenburg's report has brought a number of items to the attention of the Community Board. Two of those items have been brought to the attention of the Chief Executive of Far North District Council who has asked that, in addition to the informal requests already made, the Board gives added weight to his requests by formal resolution.

The first is the issue of the risk of damage to historical Pōhutukawa trees in Ōpononi by vehicles driving over their roots.

The second is the issue of boat trailer parking at Ōpononi and    Ōmāpere. This issue closely parallels the issue of boat trailer parking at Whangaroa, where the council is making a determined effort to resolve the problem.

Recommendation

That the Kaikohe-Hokianga Community Board:

a)    requests that the Far North District Council restores protection to the trees by either replacing the sandbag measures, or some better and longer lasting method, and that any such work be carried out with the utmost haste.

b)    requests that the Far North District Council direct similar attention and resources as those directed to the issue of the Whangaroa boat ramp parking, to the issue of congestion around the boat ramps of Ōpononi and Ōmāpere.

 

1) Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.

2) Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community. 

The reports from the Chairperson and Members provide information to community on these requirements.  They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The report from the Member is attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf. 

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1.       Members Report - Louis Toorenburg - April 2021 - A3118778  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Not applicable

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Not applicable

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a Community Board report.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Yes

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

6.2         Kaikohe-Hokianga Statement of Community Board Fund Account as at 28 February 2021

File Number:           A3124829

Author:                    Ajay Kumar, Management Accountant

Authoriser:             Janice Smith, Chief Financial Officer

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Kaikohe-Hokianga Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 28 February 2021.

Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available.

Community Fund Account balance as at 1 July 2020

$115,902.00

·    Plus, uncommitted funds from 2019-20 carried forward

$40,545.99

·    Plus, Unspent from 2018/19 - Matihetihe School support children participating in regular sporting activity for 2019 winter season

$85.00

·    Plus, Unspent from 2018/19 - Rawene Golf Club Inc. to assist with the cost of The Hokianga Golf Fun Day 2019

$115.79

·    Plus, Unspent from 2019/20 - Kaikohe Community & Youth Centre Trust for installation of the basketball court and hoops at Memorial Park

$21,019.01

·    Plus, Commitments from 28/06/17 meeting towards Junior Bike Park

$14,376.54

·    Less funds granted and uplifted to 28 February 2021

$97,212.00

·    Less funds not uplifted from 05 August 2020 for Life Education Trust

$5,001.00

·    Less funds not uplifted from 07 October 2020 for Maihi Memorial Charitable Trust

$1,000.00

·    Less funds not uplifted from 09 December 2020 for Kaikohe Business Association

$4,750.00

·    Less funds not uplifted from 03 February 2021 for North Harbour A&P Society

$3,720.00

Community Fund Account balance as at 28 February 2021

$80,361.33

Discussion and Next Steps

Board members will consider the applications on the agenda and decide on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 28 February 2021 is $80,361.33.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Kaikohe-Hokianga Community Board.  The statement of the Community Fund account as at 28 February 2021 is attached.

Attachments

1.       Statement of Kaikohe-Hokianga Community Board Fund Account as at 28 February 2021 - A3124824   


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

6.3         Funding Applications

File Number:           A3125203

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which application/s will receive funding at the 7 April 2021 meeting.

Executive Summary

·        Kaikohe-Hokianga Community Board has $49,843 unallocated funding available for the 2020/21 financial year.

·        Kaikohe-Hokianga Community Board has an additional $24,964 place making funding available for the 2020/21 financial year.

·        Three applications for funding have been received, requesting a total of $8,665.

·        Three requests have also been received from applicants who have been unable to complete their projects in the time initially indicated.

·        Applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion.

 

Recommendation

a)    That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $2,986 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Country Music Festival for costs towards the 2021 festival to support the following Community Outcomes:

(i)    Proud vibrant communities.

(ii)   Communities that are healthy, safe, connected and sustainable.

 

RECOMMENDATION

b)    That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $3,075 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Rugby Football and Sports Club Inc for costs towards installation of additional lights at Lindvart Park to support the following Community Outcomes:

(i)    Proud vibrant communities.

(ii)   Communities that are healthy, safe, connected and sustainable.

Recommendation

c)    That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $2,605 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe & District Historical & Mechanical Trust (Pioneer Village) Inc for costs towards construction of a stage for entertainment to support the following Community Outcomes:

(i)    Proud vibrant communities.

(ii)   Communities that are healthy, safe, connected and sustainable.

Recommendation

d)That the Kaikohe-Hokianga Community Board grant the request from the North Hokianga A&P Society to utilise the funds granted by the Board at their meeting on 3 February 2021 for the 2022 show, and that the applicant may not apply to the Board for additional funding for the 2022 event.

 

e)    That the Kaikohe-Hokianga Community Board grant the request from the Bay of Islands Waldorf Trust (Oromahoe Kindergarten) for an extension of time to utilise the funds granted by the Board at their meeting on 3 June 2020 for workshops to be rescheduled prior to the end of the 2021 calendar year.

 

f)     That the Kaikohe-Hokianga Community Board grant the request from Kaikohe & Districts Sportsville for an extension of time to utilise the funds granted by the Board at their meeting on 5 August 2020 for filming a promotional video prior to 30 September 2021.

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

 

1) Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form.

2) Discussion and Options

Applicant

Project

Requested

Recommended

Comments

Community Outcome(s)

Type

Bay of Islands Country Music Festival

Bay of Islands Country Music Festival

$2,986

(36%)

$2,986

(36%)

This is the 32nd event and is run by volunteers.  They have applied for funding to assist with the shuttle vans between venues and have asked the Bay of Islands-Whangaroa Board for the same amount.  It is noted that the percentage shown is for the costs provided for the shuttle and promotion – the actual percentage against the total overall cost is <5%.

(i)  Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

Event

Kaikohe Rugby Football and Sports Club Inc

Additional lights at Lindvart Park

$3,075

(20%)

$3,075

(20%)

The club would like to augment existing lighting to allow more high-level training and games, and to improve the playing experience of current uses.

(i)  Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

Infrastructure

Kaikohe & District Historical & Mechanical Trust (Pioneer Village) Inc

Construction of a stage

$2,604

(35%)

$2,604

(35%)

The Pioneer Village has become a hub for events in Kaikohe.  The need for a permanent stage has been established and a link with the local college carpentry trade academy will allow it to be built and give students work experience while doing so.

(i)  Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

Infrastructure

North Hokianga A&P Society

2021 North Hokianga A&P show

$3,720

(50%)

$3,720

The applicant was granted funding for the event stage at the 2021 show.  It was cancelled less than a week before it was due to take place, due to covid-19.  The applicant has asked if they may use it for the 2022 show instead.

(i)  Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

Event

Bay of Islands Waldorf Education Trust

Parent Education Workshops

$6,518
(95%)

$500

The applicant was granted funding for Oromahoe Pre-School to run workshops on sustainability for parents including creating edible landscapes and waste-free parenting.  The ongoing covid-19 cancellations meant they were unable to run these workshops as scheduled, and they have asked if they may have an extension of time to reschedule the workshops.  They intend to run these prior to the end of the 2021 calendar year.

(i)  Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

Community Development

Kaikohe & Districts Sportsville

Lindvart Park Promotional Video

 

$625

The video was due to be recorded prior to the end of 2020.  The videographer became unavailable and a new one has been engaged (from the Hokianga).  The applicant has asked if they can have an extension of time to complete their project, which they anticipate will be completed by 30 June 2021.

(i)  Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

Community Development


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

Assessment of Applications

The applicant was required to complete a standard application form and provide supporting information. 

For each application, the Board has three options.

Option 1    Authorise funding for the full amount requested.

Option 2    Authorise partial funding.

Option 3    Decline funding.

Reason for the recommendation

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1.       Pages from KHCB - Application - BOI Country Music Festival - A3125233

2.       Pages from KHCB - Application - Kaikohe Rugby Football and Sports Club Inc - A3125237

3.       Pages from KHCB - Application - Pioneer Village KHO - A3125236  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

6.4         Project Funding Reports

File Number:           A3125219

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project. 

 

Recommendation

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Kaikohe Business Association – Christmas in the Village 2020

b)      Kaikohe Pioneer Village – Halloween 2020

c)      Te Puna o Kupenuku Inc

 

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1.       Pages from KHCB - Project Report - Kaikohe Business Assoc - Xmas in the village - A3125224

2.       Pages from KHCB - Project Report - Pioneer Village Kaikohe - Halloween - A3125230

3.       Pages from KHCB - Project Report - Te Puna o Kupenuku Inc - A3125232  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

7            Information Reports

7.1         Kaikohe - Hokianga Community Hall Annual Information update

File Number:           A3120658

Author:                    Ngawaiata Harris, Support Officer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

The purpose of the report is to present to the Kaikohe – Hokianga Community Board the annual AGM minutes, financial statement and statistical data as provided by the Taheke Community Centre, Okaihau Hall and Kaikohe Senior Citizens Hall Committees.

 

Recommendation

That the Kaikohe-Hokianga Community Board receives the “Kaikohe-Hokianga Community Hall Annual Information Update”.

Background

Several Council owned community halls are managed by community committees as per the Hall and Facilities Strategy dated June 2015 (as attached) and the Community Halls Policy dated September 2016 (as attached). 

The Hall and Facilities Strategy notes Council’s vision for community halls is: "A network of fit for purpose, affordable community facilities that connect and support resilient, healthy and vibrant communities.”

The Community Halls Policy includes the following key statements:

1.    Ensure that communities’ current and future needs for halls or similar facilities are met.

2.    Ensure that communities take active roles in facilitating the provision of an appropriate number of accessible, safe ad well maintained facilities.

3.    Adopt preferred frameworks for the Council’s involvement in community halls and for partnership arrangements.

4.    Encourage and enhance the capability of communities to improve their facilities.

The policy also identifies the ‘Procedures for Hall Committees’ including:

c)    Committee will produce annual audited accounts and statistical information on the usage of the hall, income received, and any investments made in the hall.

The Policy also outlines the responsibilities between Council, Community Board, and that of the Hall Committee.

The following table identifies the ownership details of the community halls, the various and complex circumstances per Ward:

 

Council owned on Council land

Community owned on Council land

Council owned on Crown Land

Community owned buildings on community owned land

Kaikohe – Hokianga Ward

Kaikohe War Memorial Hall, Kohukohu, South Hokianga War Memorial, Kaikohe Senior Citizen’s Hall, Horeke, Okaihau and Rawene

 

Taheke Community Centre

Ngawha, Waimamaku and Umawera

Te Hiku Ward

Herekino and Mangonui

Whatuwhiwhi

Lake Ohia and Kaingaroa

Broadwood, Fairburn, Waiharara and Araiawa

BOI – Whangaroa Ward

Paihia, Russell, Totara North, Waipapa and Whangaroa Memorial Hall (Kaeo)

Moerewa

Maromaku

Opua and Pakaraka

Notes:

Oruru is closed

 

 

Takahue – no longer exists

Around September / October annually, Council requests hall committees to provide a copy of their AGM minutes, financial statements, and usage data. Further reminders are sent to the hall committees around November / December and January / February.

It is the intention of Council staff to present Community Hall Committee information around April / May annually.

At the time of writing this report, community hall information had not been received from Kohukohu, South Hokianga War Memorial, Horeke and Rawene Hall Committees.

However, reports have been received from Okaihau Hall, Kaikohe Senior Citizens Hall and Taheke Community Centre Committees which have been attached.

Discussion and Next Steps

Board members will consider the content of the information received.

The Community Board to decide what steps to take next with those Community Hall Committees who have yet to provide the information requested as per the 2016 Community Halls Policy.

Financial Implications and Budgetary Provision

There are no financial implications or budgetary provisions.

Attachments

1.       Okaihau Hall Report - A3120575

2.       Kaikohe Senior Citizens Hall - A3120571

3.       Taheke Community Hall Report - A3120568

4.       Community Halls Policy 2016 - A2125076

5.       Halls and Facilities Strategy 2015 - A2925940  

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

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Community Halls Policy,Adopted: 8 September 2016

 

 

 

 

 


Background

Each Community Board has delegated responsibility for community buildings that provide a space for social interaction. These facilities (hereafter referred to as ‘halls’) may be used for leisure, arts, cultural, educational, sporting, and other community activities.  They may accommodate community groups and organisations.

 

The policy gives effect to the Far North District Council - Halls and Facilities Strategy 2015.  It provides additional guidance on the management of community halls either owned by the Council or situated on Council land.

 

As at May 2016, there were 16 Council owned halls on Council land, 4 Council owned halls on Crown land and 2 community owned halls on Council land. See Appendix 1 for a schedule of facilities.

 

Objective

A network of fit for purpose affordable community facilities that connect and support resilient, healthy, and vibrant communities.

 

Policies

1.   Ensure that communities’ current and future needs for halls or similar facilities are met.

 

a.   Council aims to have a network of community venues across the district so people can meet and participate in the life of their communities.  The network consists of both Council and non-Council owned facilities.  It is important that the community has access to a variety of spaces and venues.  Who owns those facilities is secondary to their existence and function.

b.   Halls will not be acquired unless it can be demonstrated that they are fit for purpose, with affordable facilities to meet current and projected community needs.

 

2.   Ensure that communities take active roles in facilitating the provision of an appropriate number of accessible, safe, and well-maintained facilities.

 

a.   Community Boards support communities in achieving their goals for facilities by providing expertise, supporting establishment of a Community Trust, and, if appropriate, contributing funds.  Ownership of new facilities may remain with the community, usually managed by a community not-for-profit entity.

b.   Council will actively encourage and support organisations to provide community access to existing venues, such as school halls and church meeting spaces.

c.   Council will consider innovative types of facilities in response to diverse community needs and to changing trends in community and leisure activities.  These could include multi-purpose facilities and facilities as part of commercial, retail, or residential developments. 

 

3.   Adopt preferred frameworks for the Council’s involvement in community halls and for partnership arrangements.

 

a.   The Council leases land, buildings, or land and buildings to community groups for a wide range of activities.  It may transfer ownership of a hall to a community not-for-profit organisation where the community wants to take a greater role.

b.   Council has a partnership approach to community facilities consistent with the Community Grant Policy .

c.   If Council is building a new facility or developing an existing facility, it will actively seek opportunities to do so in partnership with other organisations, such as schools or churches.

d.   Where no community organisation or committee can be formed within the community, the facility may be managed by the Community Board (or by the Council in exceptional instances, such as the Kaikohe Memorial Hall).

e.   Community Boards, through consultation with their community, may retain ownership and have a Hall Committee under delegated authority to oversee the hall’s operation.

 

4.   Encourage and enhance the capability of communities to improve their facilities.

 

a.   The Council will consider community-empowered management and community-led divestment.

b.   Communities will be encouraged to upgrade halls by their own resources, including through seeking external funding and voluntary work.

 

Procedures for Hall Committees

1.   When Community Boards have a Hall Committee under delegated authority to oversee the hall’s operation, the following procedures will apply:

 

a.   The Committee will have a minimum of 5 elected members. In addition, a Community Board Member will be seconded to the committee to provide a liaison and advisory role but shall not hold an office on the Committee.

b.   The Committee will hold an Annual General Meeting every 12 months; this meeting must be publicly notified.  Elections will take place at the Annual General Meeting.  As Council’s financial year starts in July, this is the suggested month for elections.

c.   The Committee will produce annual audited accounts and statistical information on the usage of the hall, income received, and any investments made in the hall.

d.   The Committee is responsible for all bookings, fee collections and resolving any operational issues.

e.   The Committee is responsible for all operational expenditure, including water, pan charges, power, phone, and cleaning. 

f.    Public halls owned by Council are non-rateable, except for water and sewerage charges.

g.   The Committee is responsible for internal maintenance, refurbishments, and purchase of replacement equipment, but not for building renewals.

h.   The Committee is responsible for insurance of the hall committee’s chattels, such as chairs, tables, and crockery. Council will insure the facility, which will include fixtures such as stoves and zip water heaters.

i.    Where fee income does not meet expenses, an approach can be made through the Community Board for a one-off grant or for the Community Board to fund a specific shortfall each financial year.  The Committee’s Community Board Member will advise if fees may need to be increased or if a hall may no longer meet the community’s needs.

 


The table below gives a summary of the relative responsibilities of Council, Community Board and Hall Committee:

 

Council

Responsibility

Community Board

Responsibility

Hall Committee

Responsibility

Asset management

Governance

Operation

Delegations

Appointment of Committee Advisor

AGM & appointment of Committee and Officers

Renewals and upgrades planning and delivery

Reporting of income, expenditure & usage

Bookings management

To maintain the external building envelope

Internal maintenance of building and equipment

Water & wastewater infrastructure provision and maintenance

Replacement of internal equipment

Insurance payments

Water & wastewater rates

Car park & grounds control, maintenance, and upgrades

Services & utilities payments

Fences control, maintenance, and upgrades

Cleaning

 


Kaikohe-Hokianga Community Board Meeting Agenda

7 April 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

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8            Meeting Close