Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Bay of Islands-Whangaroa Community Board Meeting
Thursday, 4 February 2021
|
Time: |
10.00 am |
|
Location: |
Baysport Complex Harmony Lane Waipapa |
Membership:
Chairperson Belinda Ward – Chairperson
Deputy Chairperson Frank Owen
Member Lane Ayr
Member Manuela Gmuer-Hornell
Member Dave Hookway
Member Bruce Mills
Member Rachel Smith
Member Manuwai Wells
|
Bay of Islands-Whangaroa Community Board Meeting Agenda |
4 February 2021 |
The Local Government Act 2002 states the role of a Community Board is to:
(a) Represent, and act as an advocate for, the interests of its community;
(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;
(c) Maintain an overview of services provided by the territorial authority within the community;
(d) Prepare an annual submission to the territorial authority for expenditure within the community;
(e) Communicate with community organisations and special interest groups within the community;
(f) Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated stormwater systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a. Control of Use of Public Spaces – Dispensations on signs
b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e. Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Maori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a. the disposal and purchase of land
b. proposals to acquire or dispose of reserves
c. representation reviews
d. development of new maritime facilities
e. community development plans and structure plans
f. removal and protection of trees
g. local economic development initiatives
h. changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS
|
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
|
Belinda Ward |
Ward Jarvis Family Trust |
Trustee |
|
|
|
Kenneth Jarvis Family Trust |
Trustee |
|
|
|
|
Residence in Watea |
|
|
|
|
|
Belinda Ward (Partner) |
Ward Jarvis Family Trust |
Trustee and beneficiary |
|
|
|
Kenneth Jarvis Family Trust |
Trustee and beneficiary |
|
|
|
|
Residence in Watea |
Trustee |
|
|
|
|
Lane Ayr |
Retired |
|
|
|
|
Home |
|
|
|
|
|
Residence in Kerikeri |
|
|
|
|
|
Lane Ayr (Partner) |
Riverview School |
|
|
|
|
Home |
|
|
|
|
|
Residence in Kerikeri |
|
|
|
|
|
Bruce Mills |
Galloquine Trust / Galloquine Limited |
Director |
|
|
|
Whangaroa Community Trust |
Trustee |
|
|
|
|
Manuwai Wells |
No form received |
|
|
|
|
Frank Owen |
Retired |
|
. |
Step aside from decisions that arise, that may have conflicts |
|
House Property in Kerikeri |
|
|
Step aside from decisions that arise, that may have conflicts |
|
|
Frank Owen (Partner) |
House Property in Kerikeri |
|
|
|
|
Manuela Gmuer Hornell |
Bay of Islands Sailing week Incorporated |
Chair |
Funding for events |
Step aside from decisions that arise, that may have conflicts |
|
Te Au Mārie 1769 Sestercentennial Trust |
Trustee |
|
Step aside from decisions that arise, that may have conflicts |
|
|
Chris Hornell and Manuela Gmuer-Hornell Partnership |
Partner |
|
Step aside from decisions that arise, that may have conflicts |
|
|
Hornell-Gmuer Trust |
Trustee and Beneficiary |
|
Step aside from decisions that arise, that may have conflicts |
|
|
Russell Contracting Limited |
Family Business |
|
Step aside from decisions that arise, that may have conflicts |
|
|
Russell Volunteer Fire Brigade |
Secretary |
|
Step aside from decisions that arise, that may have conflicts |
|
|
Dave Hookway |
Manu Hapori Hauora – Community Wellbeing Advisor Northland DHB |
Employee |
Possibility of joint working groups with FNDC |
Consider each situation on merit and declare any potential conflict |
|
Property on Waipapa West Road |
Property owner |
Issues to do with the street |
Declare as appropriate |
|
|
Rachel Smith |
Friends of Rolands Wood Charitable Trust |
Trustee |
|
|
|
Mid North Family Support |
Trustee |
|
|
|
|
Property Owner |
Kerikeri |
|
|
|
|
Friends who work at Far North District Council |
|
|
|
|
|
Kerikeri Cruising Club |
Subscription Member |
|
|
|
|
Rachel Smith (Partner) |
Property Owner |
Kerikeri |
|
|
|
Friends who work at Far North District Council |
|
|
|
|
|
Kerikeri Cruising Club |
Subscription Member and Treasurer |
|
|
|
Bay of Islands-Whangaroa Community Board Meeting Agenda |
4 February 2021 |
Bay of Islands-Whangaroa Community Board Meeting
will be held in the Baysport Complex, Harmony Lane, Waipapa on:
Thursday 4 February 2021 at 10.00 am
Order Of Business
1 Karakia Timatanga – Opening Prayer
2 Apologies and Conflicts of Interest
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Chairperson and Members Report
7.2 Statement of Community Board Fund Account as at 31 December 2020
7.4 Transfer of Local Purpose (Esplanade) Reserve to Landowners of Kopuakawau Block
8 Karakia Whakamutunga – Closing Prayer
We ask that through the boards discussions and decisions the representatives elected may advocate on behalf of the Bay Of Islands-Whangaroa community with aroha, imagination, skill and wisdom to achieve a fairer and more united community that enhances the wellbeing of the community and solves the community's problems efficiently and effectively.
2 Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
Rangitane Recreation Committee – Jacqui Hatch
Far North Holdings – regarding Rangitane Boat Ramp Development - Alastair Wells
Bird Song Project – regarding item 7.3 Funding Applications
|
4 February 2021 |
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A3051581
Author: Casey Gannon, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.
|
That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 3 December 2020 are a true and correct record. |
1) Background
Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The minutes of the meeting are attached.
The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. Bay
of Islands-Whangaroa Community Board Minutes 3 December 2020 - A3069429 ⇩ 
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications requiring input from the Chief Financial Officer. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
|
Bay of Islands-Whangaroa Community Board Meeting Agenda |
4 February 2021 |
MINUTES OF
Bay of
Islands-Whangaroa Community Board Meeting
HELD AT THE Baysport
Pavillion, Harmony Lane, Waipapa
ON Thursday, 3
December 2020 AT 10.00 am
PRESENT: Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Frank Owen, Member Manuwai Wells, Member Dave Hookway
IN ATTENDANCE: David Clendon, Kelly Stratford
1 Karakia Timatanga – Opening Prayer
Dave Hookway opened with a karakia.
|
Meeting Adjourned |
|
Resolution 2020/129 Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the meeting of Bay of Islands-Whangaroa Community Board be adjourned for a short break. Carried |
Meeting recommenced at 10:25 am.
Apologies and conflicts of Interest
|
APOLOGY |
|
Resolution 2020/130 Moved: Member Dave Hookway Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board accept the apology from Rachel Smith. Carried |
|
CONFLICT OF INTEREST |
|
Manuwai Wells declared potential conflicts of interest for the following funding applications on Item 7.4: - Mohinui Marae - Te Ruapekapeka Trust - Kawakawa Christmas Parade |
2 Public Forum
10.30 am Representative from Be Free Incorporated spoke in regard to Item 7.4 Funding Applications.
10.35 am Representative from Mohinui Marae spoke in regard to Item 7.4 Funding Applications.
10.40 am Representative from Russell Centennial Trust spoke in regard to Item 7.4 Funding Applications.
10.45 am Representative from Te Ruapekapeka Trust spoke in regard to Item 7.4 Funding Applications.
10.50 am Representative from Red Cross (Paihia) Knitting Group spoke in regard to Item 7.4 Funding Applications.
3 Deputations
Nil
4 Speakers
Grant Harnish spoke on behalf of Focus Paihia.
Marian Andrews spoke on behlaf of Oakridge Retirement Villiage
|
tabled document |
|
Attachments tabled at meeting 1 Tabled Document - Oakridge Retirement Village (3rd Dec) |
|
note – SPREAKING RIGHTS FOR COUNCILLOR DAVID CLENDON |
|
That the Bay of Islands-Whangaroa Community Board welcome Councillor Clendon and that he be permitted to speak during member debate. |
5 Confirmation of Previous Minutes
|
5.1 Confirmation of Previous Minutes Agenda item 6.1 document number A3010690, pages 10 - 11 refers. |
|
Resolution 2020/131 Moved: Chairperson Belinda Ward Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 5 November 2020 are a true and correct record with amendments. Carried |
6 Reports
|
6.1 Resignation of Deputy Chairperson Agenda item 7.1 document number A3011318, pages 20 - 22 refers. |
|
Resolution 2020/132 Moved: Chairperson Belinda Ward Seconded: Member Frank Owen That the Bay of Islands Whangaroa Community Board: a) use System B as the preferred voting system to elect a Deputy Chairperson, and; b) elect Frank Owen as Deputy Chairperson for the remainder of the triennium, in accordance with Standing Orders. Carried |
Meeting adjourned for lunch from 12:20 pm to 12:55 pm.
|
6.2 Chairperson and Members Report Agenda item 7.2 document number A3010694, pages 24 - 25 refers. |
|
Resolution 2020/133 Moved: Member Bruce Mills Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Manuela Gmuer-Hornell, Member Bruce Mills. Carried |
|
TABLED DOCUMENT |
|
Attachments tabled at meeting 1 Tabled Document - Item 7.2 Orongo Bay Delivery Centre (3rd Dec) |
|
7.3 Statement of Community Board Fund Account as at 31 October 2020 Agenda item 7.3 document number A3008070, pages 32 - 34 refers. |
|
Resolution 2020/134 Moved: Member Lane Ayr Seconded: Member Frank Owen That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 October 2020”. Carried |
|
7.4 Funding Applications Agenda item 7.4 document number A2861900, pages 35 - 40 refers. |
|
Resolution 2020/135 Moved: Member Dave Hookway Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board receive the funding applications. CARRIED RESOLUTION 2020/136 Moved: Member Bruce Mills Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Be Free Inc for costs towards Mangonui Waterfront Festival 2021 Youth Stage to support community outcomes. CARRIED ReSOLUTION 2020/137 Moved: Member Bruce Mills Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $2,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Business Association for costs towards Kawakawa Christmas Festival 2020 to support community outcomes and that the community board request acknowledgement of support from Bay of Islands-Whangaroa Community Board by including the Bay of Islands-Whangaroa Community Board logo on promotional materials associated with the event. CARRIED moTION Moved: Member Manuwai Wells Seconded: Member Dave Hookway That the Bay of Islands-Whangaroa Community Board approves the sum of $3,259 (plus GST if applicable) be paid from the Board’s Community Fund account to Mohinui Marae for costs towards Whiti Whārua 5k fun run to support community Outcomes. AMENDMENT Moved: Member Manuela Gmuer-Hornell Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board approves the sum of $2,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Mohinui Marae for costs towards Whiti Whārua 5k fun run tagged for water bottles and tshrits to support community outcomes. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell and Frank Owen Against: Bruce Mills, Manuwai Wells and Dave Hookway The amendment became the substantive motion.
RESOLUTION 2020/138 That the Bay of Islands-Whangaroa Community Board approves the sum of $2,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Mohinui Marae for costs towards Whiti Whārua 5k fun run tagged for water bottles and tshrits to support community outcomes. carried Resolution 2020/139 Moved: Member Dave Hookway Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $2,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Russell Centennial Trust Board for costs towards Russell Museum promotional signage and that; a) the interpretive signage run be paid for by Ministry of Culture and Heritage to support community outcomes; b) and subject to the suppliers of the signage be from (a local business) the Bay of Islands-Whangaroa ward area. In Favour: Belinda Ward, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway Against: Nil Abstained: Lane Ayr carried Resolution 2020/140 Moved: Member Dave Hookway Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approves the sum of $14,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Ruapekapeka Trust for costs towards 175th Anniversary commemoration of the Battle of Ruapekapeka to support community outcomes and that the $6,000 tagged for refreshments include free drinking water at all commemoration venues for duration of the events and that; a) should the Te Ruapekapeka Trust be successful with Te Ara Whiti funding, that any unutilised funds be returned to the Bay of Islands-Whangaora Community Board board. In Favour: Belinda Ward, Frank Owen, Manuwai Wells and Dave Hookway Against: Lane Ayr, Manuela Gmuer-Hornell and Bruce Mills carried Resolution 2020/141 Moved: Member Belinda Ward Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approves the sum of $2,000 (plus GST if applicable) be paid from the Board’s Community Fund account to New Zealand Red Cross for costs towards Paihia volunteer knitting group to support community outcomes. carried
Resolution 2020/142 Moved: Member Manuela Gmuer-Hornell Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board approves the sum of $2,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Whangaroa County Museum and Archives for costs towards annual operating expenses to support the following community outcomes. carried |
|
7.5 Road Naming - 11 Greenway Drive, Kerikeri Agenda item 7.5 document number A3013771, pages 92 - 93 refers. |
|
Resolution 2020/143 Moved: Member Dave Hookway Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board name the public road currently addressed at 11 Greenway Drive, Kerikeri, Kerikeri Heights. Carried |
|
7.6 Volunteer Agreements - Kerikeri Walkway Group and Vision Kerikeri Agenda item 7.6 document number A2998575, pages 4 - 6 refers. |
|
Resolution 2020/144 Moved: Chairperson Belinda Ward Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board note the volunteer agreements as signed with the Kerikeri Walkway Volunteer Group and Vision Kerikeri with Far North District Council and that; a) The Bay of Islands-Whangaroa board acknowledge the work by volunteer groups and expresses gratitude for the value they have added to our communities. Carried |
8 KARAKIA WHAKAMUTUNGA – CLOSING PRAYER
Manuwai Wells closed the meeting with a karakia.
9 Meeting Close
The meeting closed at 3:32 pm.
The minutes of this meeting were confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 4th February 2021.
...................................................
CHAIRPERSON
|
4 February 2021 |
7.1 Chairperson and Members Report
File Number: A3052225
Author: Casey Gannon, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The report provides feedback to the community on matters of interest or concern to the Community Board.
|
That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills. |
1) Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.
2) Discussion and Options
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.
The report from the Chairperson and members are attached.
Reason for the recommendation
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Chairperson
Ward - Members Report November 2020 to January 2021 - A3061799 ⇩
2. Lane
Ayr - Member Report September to November 2020 - A3060221 ⇩
3. Lane
Ayr - Member Report November to December 2020 - A3060229 ⇩
4. Manuela
Gmuer-Hornell - Members Report January 2021 - A3061485 ⇩ 
5. Bruce
Mills - Member Report to January 2021 - A3061808 ⇩ 
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Not applicable. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Not applicable. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This is a Community Board report. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Not applicable. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Yes. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
|
Bay of Islands-Whangaroa Community Board Meeting Agenda |
4 February 2021 |
COMMUNITY BOARD MEMBER’S REPORT
Report to Community Board: Bay of Islands-Whangaroa Community Board
Member Name: Belinda Ward
Subdivision: Paihia
Date: 15th November 2020 - 18th January 2021
REPORT
1) Meetings
Date:
16/11/20 Paihia War Memorial Hall AGM - PWMH
17/11/20 FNDC District Plan Workshop - Urban Environment - Kaikohe
20/11/20 BOIW-CB agenda preview - Virtual
21/11/20 PDR&R AGM - BOI Community Centre - Paihia
22/11/20 Friends of Williams House & Garden Xmas Gathering - Paihia
23/11/20 BOIW-CB Strategic Plan Workshop - Te Putahitanga Kerikeri
23/11/20 Paiha Waterfront Development PGF Meeting - PWMH Paihia
24/11/20 Te Tii Point Container - Meeting cancelled no show - Paihia Library
25/11/20 LTP Workshop - Kaikohe
26/11/20 Bledisloe Domain Committee Meeting - Bledisloe Domain
01/12/20 Strategy & Policy Committee Meeting - Virtual
03/12/20 BOI-W CB Meeting - Baysport Waipapa
04/12/20 Paihia Christmas Parade - Judge
08/12/20 Workshops - Representation Arrangement & LTP - Kaikohe
09/12/20 BOI-W CB Strategic Priorities Workshop - Te Putahitanga Kerikeri
10/12/20 FNDC Meeting - Kaikohe
14/12/20 Meeting re Te Tii Point container - JBC Kerikeri
15/12/20 Combined CB Meeting - Kaikohe
16/12/20 Final LTP Workshop before audit - Kaikohe
CBEC Webinar - FNDC Kaikohe.
11/01/21 Paihia Waterfront Steering Group meeting (PGF) - PWMH
17/01/21 Rangitane Residents Association - Have your say - Rangitane Reserve
2) Issues
18/12/20 Collection by Courier of Election pallet of material to be returned - PWMH.
16/11/20 Lily Pond Lane Reserve - claims that some of the recent plantings have
been removed from the reserve & an electric fence erected by the neighbour.
18/12/20 Numerous phone calls re Bledisloe Domain use for concert car parking.
07/01/21 Emails re Te Tii Point container ongoing.
08/01/21 Emails re boundaries of what is known as "Walls Bay Reserve" - Opua
Numerous complaints of chipped & broken windscreens due to new seal of SH11.
3) Resources Consents
RC:2300326 Jackman Entertainment - Special Licence & Consents -Bledisloe Domain use & car parking for concert.
4) Requests for Service
No response to date
18/12/19 3975787 Bledisloe Domain Lighting - Renewel works programmed for this financial year end June 2020. In Progress? Maybe stalled due to Waitangi Estate Future Plan underway.
08/01/20 Footpath repairs, trip hazards in Williams Road particularly dangerous with all the wooden inserts either missing or rotten. No RFS number received to date RESOLVED
All residents advised how to lodge themselves.
RFS's are either work in progress or outstanding.
RFS: 3795613 18/04/18 Follow up on flooding issues in front apron of Paihia War Memorial Hall. No progress
01/10/15 3717930 Pedestrian safety issues & parking in front of Heritage
Boutique Hotel (The Waterfront) Marsden Road Paihia - Pending NZTA response.
|
4 February 2021 |
COMMUNITY BOARD MEMBER’S REPORT
Report to: Bay of Islands-Whangaroa Community Board
Member Name: Lane Ayr
Subdivision: Kerikeri
Date: Sept 15 Nov4 2020
REPORT
Meetings
15/09/20 Meeting with League Rep at BDO with Frank Owens
16/09/20 KDWG Kerikeri
16/09/20 Meeting Joe Vision Kerikeri
18/09/20 Bay of Islands-Whangaroa Community Board Strategic Plan Workshop Kerikeri
28/09/20 KDWG Kerikeri
01/10/20 BOI – Whangaroa CB Meeting Bay Sports Kerikeri
05/10/20 KDWG Kerikeri
09/10/20 DAG meeting Kaikohe (all day)
12/10/20 KDWG Kerikeri (Community Meeting by pass)
19/10/20 BOI – Whangaroa CB Strategic Planning Workshop Kerikeri
20/10/20 BOI – Whangaroa CB Strategic Planning Workshop Kerikeri
22/10/20 Combined Community Boards Kaikohe
02/11/20 KDWG Kerikeri
Resource Consents
NONE
Either there is a massive decline in Resource Consents or the process of sending them to Community Boards has changed, it would be a courtesy if RC’s are not to be sent to CB that we be notified of change.
Requests for Service/information
RFS 4028145 re footpath on Inlet Road have been notified that project has been given to contractor.
RFS 4028150 re signage in Kerikeri Domain, No response as on Nov 2.
RFS submitted re footpaths on Mission Road Responses still not received
Have receive a few brief reply “Our footpaths are to spec” this of course does not answer the question(s) I was attempting to raise e.g. Did FNDC strengthen the footpath to provide for non-permitted activity, did FNDC approve the actions of a subcontractor in charging ratepayers additional funds for strengthening their driveways??
In progress
Windsor Landing (Current information obtained from newspaper no formal response to CB from FNH or FNDC.
Rangitane launching Ramp proposal appears to have been developed by several local business interests and FNH.
Kerikeri Domain Working Group has been established 3 Community Board
Members and 2 Councilors and several senior staff The working group has identified some 26 individuals and groups with whom they will engage The RMP undertook substantial public consultation.
The Public meeting with identified was held, and there was consensus on the projects that the KDWG had presented.
The Funding has been confirmed, it is hoped that portions of the project many be underway by early 2021.
|
4 February 2021 |
COMMUNITY BOARD MEMBER’S REPORT
Report to: Bay of Islands-Whangaroa Community Board
Member Name: Lane Ayr
Subdivision: Kerikeri
Date: Nov4 – Dec 31/20
REPORT
Meetings
06/11/20 DAG meeting Kerikeri
11/11/20 Bay of Islands-Whangaroa Community Board Strategic Plan Workshop Kerikeri
16/11/20 KDWG Kerikeri
18/11/20 Waipapa Hall Waipapa
30/11/20 KDWG Kerikeri
03/12/20 BOI-W Workshop Waipapa
03/12/20 Bay of Islands-Whangaroa Community Board meeting Waipapa
04/12/20 Waipapa Sports Hub meeting Keriker
08/12/20 Representative Meeting Presentation Kaikohe
09/12/20 Bay of Islands-Whangaroa Community Board Strategic Plan Workshop Kerikeri
15/12/20 Combined Community Boards Meeting Kaikohe
21/12/20 KDWG Kerikeri
The Observations of a Community Board Member
Well here I am four years on the Community Board and still struggling to understand if I’m having a positive effect on my community, I really hope so, but it often appears to be difficult when it should be easy.
To help me understand the processes I believed it was advantageous to understand the organizations with whom I must interact.
· The Elected Council
· The FNDC the organization
· Rate Payers Community Members/Groups.
The Elected Council, I liken this to a Board of Directors elected by the shareholders in a governance role.
The FNDC is a Company/Organization operated by appointed managers, what is of greater importance is what type of Company this is, I believe it is a Service Company, and as it is not required to produce a profit it is a Social Enterprise.
Rate Payers, Residents, Community Groups these are the shareholders, the owners of the Company, and here, of course, is the dichotomy these are also the customers the recipients of the service.
What is interesting is that like most shareholders, the residents (with a few exceptions), do not appear to seek input into the Company operation eg governance, but as customers have the same desire for good service as from any other service company. (Election is every three years Customer Service is daily, weekly)
So, what we have is:
· The Board of Directors
· The Company
· The Customers
And where does the Community Board (CB) fit and what should it do?
Logic would suggest that the CB fits between the Company and the Customer, they should be facilitating “customer service” Any Service Company should value customer service (even when the customers are also shareholders).
The Company has several advantages other than no requirement for profit, possibly two important ones are:
· No requirement to obtain new customers
· Customers cannot obtain service from another supplier (monopoly)
It may be that the above is responsible for the lack of emphasis place on customer service. The possible lack of importance placed on customer service devalues the need for CB’s and wastes the resource.
The shareholders and the customers have one major disadvantage they cannot trade in their shares nor can they as customers seek alternative suppliers, this can add to normal frustrations.
As a Government body we are almost by design bureaucratic, I would suggest a move away from bureaucracy towards customer service may be advantageous for all parties, we have CB’s use them.
Strategic Plan for BOI-Whangaroa Community Board
As a Community Board I believe we should only plan (strategically or not) for those items that are within our delegations or directly affect our wards. There are also the areas that are raised by the Community which are in general the results, of actions, that are not in the delegation of the Community Board. I believe that in many cases in my ward we are attempting to mitigate the negative effects of unregulated growth.
Much of what is brought to my attention are service/repair items, if FNDC was to improve its effectiveness there would be adequate inspection protocols in place, plus repair and service schedules that would negate the need for “customers” to report lack of service.
What does my ward want? Effective planning for growth, the mitigation of negative impacts of corporate growth, and WE NEED ROADS AND PARKING.
The majority of people that live in the North participate in boating activities. Other than commercial improvements, almost exclusively for the cruise industry, FNDC and commercial operations by Far North Holdings in Opua has not provided any new facilities for more than 35 years.
While I as a Community Board member can pass on these observations, I have no control over the capital allocation or planning for these projects.
COMMUNITY BOARD MEMBER'S REPORT
Report to: Bay of Islands-Whangaroa Community Board
Member Name: Manuela Gmuer-Hornell
Subdivision: Opua – Russell
Date: 17 January 2021
Meetings
|
Date |
Meeting |
|
23/11/2020 |
Strategic Planning – Kerikeri |
|
24/11/2020 |
Orongo Bay Oyster Farms – Meeting |
|
27/11/2020 |
Kororareka Marae Meeting with CEO and Mayor |
|
01/12/2020 |
Russell Wharf Trust inaugural public meeting |
|
03/12/2020 08/12/2020 09/12/2020 15/12/2020 06/01/2021 |
Community Board Meeting – Kerikeri/Waipapa Representation Workshop – Kaikohe Strategic Planning – Kerikeri Combined Community Board Workshop – Kaikohe Resilient Russell Meeting |
Issues/Feedback
Projects being put on hold even after they had funding allocated.
Jobs getting started (from RFS) and then not finished for weeks or months.
An amazingly quick remedy to remove a crashed car from the Orongo Bay boardwalk AND repairs to the structure! Five Stars! This is the first of the RFS I have submitted to be solved in a timley manner.
This is what the FNDC customers – the ratepayers – are after, prompt replies and action to every day needs. FNDC’s average customers – the ratepayers – is not overly interested how quick the turnaround is for building and resource consents. The average customer – the ratepayers – want their basic needs looked after, rubbish, water, sewage and roads. Time to look at the deliverables from the customers – the ratepayers – view (not the property developers from out of our region)!
The contract for the Russell Transfer Station has been extended instead of being advertised and renewed. It is disappointing as the community shows strong interest to implement a different model for the Russell transfer station.
The RFS process seems to have stalled since the first lockdown and then again after/during the floods. Hence no RFS lodged! Please sort this process out and if needed, involve more contractors as soon as possible.
It intrigues me that Community Board Members can't contact FNDC staff. Still, community groups are welcome to meet with staff at Council Meetings.
Roading Issues seem to get the cone treatment and justified as a "fix" – this is totally unacceptable and dangerous as well as very unsightly – we have several of these around my subdivision, and we get zero replies on followups
The too-frequent sewage spills in Russell get the silent treatment from FNDC, more spills happened in Matauwhi Bay in November and in December a spill occurred at the Tapeka pump.
Issues with the small town water supply in Russell, and yet again, staff need time to go through the historic agreements. This is a working system, and FNDC has no idea how and who is drawing water from a council-owned bore?
Time to pull your socks up, FNDC, and face the hard facts! You are letting communities down with their very basic needs of a sound sewage system and freshwater. FNDC needs to stop being risk-averse and start fixing aging assets, AND maybe it would help to allocate funds to EVERY town in your district, to keep up with the maintenance. An 80-year plan won't fix our needs today.
The Board needs to make sure that management doesn't forward difficult decisions to the community boards without consulting or informing us in an appropriate timeframe. The no-surprises policy has to be both ways!
Resource Consents
2300290-RMASUB - 35 Oneroa Road, Russell
RC2300361 -New residential unit in Russell Township zone, 34 Wellington Street
Requests for Service/Information
|
22/04/2019 |
RFS-3975374 |
Oasis Car Park |
|
30/11/2019 |
24 Chapel St |
Breach of building code |
|
01/12/2019 |
RFS-3988901 |
Russell's Rubbish Woes |
|
09/12/2019 |
RFS-3996575 |
Petition Okiato Boundray for paper road |
|
03/02/2020 |
CB |
Petition Opua SOS Kellet St |
|
11/02/2020 |
RFS-3995322 |
extra street light Pomare/Florance |
|
RFS-3997961 |
car parking in Russell |
|
|
11/02/2020 |
RFS-3878599 |
York Street and long term park next to Bowler |
|
21/02/2020 |
RFS-3997123 |
Footpath Damage York St |
|
21/02/2020 |
Drains Russell Township |
|
|
11/02/2020 |
RFS 4001004 |
Mark Car Parks outside of Tennis Club |
|
17/06/2020 |
RFS-4010977 |
Sign and barrier smashed by car |
|
17/06/2020 |
RFS-4011092 |
drain blocked |
|
17/06/2020 |
RFS-4011525 |
colapsed drains etc |
|
01/07/2020 |
RFS-3986005 |
Florance Ave Speed reduction |
|
10/07/2020 |
RFS-4014411 |
Te Wahapu Slips – coned and nothing else |
|
01/08/2020 |
RFS-4016222 |
Terry Greening flooding of drive |
|
24/08/2020 |
RFS-4021868 |
errosion by Matauwhi Bay (tree) |
|
04/09/2020 |
RFS-4023639 |
Tree Fallen on ZigZag |
|
08/09/2020 |
RFS-4024491 |
beach access track Jack Bay, Kempthornes |
|
10/09/2020 |
RFS-4025200 |
Arcadia Lodge Lemon Track erroding |
|
21/09/2020 |
RFS-4026086 |
Russell Sewage Plant Issues |
|
23/09/2020 |
RFS-4026450 |
Rubbish bins at wharf overlowing again |
|
05/10/2020 |
RFS-4028183 |
Russell Museum Sister City |
|
06/10/2020 |
RFS-4028271 |
russell township maintance |
|
19/10/2020 |
RFS-4029293 |
tree to be removed Wellington St |
|
27/10/2020 |
RFS-4031104 |
Water Mains Breach Russell |
|
28/04/2017 |
RFS-4025987 |
Old sewage pipes to be removed, the are exposed over a walking track |
|
20/05/2020 |
RFS-4005808 |
please mark the diesel tank intake at Russell Wharf |
|
19/11/2020 |
RFS-4034886 |
Fire Hydrant Marking RSA Russell |
|
27/11/2020 |
RFS-4033165 |
Sewage Spill left debris on private carpark - from 4/11 |
|
30/11/2020 |
RFS-4035403 |
exessive roadside spraying |
|
01/12/2020 |
RFS-4030727 |
level of service for longterm carpark by Bowling Club |
|
15/12/2020 |
RFS-4038360 |
Vehicel crash onto boardwalk at Aucks Road – solved 5 stars! |
|
15/12/2020 |
RFS-4038783 |
Fire danger from dead bushes after road side spray |
|
18/12/2020 |
RFS-4038166 |
Flame Tree Fallen across long beach track |
|
06/01/2021 |
RFS TBA |
erroded track to Opua Beach |
|
07/01/2021 |
RFS-4040743 |
Okiato Footpath overgrown |
|
15/01/2021 |
RFS TBA |
Drain and footpath maintance Wellington/Porspect St |
In progress
· Robertson Street Stormwater Project to be completed – now a big slip has developed and the retaining wall to stop more private land slipping. A retaining wall has been built, with an ugly, unnecessary fence on top. Residents are not impressed (maybe the wrong word)
· Opua Resource Consent non-notified for development Franklin St/Kellet St – petition tabled at CB Meeting 3/2/2020 – this has now gone to a full (over 100 attendees) community meeting 8/3/2020 – and we have just been told FNHL has sold the land to a private developer. The land is now occupied by hapu and locals. This is a community being pushed out of their town.
· Carpark for Oasis Community Centre – this has been ongoing since 2018
· Lack of rubbish collection point and recycling collection during peak season around Russell Wharf (owned by FNHL) and this is still NOT solved
· House build planning breach – Chapel St Russell – property has sold – July 2020 – work has restarted
· Footpath Kellet Street – Opua School – been approved but not carried out – after been promised to be finished by September it is now "scheduled" for January 2021
· Petition Okiato Boundary for paper road RFS-3996575 – tabled at CB meeting 9/12.19 – the cost to be carried by petitioners. Motion passed in November CB meeting
· to include re-doing the FNHL terms of reference/objective in their comments about what the next annual plan and long term plan should cover. – tabled at CB Meeting 3/2/2020
· Walls Bay, Opua – to be occupied by local hapu
· Speed Limit Review
· The contract for Russell Transfer Station to be officially tendered
· Maintenance in Russell Township to be outsourced to a local community group
· Mark boundaries at the “Walls Bay” Opua reserve cleary with bollards
|
4 February 2021 |
COMMUNITY BOARD MEMBER’S REPORT
Report to: Bay of Islands-Whangaroa Community Board
Member Name: Bruce Mills
Subdivision: Whangaroa
Date: November 2020 – January 2021
Meetings
|
Date |
Meeting |
|
18-11-2020 |
Whangaroa Recreational Trust (Kaeo Community Pool) meeting – policy for upcoming season and filling of pool. |
|
19-11-2020 |
Whangaroa Memorial Hall (Kaeo) Committee |
|
19-11-2020 |
Whangaroa Community Trust |
|
20-11-2020 |
Staff meeting at SH10 walk bridge in Kaeo |
|
23-11-2020 |
Strategic Plan in Kerikeri |
|
24-11-2020 |
Totara North Hall Committee |
|
25-11-2020 |
Whispers copy |
|
26-11-2020 |
Whangaroa Village Incorporated AGM |
|
02-12-2020 |
Santa duties start |
|
03-12-2020 |
Community Board meeting, Waipapa |
|
08-12-2020 |
Community Board Combined workshop, Kaikohe |
|
10-12-2020 |
Eljon Fitzgerald coffee meeting |
|
13-12-2020 |
Kaeo Christmas Parade, change to Sunday. Great day. |
|
14-12-2020 |
Kaheka Point meeting with Runanga |
|
15-12-2020 |
Combined Community Board workshop, Kaikohe |
|
15-12-2020 |
Whangaroa Memorial Hall Committee |
|
16-12-2020 |
Whangaroa Community Trust WCT |
|
22-12-2020 |
DOC – Runanga – WCT coffee meeting for Kaheka Point |
|
22-12-2020 |
Pick up donated flower plants Kericell |
|
27-12-2020 |
Kaeo Planter boxes, top up flowers and plant flowers |
|
15-01-2020 |
Eljon Fitzgerald. Plan for refilling pool and kick start Kaeo in 2021 |
Issues/Feedback
Continued frustrations with RFS system that lacks action and feedback. Communication with staff is a “farce” and general public continuing to have priorities over elected members. Why are we here?!!
Kaeo Community Pool: huge effort on 19 December to use rural fire pump to fill pool. It has dropped 150 mm next day. Over Christmas break it feel further. At start of business pool maintenance found major leak and repaired it. Not to refill it.
Level of service – pressure on Kaeo toilets. Bad Facebook post and feedback. Loos in disgusting state with Kaeo becoming a comfort stop i.e. great playground. There needs to be extra toilets, maybe the old decommissioned toilets beside Kaeo Hall could be reinstated. This has been looked at in the past – maybe again.
Resource Consents
NIL
Requests for Service/Information
|
RFS 4034536 |
18-11-2020. This is a prime example of the system not working. Footpath enquiry at Whangaroa. A simple phone call with the right person would solve this. Even continued mention with CEO has seen no result. |
|
RFS 4033891 |
13-11-2020. Light in trees by Kaeo Hall. Reply came back that its been handed to NZTA. This light is on hall (FNDC) land. |
|
RFS 4038067 |
09-12-2020. Lake Manawai. Policy extra toilet and opening of bollards to allow picnickers to park under the trees. No action needs follow up. |
|
RFS 4041601 |
13-01-2021. Letter to the CEO. |
|
RFS 4038452 |
14-01-2021. Level of service for Kaeo toilets. Debatable action. |
|
RFS 4041592 |
13-01-2021. Letter to mayor re confusion on progress to walk bridge in Kaeo. |
|
4 February 2021 |
7.2 Statement of Community Board Fund Account as at 31 December 2020
File Number: A3063532
Author: Ajay Kumar, Management Accountant
Authoriser: Janice Smith, Chief Financial Officer
Purpose of the Report
The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.
|
That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 December 2020”. |
1) Background
The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.
|
Community Fund Account balance as at 01 July 2020 |
$194,572.00 |
|
· Plus uncommitted funds from 2019-20 carried forward |
$3,738.09 |
|
· Plus unused funds from 2019-20 |
$2,130.43 |
|
· Less funds granted and uplifted to 31 December 2020 |
$58,015.00 |
|
· Less funds not uplifted from 6 August 2020 for Ngati Rahiri Māori Komiti |
$1,000.00 |
|
· Less funds not uplifted from 1 October 2020 for Business Paihia and Kerikeri Lions Club |
$7,500.00 |
|
· Less funds not uplifted from 3 December 2020 for Be Free Inc and Kawakawa Business Association |
$3,500.00 |
|
Community Fund Account balance as at 31 December 2020 |
$130,425.52 |
2) Discussion and Options
Board members will consider the applications on the agenda and make a decision on what level of funding to allocate. The uncommitted balance in the Community Fund account as at 31 December 2020 is $130,425.52.
Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.
3) Financial Implications and Budgetary Provision
The Far North District Council has delegated the allocation of relevant community board funds to the Bay of Islands-Whangaroa Community Board. The statement of the Community Fund account as at 31 December 2020 is attached.
1. Statement
of Bay of Islands-Whangaroa Community Board Fund Account as at 31 December 20 -
A3063528 ⇩
|
4 February 2021 |
File Number: A3056658
Author: Kathryn Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Purpose of the Report
This report summarises applications for Local Community Grant funding to enable the Bay of Islands-Whangaroa Community Board to determine which application/s will receive funding at the 4 February 2021 meeting.
Executive Summary
· The Bay of Islands-Whangaroa Community Board has $95,462 unallocated funding available for the 2020/21 financial year.
· Bay of Islands-Whangaroa Community Board has an additional $33,333 place making funding available for the 2020/21 financial year.
· One new application for funding has been received, requesting $2,425.
· One previous application for $12,800, which was left to lie on the table at the October meeting, is also returned for consideration.
|
That the Bay of Islands-Whangaroa Community Board approves the sum of $2,425 (plus GST if applicable) be paid from the Board’s Community Fund account to Guardians of the Bay of Islands Inc for costs towards Te Rā nga Tamariki Day to support the following Community Outcomes: i) Communities
that are healthy, safe, connected and sustainable Recommendation That the Bay of Islands-Whangaroa Community Board approves the sum of $12,800 (plus GST if applicable) be paid from the Board’s Community Fund account to BaySports Inc for costs towards stadium refurbishment to support the following Community Outcomes: i) Communities
that are healthy, safe, connected and sustainable
|
1) Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.
|
Project |
Requested |
Recommended |
Comments |
Community Outcome(s) |
Type |
|
|
Guardians of the Bay of Islands Inc |
Te Rā Nga Tamariki Day |
$2,425 (34%)
|
$2,425
|
This event is being run by Project Island Song in association with Heritage New Zealand, who are setting up a new event that they hope will become an annual draw to the Bay of Islands. The event is to take place in March, so is unable to be put forward for consideration for Events Investment Funding. |
i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
Event |
|
BaySports |
Stadium refurbishment |
$12,800 (50%) |
$12,800 |
This application first came to the Board in October, who asked staff to investigate the possibility of funding through the LTP. Due to funding cuts to the 2021/22 LTP, we have been advised that this is not possible at this time, although a policy for managing community facilities in the district and how they may be funded in the future is currently being prepared for Council consideration for possible inclusion in future AP/LTPs. The Board has $33,333 available in their placemaking fund that could be used towards this project. The facility is used for a wide range of activities by the community and the applicant has had their income severely affected by Covid-19 shutdowns. |
i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
Infrastructure |
|
Bay of Islands-Whangaroa Community Board Meeting Agenda |
4 February 2021 |
The applicant was required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding for the full amount requested
Option 2 Authorise partial funding
Option 3 Decline funding
Reason for the recommendation
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
3) Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
1. BOIWCB -
Application - Project Island Song - A3056223 ⇩
2. BOIWCB -
Application - Bay Sports Inc - A2956204 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
No implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities. |
Considered in the application. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
|
4 February 2021 |
7.4 Transfer of Local Purpose (Esplanade) Reserve to Landowners of Kopuakawau Block
File Number: A3060098
Author: Carla Ditchfield-Hunia, Legal Services Officer
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To seek Elected Member approval to transfer Lot 9 DP 102868 being Local Purpose (Esplanade) Reserve to the owners of Kopuakawau Block.
Executive Summary
· Request that elected members assist the Maori Land Court (MLC) in resolving an issue for affected landowners of Kopuakawau in relation to a block of land situated off Waikare Road, Russell.
· The land was acquired by Council as part of a subdivision and is currently vested in Far North District Council as Local Purpose (Esplanade) Reserve Lot 9 DP 102868.
· The land was originally Maori freehold land and appears to have inadvertently lost that status upon subdivision, which is now the matter being dealt with by the MLC.
· This report provides information regarding the relevant MLC application and associated background as well as an option for elected members to consider.
|
That the Bay of Islands-Whangaroa Community Board recommend that Council make the following resolution:
a. That subject to the directions of the MLC, Far North District Council approve the transfer of Lot 9 DP 102838 being Local Purpose (Esplanade) Reserve to the landowners of Kopukawau or to such body or trust as the MLC directs; and b. The transfer of land to occur at no cost to Council.
|
1) Background
Far North District Council (FNDC) are an interested party to a Maori Land Court application (A20100008382). The matter concerns a land parcel known as Kopuakawau Block. On 17 June 2009 the MLC issued orders under ss 128, 131 of the Te Ture Whenua Maori Act 1993 declaring the owners of Kopuakawau and determining the land to be Maori freehold land. The orders were subsequently rejected for registration by Land Information New Zealand (LINZ) as the title had been superseded by other titles issued by LINZ (61 Taitokerau MB 117, 25 June 2013). The application (A20100008382) arises out of the Maori Freehold Land Registration (MFLR) Project.
During 2005-2010 the Ministry of Justice and LINZ worked together on the Māori Freehold Land Registration (MFLR) Project, a joint initiative to register all outstanding Maori Land Court orders relating to Māori land ownership. The primary purpose of the project was to ensure that the title system of the Māori Land Court was reflected in the Torrens system administered by LINZ. As a result of the project, registration of 97% of the 27,411 Māori land titles have been completed (https://maorilandcourt.govt.nz/assets/Documents/Publications/MLC-2011-Aug-Judges-Corner-Fox-DCJ.pdf, Deputy Chief Judge CL Fox).
Upon rejection by LINZ of the orders declaring the Kopuakawau Maori freehold land the MLC instructed an investigation into the matter which produced reports from Kurt Bowen a Registered Professional Surveyor of Paterson Pitts Partners Ltd and the Surveyor-General and Registrar-General of Lands. FNDC also filed a brief.
This is where FNDC’s interest comes in. The area that once included the Kopuakawau block was subdivided in 1983 into 8 Lots which sit in fee simple. FNDC acquired the 9th Lot as Local Purpose (Esplanade) Reserve, for the purpose of providing public access to New Zealand’s waterways (Waikare River), a legislative requirement. I refer you to the attached plan (Attachment 1). Lot 9 is the piece highlighted orange and sits adjacent to the Waikare River. The Kopuakawau Block is/was roughly the shape, size and location of Lot 9 (currently vested in FNDC). Though it is understood that the area of Lot 9 is perhaps slightly smaller than the total sum of the area of the Kopuakawau Block. It is important to note that FNDC did not cause the cancellation of the Kopuakawau Block title. Any error occurred prior to the land being vested in FNDC.
INVESTIGATION REPORTS
An in-depth understanding of the history to this matter can be gained by reviewing the reports instructed by the Court.
a. Kopuakawau Block Investigation Report by Paterson Pitts Partners Ltd, Kurt Bowen, Registered Professional Surveyor, 7 July 2010.
The report recognises a conflict between the spatial location of the Kopuakawau block and other land parcels in the area. It investigates the cause of the conflict, the current status of the Kopuakawau Block and proposes solutions which may be available to remedy the situation.
b. Report produced by the Far North District Council, a supplement to Paterson Pitts Report, 5 November 2010.
This report supplements the Paterson Pitts investigation by providing a timeline of record of titles and raises a potential scenario of adverse occupation.
c. Report relating to “Kopuakawau Block” from the Registrar-General and Surveyor-General of land, 20 December 2010.
This report is an investigation of the survey and title records held with LINZ (in relation to the Kopuakawau Block) dating back to 1836.
d. Statement by Surveyor-General and Registrar-General of land, 16 September 2011.
This statement is an update of the information unavailable at the time of the 20 December 2010 report.
SOLUTION FOR KOPUAKAWAU LANDOWNERS
The Paterson Pitts Report proposes that the Ministry of Justice could pursue with FNDC the acquisition of Lot DP 102868 as a replacement block for the original Kopuakawau Block (Kopuakawau Block Investigation Report by Paterson Pitts Partners Ltd Kurt Bowen, Registered Professional Surveyor, 7 July 2010 pg 6). Appropriately the report recognises the difficulty in revoking the reserve status of Lot 9 and transferring Lot 9 into private ownership. The importance of maintaining public access to the Block (Lot 9) once transferred into Kopuakawau ownership has been raised with the Court. A further difficulty with revoking the reserve status of Lot 9 pursuant to the Reserves Act 1977, is that the required revocation process may result in the land (Lot 9) defaulting to Crown ownership.
In order to achieve acquisition of Lot DP 102868 as a replacement block for the Kopuakawau landowners, the appropriate mechanism for legal transfer of titles must be determined and followed. At this point in time the appropriate mechanism is yet to be determined. Further guidance from interested parties will be sought as well as instruction from the MLC will be required.
Legal Counsel of the affected landowners of Kopuakawau have asked: “Is the FNDC willing and/or able to provide Lot 9 to the owners by way of substitution of the original loss of the Kopuakawau land?” (Memorandum of Counsel on behalf of the Affected Maori Landowners of Kopuakawau, 23 October 2020, [13(a)]).
Before the method of transfer is further investigated it is pertinent to request that Council consider the question of whether it approves the disposing of its Local Purpose (Esplanade) Reserve (Lot 9 DP 102868) with the intention that affected landowners of Kopuakawau acquire it. This is the primary purpose of this report.
2) Discussion and Options
Costs
The issue of costs is triggered should Council find in favour of the above solution. Any cost associated with this report has not been assigned budget. It is considered that where time and resources allow Council staff will assist, however until appropriate legislative mechanism is determined costs remain at issue.
On 13 November 2020 the MLC held a teleconference regarding A20100008382; interested parties including FNDC were in attendance. All parties understood that the disposal of the Local Purpose (Esplanade) Reserve and its transfer to Kopuakawau landowners requires elected member approval. It was agreed that the transfer of Lot 9 DP 102868 (vested in FNDC) to Kopuakawau landowners would be put to elected members for consideration.
Following Council’s decision, FNDC are required to file a joint memorandum (FNDC and Legal Counsel for the affected landowners) to the MLC by 10 March 2021 advising of the Council’s decision and any further proposed steps. A further teleconference has been set down for 12 March 2021 at 11:00am to consider appropriate directions or orders if required.
Reason for the recommendation
Local Purpose (Esplanade) Reserve Lot 9 DP 102868 is not currently maintained by FNDC, and budget has not been assigned to its regular maintenance. The application with the MLC has been ongoing for 10 years, FNDC’s approval of the recommendation would provide a solution for aggrieved landowners and enable the Ministry of Justice to bring this matter to a close.
If the appropriate legislative mechanism can be determined to allow the appropriate transfer of the land to Kopuakawau landowners, it is foreseen that there is no risk to Council in disposing of the land in the appropriate manner.
3) Financial Implications and Budgetary Provision
None.
1. Attachment 1 FNDC
Local Maps Waikare, Russell - A3060824 ⇩ 
2. Attachment 2
Kopuakawau Block Investigation Report Patterson Pitts 7 July 2010 - A3060821 ⇩
3. Attachment 3 FNDC
supplementary report 7 November 2010 - A3060827 ⇩
4. Attachment 4 RG
and SG of Land Report 20 December 2010 - A3060828 ⇩
5. Attachment 5 SG
and RG Statement 16 September 2011 - A3060823 ⇩
6. Attachment 6 9
Taitokerau MB 88 to 90 3 Sep 2010 - A3060825 ⇩
7. Attachment 7 61
Taitokerau MB 116, 25 June 2013 - A3060826 ⇩
8. Attachment 8
Memorandum of Counsel Affected Maori landowners of Kopuakawau, 23 Oct 2020 -
A3060822 ⇩
9. Attachment 9
MLC-2011-Aug-Judges-Corner-Fox-DCJ[1] - A3060829 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low for Council – High for Kopuakawau landowners. |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Reserves Act 1977. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report will go to BOI-Whangaroa Community Board for consideration prior to Council meeting 25 Feb. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Implications of decision against recommendation is that Kopuakawau landowners will continue to suffer a loss as to land lost. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
Legal Counsel for Kopuakawau landowners were invited to comment and/or support recommendation for Council transfer of Lot 9 DP 102868 to Kopuakawau landowners. |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Council to incur no cost in its support of this recommendation . |
|
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report |
