KAIKOHE-HOKIANGA COMMUNITY BOARD
AGENDA
Kaikohe-Hokianga
Community Board Meeting
Wednesday, 11
November 2020
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Time:
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10.30 am
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Location:
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Council Chamber
Memorial Avenue
Kaikohe
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Membership:
Member Mike Edmonds - Chairperson
Member Emma Davis – Deputy Chairperson
Member Laurie Byers
Member Kelly van Gaalen
Member Alan Hessell
Member Moko Tepania
Member Louis Toorenburg
Member John Vujcich
Far North
District Council
The Local
Government Act 2002 states the role of a Community Board is to:
(a) Represent,
and act as an advocate for, the interests of its community;
(b) Consider
and report on all matters referred to it by the territorial authority, or any
matter of interest or concern to the community board;
(c) Maintain
an overview of services provided by the territorial authority within the
community;
(d) Prepare
an annual submission to the territorial authority for expenditure within the
community;
(e) Communicate
with community organisations and special interest groups within the community;
(f) Undertake
any other responsibilities that are delegated to it by the territorial
authority
Council
Delegations to Community Boards - January 2013
The "civic
amenities" referred to in these delegations include the following Council
activities:
·
Amenity lighting
·
Cemeteries
·
Drainage (does not include
reticulated storm water systems)
·
Footpaths/cycle ways and
walkways.
·
Public toilets
·
Reserves
·
Halls
·
Swimming pools
·
Town litter
·
Town beautification and
maintenance
·
Street furniture including
public information signage.
·
Street/public Art.
·
Trees on Council land
·
Off road public car parks.
·
Lindvart Park – a
Kaikohe-Hokianga Community Board civic amenity.
Exclusions:
From time to time
Council may consider some activities and assets as having district wide
significance and these will remain the responsibility of Council. These
currently include: The roading network, Hundertwasser toilets, District Library
Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga
Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain,
Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The
Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local
priorities for minor capital works in accordance with existing strategies,
1.
Recommend local service
levels and asset development priorities for civic amenities as part of the
Annual Plan and Long-Term Plan processes.
2.
Reallocate capital budgets
within the Annual Plan of up to 5% for any specific civic amenity, provided
that the overall activity budgetary targets are met.
3.
Make grants from the
allocated Community Funds in accordance with policy 3209, and the SPARC/Sport
Northland Rural Travel fund in accordance with the criteria set by the
respective body, and, for the Bay of Islands-Whangaroa Community Board, the
power to allocate the Hundertwasser Donations Account.
4.
Provide comment to council
staff on resource consent applications having significance within the
Community, including the provision of land for reserves or other public
purposes.
5.
To hold, or participate in
hearings, as the Council considers appropriate, in relation to submissions
pertinent to their community made to plans and strategies including the
Long-Term Plan and Annual Plan, and if appropriate recommend decisions to the
Council.
6.
To hold hearings of
submissions received as a result of Special Consultative Procedures carried out
in respect of any matter other than an Annual or Long-Term Plan and make
recommendations to the Council.
7.
Where recommended by staff
to appoint management committees for local reserves, cemeteries, halls, and
community centres.
8.
To allocate names for
previously unnamed local roads, reserves and other community facilities, and
recommend to Council name changes of previously named roads, reserves, and
community facilities subject to consultation with the community.
9.
To consider the provisions
of new and reviewed reserve management plans for recommendation to the Council
in accordance with the Reserves Act 1977 and hear or participate in the hearing
of submissions thereto, as considered appropriate by the Council.
10.
To provide recommendations
to the Council in respect of applications for the use and/or lease of reserves
not contemplated by an existing reserve management plan.
11.
Prohibit the use of
skateboards in specified locations within their communities, in accordance with
Council’s Skating Bylaw 1998.
12.
Recommend new bylaws or
amendments to existing bylaws.
13.
Prepare and review
management plans for local cemeteries within budget parameters and in a manner
consistent with Council Policy.
14.
Exercise the following
powers in respect of the Council bylaws within their community:
a.
Control of Use of Public
Spaces – Dispensations on signs
b.
Mobile Shops and Hawkers
– Recommend places where mobile shops and/or hawkers should not be
permitted.
c.
Parking and Traffic Control
– Recommend parking restrictions, and areas where complying camping
vehicles may park, and consider and grant dispensations in accordance with
clause 2007.2
d.
Public Places Liquor Control
– Recommend times and places where the possession or drinking of alcohol
should be prohibited.
e.
Speed Limits –
Recommend places and speed limits which should be imposed.
15.
To appoint Community Board
members to speak on behalf of their community in respect of submissions or
petitions.
16.
Specific to the Bay of
Islands-Whangaroa Community Board – consider any recommendations of the
Paihia Heritage Working Group and make appropriate recommendations to Council
on the development of a draft Plan Change and a Section 32 analysis on heritage
provisions for Paihia.
17.
To set schedule of meeting
dates, times and venues, subject to the meetings not conflicting with meetings
of the Council and satisfying the provisions of the Local Government Official
information and Meetings Act 1987.
18.
To review all proposed
public art projects on a project-by project basis to ensure they comply with
policy #5105 Art in Public Places, including approval of the aesthetic
appearance, maintenance programme, insurance and appropriate location, and to
agree to their installation.
19.
In respect of applications
from food establishments for permission to establish tables and chairs on a
public place, i.e. Alfresco dining in accordance with Policy 3116, to consider
and decide on any application which does not meet all criteria of the policy,
and any application which staff recommend to be declined.
20.
Subject to a report from the
appropriate managers and the appropriate budgetary provision, to make decisions
in respect of civic amenities including the levels of service, and the
provision or removal of an amenity not provided for elsewhere in these
delegations.
Terms of
Reference
In fulfilling
its role and giving effect to its delegations, Community Boards are expected
to:
1.
Comment on adverse
performance to the Chief Executive in respect of service delivery.
2.
Assist their communities in
the development of structure plans, emergency management community response
plans, and community development plans.
3.
Assist their communities to
set priorities for Pride of Place programmes.
4.
Have special regard for the
views of Maori.
5.
Have special regard for the
views of special interest groups, e.g. disabled, youth, aged, etc.
6.
Actively participate in
community consultation and advocacy and keep Council informed on local issues.
7.
Seek and report to Council
community feedback on current issues by:
a.
Holding a Community
forum prior to Board meetings
b.
Varying the venues of
Board meetings to enable access by members of the community
8.
Monitor and make
recommendations to Council to improve effectiveness of policy.
9.
Appoint a member to receive
Annual Plan\Long Term Council Community Plan submissions pertinent to the Board
area, attend hearings within the Board area, and attend Council deliberations
prior to the Plan adoption.
Protocols
In supporting
Community Boards to fulfil their role, the Council will:
1.
Provide appropriate
management support for the Boards.
2.
Organise and host regular
workshops with the Community Boards l to assess the 'State of the Wards &
District' to establish spending priorities.
3.
Prior to decision-making,
seek and include 'Community Board views' in Council reports in relation to:
a.
the disposal and
purchase of land
b.
proposals to acquire or
dispose of reserves
c.
representation reviews
d.
development of new
maritime facilities
e.
community development
plans and structure plans
f.
removal and protection
of trees
g.
local economic
development initiatives
h.
changes to the Resource
Management Plan
4.
Organise and host quarterly
meetings between Boards, the CEO and senior management staff.
5.
Prepare an
induction/familiarisation process targeting new members in particular early in
the term.
6.
Support Board members to
arrange meetings with local agencies and service clubs to place more emphasis
on partnerships and raising profile of the Boards as community leaders.
7.
Permit Board chairperson (or
nominated member) speaking rights at Council meetings.
8.
Help Boards to implement
local community projects.
9.
Arrange for Infrastructure
and Asset Management Staff to meet with the Community Boards in September each
year to agree the capital works for the forthcoming year for input into the
Annual or Long-Term Plan.
10.
Provide information.
KAIKOHE-HOKIANGA
COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS
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Name
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Responsibility (i.e. Chairperson etc)
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Declaration of Interests
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Nature of Potential Interest
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Member's Proposed Management Plan
|
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Mike
Edmonds
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Chair
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Kaikohe
Mechanical and Historic Trust
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Council
Funding
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Decide
at the time
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Committee
member
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Kaikohe
Rugby Football and Sports Club
|
Council
Funding
|
Withdraw and
abstain
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Kelly van Gaalen
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No form
received
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|
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Louis
Toorenburg
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No form
received
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|
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Alan
Hessell
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Nil
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Nil
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Nil
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Nil
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Laurie Byers
|
Kaikohe Golf
Club
|
|
|
|
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Kaikohukohu
Trust
|
|
|
|
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North Point
Trust
|
|
|
|
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Patron Bay
of Islands Hockey
|
|
|
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Emma
Davis
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Secretary
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Pompallier
Hokianga Trust
|
Council
Funding
|
Decide at
the time to withdraw and/or abstain
|
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Trustee
|
Raiatea
Resource Centre
|
Council
Funding
|
Decide at
the time to withdraw and/or abstain
|
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Committee
Member
|
Rawene Hall
|
Council
Funding
|
Decide at
the time to withdraw and/or abstain
|
|
Committee
Member
|
Kohukohu
Hall
|
Council
Funding
|
Decide at
the time to withdraw and/or abstain
|
|
Member of
teaching staff
|
Broadwood
Area School
|
Council
Funding
|
Decide at
the time to withdraw and/or abstain
|
|
John
Vujcich
|
Board Member
|
Pioneer
Village
|
Matters
relating to funding and assets
|
Declare
interest and abstain
|
|
Director
|
Waitukupata
Forest Ltd
|
Potential
for council activity to directly affect its assets
|
Declare
interest and abstain
|
|
Director
|
Rural
Service Solutions Ltd
|
Matters
where council regulatory function impact of company services
|
Declare
interest and abstain
|
|
Director
|
Kaikohe (Rau
Marama) Community Trust
|
Potential
funder
|
Declare
interest and abstain
|
|
Partner
|
MJ & EMJ
Vujcich
|
Matters
where council regulatory function impacts on partnership owned assets
|
Declare
interest and abstain
|
|
Member
|
Kaikohe
Rotary Club
|
Potential funder,
or impact on Rotary projects
|
Declare
interest and abstain
|
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Member
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New Zealand
Institute of Directors
|
Potential
provider of training to Council
|
Declare a
Conflict of Interest
|
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Member
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Institute of
IT Professionals
|
Unlikely,
but possible provider of services to Council
|
Declare a
Conflict of Interest
|
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Moko
Tepania
|
Teacher
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Te Kura Kaupapa Māori o Kaikohe.
|
Potential Council funding that will benefit my place
of employment.
|
Declare a perceived conflict
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Chairperson
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Te Reo o Te Tai Tokerau Trust.
|
Potential Council funding for events that this trust
runs.
|
Declare a perceived conflict
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Tribal Member
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Te Rūnanga o Te Rarawa
|
As a descendent of Te Rarawa I could have a
perceived conflict of interest in Te Rarawa Council relations.
|
Declare a perceived conflict
|
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Tribal Member
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Te Rūnanga o Whaingaroa
|
As a descendent of Te Rūnanga o Whaingaroa I
could have a perceived conflict of interest in Te Rūnanga o Whaingaroa
Council relations.
|
Declare a perceived conflict
|
|
Tribal Member
|
Kahukuraariki Trust Board
|
As a descendent of Kahukuraariki Trust Board I could
have a perceived conflict of interest in Kahukuraariki Trust Board Council
relations.
|
Declare a perceived conflict
|
|
Tribal Member
|
Te Rūnanga ā-Iwi o Ngāpuhi
|
As a descendent of Te Rūnanga ā-Iwi o
Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga
ā-Iwi o Ngāpuhi Council relations.
|
Declare a perceived conflict
|
Members need to stand aside from decision-making when a conflict arises
between their role as a Member of the Community Board and any private or other
external interest they might have. This note is provided as a reminder to
Members to review the matters on the agenda and assess and identify where they
may have a pecuniary or other conflict of interest, or where there may be a
perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should
publicly declare that at the start of the meeting or of the relevant item of
business and refrain from participating in the discussion or voting on that
item. If a Member thinks they may have a conflict of interest, they can seek
advice from the Chief Executive Officer or the Team Leader Democracy Support
(preferably before the meeting).
It is noted that while members can seek advice the final decision as
to whether a conflict exists rests with the member.
2 Public
Forum
3 Deputations
·
Perry van Gaalen (Petitioner)
4 Speakers
Funding Applicants:
·
Cheryl Smith representing Kaikohe Rugby & Football
Club.
·
Graeme Kettle representing Far North Environment
Centre.
·
Rob Pink representing Treks for Kids.
5 Confirmation
of Previous Minutes
5.1 Confirmation
of Previous Minutes
File Number: A2984834
Author: Marlema
Baker, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The minutes are attached to allow the
Kaikohe-Hokianga Community Board to confirm that the minutes are a true and
correct record of the previous meeting.
|
Recommendation
That the
Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 7
October 2020 as a true and correct record.
|
1) Background
Local Government Act 2002 Schedule 7 clause
28 states that a local authority must keep minutes of its proceedings.
The minutes of these proceedings duly entered and authenticated as prescribed
by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The unconfirmed minutes of the meeting are
attached.
The Kaikohe-Hokianga Community Board
Standing Orders Section 3.17.3 states that “no discussion may arise on
the substance of the minutes at any succeeding meeting, except as to their
correctness”.
Reason for the recommendation
The reason for the recommendation is to
confirm the minutes as a true and correct record of the previous meeting.
3) Financial Implications and
Budgetary Provision
There are no financial implications or the
need for budgetary provision.
Attachments
1. 2020-10-07 Kaikohe-Hokianga
Community Board Minutes - A2968394 ⇩
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Kaikohe-Hokianga Community Board Meeting Agenda
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11 November 2020
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MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial
Avenue, Kaikohe
ON Wednesday, 7 October 2020 AT 10.35 am
PRESENT: Chairperson Mike Edmonds, Member Louis Toorenburg, Member Kelly van
Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich
1 Apologies
and conflicts of Interest
Apologies received from Member Emma Davis
and Member Moko Tepania for
this meeting.
Apology received from Member Kelly van
Gaalen as she had to leave at 12.00 pm.
2 Public
Forum
· Rob Pink spoke in regard to removing the rubbish dump/drop-off point
at the Rawene Junction and also funding to fix the welcome sign, waka and boat
that are also there.
· Shaun Reilly spoke in regard to Illegal rubbish dumping, the
behaviour of cyclists and the inactivity of the Police.
· Patricia Nol spoke in regard to motorbike and bicycle speeding,
burnouts and noise in the community.
· Materoa Mokaraka spoke regarding town crime, trail bike issues, speeding
cars and feeling unsafe in the community.
· Cynthia Moran and Rachel Velden spoke in regard to general
lawlessness in Kaikohe, speeding cars, lack of communication or action from the
police, bikes and bike riding on footpaths.
· Ngaire Powdrill spoke in regard to speeding and dangerous
motorbikes, unsupervised kids on the street and a past fatality at the Wihongi
Street turn-off, and suggests chicanes be installed to prevent speeding. Also,
that the Community Patrol needs more community volunteers.
· Brendan Barnett spoke in regard to loud noisy and speeding bikes and
cars as well as school children being disobedient and wants action from the
Police to impound cars and bikes.
· Vanessa Edmonds spoke regarding unsafe bike rider issues and
wheelies on the sports field.
3 Deputations
· Officer Kevin Milne (Front Line Supervisor based in Kerikeri) and
Officer Daniel Williams
o Aware
of the concerns of the community and reminds the community that Police also
need to follow law and policy regarding impounding cars/bikes and that it
isn’t as easy or straight forward as expected.
o Enforcement
alone isn’t going to fix the problem and following/pursuing motorbikes
isn’t advised as the riders will take off and the situation will become
unsafe.
o Encourages
community members to safely record any issues (including sound) on cameras and
phone it into Police, then take the footage in to the local office.
§ Continue
calling the Police and laying complaints.
§ Call
111 for emergencies and 105 for non-emergencies.
4 Speakers
· Janet Nixon representing Te Puna o Kupenuku regarding Funding. Item
6.5 refers.
· Willie Maihi representing the Maihi Memorial Parks Charitable Trust
regarding funding. Item 6.5 refers.
Meeting adjourned 11:56 am and resumed
12:30 pm.
5 Confirmation
of Previous Minutes
|
5.1 Confirmation
of Previous Minutes
Agenda item 6.1 document number A2959216, pages 10 - 16 refers.
|
|
Resolution 2020/42
That the
Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 2
September 2020 as a true and correct record with the following corrections:
a) that the spelling of
the word “Mangunu” on page 12 be corrected to Mangungu; and
b) that all movers and seconders of motions be recorded as Members,
excluding Chairperson Edmonds, to provide consistency in the minutes
. CARRIED
|
6 Reports
|
6.1 Revoke
Previous Decision - Road Naming - Lot 1, State Highway 1 Okaihau.
Agenda item 7.1 document number A2917742, pages 17 - 26 refers.
|
|
Resolution 2020/43
Moved: Member
John Vujcich
Seconded: Member
Alan Hessell
That
the Kaikohe-Hokianga Community Board:
a) revokes
the following resolution of the Kaikohe-Hokianga Community Board made on 4
December 2019, item 8.1 Road Naming – Lot 1, State Highway 1 Okaihau;
“That the Kaikohe-Hokianga Community Board, pursuant to
Council’s Road Naming and Property Addressing Policy #2125, name an
extension, McKenzie Way Extension that is currently addressed at Lot 1, State
Highway 1, Okaihau as per map. (A2764787)”.
b) resolves
to name Lot 1, State Highway 1, Okaihau, Magon Access Road.
Carried
|
|
6.2 Kaikohe-Hokianga
Statement of Community Board Fund Account as at 31 August 2020
Agenda item 7.2 document number A2952421, pages 27 - 28 refers.
|
|
Resolution 2020/44
Moved: Member
Louis Toorenburg
Seconded: Member
John Vujcich
That the Kaikohe-Hokianga Community
Board receives the report Kaikohe-Hokianga Statement of Community Board Fund
Account as at 31 August 2020.
Carried
|
|
6.3 Project
Funding Reports
Agenda item 7.3 document number A2861851, pages 29 - 33 refers.
|
|
Resolution 2020/45
Moved: Member
Alan Hessell
Seconded: Member
Laurie Byers
That the
Kaikohe-Hokianga Community Board note the project report received from
Kaikohe Business Association.
Carried
|
|
6.4 Rural
Travel Funding - Applications Summer 2020/21
Agenda item 7.4 document number A2959620, pages 34 - 42 refers.
|
|
Resolution 2020/46
Moved: Member
John Vujcich
Seconded: Member
Alan Hessell
That the Kaikohe-Hokianga Community
Board allocates Rural Travel Grant funding of $800.00, in accordance with the recommendations received from Sport
Northland, to Hokianga Sports Club.
Carried
|
|
6.5 Funding
Applications
Agenda item 7.5 document number A2861928, pages 43 - 47 refers.
|
|
Resolution 2020/47
Moved: Chairperson
Mike Edmonds
Seconded: Member
John Vujcich
That the Kaikohe-Hokianga Community Board, in considering the
provisions of the Community Grant Policy authorise the sum of $2,500 (plus GST if applicable) to be paid from the
Board’s Community Fund account to Kaikohe Business Association
for costs towards Kaikohe Christmas in the Village 2020 to support the
following Community Outcomes:
(ii) Proud
vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
CARRIED
Motion
Moved: Member
Louis Toorenburg
Seconded: Member
Alan Hessell
That the Kaikohe-Hokianga Community Board, in considering the
provisions of the Community Grant Policy authorise the sum of $17,291 (plus GST if applicable) to be paid from the
Board’s Community Fund account to Te Puna o Kupenuku Inc, for
costs towards establishing and furnishing the Rawene Campus to support the
following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
AMENDMENT
Moved: Member
John Vujcich
Seconded: Member
Lawrie Byers
That the
Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $17,291
(plus GST if applicable) to be paid from the Board’s Community Fund
account to Te Puna o Kupenuku Inc, subject to the signing of an
Memorandum of Understanding with the Far North District Council, for costs
towards establishing and furnishing the Rawene Campus to support the
following Community Outcomes:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
CARRIED
The amendment became the substantive
motion.
Resolution 2020/48
Moved: Member
John Vujcich
Seconded: Member
Lawrie Byers
That the
Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $17,291
(plus GST if applicable) to be paid from the Board’s Community Fund
account to Te Puna o Kupenuku Inc, subject to the signing of an
Memorandum of Understanding with the Far North District Council, for costs
towards establishing and furnishing the Rawene Campus to support the
following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
CARRIED
Resolution 2020/49
Moved: Chairperson
Mike Edmonds
Seconded: Member
Laurie Byers
That the
Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $160.96 (plus GST if applicable) remaining from funds granted in September
2019 be retained by the Eddie Trust and used towards a second eight-week
course of New Zealand Sign Language Classes to be held from 19 October 2020:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
CARRIED
Resolution 2020/50
Moved: Member
Laurie Byers
Seconded: Member
Louis Toorenburg
That the
Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $1,000
(plus GST if applicable) to be paid from the Board’s Community Fund
account to Maihi Memorial Parks Charitable Trust for costs towards the
CHI Festival 2021 to support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
Carried
|
7 Meeting
Close
The Meeting closed at 1:05 pm.
The minutes of this meeting will be
confirmed at the Kaikohe-Hokianga Community Board meeting to be held on 4
November 2020.
...................................................
CHAIRPERSON
6 Reports
6.1 Petition
of Perry van Gaalen - Speedbumps on Hillcrest Road - Kaikohe.
File Number: A2991289
Author: Marlema
Baker, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
To seek the Board’s endorsement to
install speed bumps on Hillcrest Road in Kaikohe.
Executive Summary
· Petitioner requests that speed bumps be installed on Hillcrest Road,
Kaikohe.
· Seeks support for this petition from the Kaikohe-Hokianga Community
Board by way of requesting a report investigating speed reduction options,
including speed bumps, on Hillcrest Road, Kaikohe.
· This petition is specific to the Kaikohe community and the
Petitioner has sought to speak to this matter at the November Kaikohe-Hokianga
Community Board meeting.
|
Recommendation
That the
Kaikohe-Hokianga Community Board request a report investigating options,
including speed bumps, to reduce speed along Hillcrest Road in Kaikohe.
|
1) Background
Petitions may be presented to the FNDC or any
of its committees or community boards.
Petitions concerning a local issue should generally be referred to
community boards to facilitate local consultation and input. Petitions
concerning a district wide issue should be referred directly to the relevant
committee. The final decision lies with the Chief Executive.
Perry van Gaalen (the Petitioner) has presented a petition
requesting the installation of speed bumps on Hillcrest Road in Kaikohe. The
issues raised are that there is a growing amount of speeding traffic traveling
on Hillcrest Road which increases towards the end of the road. There are safety
concerns to people and animals and damage to property (power-poles) has
occurred with minimal patrolling carried out by local Police.
2) Discussion and Options
The installation of speed bumps on
Hillcrest Road in Kaikohe will require a report investigating all options
including costs and ratings implications. Staff from the relevant business unit
will prepare a covering report responding to the issues raised by the petition
and proposing a course of action.
Reason for the recommendation
To allow the community board to formally
receive the petition and provide a mechanism for the Board to advocate on
behalf of its constituents.
3) Financial Implications and
Budgetary Provision
There are no
financial implications or need for budgetary provision in requesting a report.
The report when provided will need to articulate and financial implications in
the options including speedbumps.
Attachments
1. Petition - P Van Gaalen -
Speedbumps on Hillcrest Road. - A2991261 ⇩
Compliance schedule:
Full consideration has been given to the
provisions of the Local Government Act 2002 S77 in relation to decision making,
in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
Compliance requirement
|
Staff assessment
|
|
State the level
of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy
|
This is of low
significance.
|
|
State the relevant
Council policies (external or internal), legislation, and/or community
outcomes (as stated in the LTP) that relate to this decision.
|
Reserves Act
1977
|
|
State whether
this issue or proposal has a District wide relevance and, if not, the ways in
which the appropriate Community Board’s views have been sought.
|
Will impact the
community of Kaikohe. This is a Community Board report.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
None beyond
those for wider community.
|
|
Identify persons
likely to be affected by or have an interest in the matter, and how you have
given consideration to their views or preferences.
|
Residents living
on Hillcrest Road.
|
|
State the
financial implications and where budgetary provisions have been made to
support this decision.
|
None anticipated
at this stage.
|
|
Chief Financial
Officer review.
|
The Chief
Financial Officer has not reviewed this report
|
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
11 November 2020
|
6.2 Setting
of 2021 Meeting schedule
File Number: A2990793
Author: Marlema
Baker, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
To allow the Community Board to set their
meeting dates for the 2021 calendar year.
Executive Summary
· Each Community Board is responsible for setting their own meeting
dates.
· The Community Board have previously held meetings on the first
Wednesday of each month.
· Council adopted its formal meeting calendar 29 October 2020.
· This report recommends the Board continue the meeting pattern of 2020
except in May and December.
|
Recommendation
That the
Kaikohe-Hokianga Community Board adopt the following meeting dates:
· 3
February 2021
· 3
March 2021
· 7
April 2021
· 12 May
2021
· 2
June 2021
· 7
July 2021
· 4
August 2021
· 1
September 2021
· 6
October 2021
· 3
November 2021
· 8 December
2021
|
1) Background
The Local Government Act (LGA) requires a
local authority to hold meetings that are necessary for the good governance of
its region or district. The Local Government Official Information and Meetings
Act (LGOIMA) promotes the open and public transaction of business at meetings.
Neither the LGA nor LGOIMA requires a local authority to schedule meetings a
year in advance, however it is considered good practise throughout New Zealand.
Council reserve 28 October of each year, as
a non-Council meeting day, in recognising the signing of He Whakaputanga o te
Rangatiratanga o Nu Tireni – Declaration of Independence of the United
Tribes of New Zealand, as the National day set aside to observe New Zealand
Wars.
Community Boards are required to set their
own meeting dates, so long as they are not in conflict to Council meetings.
2) Discussion and Options
This report recommends that the
Kaikohe-Hokianga Community Board continue to meet on the first Wednesday of
each month except for in May and December.
The formal meeting calendar adopted by
Council was that Council and Committee meetings would be held on 6 weekly
rotation and that Executive Review Committees would be held monthly. As part of
the Formal Meeting Calendar adoption by Council reserve dates have been set
aside for workshops.
The Kaikohe-Hokianga
Community Board Chairperson is appointed to the national Community Board
Executive Committee. The Committee have a meeting scheduled on the first
Wednesday of November. This report does not recommend the Board reschedule that
meeting but the Board should consider whether it holds its meeting with this
conflict in mind, or reschedules to an alternative day.
Community Board meeting dates were included
in the calendar adopted by Council, not for adoption but to signal the dates
that meetings might be scheduled for.
Please note, additional time may be
required from time to time for unexpected or unanticipated matters. This should
however be minimal. Staff are committed to providing as much notice as possible
and making sure that business where possible, is restricted to the days adopted
as part of this schedule.
Boards are also encouraged to meet
informally outside of the formal meeting schedule to touch base or conduct
workshops to discuss various matters.
Reason for the recommendation
To adopt a schedule of Kaikohe-Hokianga Community Board meetings for the 2021
calendar year.
3) Financial Implications and
Budgetary Provision
There is a cost in supporting meetings, and
these are covered within operational budgets.
Attachments
Compliance schedule:
Full consideration has been given to the
provisions of the Local Government Act 2002 S77 in relation to decision making,
in particular:
1. A Local authority must, in
the course of the decision-making process,
a) Seek to identify all reasonably
practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of
their advantages and disadvantages; and
c) If any of the options identified
under paragraph (a) involves a significant decision in relation to land or a
body of water, take into account the relationship of Māori and their
culture and traditions with their ancestral land, water sites, waahi tapu,
valued flora and fauna and other taonga.
2. This section is subject to
Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement
|
Staff assessment
|
|
State the level
of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy
|
This matter is
of low significance.
|
|
State the
relevant Council policies (external or internal), legislation, and/or
community outcomes (as stated in the LTP) that relate to this decision.
|
The relevant
legislation as referenced in the report is the Local Government Act 2002 and
the Local Government Official Information and Meetings Act 1987.
|
|
State whether
this issue or proposal has a District wide relevance and, if not, the ways in
which the appropriate Community Board’s views have been sought.
|
Community Boards
are responsible for setting their own meeting schedule. Similar reports will
be written suggesting alignment with Council and Committee meetings.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
There are no
particular implications for Māori.
|
|
Identify persons
likely to be affected by or have an interest in the matter, and how you have
given consideration to their views or preferences (for example – youth,
the aged and those with disabilities.
|
This report does
not have any implications on persons identified in legislation.
|
|
State the
financial implications and where budgetary provisions have been made to
support this decision.
|
Financial
implications are covered within operational budgets.
|
|
Chief Financial
Officer review.
|
The CFO has not
reviewed this report.
|
6.3 Road Naming -
Peras Road Waima
File Number: A2926734
Author: Selina
Topia, Roading Support Officer
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
That
the Kaikohe-Hokianga Community Board recommend to Council that the road known
as Peras Road be changed to Pera Road.
Executive Summary
· Council received a Road Naming application to rename a
public road addressed at Peras Road Waima on 27 May 2020.
· The original name intended was Pera Road however and error
was made and the final name on the signage was misspelled as Peras Road.
· The descendants of the ancestor after which the road is
named would like to see the name corrected.
· Community
Boards have delegated authority to allocate names for previously unnamed local
roads, reserves and other community facilities, and recommend to Council name
changes of previously named roads, reserves, and community facilities subject
to consultation with the community.
|
Recommendation
That the Kaikohe-Hokianga Community Board, pursuant to
Council’s Road Naming and Property Addressing Policy #2125, recommends to Council the immediate renaming of a
public road, “Pera Road” that is currently addressed at Peras Road, Waima as per map (A2901303).
|
1) Background
Mrs Rose Pera advised
that this public road was named after her husband’s ancestor, Mr
Aperahama Raniera, who was nicknamed Pera in recognition of him being a
prominent member of the community.
The road sign currently
has a ‘s’ attached to Pera, making it Peras Road, however, there is
no ‘s’ in the Māori language and the applicant would like to
see the name corrected.
The
background for this name is given also as per the Road Naming application
attached (A2901289).
2) Discussion and Options
The
options are as follows:
1. that the Community Board
make a recommend to Council to correct the misspelt road name from Peras Road
to Pera Road.
2. that the road name remains
unchanged.
Staff strongly recommend to the correcting of this road
name.
Reason for the recommendation
The road name recommended in this report is
not a duplicate of any other road name in the District, therefore meeting the
criteria set down in the Council’s Road Naming and Property Numbering
Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
3) Financial Implications and
Budgetary Provision
The
costs for road signage (white on blue background name blade) and installation
will be met by council.
Attachments
1. Peras
Road Application and Approval-Document number - A2926737 ⇩ 
2. Peras
Road Map-Document number - A2926738 ⇩ 
3. Peras
Road Schedule-Document number - A2926739 ⇩
Compliance schedule:
Full consideration has been given to the
provisions of the Local Government Act 2002 S77 in relation to decision making,
in particular:
1. A Local authority must, in
the course of the decision-making process,
a) Seek to identify all reasonably
practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of
their advantages and disadvantages; and
c) If any of the options identified
under paragraph (a) involves a significant decision in relation to land or a
body of water, take into account the relationship of Māori and their
culture and traditions with their ancestral land, water sites, waahi tapu,
valued flora and fauna and other taonga.
2. This section is subject to
Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement
|
Staff assessment
|
|
State the level
of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy
|
This is a rename of a public road and is of low
significance
|
|
State the
relevant Council policies (external or internal), legislation, and/or
community outcomes (as stated in the LTP) that relate to this decision.
|
Road Naming and
Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural
Addressing Standards 4819.2011.
|
|
State whether
this issue or proposal has a District wide relevance and, if not, the ways in
which the appropriate Community Board’s views have been sought.
|
No district wide
relevance and the Community Board have the delegated authority to approve
road names.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
The spelling of
the road name is being corrected
|
|
Identify persons
likely to be affected by or have an interest in the matter, and how you have
given consideration to their views or preferences (for example – youth,
the aged and those with disabilities.
|
Property owners
of Peras Road have given consent to rename the road Pera Road as per the Road
Naming application and approval form attached (A2901289).
|
|
State the
financial implications and where budgetary provisions have been made to
support this decision.
|
The costs for road signage (white on blue background name
blade) and installation will be met by council.
|
|
Chief Financial
Officer review.
|
The Chief
Financial Officer has reviewed this report
|
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
11 November 2020
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
11 November 2020
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
11 November 2020
|
6.4 Road
Naming - 594 Koutu Loop Road Opononi
File Number: A2936560
Author: Selina
Topia, Roading Support Officer
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To
seek approval from the Kaikohe-Hokianga Community Board to officially name a
private road.
Executive Summary
Council has received a Road Naming application
to name a private road addressed at 594 Koutu Loop Road,
Opononi. Community Boards have delegated authority to name private roads.
|
Recommendation
That the Kaikohe-Hokianga Community Board, pursuant to
Council’s Road Naming and Property Addressing Policy #2125, name a private road as Dune Rise that is currently addressed at 594 Koutu Loop Road Opononi, as per map
(A2933712).
|
1) Background
Mr Trevor Jones from
the B&T Family Trust have advised that this is a private road created
by a subdivision addressed at 594 Koutu Loop Road, Opononi.
Community Boards have
delegated authority to name private roads.
The names Dune Rise, Cove Rise and Sand Dune
Rise describe where this private access is located at Koutu Point.
The
background for these names is also provided as per the Road Naming application
attached (A2959028).
2) Discussion and Options
Their
suggestions are as follows:
1. Dune Rise
2. Cove Rise
3. Sand Dune Rise
The Roading team has no objections to the names suggested
above.
Reason for the recommendation
The road names recommended in this report
are not duplicates of any other road names in the District, therefore meeting
the criteria set down in the Council’s Road Naming and Property Numbering
Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
3) Financial Implications and
Budgetary Provision
There
are no financial implications to Council relating to the installation of the
road name sign (blue on white background name blade). The cost of the road
signage and installation will be met by the applicant.
Attachments
1. Application
- Document number - A2959028 ⇩
2. Map
- Document number - A2933712 ⇩
3. Schedule
- Document number - A2947173 ⇩
4. LINZ
approval - Document number - A2959079 ⇩
Compliance schedule:
Full consideration has been given to the
provisions of the Local Government Act 2002 S77 in relation to decision making,
in particular:
1. A Local authority must, in
the course of the decision-making process,
a) Seek to identify all reasonably practicable
options for the achievement of the objective of a decision; and
b) Assess the options in terms of
their advantages and disadvantages; and
c) If any of the options identified
under paragraph (a) involves a significant decision in relation to land or a
body of water, take into account the relationship of Māori and their
culture and traditions with their ancestral land, water sites, waahi tapu,
valued flora and fauna and other taonga.
2. This section is subject to
Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement
|
Staff assessment
|
|
State the level
of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy
|
This is the naming of a private road and is of low
significance.
|
|
State the
relevant Council policies (external or internal), legislation, and/or
community outcomes (as stated in the LTP) that relate to this decision.
|
Road Naming and
Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural
Addressing Standards 4819.2011.
|
|
State whether
this issue or proposal has a District wide relevance and, if not, the ways in
which the appropriate Community Board’s views have been sought.
|
No district wide
relevance and the Community Board have the delegated authority to approve
road names.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
Not applicable
|
|
Identify persons
likely to be affected by or have an interest in the matter, and how you have
given consideration to their views or preferences.
|
There are
currently no property owners as this is a new subdivision
|
|
State the financial
implications and where budgetary provisions have been made to support this
decision.
|
There are no financial implications to Council relating
to the installation of the road name sign (blue on white background name
blade). The cost of the road signage and installation will be met by the
applicant.
|
|
Chief Financial
Officer review.
|
The Chief
Financial Officer has reviewed this report
|
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
11 November 2020
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
11 November 2020
|
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
11 November 2020
|
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
11 November 2020
|
6.5 Kaikohe-Hokianga
Statement of Community Board Fund Account as at 30 September 2020
File Number: A2976997
Author: Sam
Chapman, Accounting Support Officer
Authoriser: Janice Smith, Chief Financial Officer
Purpose of the Report
The Community Fund
account provides information on financial matters relating to the
Kaikohe-Hokianga Community Board’s Community Fund which is allocated in
accordance with the Community Grant Fund Policy.
|
Recommendation
That the Kaikohe-Hokianga Community
Board receives the report Kaikohe-Hokianga Statement of Community Board Fund
Account as at 30 September 2020.
|
Background
The statement is attached for the
Board’s information and to provide sufficient information to enable the Board
to allocate funds in accordance with the funds available. In accordance with
the Community Grant Policy, section
10, “applications in excess of $3,000 may require the applicant to attend
a Board meeting, subject to the Chairperson’s discretion”.
|
Community Fund Account balance as at 1 July 2020
|
$115,902.00
|
|
· Plus uncommitted funds from 2019-20 carried forward
|
$59,550.00
|
|
· Less funds granted and uplifted to 30 September 2020
|
$11,844.00
|
|
· Less funds not uplifted from 05 August 2020 for Jacman
Entertainment, Kaikohe Sewing Club, Okaihau Bowling Club, Kaikohe Community
Arts Council, Kaikohe & Districts Sportsville and Life Education Trust
|
$17,700.00
|
|
· Less funds not uplifted from 02 September 2020 for South Hokianga Memorial
Hall and Ngawha Springs Forward Charitable Trust
|
$21,000.00
|
|
Community Fund Account balance as at 30
September 2020
|
$124,908.00
|
Discussion and Next Steps
Board members will
consider the applications on the agenda and decide on what level of funding to
allocate. The uncommitted balance in the Community Fund account as at 30
September 2020 is $124,908.00.
Recent amendments
to the Community Grant Fund Policy allow the Community Board to allocate, by
resolution, funding directly to key projects identified in their strategic plan
to the maximum amount of $20,000 in any financial year.
Financial Implications and
Budgetary Provision
The Far North District Council has
delegated the allocation of relevant community board funds to the Kaikohe-Hokianga
Community Board. The statement of the Community Fund account as at 30
September 2020 is attached.
Attachments
1. Statement of Kaikohe-Hokianga
Community Board Fund Account as at 30 September 2020 - A2976990 ⇩
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
11 November 2020
|
6.6 Funding
Applications
File Number: A2861930
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Purpose of the Report
This report summarises applications for
Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to
determine which application/s will receive funding at the 11 November 2020
meeting.
Executive Summary
· Kaikohe-Hokianga Community Board has $75,395 unallocated funding
available for the 2020/21 financial year, including $59,550 carried over from
the 2019/20 funding year.
· Kaikohe-Hokianga Community Board has an additional $29,714 place
making funding available for the 2020/21 financial year.
· Three applications for funding have been received, requesting a
total of $9,692.
· The application from the Far North Environment Centre was left to
lie on the table at the August meeting until a representative was able to speak
at the Board meeting, so has been returned for consideration today.
|
Recommendation
That the
Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $3,972
(plus GST if applicable) to be paid from the Board’s Community Fund
account to Kaikohe Rugby and Sports Club for costs towards adjusting
the lighting for the televised Mitre 10 Rugby Game at Lindvart Park in
November 2020 to support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
Recommendation
That the
Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $2,320
(plus GST if applicable) to be paid from the Board’s Community Fund
account to Ngapuhi Hokianga Ki te Raki Inc for costs towards Mangamuka
Christmas in the Park 2020 to support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
Recommendation
That the
Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $3,400
(plus GST if applicable) to be paid from the Board’s Community Fund
account to Hokianga Treks 4 Kids for costs towards refreshing the
display at the Rawene turnoff to support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
Recommendation
That the
Kaikohe-Hokianga Community Board uplifts the report from the Far North
Environment Centre that was left to lie on the table at the meeting in August
2020 and approves the sum of $2,764 (plus GST if applicable) be paid from the
Board’s Community Fund account to Far North Environment Centre
for costs towards Te Tai Tokerau Timebank
– Kohukohu and Kaikohe branches to
support the following Community Outcomes:
i) Communities
that are healthy, safe, connected and sustainable
ii) Proud, vibrant communities
|
1) Background
Each application has been checked by staff for completeness and
complies with the conditions of the Community Grant Policy, Community Outcomes
as stated in the LTP, and all provisions listed on the application form.
2) Discussion and Options
|
Applicant
|
Project
|
Requested
|
Recommended
|
Comments
|
Community
Outcome(s)
|
Type
|
|
Kaikohe Rugby and Sports Club
|
Lighting adjustment for Northland vs
Waikato Rugby Game (televised)
|
$3,972
(50%)
|
$3,972
(50%)
|
The venue has only been confirmed in the
past few weeks and the club requires assistance to adjust/replace the current
lighting for the televising of the game on 17 November.
|
(i) Proud vibrant communities.
(ii) Communities that are healthy,
safe, connected and sustainable
|
Event
|
|
Ngapuhi Hokianga Ki te Raki Inc
|
Mangamuka Christmas in the Park 2020
|
$4,040
(87%)
|
$2,320
(50%)
|
This is a community Christmas event and
is well supported by the wider community.
|
(i) Proud vibrant
communities.
(ii) Communities that are
healthy, safe, connected and sustainable
|
Event
|
|
Hokianga Treks 4 Kids
|
Refurbishment of Rawene turnoff area
|
$3,400
(89%)
|
$3,400
(89%)
|
The Board could make a grant for the full
amount requested from its placemaking funding. In granting the full
amount, this would be an out of policy decision, but we note the challenges
this area faces for raising the funds in a timely manner.
|
(i) Proud vibrant
communities.
(ii) Communities that are
healthy, safe, connected and sustainable
|
Infrastructure
|
|
Far North Environment Centre
|
Timebank Membership Support – Kohukohu and Kaikohe
|
$2,764
(15%)
|
$2,764
(15%)
|
This was left to lie on the table in August until a representative
could speak with the Board.
|
i) Communities
that are healthy, safe, connected and sustainable
ii) Proud,
vibrant communities
|
Social
|
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
11 November 2020
|
Assessment of Applications
The applicant was required to complete a
standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding
for the full amount requested.
Option 2 Authorise partial funding.
Option 3 Decline funding.
Reason for the recommendation
Each application has been assessed and meets the criteria of the
Community Grant Policy, Community Outcomes as listed in the LTP, and the
conditions listed on the application form.
3) Financial Implications and
Budgetary Provision
The Board allocates funding in accordance
with the Community Grant Policy and considers applications received against
available funds as reported in each meeting’s agenda.
Attachments
1. KHCB
- Application - Kaikohe Rugby Football & Sports - A2981819 ⇩
2. KHCB
- Application - Ngapuhi Hokianga Ki Te Raki Inc Soc - Christmas Parade -
A2981823 ⇩
3. KHCB
- Application - Treks for Kids - A2981840 ⇩
4. KHCB
- Application - Far North Environment Centre - A2982027 ⇩
Compliance schedule:
Full consideration has been given to the
provisions of the Local Government Act 2002 S77 in relation to decision making,
in particular:
1. A Local authority must, in
the course of the decision-making process,
a) Seek to identify all reasonably
practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of
their advantages and disadvantages; and
c) If any of the options identified
under paragraph (a) involves a significant decision in relation to land or a
body of water, take into account the relationship of Māori and their
culture and traditions with their ancestral land, water sites, waahi tapu,
valued flora and fauna and other taonga.
2. This section is subject to
Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement
|
Staff assessment
|
|
State the level
of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy
|
This is a matter
of low significance.
|
|
State the
relevant Council policies (external or internal), legislation, and/or
community outcomes (as stated in the LTP) that relate to this decision.
|
Community Grant
Policy.
|
|
State whether
this issue or proposal has a District wide relevance and, if not, the ways in
which the appropriate Community Board’s views have been sought.
|
This report does
not have district-wide relevance.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
No implications
for Māori in relation to land and/or water.
|
|
Identify persons
likely to be affected by or have an interest in the matter, and how you have
given consideration to their views or preferences (for example – youth,
the aged and those with disabilities.
|
Considered in
the application.
|
|
State the
financial implications and where budgetary provisions have been made to
support this decision.
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Budgetary Provision
has been made and the grant is allocated in accordance with the Community
Grant Policy.
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Chief Financial
Officer review.
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The Chief
Financial Officer has not reviewed this report.
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Kaikohe-Hokianga Community Board Meeting Agenda
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11 November 2020
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Kaikohe-Hokianga
Community Board Meeting Agenda
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11 November 2020
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Kaikohe-Hokianga
Community Board Meeting Agenda
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11 November 2020
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Kaikohe-Hokianga
Community Board Meeting Agenda
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11 November 2020
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6.7 Project
Funding Reports
File Number: A2861852
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Purpose of the Report
Recipients of
funds from the Community Board’s Local Grant Fund must complete and
submit a project report no later than two months after the completion of their
project.
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Recommendation
That the
Kaikohe-Hokianga Community Board note the project reports received from
Rawene and Districts Community Development Inc.
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1) Background
Clause 15 of the Community Grant Policy
states that: “At the completion of a project that received community
funding, recipients are required to complete a Project Report. These reports
must be received no later than two months after the completion of the project,
or, if the activity is ongoing, within two months of the funding being spent.
Recipients who do not complete this form are ineligible for Council funding for
a period of five years.”
2) Discussion and Options
Copies of the
project reports are attached for the Board’s information. Should
Board members have concerns or issues with these reports, these should be
discussed at this part of the meeting.
Reason for the recommendation
To receive the
project reports from funding applicants in accordance with the Community Grant
Policy.
3) Financial Implications and
Budgetary Provision
There are no financial implications or
budgetary requirements.
Attachments
1. KHCB
- Project Report - Rawene & Districts Community - A2980457 ⇩
Compliance schedule:
Full consideration has been given to the
provisions of the Local Government Act 2002 S77 in relation to decision making,
in particular:
1. A Local authority must, in the
course of the decision-making process,
a) Seek to identify all reasonably
practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of
their advantages and disadvantages; and
c) If any of the options identified
under paragraph (a) involves a significant decision in relation to land or a
body of water, take into account the relationship of Māori and their
culture and traditions with their ancestral land, water sites, waahi tapu,
valued flora and fauna and other taonga.
2. This section is subject to
Section 79 - Compliance with procedures in relation to decisions.
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Compliance requirement
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Staff assessment
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State the level
of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy
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This is a matter
of low significance.
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State the
relevant Council policies (external or internal), legislation, and/or
community outcomes (as stated in the LTP) that relate to this decision.
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Community Grant
Policy.
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State whether
this issue or proposal has a District wide relevance and, if not, the ways in
which the appropriate Community Board’s views have been sought.
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It is the
responsibility of each Community Board to confirm the funding that they
allocated has been spent correctly.
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State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
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There are no
implications on Māori in confirming
the project reports. Any implications on Māori arising from matters
included in project reports should be considered as part of the relevant
report.
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Identify persons
likely to be affected by or have an interest in the matter, and how you have
given consideration to their views or preferences (for example – youth,
the aged and those with disabilities.
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This report is
asking for the project reports to be approved, any interests that affect
other people should be considered as part of the individual reports.
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State the
financial implications and where budgetary provisions have been made to
support this decision.
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There are no
financial implications or the need for budgetary provision.
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Chief Financial
Officer review.
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The Chief Financial Officer has not reviewed
this report.
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Kaikohe-Hokianga Community Board Meeting Agenda
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11 November 2020
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7 Information
Reports
7.1 Kaikohe-Hokianga
Statement of Financial Performance Activities by Ward for the period ending 30
September 2020
File Number: A2981135
Author: Sam
Chapman, Accounting Support Officer
Authoriser: Janice Smith, Chief Financial Officer
Purpose of the Report
The purpose of the
report is to provide the Kaikohe-Hokianga Community Board with financial
statements for the period ended 30 September 2020.
Executive Summary
The financial report is ward-specific,
covering the activities in the Kaikohe-Hokianga ward only.
Understanding the report:
· variances in excess of $100k and significant “%”
variances will be commented on.
· the financial year runs from 01 July 2020 to 30 June 2021.
· the “Year to date” columns reflects income and expenses
for the period 01 July 2020 to 30 September 2020.
· the variances column highlights the difference between the budget
set in the 2020/21 Annual Plan and actual income and expenses as at 30
September 2020.
· the full year columns show the budgeted income and expenses for the
full 12 months from 01 July 2020 to 30 June 2021.
· the full year forecast column shows the best estimate for the actual
year end position as advised by Managers.
· unfavourable variances will represent expenses higher than budget or
income less than budget.
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Recommendation
That the Kaikohe-Hokianga Community
Board receives the report Kaikohe-Hokianga Statement of Financial Performance
Activities by Ward for the period ending 30 September 2020.
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Background
This is the first
quarterly financial report for 2020-2021 detailing the financial performance of
community activities to be provided to the Kaikohe-Hokianga Community Board.
Discussion and Next Steps
Refer to commentary in the attached
statement.
Financial Implications and
Budgetary Provision
There are no specific financial
implications for this report.
Attachments
1. KHCB Statement of Financial
Performance Activities by Ward for the period ending 30 September 2020 -
A2981153 ⇩
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Kaikohe-Hokianga Community Board Meeting Agenda
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11 November 2020
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7.2 Kaikohe-Hokianga
Ward Halls Budget Information for 2020-21
File Number: A2984217
Author: Janice
Smith, Chief Financial Officer
Authoriser: William J Taylor MBE, General Manager - Corporate Services
Purpose of the Report
Earlier
in the year, the Te Hiku Community Board requested information on the costs
associated with the halls within their ward. To ensure that all Community
Boards receive the information the request has been extended to incorporate the
Kaikohe-Hokianga Community Board.
Executive Summary
This
report provides operational and capital budgets for the current financial year
– 2020-21
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Recommendation
That the Kaikohe-Hokianga Community
Board receive the report Kaikohe/Hokianga Ward Halls Budget Information for
2020-21.
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Background
A
resolution was passed earlier in the year requesting information on the budgets
for the halls in the Te Hiku ward:
resolution 2020/34
Moved: Councillor
Felicity Foy
Seconded: Member
Jaqi Brown
That the Te Hiku Community Board
a) receives
the report “Te Hiku Community Hall Annual Information Update”.
b) requests
that a report on the halls and the costs per hall, and accumulated depreciation
costs per hall are provided to the Te Hiku Community Board, including options
for the ongoing use of the Community Halls, to the August Community Board
meeting, if not earlier.
To
ensure that all Community Boards receive the information the request has been
extended to incorporate the Kaikohe-Hokianga Community Board
Discussion and Next Steps
A report
(attached) has been prepared that identifies the operational and capital
budgets for each hall for the current financial year. It also identifies the
renewal funding allocated to each hall as at 30 June 2020.
Financial Implications and
Budgetary Provision
There
are no specific financial implications resulting from this report
Attachments
1. Kaikohe
- Hokianga Halls Budgets 20-21 - A2984205 ⇩ 
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Kaikohe-Hokianga Community Board Meeting Agenda
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11 November 2020
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