Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Te Hiku Community Board Meeting
Tuesday, 6 October 2020
Time: |
10:00 am |
Location: |
Mangonui Cruising Club 5 Silver Egg Road Mangonui |
Membership:
Member Adele Gardner - Chairperson
Member Darren Axe
Member Sheryl Bainbridge
Member Jaqi Brown
Member Felicity Foy - Councillor
Member John Stewart
Te Hiku Community Board Meeting Agenda |
6 October 2020 |
The Local Government Act 2002 states the role of a Community Board is to:
(a) Represent, and act as an advocate for, the interests of its community;
(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;
(c) Maintain an overview of services provided by the territorial authority within the community;
(d) Prepare an annual submission to the territorial authority for expenditure within the community;
(e) Communicate with community organisations and special interest groups within the community;
(f) Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a. Control of Use of Public Spaces – Dispensations on signs
b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e. Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Maori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a. the disposal and purchase of land
b. proposals to acquire or dispose of reserves
c. representation reviews
d. development of new maritime facilities
e. community development plans and structure plans
f. removal and protection of trees
g. local economic development initiatives
h. changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
TE HIKU COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc.) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Adele Gardner |
N/A - FNDC Honorarium |
|
|
|
The Far North 20/20, ICT Trust |
Trustee |
|
|
|
Te Ahu Charitable Trust |
Trustee |
|
|
|
ST Johns Kaitaia Branch |
Trustee/ Committee Member |
|
|
|
I know many FNDC staff members as I was an FNDC staff member from 1994-2008. |
|
|
|
|
Partner of Adele Gardner |
N/A as Retired |
|
|
|
Darren Axe |
Wharf Warden at Far North Holding Limited |
Council Controlled organisation |
|
|
Sheryl Bainbridge |
Ex-employee of Far North District Council |
|
|
There should be no conflict of interest if we are all heading in the same direction |
Property in Coopers Beach |
|
|
|
|
Jaqi Brown |
Te Hiku Navigation |
Manager |
|
|
Whangape Marae |
Maori Land Owner Trustee over Whangape School and marae |
|
Will manage any potential interests/conflicts and it arises |
|
Te Rawawa Rugby Club Committee |
TRRC Lease Ahipara Domain from FNDC |
|
Will manage any potential interests/conflicts and it arises |
|
Property in Ahipara |
|
|
|
|
John Stewart |
Printing.com Kaitaia |
Managing Director |
Produces some work for FNDC |
Step aside for any decisions at the time |
Zenstone N.Z Limited |
Managing Director |
N/A |
N.A |
|
90 Mile Snapper Bonanza Limited |
Shareholder / Organiser |
May apply for event funding from FNDC |
Step aside for any decisions at the time |
|
Property in Whatuwhiwhi and Kaitaia |
|
|
Step aside for any decisions at the time |
|
John Stewart – Partner |
Printing.com Kaitaia |
|
|
|
Property in Whatuwhiwhi and Kaitaia |
|
|
Step aside for any decisions at the time |
|
Felicity Foy |
Director - Northland Planning & Development |
I am the director of a planning and development consultancy that is based in the Far North and have two employees.
Property owner of Commerce Street, Kaitaia |
|
I will abstain from any
debate and voting on proposed plan change items for the Far North District
Plan. |
I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team. |
||||
I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner. |
||||
Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia. |
|
|
|
Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight, and Allen Bell Drive. |
|
|
Foy Farms Partnership |
Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa |
|
|
|
Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower. |
|
|
|
King Family Trust |
This trust owns several |
These trusts own properties in the Far North. |
|
|
Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
|
|
|
Shareholder of Coastline Plumbing NZ Limited |
|
|
|
|
Partner Felicity Foy |
Director of Coastline Plumbing NZ Limited |
|
|
|
Friends with some FNDC employees |
|
|
|
Te Hiku Community Board Meeting Agenda |
6 October 2020 |
Te Hiku Community Board Meeting
will be held in the Mangonui Cruising Club, 5 Silver Egg Road, Mangonui on:
Tuesday 6 October 2020 at 10:00 am
Order Of Business
1 Karakia Timatanga – Opening Prayer
2 Apologies and Conflicts of Interest
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Making and Attesting of Declarations
7.2 Item left to Lie on the Table - Election of Deputy Chairperson
7.3 Chairperson and Member Reports
7.4 Te Hiku Statement of Community Board Fund Account as at 31 August 2020
7.5 Rural Travel Funding - Applications Summer 2020/21
8 Karakia Whakamutunga – Closing Prayer
2 Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
No requests for deputations were received at the time of the Agenda going to print.
· Brian Page representing Whatuwhiwhi Ratepayers Association – Community Plan.
· Angela Phillips representing Far North Safer Community Council – Funding Application 7.6 refers.
· Tepora Kauwhata representing Te Tūhua ki Aotearoa Charitable Trust – Funding Application 7.6 refers.
6 October 2020 |
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A2957862
Author: Kim Hammond, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The minutes are attached to allow the Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meeting.
That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 25 August 2020 be confirmed as a true and correct record. |
1) Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The minutes of the meeting are attached.
The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2020-08-25 Te Hiku Community Board Minutes [A2942053] - A2942053 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Te Hiku Community Board Meeting Agenda |
6 October 2020 |
MINUTES OF Te Hiku Community Board Meeting
HELD AT THE Te Rarawa Rugby Football
Club, 252 Ahipara Road, Ahipara
ON Tuesday, 25 August 2020 AT 10:02 am
PRESENT: Chairperson Adele Gardner, Member Darren Axe, Member Sheryl Bainbridge, Member Jaqi Brown, Member John Stewart, Councillor Felicity Foy
1 Karakia Timatanga – Opening Prayer
Member Brown opened the meeting with a Karakia and welcomed all the Te Rarawa Rugby Club.
2 Apologies and conflicts of Interest
Nil
3 Public Forum
There were no members of the Community to speak during public forum.
4 Deputations
There were no requests for deputations.
5 Speakers
Hari Bans Angell representing Far North Joyfest spoke in regards to Item 8.4 – Funding Applications.
Councillor Felicity Foy joined the meeting at 10.12 am.
Donna Badorek and Veronica HP representing Donna Doolittle Animal Rescue spoke in regards to Item 8.4 – Funding Applications.
Angela Phillipps representing Far North Safer Community Council spoke in regards to Item 8.4 – Funding Applications.
Diane Henderson representing Life Education Trust spoke in regards to Item 8.4 – Funding Applications.
6 Notice of Motion
6.1 Notice of Motion - Adoption of Te Hiku o te Ika Open Spaces Revitalisation Master Plan Agenda item 6.1 document number A2939455, pages 12 - 63 refers. |
Resolution 2020/44 Moved: Member Jaqi Brown Seconded: Member Darren Axe That the Te Hiku Community Board adopts the Te Hiku o te Ika Open Spaces Revitalisation Master Plan as its overarching document that will sit within the Te Hiku Community Board Strategic Plan (including guiding the Board in identifying, confirming and allocating funding to its strategic and community planning projects). Carried |
6.2 Notice of Motion - Investigation into Divesting Rangitoto Reserve, Mangonui Agenda item 6.2 document number A2939763, pages 64 - 68 refers. |
Resolution 2020/45 Moved: Member Darren Axe Seconded: Member Sheryl Bainbridge That the Te Hiku Community Board: a) requests that staff investigate the process of divesting the ownership of Rangitoto Recreation Reserve, Mangonui to the Crown. b) requests that a report be provided back to the Te Hiku Community Board with information and options. Carried |
7 Confirmation of Previous Minutes
7.1 Confirmation of Previous Minutes Agenda item 7.1 document number A2932220, pages 69 - 76 refers. |
Resolution 2020/46 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 14 July 2020 be confirmed as a true and correct record. Carried |
8 Reports
8.1 Election of Deputy Chairperson Agenda item 8.1 document number A2924333, pages 77 - 79 refers. |
resolution 2020/47 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That the Te Hiku Community Board let Item 8.1 Election of Deputy Chairperson to lie on the table until after the Whatuwhiwhi Subdivision By-election for consideration. Carried |
The meeting was adjourned from 11.01 am to 11.19 am.
8.2 Chairperson and Member Reports Agenda item 8.2 document number A2926789, pages 80 - 88 refers. |
Resolution 2020/48 Moved: Chairperson Adele Gardner Seconded: Member John Stewart That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge and Stewart. Carried |
8.3 Te Hiku Statement of Community Board Fund Account as at 30 June 2020 Agenda item 8.3 document number A2923905, pages 89 - 92 refers. |
Resolution 2020/49 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Board Fund Account as at 30 June 2020“. Carried |
8.4 Funding Applications Agenda item 8.4 document number A2861990, pages 93 - 149 refers. |
Resolution 2020/50 Moved: Member Sheryl Bainbridge Seconded: Member Jaqi Brown That Te Hiku Community Board approves the sum of $1,427 (plus GST if applicable) be paid from the Board’s Community Fund account to Coopers Beach Christian Youth Camp for costs towards construction of a firepit to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried resolution 2020/51 Moved: Councillor Felicity Foy Seconded: Member Darren Axe That Te Hiku Community Board a) approves the sum of $15,049 (plus GST if applicable) be paid from the Board’s Community Fund account to Donna Doolittle’s Animal Rescue for costs towards installation of kennels and animal runs to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable b) requests that Council investigate and considers allocating funding to Donna Doolittle’s Animal Rescue in the Long Term Plan. Carried Note: Te Hiku Community Board agreed to fund the total project cost which exceeded the 50% eligible in the Community Grant Policy. The reason for this is that the Community Board agreed that the services that Donna Doolittle delivers to the Te Hiku Community provides significant cost savings to ratepayers. resolution 2020/52 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Joyfest for costs towards Far North Joyfest 2021 to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried Note: Te Hiku Community Board discussed that events need to work toward being self sufficient and signalled that recurring events will receive reduced funding each application. The Board also noted that the Funding Advisor will work with applicants to seek alternative funding. resolution 2020/53 Moved: Member John Stewart Seconded: Member Jaqi Brown That Te Hiku Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Safer Community Council for costs towards Graffiti Guard operations to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried Resolution 2020/54 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board approves the sum of $1,700 (plus GST if applicable) be paid from the Board’s Community Fund account to Jacman Entertainment for costs towards Hullabaloo Children’s Festival Outreach to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried resolution 2020/55 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board approves the sum of $5,002 (plus GST if applicable) be paid from the Board’s Community Fund account to Life Education Trust Far North for costs towards refurbishment of the mobile classroom to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried resolution 2020/56 Moved: Chairperson Adele Gardner Seconded: Member John Stewart That Te Hiku Community Board approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Northland Area Floral Art for costs towards hosting Northland Floral Art Designer of the Year 2020 to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried |
9 Information Reports
9.1 Community and Customer Services Activities 1 January - 30 June 2020 Agenda item 9.1 document number A2917802, pages 150 - 159 refers. |
Resolution 2020/57 Moved: Chairperson Adele Gardner Seconded: Member Sheryl Bainbridge That the Te Hiku Community Board receive the report Community and Customer Services Activities 1 January - 30 June 2020. Carried |
10 Karakia Whakamutunga/Closing Prayer
Member Brown closed the meeting with a Karakia.
11 Meeting Close
The meeting closed at 12.38 pm.
The minutes of this meeting will be confirmed at the Te Hiku Community Board meeting to be held on 6 October 2020.
...................................................
CHAIRPERSON
6 October 2020 |
7.1 Making and Attesting of Declarations
File Number: A2959848
Author: Marlema Baker, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
To set out the process for making and attesting of declarations.
Background
Clause 14(1) & (2) Schedule 7 of the Local Government Act 2002 (The Act) states that no person shall be capable of acting as a member of any local authority until he or she has made an oral and written declaration as set out in Clause 14 (3) Schedule 7 of The Act, as set out below. Section 54 (2) of the Act states that these parts of Schedule 7 apply to Community Boards.
Discussion and Next Steps
The Chairperson for the Te Hiku Community Board will witness the declaration of Te Hiku Community Board Member William (Bill) Subritzky.
The declaration that each member is required to take is set out in Clause 14(3) Schedule 7 of the Act and reads:
DECLARATION BY MEMBER
I, ________________________________, declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of Te Hiku the powers, authorities, and duties vested in, or imposed upon, me as Member of Te Hiku Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.
DATED at Mangonui this 6th day of October 2020
Signature: _________________________________
In the presence of: _________________________________
Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
Nil
6 October 2020 |
7.2 Item left to Lie on the Table - Election of Deputy Chairperson
File Number: A2960557
Author: Marlema Baker, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The purpose of this report is to explain the procedure for the election of the Deputy Chairperson of the Board and to elect a Deputy Chairperson.
Executive Summary
· Lawrie Atkinson was elected as Deputy Chairperson at the Inaugural Te Hiku Community Board meeting on 5 November 2019.
· Lawrie Atkinson resigned as a member of the Te Hiku Community Board, which has created a vacancy for the Deputy Chairperson.
· This report was considered at the Te Hiku Community Board meeting on 25 August 2020 where it was decided that this report would be left to lie on the table.
That the Te Hiku Community Board: a) use System ____ as the preferred voting system to elect a Deputy Chairperson. b) elect _________________ as Deputy Chairperson for the remainder of the triennium, in accordance with Standing Orders.
|
1) Background
Lawrie Atkinson was appointed as the Deputy Chairperson of the Te Hiku Community Board at the Inaugural Te Hiku Community Board meeting on 5 November 2020.
Due to illness, Lawrie Atkinson resigned from the Te Hiku Community Board on 5 June 2020 and a new member of the Te Hiku Community Board will need to be elected as the Deputy Chairperson.
Te Hiku Community Board considered this report at their meeting on 25 August 2020 where it was resolved to leave this item on the table until after the completion of the Whatuwhiwhi Subdivision by-election.
The Chairperson of the Board will call for nominations for Deputy Chairperson, who will then be elected using the preferred voting system.
2) Discussion and Options
Schedule 7, 21(5)(e) of the Local Government Act 2002 provides for the election of a Deputy Chairperson. Section 54 (2), states that Schedule 7 (excluding clauses 15 and 33 to 36) applies to Community Boards.
A Deputy Chairperson of a Community Board shall be elected from among its members at its first meeting following the election of the Community Board. When electing a Deputy Chairperson the community board must resolve to use one of the following two voting systems as set out in Standing Orders 5.2.
Option 1
System A -
The candidate will be elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee who are present and voting. This system has the following characteristics:
(a) there is a first round of voting for all candidates;
(b) if no candidate is successful in the first round, there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and
(c) if no candidate is successful in the second round, there is a third round, and if necessary subsequent rounds, of voting from which, each time, the candidate with the fewest votes in the previous round is excluded.
In any round of voting, if two or more candidates tie for the lowest number of votes, the person to be excluded from the next round is resolved by lot.
Option 2
System B -
(a) requires that a person is elected
or appointed if he or she receives more votes than any
other candidate; and
(b) has the following characteristics:
(i) there is only one round of voting; and
(ii) if 2 or more candidates tie for the most votes, the tie is resolved by lot.
Option 2 is the recommended option. This is the system used by Council and Committees as per their Standing Orders.
Reason for the recommendation
To elect a Deputy Chairperson in accordance with Standing Orders.
3) Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provisions as a result of this report.
Nil
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This report is of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Te Hiku Community Board Standing Orders. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report is of local relevance. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Not applicable. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities. |
Not applicable. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or budgetary provision required as a result of this report. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
6 October 2020 |
7.3 Chairperson and Member Reports
File Number: A2957865
Author: Kim Hammond, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.
That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge and Stewart. |
1) Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.
2) Discussion and Options
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.
The reports from the Chairperson and Members are attached.
Reason for the recommendation
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Chair Gardner Report - A2957711 ⇩
2. Member Axe Report - A2957712 ⇩
3. Member Bainbridge Report - A2957713 ⇩
4. Member Stewart Report - A2957714 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Not applicable. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Not applicable. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This is a Community Board report. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Not applicable. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Yes. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Te Hiku Community Board Meeting Agenda |
6 October 2020 |
COMMUNITY BOARD CHAIRPERSON’S REPORT
Report to Community Board Te Hiku
Chairperson’s Name Adele Gardner
Subdivision Kaitaia – Te Hiku
Date August – 14 Sept 2020
REPORT
1) Meetings/Functions
4 Aug - LTP Workshop Roading and Footpaths in Kaikohe
5 Aug - Awanui Ratepayers Monthly meeting
7 Aug - Events & Infrastructure Funding Meeting – Virtual
11 Aug - LTP workshop Shovel Ready Projects in Kaikohe
12 Aug - District Plan workshop – Virtual
13 Aug - Council Meeting
14 Aug - Te Ahu Trust Meeting
17 Aug - Iwi Consultation on Te Hiku o te Ika Open Space Plan - Virtual
18 Aug - LTP Workshop and 3 Waters Update - Virtual
19 Aug - Council Mark and Creating & Enabling workshop - Virtual
20 Aug - Iwi Consultation on Te Hiku o te Ika Open Space Plan - Virtual
25 Aug - Te Hiku Community Board Meeting at Ahipara
25 Aug - Workshop re Funds for Drought Resilience & 3 Waters – Virtual
25 Aug - Council Meeting - Virtual
25 Aug - Whatuwhiwhi Ratepayers meeting at Karikari Peninsula
26 Aug - Kaitaia Business Association monthly meeting
27 Aug - Maori Participation workshop – Virtual
27 Aug - LTP Workshop – Road Safety – Virtual
28 Aug - 3 Chairs workshop with the Mayor – Virtual
31 Aug - Te Hiku Sports Hub meeting
2 Sept - 3 Chairs workshop with the Mayor and Councillors – Virtual
2 Sept - Te Hiku Master Plan Open Spaces Steering Group Meeting
2 Sept - Ahipara Community Plan Meeting
7 Sept - Te Hiku Master Plan Open Spaces Steering Group Meeting
8 Sept - Strategy & Policy Meeting – Virtual
8 Sept - Regulatory Meeting – Virtual
9 Sept - 3 Chairs Mayor & Councillors – Virtual
9 Sept - Infrastructure Meeting – Virtual
9 Sept - Audit Risk & Finance – Virtual
10 Sept - LTP – Infrastructure & Parks and Reserves workshop – Virtual
11 Sept - Te Ahu Trust Meeting
14 Sept - THMP Steering Group Meeting
2) Issues - Lake Ohia Hall – A report on the hall is now received, staff to
Organise a meeting with the hall committee.
3) Resource Consents: - RC2300055 – Z Energy 140-146 Commerce St Kaitaia Part lot 85-86 DP 10009. To operate the existing service station on a 24/7 basis and on a several/self serviced basis. Resource Consent required for the associated and future additional vehicle movements.
RMALUC 2300056 – Northland Regional Council-Lot 2 Church Road. To undertake various works associated with the upgrading of the Awanui Flood Scheme.
4) RFS 4018144 - Jaycee Park landscape planting plan
RFS 4020944 – Houhora Sports Hub – concerns around fence to be erected, possible media release and naming of the reserve.
RFS4005655 – Ratepayer concerned re Allen Bell Park playground apparatus around safety
RFS 4021123 – Reported a slip on Kimberley Road
RFS 3974829 – Follow up for ratepayer re dust on Puketiti Drive Mangonui
RFs 4023423 - Korora Park issue raised by a neighbourly ratepayer
6 October 2020 |
COMMUNITY BOARD MEMBERS REPORT
Report to Community Board: Te Hiku
Members Name: Darren Axe
Subdivision: North Cape
Date: 1 August – September 12 2020
REPORT
1) Meetings/Functions
22 August – Met with John Stewart in Houhora. We walked the area for proposed Harbour Walkway.
25 August – Attended the Te Hiku Community Board Meeting at Ahipara.
8 September – Attended Houhora Ratepayers AGM. Discussed naming the new Sports Complex – Northwood Park
2) Issues - NIL
3) Resource Consents: 0
4) Request for Service: 0
6 October 2020 |
TE HIKU COMMUNITY BOARD MEMBER’S REPORT
Member Name: Sheryl Bainbridge
Subdivision: Doubtless Bay
Date: to 12 September 2020
REPORT
1) Meetings
4 August – I was invited to attend tree planting on Rangikapiti Reserve by children from Mangonui School.
8 August – attended the presentation from Minister Shane Jones regarding funding for Mangonui.
11 August – attended Mangonui Development group meeting.
25 August – Te Hiku Community Board Meeting at Ahipara
Strategic Plan workshops
2) Issues
Email and phone enquiries.
Richmond Road extension proposed footpath. I queried the wisdom of including a footpath along an unformed road in the matrix but have not heard whether it was taken on board. RFS4015252
Rangitoto Reserve – ongoing
Request to include a small reserve in Mangonui on the mowing schedule. No response received.
3) Resource Consents
Nil
4) Requests for Service
As above.
6 October 2020 |
COMMUNITY BOARD MEMBERS REPORT
Report to Community Board Te Hiku
Members Name John Stewart
Subdivision Kaitaia
REPORT
1) Meetings/Functions
25 Aug - Te Hiku Community Board Meeting
14 Aug – Meeting with Chris Galbraith re: Pukenui wharf/boardwalk
29 Aug - Re: Pukenui/ WIP
Met with Member Darren Axe and three community active locals. Walked waterfront road at low tide taking a lot of photos trying to work out the best plan for future walkways. Drove to May Road to see how footpath could continue from school to Aruthusia Reserve walk. Identified a solution to creating a loop walk.
Then went to lamb bridge reserve inlet. Investigated the best level for boardwalk from commercial wharf. It had been suggested the walkway go over the reserve and not around the cliff just above high-water line.
All parties agreed to continue to have walkway constructed as per original plan, so that the walkway is part of the environment, is out of sight from the houses on the reserve, its foundations will support further erosion, and will end up a major attraction for visitors.
27 Aug - Visited TKKM o Pukemiro with Andrea Panther to mentor their YES team who are creating a bilingual comic.
2) Issues
Need to discuss with board Waipap ramp toilets need some sort of bollard to stop the cars from driving up the bank what can we do? How we go about it?
3) Resource Consents:
4) Request for Service:
6 October 2020 |
7.4 Te Hiku Statement of Community Board Fund Account as at 31 August 2020
File Number: A2954901
Author: Sam Chapman, Accounting Support Officer
Authoriser: Janice Smith, Chief Financial Officer
Purpose of the Report
The Community Fund account provides information on financial matters relating to the Te Hiku Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.
That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Board Fund Account as at 31 August 2020“. |
Background
The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.
Community Fund Account balance as at 01 July 2020 |
$146,701.00 |
· Less funds not uplifted from 14 July 2020 for Goodlife Projects Charitable Trust and allocation of funds to XCape Design Limited |
$39,550.00 |
· Less funds not uplifted from 25 August 2020 for Coopers Beach Christian Youth Camp, Donna Doolittle’s Animal Rescue, Far North Joyfest, Far North Safer Community Council, Jacman Entertainment, Life Education Trust Far North and Northland Area Floral Art |
$32,178.00 |
Community Fund Account balance as at 31 August 2020 |
$74,973.00 |
Discussion and Next Steps
Board members will consider the applications on the agenda and decide on what level of funding to allocate. The balance in the Community Fund account as at 31 August 2020 is $74,973.00
Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.
Financial Implications and Budgetary Provision
The Far North District Council has delegated the allocation of relevant community board funds to the Te Hiku Community Board. The statement of the Community Fund account as at 31 August 2020 is attached.
1. Statement of Te Hiku Community Board Fund Account as at 31 August 2020 - A2954877 ⇩
6 October 2020 |
7.5 Rural Travel Funding - Applications Summer 2020/21
File Number: A2959628
Author: Kathryn Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Purpose of the Report
To allocate Rural Travel Funding for the 2020/21 Summer sporting season.
That Te Hiku Community Board allocates Rural Travel Grant funding of $1500, in accordance with the recommendations received from Sport Northland, to Pamapuria School. |
1) Background
The Rural Travel Fund (RTF) was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented. The strategy is yet to be developed.
Kiwisport was launched in 2009 by Prime Minister John Key and funding is given to Sport Northland to achieve three objectives (More Kids; more Opportunities; Better Skills). One of the barriers identified in Northland was the cost of travel. Sport Northland therefore agreed to give part of its Kiwisport funding to the Far North District Council to combine with the Rural Travel Fund to help address the travel barrier and achieve the three Kiwisport objectives.
Council receives RTF funding based on a per capita basis. The three Community Boards have delegated authority to allocate RTF funding. Each Board receives a sum based on the number of people between ages five and nineteen living in their respective areas. Figures are based on the 2013 census results. This funding round is the second of two funding rounds for the current financial year. It is for sporting activities taking place in winter, or until November 2020 when the next round of funding is allocated.
Council advertises that funding is available approximately one month before applications close in local newspapers and on Council’s Facebook page. Sport Northland representatives also target the fund to clubs and schools that they work.
2) Discussion and Options
It is each Community Board's role to determine which applications best meet the criteria and will have the most positive impact in their communities. The following table is a guide to the funding criteria.
Funding is available for activities taking place within the district. In some cases, competitions do not exist within the district and travel is required in which case the Community Boards may use their discretion.
Project reports for any previous grants have been received from all the current applicants. Further detailed information provided by Sport Northland regarding their recommendations has been distributed to Board Members separately.
|
Sport Northland (Kiwisport) |
Sport New Zealand (Rural Travel) |
What are the Objectives? |
1. Increase the number of children participating in sport 2. Increase the availability and accessibility of sport for children 3. Support the development of skills to enable effective participation. |
Subsidise travel for junior teams participating in local sport competition. |
How much is available? |
$25,000.00 across the Far North District. |
$25,080.30 across the Far North District. |
Funding is not available for |
Coaches, referees, children playing in Regional or District rep teams, club/school sport administration. |
Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training. |
Who can apply? |
Schools, clubs or individuals. |
Schools, clubs or individuals. |
What age group is funding for? |
Funding is available for school aged children. This is understood to be ages 5 - 18 years of age. |
Funding is available for youth/children aged 5 - 19 years of age. |
Eligible Sports |
Team or individual organised sporting activities such as volleyball, netball, rugby; hockey, football, orienteering, waka ama, basketball, ki-o-rahi, shooting, athletics, swimming. |
Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball. |
Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.
a |
Pamapuria School |
$1500 |
Reason for the recommendation
To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand and the Kiwisport agreement with Sport Northland to increase participation in sport by young people living in rural communities.
The Community Connector for Sport Northland has been in contact with all applicants and the recommendations above are based on revised seasons and programmes that are likely to take place in the current Covid-19 situation. The amount recommended leaves $2183.10 unallocated for this financial year.
Sport Northland have requested a resolution be passed to allow funding to be declined/decreased should the situation change and seasons either not take place or be reduced further.
3) Financial Implications and Budgetary Provision
Council receives two grants annually that make up this funding budget - $25,080.30 from Sport New Zealand and $25,000 (plus GST) from Sport Northland.
The total budget for rural travel funding for the 2019/20 financial year is $50,080.30. The percentage of youth throughout the district is translated into percentages to calculate the percentage of funding each Board can allocate. It is recommended that only 40% of the total funding be allocated for summer activities and the remainder allocated for the busier winter sporting season.
The total available funds to grant is $6,245.40.
% |
Board |
40% Summer |
60% Winter |
Total |
31.5% |
Te Hiku Community |
$6,245.40 |
$9,368.10 |
$15,613.50 |
28% |
Kaikohe-Hokianga Community |
$5,551.47 |
$8,327.20 |
$13,878.67 |
40.5% |
Bay of Islands-Whangaroa Community |
$8,029.80 |
$12,044.70 |
$20,074.50 |
1. RTF -THCB - Application - Pamapuria School - A2957219 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This report is of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
The Council promotes a vibrant and thriving economy that encourages a wide range of sporting activities and a safe a healthy district where young people are valued. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This is delegated to Community Boards to consider. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are none that affect Maori any greater than other residents of the District. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Anyone in the district participating in organised sporting activities could be eligible for funding. To try and capture everyone the funding is advertised a month in advance in newspapers, social media and word of mouth |
State the financial implications and where budgetary provisions have been made to support this decision. |
Funding is provided by Sport Northland (Kiwisport) and Sport New Zealand (Rural Travel). |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
6 October 2020 |
File Number: A2861991
Author: Kathryn Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Purpose of the Report
This report summarises applications for Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at the 6 October 2020 meeting.
Executive Summary
· Te Hiku Community Board has $78,790 unallocated funding available for the 2020/21 financial year. This does not include the funds carried over from the previous financial year – the finance team has advised they will show this amount on the report for the next Community Board meeting.
· The Kaikohe-Hokianga Community Board has $22,183 remaining of its annual placemaking funding for the 2020/21 financial year.
· Three applications for funding have been received, requesting a total of $6,660.
· An email has been received from the Eddie Trust, who were granted funds by the Board in August of 2019, advising that they have $1,843.96 left of the grant and asking if they may use it for another round of NZSL classes, starting 19 October 2020, rather than returning the funding to the Board. The funds were left over as costs reduced because of Covid-19 due to changes in classes.
That Te Hiku Community Board approves the sum of $1380 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Lions Club for costs towards a memorial picnic table and seats to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Recommendation That Te Hiku Community Board approves the sum of $2280 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Safer Community Council for costs towards repainting pavement signage in Kaitaia to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Recommendation That Te Hiku Community Board approves the sum of $3000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Tūhua ki Aotearoa Charitable Trust for costs towards hosting the Aotearoa Māori National Surfing Title to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable
Recommendation That Te Hiku Community Board approves the sum of $1,843.96 (plus GST if applicable) remaining from funds granted in August 2019 be retained by the Eddie Trust and used towards a second eight-week course of New Zealand Sign Language Classes to be held in Kawakawa/Kerikeri/Kaeo from 19 October 2020 to support the following Community Outcomes: i) Communities
that are healthy, safe, connected and sustainable
|
1) Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.
2) Discussion and Options
The applicant was required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding for the full amount requested
Option 2 Authorise partial funding
Option 3 Decline funding
Reason for the recommendation
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
Applicant |
Project |
Requested |
Recommended |
Comments |
Community Outcome(s) |
Type |
Mangonui Lions Club |
Memorial picnic table and seats |
$1380 (50%) |
$1380 |
This is equipment that is in memory of a recently passed local who was respected in the community and will be well utilised. Staff are clarifying if all required permits have been obtained for this project. |
i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable |
Infrastructure |
Far North Safer Community Council |
Repainting of pavement signage in Kaitaia |
$2280 (77%) |
$2280 |
Although the application appears to be for more than 50% of the funding required, the applicant has not included a volunteer contribution. If this had been included, the application would have complied with the 50% requirement. Staff are clarifying if further permissions are required prior to funding being granted. |
i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable |
Community Development |
Te Tūhua ki Aotearoa Charitable Trust |
Hosting the Aotearoa Māori National Surfing Title |
$3000 (7%) |
$3000 |
The national organisation gave the go-ahead for this event on 21 September. The group is likely to host for the next three years and will apply for Events Investment Funding in 2021 for the 2021 event |
i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable |
Event |
Eddie Trust |
NZ Sign language classes |
$1,843.96 |
$1,843.96 |
This funding was granted in September 2019. Due to Covid-19, the applicant had funds remaining and is asking if the Board will let them retain the funds and use them for additional classes that they will run from October 2020. |
i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable |
Community Development |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
1. THCB - Application - Mangonui Lions Club - A2957296 ⇩
2. THCB - Application - Far North Safer Communities Footpath Markings - A2957295 ⇩
3. THCB - Application - Te Tuhua Ki Aotearoa Charitable Trust - A2962643 ⇩
4. Eddie Trust - NZSL Request - A2957467 ⇩
Te Hiku Community Board Meeting Agenda |
6 October 2020 |
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
No implications for Māori in relation to land and/or water. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities. |
Considered in the application. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
6 October 2020 |
File Number: A2861799
Author: Kathryn Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Purpose of the Report
Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.
That Te Hiku Community Board note the project reports received from Kaitaia Sport and Leisure. |
1) Background
Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”
2) Discussion and Options
Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.
Reason for the recommendation
To receive the project reports from funding applicants in accordance with the Community Grant Policy.
3) Financial Implications and Budgetary Provision
There are no financial implications or budgetary requirements.
1. THCB - Project Report - Kaitaia Sport & Leisure - A2957259 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities. |
This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |