Te Kaunihera o Tai Tokerau ki te Raki

 

 

AGENDA

 

Te Hiku Community Board Meeting

 

Tuesday, 6 October 2020

Time:

10:00 am

Location:

Mangonui Cruising Club

5 Silver Egg Road

Mangonui

 

 

Membership:

Member Adele Gardner - Chairperson

Member Darren Axe

Member Sheryl Bainbridge

Member Jaqi Brown

Member Felicity Foy - Councillor

Member John Stewart

 

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

 

The Local Government Act 2002 states the role of a Community Board is to:

(a)      Represent, and act as an advocate for, the interests of its community;

(b)      Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(c)      Maintain an overview of services provided by the territorial authority within the community;

(d)      Prepare an annual submission to the territorial authority for expenditure within the community;

(e)      Communicate with community organisations and special interest groups within the community;

(f)       Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·         Amenity lighting

·         Cemeteries

·         Drainage (does not include reticulated storm water systems)

·         Footpaths/cycle ways and walkways.

·         Public toilets

·         Reserves

·         Halls

·         Swimming pools

·         Town litter

·         Town beautification and maintenance

·         Street furniture including public information signage.

·         Street/public Art.

·         Trees on Council land

·         Off road public car parks.

·         Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.    Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.    Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.    Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.    Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.    To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.    To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7.    Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8.    To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.    To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.  To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.  Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.  Recommend new bylaws or amendments to existing bylaws.

13.  Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.  Exercise the following powers in respect of the Council bylaws within their community:

a.    Control of Use of Public Spaces – Dispensations on signs

b.    Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.     Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.    Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.    Speed Limits – Recommend places and speed limits which should be imposed.

15.  To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.  Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.  To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.  To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.  In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.  Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

 

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.    Comment on adverse performance to the Chief Executive in respect of service delivery.

2.    Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.    Assist their communities to set priorities for Pride of Place programmes.

4.    Have special regard for the views of Maori.

5.    Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.    Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.    Seek and report to Council community feedback on current issues by:

a)     Holding a Community forum prior to Board meetings

b)     Varying the venues of Board meetings to enable access by members of the community

8.    Monitor and make recommendations to Council to improve effectiveness of policy.

9.    Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.    Provide appropriate management support for the Boards.

2.    Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.    Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a.   the disposal and purchase of land

b.   proposals to acquire or dispose of reserves

c.   representation reviews

d.   development of new maritime facilities

e.   community development plans and structure plans

f.    removal and protection of trees

g.   local economic development initiatives

h.   changes to the Resource Management Plan

4.    Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.    Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.    Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.    Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.    Help Boards to implement local community projects.

9.    Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.  Provide information.


 

TE HIKU COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc.)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Adele Gardner

N/A - FNDC Honorarium

 

 

 

The Far North 20/20, ICT Trust

Trustee

 

 

Te Ahu Charitable Trust

Trustee

 

 

ST Johns Kaitaia Branch

Trustee/ Committee Member

 

 

I know many FNDC staff members as I was an FNDC staff member from 1994-2008.

 

 

 

Partner of Adele Gardner

N/A as Retired

 

 

 

Darren Axe

Wharf Warden at Far North Holding Limited

Council Controlled organisation

 

 

Sheryl Bainbridge

Ex-employee of Far North District Council

 

 

There should be no conflict of interest if we are all heading in the same direction

Property in Coopers Beach

 

 

 

Jaqi Brown

Te Hiku Navigation

Manager

 

 

Whangape Marae

Maori Land Owner Trustee over Whangape School and marae

 

Will manage any potential interests/conflicts and it arises

Te Rawawa Rugby Club Committee

TRRC Lease Ahipara Domain from FNDC

 

Will manage any potential interests/conflicts and it arises

Property in Ahipara

 

 

 

John Stewart

Printing.com Kaitaia

Managing Director

Produces some work for FNDC

Step aside for any decisions at the time

Zenstone N.Z Limited

Managing Director

N/A

N.A

90 Mile Snapper Bonanza Limited

Shareholder / Organiser

May apply for event funding from FNDC

Step aside for any decisions at the time

Property in Whatuwhiwhi and Kaitaia

 

 

Step aside for any decisions at the time

John Stewart – Partner

Printing.com Kaitaia

 

 

 

Property in Whatuwhiwhi and Kaitaia

 

 

Step aside for any decisions at the time

Felicity Foy

Director - Northland Planning & Development

I am the director of a planning and development consultancy that is based in the Far North and have two employees.

 

Property owner of Commerce Street, Kaitaia

 

I will abstain from any debate and voting on proposed plan change items for the Far North District Plan.


I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team.

I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner.

Flick Trustee Ltd

I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia.

 

 

Elbury Holdings Limited

This company is directed by my parents Fiona and Kevin King.

This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight, and Allen Bell Drive.

 

Foy Farms Partnership

Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa

 

 

Foy Farms Rentals

Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower.

 

 

King Family Trust

This trust owns several
titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.

These trusts own properties in the Far North.

 

Previous employment at FNDC 2007-16

I consider the staff members at FNDC to be my friends

 

 

Shareholder of Coastline Plumbing NZ Limited

 

 

 

Partner Felicity Foy

Director of Coastline Plumbing NZ Limited

 

 

 

Friends with some FNDC employees

 

 

 

 

 

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

Far North District Council

Te Hiku Community Board Meeting

will be held in the Mangonui Cruising Club, 5 Silver Egg Road, Mangonui on:

Tuesday 6 October 2020 at 10:00 am

Order Of Business

1          Karakia Timatanga – Opening Prayer. 11

2          Apologies and Conflicts of Interest 11

3          Public Forum.. 11

4          Deputations. 11

5          Speakers. 11

6          Confirmation of Previous Minutes. 12

6.1            Confirmation of Previous Minutes. 12

7          Reports. 19

7.1            Making and Attesting of Declarations. 19

7.2            Item left to Lie on the Table - Election of Deputy Chairperson. 20

7.3            Chairperson and Member Reports. 23

7.4            Te Hiku Statement of Community Board Fund Account as at 31 August 2020. 30

7.5            Rural Travel Funding - Applications Summer 2020/21. 32

7.6            Funding Applications. 41

7.7            Project Funding Reports. 69

8          Karakia Whakamutunga – Closing Prayer. 74

9          Meeting Close. 74

 

 


1            Karakia Timatanga – Opening Prayer

2            Apologies and Conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3            Public Forum

4            Deputations

No requests for deputations were received at the time of the Agenda going to print.

5            Speakers

·           Brian Page representing Whatuwhiwhi Ratepayers Association – Community Plan.

·           Angela Phillips representing Far North Safer Community Council – Funding Application 7.6 refers.

·           Tepora Kauwhata representing Te Tūhua ki Aotearoa Charitable Trust – Funding Application 7.6 refers.

 

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

File Number:           A2957862

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The minutes are attached to allow the Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 25 August 2020 be confirmed as a true and correct record.

 

1) Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1.       2020-08-25 Te Hiku Community Board Minutes [A2942053] - A2942053  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision arising from this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

MINUTES OF Te Hiku Community Board Meeting
HELD AT THE Te Rarawa Rugby Football Club, 252 Ahipara Road, Ahipara
ON Tuesday, 25 August 2020 AT 10:02 am

 

PRESENT:                   Chairperson Adele Gardner, Member Darren Axe, Member Sheryl Bainbridge, Member Jaqi Brown, Member John Stewart, Councillor Felicity Foy

1            Karakia Timatanga – Opening Prayer

Member Brown opened the meeting with a Karakia and welcomed all the Te Rarawa Rugby Club.

2            Apologies and conflicts of Interest

Nil

3            Public Forum

There were no members of the Community to speak during public forum.

4            Deputations

There were no requests for deputations.

5            Speakers

Hari Bans Angell representing Far North Joyfest spoke in regards to Item 8.4 – Funding Applications.

Councillor Felicity Foy joined the meeting at 10.12 am.

Donna Badorek  and Veronica HP representing Donna Doolittle Animal Rescue spoke in regards to Item 8.4 – Funding Applications.

Angela Phillipps representing Far North Safer Community Council spoke in regards to Item 8.4 – Funding Applications.

Diane Henderson representing Life Education Trust spoke in regards to Item 8.4 – Funding Applications.

6            Notice of Motion

6.1         Notice of Motion - Adoption of Te Hiku o te Ika Open Spaces Revitalisation Master Plan

Agenda item 6.1 document number A2939455, pages 12 - 63 refers.

Resolution  2020/44

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

That the Te Hiku Community Board adopts the Te Hiku o te Ika Open Spaces Revitalisation Master Plan as its overarching document that will  sit within the Te Hiku Community Board Strategic Plan (including guiding the Board in identifying, confirming and allocating funding to its strategic and community planning projects).

Carried

6.2         Notice of Motion - Investigation into Divesting Rangitoto Reserve, Mangonui

Agenda item 6.2 document number A2939763, pages 64 - 68 refers.

Resolution  2020/45

Moved:       Member Darren Axe

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board:

a)      requests that staff investigate the process of divesting the ownership of Rangitoto Recreation Reserve, Mangonui to the Crown.

b)      requests that a report be provided back to the Te Hiku Community Board with information and options.

Carried

7            Confirmation of Previous Minutes

7.1         Confirmation of Previous Minutes

Agenda item 7.1 document number A2932220, pages 69 - 76 refers.

Resolution  2020/46

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 14 July 2020 be confirmed as a true and correct record.

Carried

8            Reports

8.1         Election of Deputy Chairperson

Agenda item 8.1 document number A2924333, pages 77 - 79 refers.

resolution 2020/47

Moved:       Member Sheryl Bainbridge

Seconded:  Member Darren Axe

That the Te Hiku Community Board let Item 8.1 Election of Deputy Chairperson to lie on the table until after the Whatuwhiwhi Subdivision By-election for consideration.

Carried

The meeting was adjourned from 11.01 am to 11.19 am.

 

8.2         Chairperson and Member Reports

Agenda item 8.2 document number A2926789, pages 80 - 88 refers.

Resolution  2020/48

Moved:       Chairperson Adele Gardner

Seconded:  Member John Stewart

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge and Stewart.

Carried

 

8.3         Te Hiku Statement of Community Board Fund Account as at 30 June 2020

Agenda item 8.3 document number A2923905, pages 89 - 92 refers.

Resolution  2020/49

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Board Fund Account as at 30 June 2020“.

Carried

 

8.4         Funding Applications

Agenda item 8.4 document number A2861990, pages 93 - 149 refers.

Resolution  2020/50

Moved:       Member Sheryl Bainbridge

Seconded:  Member Jaqi Brown

That Te Hiku Community Board approves the sum of $1,427 (plus GST if applicable) be paid from the Board’s Community Fund account to Coopers Beach Christian Youth Camp for costs towards construction of a firepit to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

resolution 2020/51

Moved:       Councillor Felicity Foy

Seconded:  Member Darren Axe

That Te Hiku Community Board

a)      approves the sum of  $15,049 (plus GST if applicable) be paid from the Board’s Community Fund account to Donna Doolittle’s Animal Rescue for costs towards installation of kennels and animal runs to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

b)      requests that Council investigate and considers allocating funding to Donna Doolittle’s Animal Rescue in the Long Term Plan.

Carried

Note: Te Hiku Community Board agreed to fund the total project cost which exceeded the 50% eligible in the Community Grant Policy.

The reason for this is that the Community Board agreed that the services that Donna Doolittle delivers to the Te Hiku Community provides significant cost savings to ratepayers.

resolution 2020/52

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Joyfest for costs towards Far North Joyfest 2021 to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

Note: Te Hiku Community Board discussed that events need to work toward being self sufficient and signalled that recurring events will receive reduced funding each application. The Board also noted that the Funding Advisor will work with applicants to seek alternative funding.

resolution 2020/53

Moved:       Member John Stewart

Seconded:  Member Jaqi Brown

That Te Hiku Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Safer Community Council for costs towards Graffiti Guard operations to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

Resolution 2020/54

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

That Te Hiku Community Board approves the sum of $1,700 (plus GST if applicable) be paid from the Board’s Community Fund account to Jacman Entertainment for costs towards Hullabaloo Children’s Festival Outreach to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

resolution 2020/55

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

That Te Hiku Community Board approves the sum of $5,002 (plus GST if applicable) be paid from the Board’s Community Fund account to Life Education Trust Far North for costs towards refurbishment of the mobile classroom to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

resolution 2020/56

Moved:       Chairperson Adele Gardner

Seconded:  Member John Stewart

That Te Hiku Community Board approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Northland Area Floral Art for costs towards hosting Northland Floral Art Designer of the Year 2020 to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

9            Information Reports

9.1         Community and Customer Services Activities 1 January - 30 June 2020

Agenda item 9.1 document number A2917802, pages 150 - 159 refers.

Resolution  2020/57

Moved:       Chairperson Adele Gardner

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board receive the report Community and Customer Services Activities 1 January - 30 June 2020.

Carried

10          Karakia Whakamutunga/Closing Prayer

Member Brown closed the meeting with a Karakia.

11          Meeting Close

The meeting closed at 12.38 pm.

 

The minutes of this meeting will be confirmed at the Te Hiku Community Board meeting to be held on 6 October 2020.

 

...................................................

CHAIRPERSON

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

7            Reports

7.1         Making and Attesting of Declarations

File Number:           A2959848

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

To set out the process for making and attesting of declarations.

 

Background

Clause 14(1) & (2) Schedule 7 of the Local Government Act 2002 (The Act) states that no person shall be capable of acting as a member of any local authority until he or she has made an oral and written declaration as set out in Clause 14 (3) Schedule 7 of The Act, as set out below. Section 54 (2) of the Act states that these parts of Schedule 7 apply to Community Boards.  

Discussion and Next Steps

The Chairperson for the Te Hiku Community Board will witness the declaration of Te Hiku Community Board Member William (Bill) Subritzky.

The declaration that each member is required to take is set out in Clause 14(3) Schedule 7 of the Act and reads:

 

DECLARATION BY MEMBER

 

I, ________________________________, declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of Te Hiku the powers, authorities, and duties vested in, or imposed upon, me as Member of Te Hiku Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

 

DATED at Mangonui this 6th day of October 2020

 

Signature:                    _________________________________

 

In the presence of:     _________________________________

 

Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

Nil

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

7.2         Item left to Lie on the Table - Election of Deputy Chairperson

File Number:           A2960557

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The purpose of this report is to explain the procedure for the election of the Deputy Chairperson of the Board and to elect a Deputy Chairperson.

Executive Summary

·      Lawrie Atkinson was elected as Deputy Chairperson at the Inaugural Te Hiku Community Board meeting on 5 November 2019.

·      Lawrie Atkinson resigned as a member of the Te Hiku Community Board, which has created a vacancy for the Deputy Chairperson.

·      This report was considered at the Te Hiku Community Board meeting on 25 August 2020 where it was decided that this report would be left to lie on the table.

 

Recommendation

That the Te Hiku Community Board:

a)      use System ____ as the preferred voting system to elect a Deputy Chairperson.

b)      elect _________________ as Deputy Chairperson for the remainder of the triennium, in accordance with Standing Orders.

 

 

1) Background

Lawrie Atkinson was appointed as the Deputy Chairperson of the Te Hiku Community Board at the Inaugural Te Hiku Community Board meeting on 5 November 2020.

Due to illness, Lawrie Atkinson resigned from the Te Hiku Community Board on 5 June 2020 and a new member of the Te Hiku Community Board will need to be elected as the Deputy Chairperson.

Te Hiku Community Board considered this report at their meeting on 25 August 2020 where it was resolved to leave this item on the table until after the completion of the Whatuwhiwhi Subdivision by-election.

The Chairperson of the Board will call for nominations for Deputy Chairperson, who will then be elected using the preferred voting system.

2) Discussion and Options

Schedule 7, 21(5)(e) of the Local Government Act 2002 provides for the election of a Deputy Chairperson. Section 54 (2), states that Schedule 7 (excluding clauses 15 and 33 to 36) applies to Community Boards.

A Deputy Chairperson of a Community Board shall be elected from among its members at its first meeting following the election of the Community Board. When electing a Deputy Chairperson the community board must resolve to use one of the following two voting systems as set out in Standing Orders 5.2.

Option 1

System A -

The candidate will be elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee who are present and voting. This system has the following characteristics:

       (a) there is a first round of voting for all candidates;

       (b) if no candidate is successful in the first round, there is a second round of voting from which      the candidate with the fewest votes in the first round is excluded; and

       (c) if no candidate is successful in the second round, there is a third round, and if necessary          subsequent rounds, of voting from which, each time, the candidate with the fewest votes in         the previous round is excluded.

In any round of voting, if two or more candidates tie for the lowest number of votes, the person to be excluded from the next round is resolved by lot.

Option 2

System B -

(a) requires that a person is elected or appointed if he or she receives more votes than any 
     other candidate; and

(b) has the following characteristics:

(i) there is only one round of voting; and

(ii) if 2 or more candidates tie for the most votes, the tie is resolved by lot.

Option 2 is the recommended option. This is the system used by Council and Committees as per their Standing Orders.

Reason for the recommendation

To elect a Deputy Chairperson in accordance with Standing Orders.

3) Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provisions as a result of this report.

Attachments

Nil


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This report is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Te Hiku Community Board Standing Orders.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report is of local relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Not applicable.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or budgetary provision required as a result of this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

7.3         Chairperson and Member Reports

File Number:           A2957865

Author:                    Kim Hammond, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The reason for the recommendation is to note the reports from the Chairperson and Members.  The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.

Recommendation

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge and Stewart.

 

1) Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.

2) Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community. 

The reports from the Chairperson and Members provide information to community on these requirements.  They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The reports from the Chairperson and Members are attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1.       Chair Gardner Report - A2957711

2.       Member Axe Report - A2957712

3.       Member Bainbridge Report - A2957713

4.       Member Stewart Report - A2957714  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Not applicable.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Not applicable.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a Community Board report.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Not applicable.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Yes.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

COMMUNITY BOARD CHAIRPERSON’S REPORT

Report to Community Board                                    Te Hiku

Chairperson’s Name                                                 Adele Gardner

Subdivision                                                                Kaitaia – Te Hiku        

Date                                                                             August – 14 Sept 2020

 

REPORT

1)         Meetings/Functions

4   Aug   -   LTP Workshop Roading and Footpaths in Kaikohe

5   Aug   -   Awanui Ratepayers Monthly meeting

7   Aug   -   Events & Infrastructure Funding Meeting – Virtual

11 Aug   -   LTP workshop Shovel Ready Projects in Kaikohe

12 Aug   -   District Plan workshop – Virtual

13 Aug   -   Council Meeting

14 Aug   -   Te Ahu Trust Meeting

17 Aug    -   Iwi Consultation on Te Hiku o te Ika Open Space Plan - Virtual

18 Aug    -   LTP Workshop and 3 Waters Update - Virtual

19 Aug    -   Council Mark and Creating & Enabling workshop - Virtual

20 Aug    -   Iwi Consultation on Te Hiku o te Ika Open Space Plan - Virtual

25 Aug    -   Te Hiku Community Board Meeting at Ahipara

25 Aug    -   Workshop re Funds for Drought Resilience & 3 Waters – Virtual

25 Aug    -   Council Meeting - Virtual

25 Aug    -   Whatuwhiwhi Ratepayers meeting at Karikari Peninsula

26 Aug    -   Kaitaia Business Association monthly meeting

27 Aug    -   Maori Participation workshop – Virtual

27 Aug    -   LTP Workshop – Road Safety – Virtual

28 Aug    -   3 Chairs workshop with the Mayor – Virtual

31 Aug    -   Te Hiku Sports Hub meeting

2 Sept     -   3 Chairs workshop with the Mayor and Councillors – Virtual

2 Sept     -   Te Hiku Master Plan Open Spaces Steering Group Meeting

2 Sept     -   Ahipara Community Plan Meeting

7 Sept     -   Te Hiku Master Plan Open Spaces Steering Group Meeting

8 Sept     -   Strategy & Policy Meeting – Virtual

8 Sept     -   Regulatory Meeting – Virtual

9 Sept     -   3 Chairs Mayor & Councillors – Virtual

9 Sept     -   Infrastructure Meeting – Virtual

9 Sept     -   Audit Risk & Finance – Virtual

10 Sept    -   LTP – Infrastructure & Parks and Reserves workshop – Virtual

11 Sept    -   Te Ahu Trust Meeting

14 Sept    -   THMP Steering Group Meeting

                                                          

2)         Issues  -  Lake Ohia Hall –  A report on the hall is now received, staff to

            Organise a meeting with the hall committee.

3)         Resource Consents: - RC2300055 – Z Energy 140-146 Commerce St Kaitaia Part lot 85-86 DP 10009. To operate the existing service station on a 24/7 basis and on a several/self serviced basis. Resource Consent required for the associated and future additional vehicle movements.

            RMALUC 2300056 – Northland Regional Council-Lot 2 Church Road. To undertake various works associated with the upgrading of the Awanui Flood Scheme.

4)         RFS 4018144 - Jaycee Park landscape planting plan

            RFS 4020944 – Houhora Sports Hub – concerns around fence to be erected, possible media release and naming of the reserve.

            RFS4005655 – Ratepayer concerned re Allen Bell Park playground apparatus around safety

            RFS 4021123 – Reported a slip on Kimberley Road

            RFS 3974829 – Follow up for ratepayer re dust on Puketiti Drive Mangonui

            RFs 4023423 - Korora Park issue raised by a neighbourly ratepayer

           

         

         

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

COMMUNITY BOARD MEMBERS REPORT

Report to Community Board:         Te Hiku

Members Name:                               Darren Axe                                             

Subdivision:                                     North Cape        

Date:                                                  1 August – September 12 2020

 

REPORT

1)         Meetings/Functions

22 August – Met with John Stewart in Houhora. We walked the area for proposed Harbour Walkway.

25 August – Attended the Te Hiku Community Board Meeting at Ahipara.

8 September – Attended Houhora Ratepayers AGM. Discussed naming the new Sports Complex – Northwood Park                                                          

2)         Issues  -  NIL

           

3)         Resource Consents:  0

           

4)         Request for Service:   0

           

           

           

           

 

         

 

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

TE HIKU COMMUNITY BOARD MEMBER’S REPORT

Member Name:                                                                    Sheryl Bainbridge                          

Subdivision:                                                                           Doubtless Bay        

Date:                                                                                          to 12 September 2020     

 

REPORT

1)            Meetings

4 August – I was invited to attend tree planting on Rangikapiti Reserve by children from Mangonui School.

8 August – attended the presentation from Minister Shane Jones regarding funding for Mangonui.

11 August – attended Mangonui Development group meeting.

25 August – Te Hiku Community Board Meeting at Ahipara

Strategic Plan workshops

2)            Issues

Email and phone enquiries.

Richmond Road extension proposed footpath. I queried the wisdom of including a footpath along an unformed road in the matrix but have not heard whether it was taken on board. RFS4015252

Rangitoto Reserve – ongoing

Request to include a small reserve in Mangonui on the mowing schedule. No response received.

3)            Resource Consents

Nil

4)            Requests for Service

As above.


Te Hiku Community Board Meeting Agenda

6 October 2020

 

COMMUNITY BOARD MEMBERS REPORT

Report to Community Board                                    Te Hiku

Members Name                                                          John Stewart

Subdivision                                                                Kaitaia      

Date                                                                             August 3 – 14 Sep 2020

 

REPORT

1)         Meetings/Functions

25  Aug - Te Hiku Community Board Meeting

14 Aug – Meeting with Chris Galbraith re: Pukenui wharf/boardwalk

29 Aug - Re: Pukenui/ WIP

Met with Member Darren Axe and three community active locals. Walked waterfront road at low tide taking a lot of photos trying to work out the best plan for future walkways. Drove to May Road to see how footpath could continue from school to Aruthusia Reserve walk. Identified a solution to creating a loop walk.

Then went to lamb bridge reserve inlet. Investigated the best level for boardwalk from commercial wharf. It had been suggested the walkway go over the reserve and not around the cliff just above high-water line.

All parties agreed to continue to have walkway constructed as per original plan, so that the walkway is part of the environment, is out of sight from the houses on the reserve, its foundations will support further erosion, and will end up a major attraction for visitors.

27 Aug - Visited TKKM o Pukemiro with Andrea Panther to mentor their YES team who are creating a bilingual comic.

2)        Issues 

Need to discuss with board Waipap ramp toilets need some sort of bollard to stop the cars from driving up the bank what can we do? How we go about it?

3)         Resource Consents: 

4)         Request for Service:         


Te Hiku Community Board Meeting Agenda

6 October 2020

 

7.4         Te Hiku Statement of Community Board Fund Account as at 31 August 2020

File Number:           A2954901

Author:                    Sam Chapman, Accounting Support Officer

Authoriser:             Janice Smith, Chief Financial Officer

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Te Hiku Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Board Fund Account as at 31 August 2020“.

 

Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2020

$146,701.00

·   Less funds not uplifted from 14 July 2020 for Goodlife Projects Charitable Trust and allocation of funds to XCape Design Limited

$39,550.00

·   Less funds not uplifted from 25 August 2020 for Coopers Beach Christian Youth Camp, Donna Doolittle’s Animal Rescue, Far North Joyfest, Far North Safer Community Council, Jacman Entertainment, Life Education Trust Far North and Northland Area Floral Art

$32,178.00

Community Fund Account balance as at 31 August 2020

$74,973.00

Discussion and Next Steps

Board members will consider the applications on the agenda and decide on what level of funding to allocate.  The balance in the Community Fund account as at 31 August 2020 is $74,973.00

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year. 

Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Te Hiku Community Board.  The statement of the Community Fund account as at 31 August 2020 is attached.

Attachments

1.       Statement of Te Hiku Community Board Fund Account as at 31 August 2020 - A2954877   


Te Hiku Community Board Meeting Agenda

6 October 2020

 

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Te Hiku Community Board Meeting Agenda

6 October 2020

 

7.5         Rural Travel Funding - Applications Summer 2020/21

File Number:           A2959628

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

To allocate Rural Travel Funding for the 2020/21 Summer sporting season.

Recommendation

That Te Hiku Community Board allocates Rural Travel Grant funding of $1500, in accordance with the recommendations received from Sport Northland, to Pamapuria School.

 

1) Background

The Rural Travel Fund (RTF) was developed in response to concerns raised by Councils throughout the country about the lack of participation in sport by young people living in rural communities. The Fund was introduced as an interim measure until a rural participation strategy was fully developed and implemented. The strategy is yet to be developed.

Kiwisport was launched in 2009 by Prime Minister John Key and funding is given to Sport Northland to achieve three objectives (More Kids; more Opportunities; Better Skills). One of the barriers identified in Northland was the cost of travel.  Sport Northland therefore agreed to give part of its Kiwisport funding to the Far North District Council to combine with the Rural Travel Fund to help address the travel barrier and achieve the three Kiwisport objectives.

Council receives RTF funding based on a per capita basis. The three Community Boards have delegated authority to allocate RTF funding.  Each Board receives a sum based on the number of people between ages five and nineteen living in their respective areas. Figures are based on the 2013 census results.  This funding round is the second of two funding rounds for the current financial year. It is for sporting activities taking place in winter, or until November 2020 when the next round of funding is allocated.

Council advertises that funding is available approximately one month before applications close in local newspapers and on Council’s Facebook page. Sport Northland representatives also target the fund to clubs and schools that they work.

2) Discussion and Options

It is each Community Board's role to determine which applications best meet the criteria and will have the most positive impact in their communities. The following table is a guide to the funding criteria.

Funding is available for activities taking place within the district. In some cases, competitions do not exist within the district and travel is required in which case the Community Boards may use their discretion.

Project reports for any previous grants have been received from all the current applicants. Further detailed information provided by Sport Northland regarding their recommendations has been distributed to Board Members separately.

 

 

 

 

Sport Northland (Kiwisport)

Sport New Zealand (Rural Travel)


What are the Objectives?

1.  Increase the number of children participating in sport

2.  Increase the availability and accessibility of sport for children

3.  Support the development of skills to enable effective participation.

Subsidise travel for junior teams participating in local sport competition.

How much is available?

$25,000.00 across the Far North District.

$25,080.30 across the Far North District.

Funding is not available for

Coaches, referees, children playing in Regional or District rep teams, club/school sport administration.

Activities taking place during school hours, coaches, referees, club/school sport administration, travel to training.

Who can apply?

Schools, clubs or individuals.

Schools, clubs or individuals.

What age group is funding for?

Funding is available for school aged children. This is understood to be ages 5 - 18 years of age.

Funding is available for youth/children aged 5 - 19 years of age.

Eligible Sports

Team or individual organised sporting activities such as volleyball, netball, rugby; hockey, football, orienteering, waka ama, basketball, ki-o-rahi, shooting, athletics, swimming.

Sports that have regular grass roots competitions such as netball, hockey, rugby, rugby league, softball, football, touch rugby, basketball.

 

Applicants are advised, when granted funds, that the funds are to be uplifted within three months and that a project report form is required if they wish to be eligible to apply for future funding.

a

Pamapuria School

$1500

Reason for the recommendation

To fulfil the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand and the Kiwisport agreement with Sport Northland to increase participation in sport by young people living in rural communities.

The Community Connector for Sport Northland has been in contact with all applicants and the recommendations above are based on revised seasons and programmes that are likely to take place in the current Covid-19 situation.  The amount recommended leaves $2183.10 unallocated for this financial year. 

Sport Northland have requested a resolution be passed to allow funding to be declined/decreased should the situation change and seasons either not take place or be reduced further.

3) Financial Implications and Budgetary Provision

Council receives two grants annually that make up this funding budget - $25,080.30 from Sport New Zealand and $25,000 (plus GST) from Sport Northland.  

The total budget for rural travel funding for the 2019/20 financial year is $50,080.30. The percentage of youth throughout the district is translated into percentages to calculate the percentage of funding each Board can allocate. It is recommended that only 40% of the total funding be allocated for summer activities and the remainder allocated for the busier winter sporting season.

The total available funds to grant is $6,245.40.

%

Board

40% Summer

60% Winter

Total

31.5%

Te Hiku Community

$6,245.40

 $9,368.10

 $15,613.50

28%

Kaikohe-Hokianga Community

$5,551.47

 $8,327.20

 $13,878.67

40.5%

Bay of Islands-Whangaroa Community

$8,029.80

 $12,044.70

 $20,074.50

 

Attachments

1.       RTF -THCB - Application - Pamapuria School - A2957219  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This report is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The Council promotes a vibrant and thriving economy that encourages a wide range of sporting activities and a safe a healthy district where young people are valued.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is delegated to Community Boards to consider.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are none that affect Maori any greater than other residents of the District.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Anyone in the district participating in organised sporting activities could be eligible for funding. To try and capture everyone the funding is advertised a month in advance in newspapers, social media and word of mouth

State the financial implications and where budgetary provisions have been made to support this decision.

Funding is provided by Sport Northland (Kiwisport) and Sport New Zealand (Rural Travel).

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

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Te Hiku Community Board Meeting Agenda

6 October 2020

 

7.6         Funding Applications

File Number:           A2861991

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

This report summarises applications for Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at the 6 October 2020 meeting.

Executive Summary

·      Te Hiku Community Board has $78,790 unallocated funding available for the 2020/21 financial year.  This does not include the funds carried over from the previous financial year – the finance team has advised they will show this amount on the report for the next Community Board meeting.

·      The Kaikohe-Hokianga Community Board has $22,183 remaining of its annual placemaking funding for the 2020/21 financial year.

·      Three applications for funding have been received, requesting a total of $6,660.

·      An email has been received from the Eddie Trust, who were granted funds by the Board in August of 2019, advising that they have $1,843.96 left of the grant and asking if they may use it for another round of NZSL classes, starting 19 October 2020, rather than returning the funding to the Board.  The funds were left over as costs reduced because of Covid-19 due to changes in classes.

 

Recommendation

That Te Hiku Community Board approves the sum of $1380 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Lions Club for costs towards a memorial picnic table and seats to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Recommendation

That Te Hiku Community Board approves the sum of $2280 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Safer Community Council for costs towards repainting pavement signage in Kaitaia to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Recommendation

That Te Hiku Community Board approves the sum of $3000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Tūhua ki Aotearoa Charitable Trust for costs towards hosting the Aotearoa Māori National Surfing Title to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

 

Recommendation

That Te Hiku Community Board approves the sum of $1,843.96 (plus GST if applicable) remaining from funds granted in August 2019 be retained by the Eddie Trust and used towards a second eight-week course of New Zealand Sign Language Classes to be held in Kawakawa/Kerikeri/Kaeo from 19 October 2020 to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable
ii)      Proud, vibrant communities

 

 

1) Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

2) Discussion and Options

The applicant was required to complete a standard application form and provide supporting information. 

For each application, the Board has three options.

Option 1    Authorise funding for the full amount requested

Option 2    Authorise partial funding

Option 3    Decline funding

Reason for the recommendation

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.


 

Applicant

Project

Requested

Recommended

Comments

Community Outcome(s)

Type

Mangonui Lions Club

Memorial picnic table and seats

$1380

(50%)

$1380

This is equipment that is in memory of a recently passed local who was respected in the community and will be well utilised.

Staff are clarifying if all required permits have been obtained for this project.

i)  Proud Vibrant Communities

ii) Communities that are healthy, safe, connected and sustainable

Infrastructure

Far North Safer Community Council

Repainting of pavement signage in Kaitaia

$2280

(77%)

$2280

Although the application appears to be for more than 50% of the funding required, the applicant has not included a volunteer contribution.  If this had been included, the application would have complied with the 50% requirement.

Staff are clarifying if further permissions are required prior to funding being granted.

i)  Proud Vibrant Communities

ii) Communities that are healthy, safe, connected and sustainable

Community Development

Te Tūhua ki Aotearoa Charitable Trust

Hosting the Aotearoa Māori National Surfing Title

$3000

(7%)

$3000

The national organisation gave the go-ahead for this event on 21 September.  The group is likely to host for the next three years and will apply for Events Investment Funding in 2021 for the 2021 event

i)  Proud Vibrant Communities

ii) Communities that are healthy, safe, connected and sustainable

Event

Eddie Trust

NZ Sign language classes

$1,843.96

$1,843.96

This funding was granted in September 2019.  Due to Covid-19, the applicant had funds remaining and is asking if the Board will let them retain the funds and use them for additional classes that they will run from October 2020.

i)  Proud Vibrant Communities

ii) Communities that are healthy, safe, connected and sustainable

Community Development


3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       THCB - Application - Mangonui Lions Club - A2957296

2.       THCB - Application - Far North Safer Communities Footpath Markings - A2957295

3.       THCB - Application - Te Tuhua Ki Aotearoa Charitable Trust - A2962643

4.       Eddie Trust - NZSL Request - A2957467  


Te Hiku Community Board Meeting Agenda

6 October 2020

 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

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Te Hiku Community Board Meeting Agenda

6 October 2020

 

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Te Hiku Community Board Meeting Agenda

6 October 2020

 

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Te Hiku Community Board Meeting Agenda

6 October 2020

 

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Te Hiku Community Board Meeting Agenda

6 October 2020

 

7.7         Project Funding Reports

File Number:           A2861799

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project. 

Recommendation

That Te Hiku Community Board note the project reports received from Kaitaia Sport and Leisure.

 

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1.       THCB - Project Report - Kaitaia Sport & Leisure - A2957259  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Te Hiku Community Board Meeting Agenda

6 October 2020

 

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Te Hiku Community Board Meeting Agenda

6 October 2020

 

8            Karakia Whakamutunga – Closing Prayer

9            Meeting Close