KAIKOHE-HOKIANGA COMMUNITY BOARD
AGENDA
Kaikohe-Hokianga Community
Board Meeting
Wednesday, 7 October 2020
|
Time:
|
10.30 am
|
|
Location:
|
Council Chamber
Memorial Avenue
Kaikohe
|
Membership:
Member Mike
Edmonds - Chairperson
Member Emma
Davis
Member
Laurie Byers
Member Kelly
van Gaalen
Member Alan
Hessell
Member Moko
Tepania - Councillor
Member Louis
Toorenburg
Member John
Vujcich - Councillor
Far North
District Council
The Local Government Act
2002 states the role of a Community Board is to: -
(a) Represent,
and act as an advocate for, the interests of its community;
(b) Consider
and report on all matters referred to it by the territorial authority, or any
matter of interest or concern to the community board;
(c) Maintain
an overview of services provided by the territorial authority within the
community;
(d) Prepare
an annual submission to the territorial authority for expenditure within the
community;
(e) Communicate
with community organisations and special interest groups within the community;
(f) Undertake
any other responsibilities that are delegated to it by the territorial
authority
Council Delegations to
Community Boards - January 2013
The "civic
amenities" referred to in these delegations include the following Council
activities:
·
Amenity lighting
·
Cemeteries
·
Drainage (does not include reticulated
storm water systems)
·
Footpaths/cycle ways and walkways.
·
Public toilets
·
Reserves
·
Halls
·
Swimming pools
·
Town litter
·
Town beautification and maintenance
·
Street furniture including public
information signage.
·
Street/public Art.
·
Trees on Council land
·
Off road public car parks.
·
Lindvart Park – a
Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and
assets as having district wide significance and these will remain the
responsibility of Council. These currently include: The roading network,
Hundertwasser toilets, District Library Network, Baysport, the Kerikeri,
Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far
North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe
Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of
Islands/Hokianga Cycle Trail.
Set local priorities for
minor capital works in accordance with existing strategies,
1.
Recommend local service levels and
asset development priorities for civic amenities as part of the Annual Plan and
Long-Term Plan processes.
2.
Reallocate capital budgets within the
Annual Plan of up to 5% for any specific civic amenity, provided that the
overall activity budgetary targets are met.
3.
Make grants from the allocated Community
Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural
Travel fund in accordance with the criteria set by the respective body, and,
for the Bay of Islands-Whangaroa Community Board, the power to allocate the
Hundertwasser Donations Account.
4.
Provide comment to council staff on
resource consent applications having significance within the Community,
including the provision of land for reserves or other public purposes.
5.
To hold, or participate in hearings, as
the Council considers appropriate, in relation to submissions pertinent to
their community made to plans and strategies including the Long-Term Plan and
Annual Plan, and if appropriate recommend decisions to the Council.
6.
To hold hearings of submissions
received as a result of Special Consultative Procedures carried out in respect
of any matter other than an Annual or Long Term Plan, and make recommendations
to the Council.
7.
Where recommended by staff to appoint
management committees for local reserves, cemeteries, halls, and community
centres.
8.
To allocate names for previously
unnamed local roads, reserves and other community facilities, and recommend to
Council name changes of previously named roads, reserves, and community
facilities subject to consultation with the community.
9.
To consider the provisions of new and
reviewed reserve management plans for recommendation to the Council in
accordance with the Reserves Act 1977, and hear or participate in the hearing
of submissions thereto, as considered appropriate by the Council.
10.
To provide recommendations to the
Council in respect of applications for the use and/or lease of reserves not
contemplated by an existing reserve management plan.
11.
Prohibit the use of skateboards in
specified locations within their communities, in accordance with
Council’s Skating Bylaw 1998.
12.
Recommend new bylaws or amendments to
existing bylaws.
13.
Prepare and review management plans for
local cemeteries within budget parameters and in a manner consistent with
Council Policy.
14.
Exercise the following powers in
respect of the Council bylaws within their community:
a.
Control of Use of Public Spaces
– Dispensations on signs
b.
Mobile Shops and Hawkers –
Recommend places where mobile shops and/or hawkers should not be permitted.
c.
Parking and Traffic Control –
Recommend parking restrictions, and areas where complying camping vehicles may
park, and consider and grant dispensations in accordance with clause 2007.2
d.
Public Places Liquor Control
– Recommend times and places where the possession or drinking of alcohol
should be prohibited.
e.
Speed Limits – Recommend
places and speed limits which should be imposed.
15.
To appoint Community Board members to
speak on behalf of their community in respect of submissions or petitions.
16.
Specific to the Bay of
Islands-Whangaroa Community Board – consider any recommendations of the
Paihia Heritage Working Group and make appropriate recommendations to Council
on the development of a draft Plan Change and a Section 32 analysis on heritage
provisions for Paihia.
17.
To set schedule of meeting dates, times
and venues, subject to the meetings not conflicting with meetings of the
Council and satisfying the provisions of the Local Government Official
information and Meetings Act 1987.
18.
To review all proposed public art
projects on a project-by project basis to ensure they comply with policy #5105
Art in Public Places, including approval of the aesthetic appearance,
maintenance programme, insurance and appropriate location, and to agree to
their installation.
19.
In respect of applications from food
establishments for permission to establish tables and chairs on a public place,
i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on
any application which does not meet all criteria of the policy, and any
application which staff recommend to be declined.
20.
Subject to a report from the
appropriate managers and the appropriate budgetary provision, to make decisions
in respect of civic amenities including the levels of service, and the
provision or removal of an amenity not provided for elsewhere in these
delegations.
Terms of Reference
In fulfilling its role and
giving effect to its delegations, Community Boards are expected to:
1.
Comment on adverse performance to the
Chief Executive in respect of service delivery.
2.
Assist their communities in the
development of structure plans, emergency management community response plans,
and community development plans.
3.
Assist their communities to set
priorities for Pride of Place programmes.
4.
Have special regard for the views of
Maori.
5.
Have special regard for the views of
special interest groups, e.g. disabled, youth, aged, etc.
6.
Actively participate in community
consultation and advocacy and keep Council informed on local issues.
7.
Seek and report to Council community
feedback on current issues by:
a.
Holding a Community forum prior to
Board meetings
b.
Varying the venues of Board
meetings to enable access by members of the community
8.
Monitor and make recommendations to
Council to improve effectiveness of policy.
9.
Appoint a member to receive Annual
Plan\Long Term Council Community Plan submissions pertinent to the Board area,
attend hearings within the Board area, and attend Council deliberations prior
to the Plan adoption.
Protocols
In supporting Community
Boards to fulfil their role, the Council will:
1.
Provide appropriate management support
for the Boards.
2.
Organise and host regular workshops
with the Community Boards l to assess the 'State of the Wards & District'
to establish spending priorities.
3.
Prior to decision-making, seek and
include 'Community Board views' in Council reports in relation to:
a.
the disposal and purchase of land
b.
proposals to acquire or dispose of
reserves
c.
representation reviews
d.
development of new maritime
facilities
e.
community development plans and
structure plans
f.
removal and protection of trees
g.
local economic development initiatives
h.
changes to the Resource Management
Plan
4.
Organise and host quarterly meetings
between Boards, the CEO and senior management staff.
5.
Prepare an induction/familiarisation
process targeting new members in particular early in the term.
6.
Support Board members to arrange
meetings with local agencies and service clubs to place more emphasis on
partnerships and raising profile of the Boards as community leaders.
7.
Permit Board chairperson (or nominated
member) speaking rights at Council meetings.
8.
Help Boards to implement local
community projects.
9.
Arrange for Infrastructure and Asset
Management Staff to meet with the Community Boards in September each year to
agree the capital works for the forthcoming year for input into the Annual or
Long-Term Plan.
10.
Provide information.
KAIKOHE-HOKIANGA
COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS
|
Name
|
Responsibility
(i.e. Chairperson etc)
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Declaration
of Interests
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Nature
of Potential Interest
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Member's
Proposed Management Plan
|
|
Mike Edmonds
|
Chair
|
Kaikohe Mechanical and
Historic Trust
|
Council Funding
|
Decide at the
time
|
|
Committee member
|
Kaikohe Rugby Football
and Sports Club
|
Council Funding
|
Withdraw and abstain
|
|
Kelly van Gaalen
|
No form received
|
|
|
|
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Louis Toorenburg
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No form received
|
|
|
|
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Alan Hessell
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Nil
|
Nil
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Nil
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Nil
|
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Laurie Byers
|
Kaikohe Golf Club
|
|
|
|
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Kaikohukohu Trust
|
|
|
|
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North Point Trust
|
|
|
|
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Patron Bay of Islands
Hockey
|
|
|
|
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Emma Davis
|
Secretary
|
Pompallier Hokianga
Trust
|
Council Funding
|
Decide at the time to
withdraw and/or abstain
|
|
Trustee
|
Raiatea Resource Centre
|
Council Funding
|
Decide at the time to
withdraw and/or abstain
|
|
Committee Member
|
Rawene Hall
|
Council Funding
|
Decide at the time to
withdraw and/or abstain
|
|
Committee Member
|
Kohukohu Hall
|
Council Funding
|
Decide at the time to
withdraw and/or abstain
|
|
Member of teaching
staff
|
Broadwood Area School
|
Council Funding
|
Decide at the time to
withdraw and/or abstain
|
|
John Vujcich
|
Board Member
|
Pioneer Village
|
Matters relating to
funding and assets
|
Declare interest and abstain
|
|
Director
|
Waitukupata Forest Ltd
|
Potential for council
activity to directly affect its assets
|
Declare interest and
abstain
|
|
Director
|
Rural Service Solutions
Ltd
|
Matters where council
regulatory function impact of company services
|
Declare interest and
abstain
|
|
Director
|
Kaikohe (Rau Marama)
Community Trust
|
Potential funder
|
Declare interest and
abstain
|
|
Partner
|
MJ & EMJ Vujcich
|
Matters where council
regulatory function impacts on partnership owned assets
|
Declare interest and
abstain
|
|
Member
|
Kaikohe Rotary Club
|
Potential funder, or
impact on Rotary projects
|
Declare interest and
abstain
|
|
Member
|
New Zealand Institute
of Directors
|
Potential provider of
training to Council
|
Declare a Conflict of
Interest
|
|
Member
|
Institute of IT
Professionals
|
Unlikely, but possible
provider of services to Council
|
Declare a Conflict of
Interest
|
|
Member
|
Kaikohe Business
Association
|
Possible funding
provider
|
Declare a Conflict of
Interest
|
|
Moko Tepania
|
Teacher
|
Te Kura Kaupapa Māori o Kaikohe.
|
Potential Council funding that will benefit my place of employment.
|
Declare a perceived conflict
|
|
Chairperson
|
Te Reo o Te Tai Tokerau Trust.
|
Potential Council funding for events that this trust runs.
|
Declare a perceived conflict
|
|
Tribal Member
|
Te Rūnanga o Te Rarawa
|
As a descendent of Te Rarawa I could have a perceived conflict of
interest in Te Rarawa Council relations.
|
Declare a perceived conflict
|
|
Tribal Member
|
Te Rūnanga o Whaingaroa
|
As a descendent of Te Rūnanga o Whaingaroa I could have a
perceived conflict of interest in Te Rūnanga o Whaingaroa Council
relations.
|
Declare a perceived conflict
|
|
Tribal Member
|
Kahukuraariki Trust Board
|
As a descendent of Kahukuraariki Trust Board I could have a perceived
conflict of interest in Kahukuraariki Trust Board Council relations.
|
Declare a perceived conflict
|
|
Tribal Member
|
Te Rūnanga ā-Iwi o Ngāpuhi
|
As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could
have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi
Council relations.
|
Declare a perceived conflict
|
Members need to
stand aside from decision-making when a conflict arises between their role as a
Member of the Community Board and any private or other external interest they
might have. This note is provided as a reminder to Members to review the
matters on the agenda and assess and identify where they may have a pecuniary
or other conflict of interest, or where there may be a perception of a conflict
of interest.
If a Member
feels they do have a conflict of interest, they should publicly declare that at
the start of the meeting or of the relevant item of business and refrain from
participating in the discussion or voting on that item. If a Member thinks they
may have a conflict of interest, they can seek advice from the Chief Executive
Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted
that while members can seek advice the final decision as to whether a conflict
exists rests with the member.
2 Public
Forum
3 Deputations
·
Police Officer Kevin Milne – Local boy racer and bike rider
issues in Kaikohe.
4 Speakers
·
Janine McVeagh representing Te Puna o Kupenuku: Funding
Application Item 6.4 refers.
·
Willie Maihi representing Maihi Memorial Parks Charitable Trust:
Funding Application Item 6.4 refers.
5 Confirmation
of Previous Minutes
5.1 Confirmation
of Previous Minutes
File
Number: A2959216
Author: Marlema
Baker, Meetings Administrator
Authoriser: Aisha
Huriwai, Team Leader Democracy Services
Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga
Community Board to confirm that the minutes are a true and correct record of
the previous meeting.
|
Recommendation
That the Kaikohe-Hokianga Community Board
confirms the minutes of their meeting held 2 September 2020 as a true and
correct record.
|
1) Background
Local Government Act 2002 Schedule 7 clause 28 states that a
local authority must keep minutes of its proceedings. The minutes of
these proceedings duly entered and authenticated as prescribed by a local
authority are prima facie evidence of those meetings.
2) Discussion and Options
The unconfirmed minutes of the meeting are attached.
The Kaikohe-Hokianga Community Board Standing Orders Section
3.17.3 states that “no discussion may arise on the substance of the
minutes at any succeeding meeting, except as to their correctness”.
Reason
for the recommendation
The reason for the recommendation is to confirm the minutes
as a true and correct record of the previous meeting.
3) Financial Implications and Budgetary
Provision
There are no financial implications or the need for
budgetary provision.
Attachments
1. 2020-09-02
Kaikohe-Hokianga Community Board Minutes - A2947153 ⇩ 
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
7 October 2020
|
MINUTES OF Kaikohe-Hokianga Community Board
Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 2
September 2020 AT 10.30 am
PRESENT: Chairperson
Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van
Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member
Moko Tepania
IN
ATTENDANCE: Councillor Kelly Stratford, Councillor Rachel Smith
1 Public
Forum
Murray Joy – spoke in regards to the spiiting that has
been happening on the main street of Kaikohe.
Charles Nathan – spoke in regards to RFS4018000 and
Ventnor Memorial.
Shaun Riley – spoke in regards shifting the freedom
camping site in Kaikohe and to extend the cycling trail to come’s down to
the narrows in Rawene.
2 speakers
Janine McVeagh, representing Hokianga Community Education
Trust spoke their funding application – Item 7.2 – Funding
Applications.
Dave Adams, representing South Hokianga Hall spoke their
funding application – Item 7.2 – Funding Applications.
Tracey Harris, representing Te Rau o Te Huia spoke their
funding application – Item 7.2 – Funding Applications.
3 Deputations
There were no requests for deputations.
4 Confirmation
of Previous Minutes
|
4.1 Confirmation
of Previous Minutes
Agenda
item 6.1 document number A2937798, pages 12 - 44 refers.
|
|
Resolution 2020/32
Moved: Chairperson Mike
Edmonds
Seconded: Member
Moko Tepania
That the Kaikohe-Hokianga Community Board
confirms the minutes of their meeting held 5 August 2020 as a true and
correct record.
Carried
|
5 Reports
|
5.1 Kaikohe-Hokianga
Statement of Community Board Fund Account as at 31 July 2020
Agenda
item 7.1 document number A2936661, pages 45 - 46 refers.
|
|
Resolution 2020/33
Moved: Member Alan
Hessell
Seconded: Member
Louis Toorenburg
That the Kaikohe-Hokianga Community Board receives the
report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31
July 2020.
Carried
|
|
Major item not on the agenda – Mangunu
cemetery
The Chairperson provided an explaination of why the matter
was not on the agenda and why it could not be delayed. The Chairperson
explained that he had received an email but there were no papers or reports
regarding this matter tabled at the meeting.
|
|
Resolution 2020/34
Moved: Chairperson Mike
Edmonds
Seconded: Member
John Vujcich
That the Kaikohe-Hokianga Community Board agree to
discuss the request received from Mangunu Cemetery during this meeting.
Carried
|
The meeting was adjourned from
11.12 am to 11.28 am.
|
5.2 Request from Mangunu Cemetery
|
|
RESOLUTION [2020/35]
That the Kaikohe-Hokianga
Community Board request Council work with Heritage New Zealand and Mangunu
Cemetery in regards to the boundaries of the cemetery.
Carried
|
|
5.3 Funding
Applications
Agenda
item 7.2 document number A2861925, pages 47 - 71 refers.
|
|
resolution.
Moved: Member
John Vujcich
Seconded: Member
Louis Toorenburg
That the
Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy, authorise the sum of $_________ (plus GST if
applicable) to be paid from the Board’s Community Fund account to Hokianga
Community Educational Trust for costs towards clearing/cleaning of the
Rawene Campus to support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable
carried
|
|
resolution
Moved: Chairperson
Mike Edmonds
Seconded: Member
Moko Tepania
That the Kaikohe-Hokianga Community
Board agree to leave the funding application
received from the Hokianga Community Educational Trust lie on the
table for a decision, until the Kaikohe-Hokianga Community Board moves out of
the public excluded part of the meeting.
Carried
RESOLUTION
Moved: Member
John Vujcich
Seconded: Cr
Alan Hessell
That the
Kaikohe-Hokianga Community Board, in considering the provisions of the
Community Grant Policy authorise the sum of $_________ (plus GST if
applicable) to be paid from the Board’s Community Fund account to South
Hokianga Memorial Hall for costs towards erecting a hall sign to support
the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
CARRIED
RESOLUTION
Moved: Chairperson
Mike Edmonds
Seconded: Member
Moko Tepania
That the Kaikohe-Hokianga Community
Board agree to leave the funding application
received from South Hokianga Memorial Hall lie on the table for a
decision, until the Kaikohe-Hokianga Community Board comes out of the public
excluded part of the meeting.
CarrieD
ReSOLUTION
Moved: Cr John Vujcich
Seconded: Cr Moko
Tepania
That the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$________ (plus GST if applicable) to be paid from the Board’s Community
Fund account to Te Rau o Te Huia for costs towards running a four day
community weaving workshop to support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe, connected and
sustainable.
CARRIED
RESOLUTION
Moved: Chairperson Mike
Edmonds
Seconded: Member
Moko Tepania
That the Kaikohe-Hokianga Community Board agree to leave the funding application from Te Rau o Te Huia
to lie on the table for a decision, until the Kaikohe-Hokianga Community
Board moves out of the public excluded part of the meeting.
Carried
Note: The funding application from South Hokianga Memorial
Hall appeared twice in the printed agenda and the application from Hokianga
Community Educational Trust did not appear at all. It is attached for the
formal record.
|
|
Attachments tabled at meeting
1 Funding
Application - Hokianga Community Educational Trust
|
|
Motion to exclude the public
|
|
Resolution 2020/36
Moved: Chairperson Mike
Edmonds
Seconded: Cr Moko
Tepania
That the public be excluded from the Kaikohe-Hokianga
Community Board meeting to discuss the funding applications (item 7.3) to
allow for a free and frank expression of members by or between or to members
or officers or employees of any local authority (s7(2)(f)(i) of the Local
Governement Official Information and Meetings Act.
Carried
|
At the
conclusion of the discussion the Board agreed to readmit the public. No decisions
were made while the public was excluded.
|
7.4 Funding
Applications continued
Agenda
item 7.2 document number A2861925, pages 47 - 71 refers.
|
|
Resolution 2020/38
Moved: Chairperson Mike
Edmonds
Seconded: Cr Moko
Tepania
That the Kaikohe-Hokianga Community Board uplift the
funding application from Hokianga Community Educational Trust off the table
for a decision.
CARRIED
Resolution 2020/39
Moved: Chairperson Mike
Edmonds
Seconded: Member
Louis Toorenburg
That the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$2,619 (plus GST if applicable) to be paid
from the Board’s Placemaking Fund account to Hokianga Community
Educational Trust for costs towards clearing/cleaning of the Rawene
Campus to support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
Carried
resolution
Moved: Chairperson Mike
Edmonds
Seconded: Member
Moko Tepania
That the Kaikohe-Hokianga Community Board uplift the
funding application from South Hokianga Memorial Hall off the table for a
decision.
CARRIED
Resolution 2020/40
Moved: Chairperson Mike
Edmonds
Seconded: Member
Alan Hessell
That the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$1,000 (plus GST if applicable) to be paid
from the Board’s Placemaking Fund account to South Hokianga Memorial
Hall for costs towards erecting a hall sign to support the following
Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
CARRIED
resolution
Moved: Chairperson Mike
Edmonds
Seconded: Member
Moko Tepania
That the Kaikohe-Hokianga Community Board uplift the
funding application from Te Rau o Te Huia off the table for a decision.
CARRIED
Resolution 2020/41
Moved: Chairperson Mike
Edmonds
Seconded: Member
Moko Tepania
That the Kaikohe-Hokianga Community Board;
a) in
considering the provisions of the Community Grant Policy authorise the
sum of $3,100 (plus GST if applicable) to be
paid from the Board’s Community Fund account to Te Rau o Te Huia
for costs towards running a four day community weaving workshop to support
the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe, connected and
sustainable.
b) agree
to fund outside of the Community Grants Policy on this occasion as the Board
recognises the kaupapa is sound and the ability of this group to raise the
rest of the money might be hard.
CARRIED
|
|
7.5 Funding
Application - Te Whakamanamai Whanau Trust
Agenda
item 7.3 document number A2942716, pages 72 - 81 refers
|
|
Resolution 2020/39
Moved: Member Kelly van
Gaalen
Seconded: Member
Moko Tepania
That the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$20,000 (plus GST if applicable) to be paid
from the Board’s Community Fund account to Ngawha Springs Forward
Charitable Trust on behalf of Te Whakamanamai Whanau Trust for
costs towards whare to whenua to support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
Carried
|
|
7.6 major item not on the agenda – march 4
|
|
Resolution 2020/40
Moved: Chairperson Mike
Edmonds
Seconded: Member
Alan Hessell
That the Kaikohe-Hokianga Community Board agree to move
a motion on the location of the wharepaku on Memorial Park, Kaikohe.
Carried
|
|
7.7 Memorial Park Public Toilet
|
|
Resolution 2020/41
Moved: Member John
Vujcich
Seconded: Member
Alan Hessell
That the Kaikohe-Hokianga Community Board agree to the
public toilets location as per the map attached.
Carried
|
8 Meeting
Close
The meeting closed at 12.09 pm.
The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board meeting to be held on
7 October 2020.
...................................................
CHAIRPERSON
6 Reports
6.1 Revoke
Previous Decision - Road Naming - Lot 1, State Highway 1 Okaihau.
File
Number: A2917742
Author: Selina
Topia, Roading Support Officer
Authoriser: Andy
Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To revoke
a previous road-naming decision made by the Kaikohe-Hokianga Community Board
and to name Lot 1, State Highway 1, Okaihau.
Executive Summary
· Council
received a road naming application to name a right-of-way addressed at Lot 1,
State Highway 1, Okaihau.
· The
Kaikohe-Hokianga Community Board, at their meeting on 04 December 2019, agreed
to name Lot 1, State Highway 1, Okaihau, McKenzie Way Extension.
· Since this decision Council has received updated information from
Land Information New Zealand which states that any extension/continuation would
still be named James McKenzie Way.
· However, it cannot be named McKenzie Way Extension as the
continuation of the road is not a public road but a right-of-way.
|
Recommendation
That the Kaikohe-Hokianga Community Board:
a) revokes
the following resolution of the Kaikohe-Hokianga Community Board made on 4
December 2019, item 8.1 Road Naming – Lot 1, State Highway 1 Okaihau;
“That the
Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and
Property Addressing Policy #2125, name an extension, McKenzie Way Extension
that is currently addressed at Lot 1, State Highway 1, Okaihau as per map.
(A2764787)”.
b) resolves
to name Lot 1, State Highway 1, Okaihau, Magon Access Road
|
1) Background
In 2019
Council received a Road Naming/Renaming application from Thomson Survey on
behalf of G Ireland, D Middleton and V Stephens, to name the right-of-way off
James McKenzie Way Okaihau.
This
request was presented to the Kaikohe-Hokianga Community Board at their meeting
on 4 December 2019 were the Community Board made the following resolution:
“That the Kaikohe-Hokianga Community Board,
pursuant to Council’s Road Naming and Property Addressing Policy #2125,
name an extension, McKenzie Way Extension that is currently addressed at Lot 1,
State Highway 1, Okaihau as per map. (A2764787)”.
Since
this decision Land Information New Zealand (LINZ) contacted Council to notify
staff that the extension/continuation or Lot 1, State Highway 1, Okaihau cannot
be named McKenzie Way Extension. LINZ do not dispute to the use of McKenzie
Way; they dispute the use of the word Extension.
2) Discussion and Options
While
McKenzie Way Extension was the first choice of the applicants, they noted down
five other possible road names for consideration.
Option
1: Revoke the decision previously made and name the right-of-way Magon Access
Road
Magon
Access Road is preferred as the Magon family have an agreement to purchase the
land on the completion of the sub-division is complete.
Staff
recommend this option.
Option
2: Revoke the decision previously made and name the right-of-way Te Wheoki
Access Road
Te Wheoki was suggested by kaumatua
John Tiatoa (Lake Omapere Trust), linking the rangatira from the Waihou Valley
and was provided as a reference to his connection to the Whakanekeneke block
and river situated close by.
Option
3: Revoke the decision previously made and name the right-of-way James McKenzie
Way
Reason
for the recommendation
Due to road naming decision that
the Board made and LINZ now having to be revoked based on the information
provided, the three new road names suggested by the applicant and
mentioned in this report are not duplicates of any other road names in
the district therefore meeting the criteria set down in the Council’s
Road Naming and Property Numbering Policy# 2125 and the Australian/New Zealand
Addressing Standards – AS/NZS 4819.2011.
3) Financial Implications and Budgetary
Provision
There are no financial implications
to Council. The costs for road signage and installation will be met by the
applicant(s).
Attachments
1. Lot
1, State Highway 1 Okaihau Application - A2750501 ⇩ 
2. Lot
1, State Highway 1 Okaihau Map - A2764787 ⇩ 
3. Lot
1, State Highway 1 Okaihau Schedule - A2932468 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
Compliance
requirement
|
Staff
assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This
report of of low significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Councils Road
Naming and Property Numbering Policy #212.
Australia/New
Zealand Urban and Rural Addressing Standards 4819.2011.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
This is a local issue hence the
report being before the Kaikohe-Hokianga Community Board for consideration.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
Hapu Representative John Tiatoa
(Lake Omapere Trust) was consulted and was asked to provide their input.
Their recommendation was to name the right-of-way Te Wheoki Access
Road.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences.
|
There are currently no property
owners as this is a new subdivision.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
Financial implications have been
assessed and budgetary provision has been made. The applicant will cover the
relevant costs.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
reviewed this report
|
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Kaikohe-Hokianga Community Board Meeting Agenda
|
7 October 2020
|
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Kaikohe-Hokianga
Community Board Meeting Agenda
|
7 October 2020
|
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Kaikohe-Hokianga
Community Board Meeting Agenda
|
7 October 2020
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6.2 Kaikohe-Hokianga
Statement of Community Board Fund Account as at 31 August 2020
File
Number: A2952421
Author: Sam
Chapman, Accounting Support Officer
Authoriser: Janice
Smith, Chief Financial Officer
Purpose of the Report
The Community Fund account provides
information on financial matters relating to the Kaikohe-Hokianga Community
Board’s Community Fund which is allocated in accordance with the
Community Grant Fund Policy.
|
Recommendation
That the Kaikohe-Hokianga Community Board receives the
report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31
August 2020.
|
Background
The statement is attached for the Board’s information
and to provide sufficient information to enable the Board to allocate funds in
accordance with the funds available. In accordance with the Community Grant
Policy, section 10, “applications in excess of $3,000 may require the
applicant to attend a Board meeting, subject to the Chairperson’s
discretion”.
|
Community Fund Account balance as at 1 July 2020
|
$115,902.00
|
|
· Less funds
granted and uplifted to 31 August 2020
|
$5,500.00
|
|
· Less funds
not uplifted from 05 August 2020 for Jacman Entertainment, Kaikohe Sewing
Club, Okaihau Bowling Club, Kaikohe Community Arts Council, Kaikohe &
Districts Sportsville and Life Education Trust
|
$18,325.00
|
|
Community Fund Account balance as at 31 August 2020
|
$92,077.00
|
Discussion and Next Steps
Board members will consider the
applications on the agenda and decide on what level of funding to
allocate. The uncommitted balance in the Community Fund account as at 31
August 2020 is $92,077.00.
Recent amendments to the Community
Grant Fund Policy allow the Community Board to allocate, by resolution, funding
directly to key projects identified in their strategic plan to the maximum
amount of $20,000 in any financial year.
Financial Implications and Budgetary Provision
The Far North District Council has delegated the allocation
of relevant community board funds to the Kaikohe-Hokianga Community
Board. The statement of the Community Fund account as at 31 August 2020
is attached.
Attachments
1. Statement
of Kaikohe-Hokianga Community Board Fund Account as at 31 August 2020 -
A2952330 ⇩ 
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Kaikohe-Hokianga Community Board Meeting Agenda
|
7 October 2020
|
6.3 Project
Funding Reports
File
Number: A2861851
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Ana
Mules, Team Leader - Community Development and Investment
Purpose of the Report
Recipients of funds from the
Community Board’s Local Grant Fund must complete and submit a project
report no later than two months after the completion of their project.
|
Recommendation
That the Kaikohe-Hokianga Community Board note
the project reports received from Kaikohe Business Association
|
1) Background
Clause 15 of the Community Grant Policy states that:
“At the completion of a project that received community funding,
recipients are required to complete a Project Report. These reports must be received
no later than two months after the completion of the project, or, if the
activity is ongoing, within two months of the funding being spent. Recipients
who do not complete this form are ineligible for Council funding for a period
of five years.”
2) Discussion and Options
Copies of the
project reports are attached for the Board’s information. Should
Board members have concerns or issues with these reports, these should be
discussed at this part of the meeting.
Reason
for the recommendation
To receive the project reports from
funding applicants in accordance with the Community Grant Policy.
3) Financial Implications and Budgetary
Provision
There are no financial implications or budgetary
requirements.
Attachments
1. KHCB - Project
Report - Kaikohe Business Assc - A2957482 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
Compliance
requirement
|
Staff
assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
It is the responsibility of each
Community Board to confirm the funding that they allocated has been spent
correctly.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
There are no implications on Māori in confirming the project
reports. Any implications on Māori arising from matters included in
project reports should be considered as part of the relevant report.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences (for example – youth, the
aged and those with disabilities.
|
This report is asking for the
project reports to be approved, any interests that affect other people should
be considered as part of the individual reports.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
There are no financial
implications or the need for budgetary provision.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
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Kaikohe-Hokianga Community Board Meeting Agenda
|
7 October 2020
|
6.4 Rural
Travel Funding - Applications Summer 2020/21
File
Number: A2959620
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Ana
Mules, Team Leader - Community Development and Investment
Purpose of the Report
To allocate
Rural Travel Funding for the 2020/21 summer sporting season.
|
Recommendation
That the Kaikohe-Hokianga Community Board allocates
Rural Travel Grant funding of $800.00, in accordance with the
recommendations received from Sport Northland, to Hokianga Sports Club.
|
1) Background
The Rural Travel Fund (RTF)
was developed in response to concerns raised by Councils throughout the country
about the lack of participation in sport by young people living in rural
communities. The Fund was introduced as an interim measure until a rural
participation strategy was fully developed and implemented. The strategy is yet
to be developed.
Kiwisport was launched in
2009 by Prime Minister John Key and funding is given to Sport Northland to
achieve three objectives (More Kids; more Opportunities; Better Skills). One of
the barriers identified in Northland was the cost of travel. Sport
Northland therefore agreed to give part of its Kiwisport funding to the Far
North District Council to combine with the Rural Travel Fund to help address
the travel barrier and achieve the three Kiwisport objectives.
Council receives RTF funding
based on a per capita basis. The three Community Boards have delegated
authority to allocate RTF funding. Each Board receives a sum based on the
number of people between ages five and nineteen living in their respective
areas. Figures are based on the 2013 census results. This funding round
is the second of two funding rounds for the current financial year. It is for
sporting activities taking place in winter, or until November 2020 when the
next round of funding is allocated.
Council advertises that
funding is available approximately one month before applications close in local
newspapers and on Council’s Facebook page. Sport Northland
representatives also target the fund to clubs and schools that they work.
2) Discussion and Options
It is each Community Board's role
to determine which applications best meet the criteria and will have the most
positive broad effect in their communities. The following table is a guide to
the funding criteria.
Funding is available for activities taking place within the
district. It is understood, that in some cases, competitions do not exist
within the district and travel is required in which case the Community Boards
may use their discretion.
Project reports for any previous grants have been received
from all the current applicants. Further detailed information provided by Sport
Northland regarding their recommendations has been distributed to Board Members
separately.
|
|
Sport Northland (Kiwisport)
|
Sport New Zealand (Rural
Travel)
|
What are the Objectives?
|
1. Increase the number of
children participating in sport
2. Increase the
availability and accessibility of sport for children
3. Support the
development of skills to enable effective participation.
|
Subsidise travel for junior teams
participating in local sport competition.
|
|
How much is available?
|
$25,000.00 across the Far North
District.
|
$25,080.30 across the Far North
District.
|
|
Funding is not available for
|
Coaches, referees, children
playing in Regional or District rep teams, club/school sport administration.
|
Activities taking place during
school hours, coaches, referees, club/school sport administration, travel to
training.
|
|
Who can apply?
|
Schools, clubs or individuals.
|
Schools, clubs or individuals.
|
|
What age group is funding for?
|
Funding is available for school
aged children. This is understood to be ages 5 - 18 years of age.
|
Funding is available for
youth/children aged 5 - 19 years of age.
|
|
Eligible Sports
|
Team or individual organised
sporting activities such as volleyball, netball, rugby; hockey, football,
orienteering, waka ama, basketball, ki-o-rahi, shooting, athletics, swimming.
|
Sports that have regular grass
roots competitions such as netball, hockey, rugby, rugby league, softball,
football, touch rugby, basketball.
|
Applicants are advised, when granted funds, that the funds
are to be uplifted within three months and that a project report form is
required if they wish to be eligible to apply for future funding.
|
1
|
Hokianga Sports Club
|
$800.00
|
Reason
for the recommendation
To fulfil the requirements of the Sport NZ Rural Travel Fund
agreement with Sport New Zealand and the Kiwisport agreement with Sport
Northland to increase participation in sport by young people living in rural communities.
The Community Connector for Sport Northland has been in
contact with all applicants and the recommendations above are based on revised
seasons and programmes that are likely to take place in the current Covid-19
situation.
Sport Northland have requested a resolution be passed to
allow funding to be declined/decreased should the situation change and seasons
either not take place or be reduced further.
3) Financial Implications and Budgetary
Provision
Council receives two grants
annually that make up this funding budget - $25,080.30 from Sport New Zealand
and $25,000 (plus GST) from Sport Northland.
The total budget for rural travel
funding for the 2019/20 financial year is $50,080.30. The percentage of youth
throughout the district is translated into percentages to calculate the
percentage of funding each Board can allocate. It is recommended that only 40%
of the total funding be allocated for summer activities and the remainder
allocated for the busier winter sporting season.
The total available funds for the
summer season is $5,551.47
|
%
|
Board
|
40% Summer
|
60% Winter
|
Total
|
|
28%
|
Kaikohe-Hokianga Community
|
$5,551.47
|
$8,327.20
|
$13,878.67
|
|
31.5%
|
Te Hiku Community
|
$6,245.40
|
$9,368.10
|
$15,613.50
|
|
40.5%
|
Bay of Islands-Whangaroa Community
|
$8,029.80
|
$12,044.70
|
$20,074.50
|
Attachments
1. RTF
- KHWCB - Application - Hokianga Sports Club - A2957486 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
Compliance
requirement
|
Staff
assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This report is of low significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
The
Council promotes a vibrant and thriving economy that encourages a wide range
of sporting activities and a safe a healthy district where young people are
valued.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
This is
delegated to Community Boards to consider.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
N/A
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences.
|
Anyone
in the district participating in organised sporting activities could be
eligible for funding. To try and capture everyone the funding is advertised a
month in advance in newspapers, social media and word of mouth.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
Funding is provided by Sport
Northland (Kiwisport) and Sport New Zealand (Rural Travel).
|
|
Chief Financial Officer review.
|
The
Chief Financial Officer has not reviewed this report.
|
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Kaikohe-Hokianga Community Board Meeting Agenda
|
7 October 2020
|
6.5 Funding
Applications
File
Number: A2861928
Author: Kathryn
Trewin, Funding Advisor
Authoriser: Ana
Mules, Team Leader - Community Development and Investment
Purpose of the Report
This report summarises applications for Local Community
Grant funding to enable the Kaikohe-Hokianga Community Board to determine which
application/s will receive funding at the 7 October 2020 meeting.
Executive Summary
· Kaikohe-Hokianga Community Board has $36,636 unallocated funding
available for the 2020/21 financial year. This does not include funding
carried over from the 2019/20 funding year – the finance team have
advised this figure will be confirmed prior to the next meeting of the
Community Board.
· Kaikohe-Hokianga Community Board has an additional $29,714 place
making funding available for the 2020/21 financial year.
· Three applications for funding have been received, requesting a
total of $61,359. One application is a resubmission of the CHI Festival
application the Board considered in the last financial year (February).
This event has been rescheduled to 2021 and Mr Maihi would like the Board to
reconsider their funding of this event.
· An email has been received from the Eddie Trust, who were granted
funds by the Board in September of 2019, advising that they have $160.96 left
of the grant and asking if they may use it for another round of NZSL classes,
starting 19 October 2020, rather than returning the funding to the Board.
The funds were left over as costs reduced because of Covid-19 due to changes in
classes.
|
Recommendation
That the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$2,506 (plus GST if applicable) to be paid
from the Board’s Community Fund account to Kaikohe Business
Association for costs towards Kaikohe Christmas in the Village 2020 to
support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
Recommendation
That the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$17,291 (plus GST if applicable) to be paid
from the Board’s Community Fund account to Te Puna o Kupenuku
Inc for costs towards establishing and furnishing the Rawene Campus to
support the following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
Recommendation
That the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$160.96 (plus GST if applicable)
remaining from funds granted in September 2019 be retained by the Eddie
Trust and used towards a second eight-week course of New Zealand Sign
Language Classes to be held from 19 October 2020:
(i) Proud
vibrant communities.
(ii) Communities
that are healthy, safe, connected and sustainable.
Recommendation
That the Kaikohe-Hokianga Community Board, in
considering the provisions of the Community Grant Policy authorise the sum of
$1,000 (plus GST if applicable) to be paid
from the Board’s Community Fund account to Maihi Memorial Parks
Charitable Trust for costs towards the CHI Festival 2021 to support the
following Community Outcomes:
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
|
1) Background
Each
application has been checked by staff for completeness and complies with the
conditions of the Community Grant Policy, Community Outcomes as stated in the
LTP, and all provisions listed on the application form.
2) Discussion and Options
Assessment of Applications
The applicant was required to complete a standard
application form and provide supporting information.
For each
application, the Board has three options.
Option 1 Authorise
funding for the full amount requested.
Option 2 Authorise
partial funding.
Option 3 Decline funding.
Reason
for the recommendation
Each
application has been assessed and meets the criteria of the Community Grant
Policy, Community Outcomes as listed in the LTP, and the conditions listed on
the application form.
|
Applicant
|
Project
|
Requested
|
Recommended
|
Comments
|
Community Outcome(s)
|
Type
|
|
Kaikohe Business Association
|
Christmas in the Village
|
$2,506
(36%)
|
$2,506
|
This is an annual event that has been previously supported
by the Board and is well attended by the community
|
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
|
Event
|
|
Te Puna o Kupenuku Inc
|
Establishing and furnishing the Rawene campus
|
$17,291
(79%)
|
$17,291
|
The Board has previously indicated their support for this
project and can fund this from placemaking funding that is available.
|
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
|
Infrastructure
|
|
Eddie Trust
|
NZ Sign language classes
|
$160.96
|
$160.96
|
This funding was granted in September 2019. Due to
Covid-19, the applicant had funds remaining and is asking if the Board will
let them retain the funds and use them for additional classes that they will
run from October 2020.
|
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
|
Community Development
|
|
Maihi Memorial Park Charitable Trust
|
CHI Festival
|
$41,562
(71%)
|
$1,000
|
Mr Maihi has resubmitted his unchanged application, which
was originally considered by the Board in February 2020 (previous financial
year). He indicates he has no additional money secured and none in the
bank account to pay for this event but is in discussions with the Ngapuhi
Runanga.
|
(i) Proud vibrant communities.
(ii) Communities that are healthy, safe,
connected and sustainable.
|
Event
|
3) Financial Implications and Budgetary
Provision
The Board allocates funding in accordance with the Community
Grant Policy and considers applications received against available funds as
reported in each meeting’s agenda.
Attachments
1. KHCB -
Application - KHO Business Assoc Christmas in the village - A2957483 ⇩
2. KHCB -
Application - Te Puna o Kupenuku Inc - A2957481 ⇩ 
3. Eddie Trust -
NZSL Request - A2957477 ⇩
4. KHCB - CHI
Festival Funding Application copy - A2958289 ⇩
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
7 October 2020
|
Compliance
schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
|
Compliance
requirement
|
Staff
assessment
|
|
State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
|
This is a matter of low
significance.
|
|
State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
|
Community Grant Policy.
|
|
State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
|
This report does not have
district-wide relevance.
|
|
State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
|
No implications for Māori in
relation to land and/or water.
|
|
Identify persons likely to be
affected by or have an interest in the matter, and how you have given consideration
to their views or preferences (for example – youth, the aged and those
with disabilities.
|
Considered in the application.
|
|
State the financial implications
and where budgetary provisions have been made to support this decision.
|
Budgetary Provision has been made
and the grant is allocated in accordance with the Community Grant Policy.
|
|
Chief Financial Officer review.
|
The Chief Financial Officer has
not reviewed this report.
|
|
Kaikohe-Hokianga Community Board Meeting Agenda
|
7 October 2020
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
7 October 2020
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
7 October 2020
|
|
Kaikohe-Hokianga
Community Board Meeting Agenda
|
7 October 2020
|
