Agenda of Ordinary Council Meeting

Ordinary Council Meeting Agenda

30 June 2020

COUNCIL MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Hon Mayor John Carter QSO	Board Member of the Local Government Protection Programme	Board Member of the Local Government Protection Program
Hon Mayor John Carter QSO	Carter Family Trust
Deputy Mayor Ann Court	Waipapa Business Association	Member		Case by case
	Warren Pattinson Limited	Shareholder	Building company. FNDC is a regulator and enforcer	Case by case
	Kerikeri Irrigation	Supplies my water		No
	Top Energy	Supplies my power		No other interest greater than the publics
	District Licensing	N/A	N/A	N/A
	Top Energy Consumer Trust	Trustee	Crossover in regulatory functions, consenting economic development and contracts such as street lighting.	Declare interest and abstain from voting.
	Ann Court Trust	Private	Private	N/A
	Waipapa Rotary	Honorary member	Potential community funding submitter	Declare interest and abstain from voting.
	Properties on Onekura Road, Waipapa	Owner Shareholder	Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)	Declare interest and abstain from voting.
	Property on Daroux Dr, Waipapa	Financial interest	Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)	Declare interest and abstain from voting.
	Flowers and gifts	Ratepayer 'Thankyou'	Bias/ Pre-determination?	Declare to Governance
	Coffee and food	Ratepayers sometimes 'shout' food and beverage	Bias or pre-determination	Case by case
	Staff	N/A	Suggestion of not being impartial or pre-determined!	Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair.
	Warren Pattinson	My husband is a builder and may do work for Council staff		Case by case
Ann Court - Partner	Warren Pattinson Limited	Director	Building Company. FNDC is a regulator	Remain at arm’s length
	Air NZ	Shareholder	None	None
	Warren Pattinson Limited	Builder	FNDC is the consent authority, regulator and enforcer.	Apply arm’s length rules
	Property on Onekura Road, Waipapa	Owner	Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development.	Would not submit. Rest on a case by case basis.
David Clendon	Chairperson – He Waka Eke Noa Charitable Trust	None		Declare if any issue arises
	Member of Vision Kerikeri	None		Declare if any issue arrises
	Joint owner of family home in Kerikeri	Hall Road, Kerikeri
David Clendon – Partner	Resident Shareholder on Kerikeri Irrigation
David Collard	Snapper Bonanza 2011 Limited	45% Shareholder and Director
David Collard	Trustee of Te Ahu Charitable Trust	Council delegate to this board
Felicity Foy	Director - Northland Planning & Development	I am the director of a planning and development consultancy that is based in the Far North and have two employees. Property owner of Commerce Street, Kaitaia		I will abstain from any debate and voting on proposed plan change items for the Far North District Plan.
				I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team.
				I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner.
	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.
	Foy Farms Partnership	Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower.
	King Family Trust	This trust owns several ttitles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
	Shareholder of Coastal Plumbing NZ Limited
Felicity Foy - Partner	Director of Coastline Plumbing NZ Limited
Felicity Foy - Partner	Friends with some FNDC employees
Mate Radich	No form received
Rachel Smith	Friends of Rolands Wood Charitable Trust	Trustee
	Mid North Family Support	Trustee
	Bay of Islands Amateur Swimming Club	Committee Member
	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member
Rachel Smith (Partner)	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member
Kelly Stratford	KS Bookkeeping and Administration	Business Owner, provides book keeping, administration and development of environmenta management plans	None perceived	Step aside from decisions that arise, that may have conflicts
	Waikare Marae Trustees	Trustee	Maybe perceived conflicts	Case by case basis
	Bay of Islands College	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Karetu School	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Maori title land – Moerewa and Waikare	Beneficiary and husband is a shareholder	None perceived	If there was a conflict, I will step aside from decision making
	Sister is employed by Far North District Council			Will not discuss work/governance mattes that are confidential
	Gifts - food and beverages	Residents and ratepayers may ‘shout’ food and beverage	Perceived bias or predetermination	Case by case basis
Kelly Stratford - Partner	Chef and Barista	Opua Store	None perceived
Kelly Stratford - Partner	Maori title land – Moerewa	Shareholder	None perceived	If there was a conflict of interest I would step aside from decision making
Moko Tepania	Teacher	Te Kura Kaupapa Māori o Kaikohe.	Potential Council funding that will benefit my place of employment.	Declare a perceived conflict
	Chairperson	Te Reo o Te Tai Tokerau Trust.	Potential Council funding for events that this trust runs.	Declare a perceived conflict
	Tribal Member	Te Rūnanga o Te Rarawa	As a descendent of Te Rarawa I could have a perceived conflict of interest in Te Rarawa Council relations.	Declare a perceived conflict
	Tribal Member	Te Rūnanga o Whaingaroa	As a descendent of Te Rūnanga o Whaingaroa I could have a perceived conflict of interest in Te Rūnanga o Whaingaroa Council relations.	Declare a perceived conflict
	Tribal Member	Kahukuraariki Trust Board	As a descendent of Kahukuraariki Trust Board I could have a perceived conflict of interest in Kahukuraariki Trust Board Council relations.	Declare a perceived conflict
	Tribal Member	Te Rūnanga ā-Iwi o Ngāpuhi	As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi Council relations.	Declare a perceived conflict
John Vujcich	Board Member	Pioneer Village	Matters relating to funding and assets	Declare interest and abstain
	Director	Waitukupata Forest Ltd	Potential for council activity to directly affect its assets	Declare interest and abstain
	Director	Rural Service Solutions Ltd	Matters where council regulatory function impact of company services	Declare interest and abstain
	Director	Kaikohe (Rau Marama) Community Trust	Potential funder	Declare interest and abstain
	Partner	MJ & EMJ Vujcich	Matters where council regulatory function impacts on partnership owned assets	Declare interest and abstain
	Member	Kaikohe Rotary Club	Potential funder, or impact on Rotary projects	Declare interest and abstain
	Member	New Zealand Institute of Directors	Potential provider of training to Council	Declare a Conflict of Interest
	Member	Institute of IT Professionals	Unlikely, but possible provider of services to Council	Declare a Conflict of Interest
	Member	Kaikohe Business Association	Possible funding provider	Declare a Conflict of Interest

Ordinary Council Meeting Agenda

30 June 2020

5 Reports

5.1 Adoption of the 2020/21 Annual Plan

File Number: A2901552

Author: Sheryl Gavin, General Manager - Strategic Planning and Policy (Acting)

Authoriser: Darrell Sargent, General Manager - Strategic Planning and Policy

Purpose of the Report

To adopt the Annual Plan for 2020/21.

Executive Summary

Section 95 of the Local Government Act 2002 (the LGA) requires Council to prepare and adopt an annual plan for each financial year. The Annual Plan for 2020/21 confirms plans and budgets initially adopted in year three of the 2018-28 Long Term Plan (LTP) and adjusted to accommodate changing circumstances. The Annual Plan must be adopted before commencement of the year to which it applies.

This Annual Plan was prepared in accordance with Part 2 of Schedule 10 of the LGA.

Recommendation

That Council:

a) adopt the Annual Plan for 2020/21

b) delegate authority to the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments prior to the Annual Plan 2020/21 being published and uploaded onto the Far North District Council website.

1) Background

From late 2019 Elected Members attended several workshops to discuss variations to the budgets and plans adopted in year three of the 2018-28 Long Term Plan. Council invited public feedback on two items during consultation in March 2020.

The variations presented were assessed for significance against the provisions of Council’s Significance and Engagement Policy. No significant variances were identified. At the December 2019 Council meeting Elected Members decided that formal consultation on the Annual Plan was not required.

Towards the end of consultation (on 25 March 2020) New Zealand entered a prolonged lockdown as a result of the COVID-19 pandemic. The impacts of the lockdown are expected to be long-term and profound, particularly from an economic perspective, with unemployment rising and tourism taking some time to recover. In addition to the pandemic, the Far North also experienced an extreme drought and water shortage which has financially impacted many businesses that rely on the availability of water.

In light of these events, Councillors decided to take some time to consider further changes to the Annual Plan in an effort to balance its responsibility to continue to provide infrastructure and services with the need to play its own part in the economic recovery of our District and the wider region.

As a result, measures were taken to reduce the rates increase for 2020/21 from the 3.94% previously forecast to 2.23% while also establishing a $300,000 economic recovery fund. This position is higher than the 0% increase asked for by many in the community but no higher than an inflation-only adjustment.

The reduction in the rates requirement was achieved through reducing funded depreciation for strategic assets by 24% for the 2020/21 financial year only. No levels of service are expected to be impacted by this decision.

This Annual Plan was prepared in accordance with Part 2 of Schedule 10 of the LGA.

2) Discussion and Options

Key elements of the Annual Plan 2020/21 presented for adoption at this meeting are:

· A general rates increase of 2.23%, well below the 4.0% increase forecast in year three of the 2018-28 LTP.

· Operating expenditure of $131.6 million, $89 million of which will be funded through rates, with the remainder through other revenue such as fees and charges and government subsidies.

· Capital expenditure of $80 million.

· Forecast closing debt of $102 million at the end of the 2020/21 financial year. This is substantially less than the estimated $114 million forecast in the LTP. The reduced forecast is the cumulative effect of deferring projects and not drawing down debt as anticipated in the LTP.

Council could choose not to adopt this Annual Plan. However, in doing so, it would not be able to adopt the rates resolution which in turn enables the rates strike for the 2020/21 year.

Reason for the recommendation

The reason for the resolution is to comply with the statutory provisions for adopting an Annual Plan.

3) Financial Implications and Budgetary Provision

The financial implications and budgetary provisions of adopting the 2020/21 Annual Plan are contained in the document.

Attachments

1. Annual Plan 2020-21 for adoption - A2907313 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Changes from year three of the 2018-28 LTP were assessed as insignificant under Council’s Significance and Engagement Policy, with the exception of one policy amendment.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Annual Plan is aligned and consistent with the Community Outcomes and Strategic Direction adopted by Council in the 2018-28 LTP.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The Annual Plan is of district-wide interest. Community Board views have been incorporated through attendance of chairs at all workshops.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	The decisions made as part of the Annual Plan process are in part a result of LTP engagement with iwi, hapu and Maori affected by key issues for which proposals were communicated in consultation on the 2018-28 LTP.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	Engagement with communities affected by, or with an interest in, the matters consulted on in the LTP was carried out. Further consultation for the 2020/21 Annual Plan was carried out to gather feedback on two proposals, one of which was considered significant as it related to the amendment of a policy.
State the financial implications and where budgetary provisions have been made to support this decision.	The Annual Plan establishes the budget for the 2020/21 financial year and enables the setting of rates.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Ordinary Council Meeting Agenda

30 June 2020

5.2 Setting of Rates, due dates and penalties for 2020-2021

File Number: A2905294

Author: Zakeeda Khan, Financial Planner

Authoriser: Janice Smith, Chief Financial Officer

Purpose of the Report

The purpose of the report is to allow Council to set the rates, due dates and penalties for the 2020-2021 rating year in accordance with the provisions of the Local Government (Rating) Act 2002.

Now that Council has adopted the Annual Plan for 2020-2021 it must set the rates for the 2020-2021 rating year.

Executive Summary

· Set General Rates

· Set Targeted Rates

· Penalty Dates

· Setting of the Fees in respect of Postponed Rates

Recommendation

That, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), Council sets the rates as described below for the year commencing 1st July 2020 and concluding 30th June 2021;

All rates are shown inclusive of GST

GENERAL RATE

General Rate

Differentiated on the basis of land use set on all rateable land

Differential	Basis	Rate
General Differential	Per $ of Land Value	$0.0046091
Commercial Differential	Per $ of Land Value	$0.0126750

Uniform Annual General Charge (UAGC):

A UAGC of $450.00 per Separately Used or Inhabited Part (SUIP) of a rateable Rating Unit

TARGETED RATES

Ward Services Rate

Differentiated on the basis of location set on all rateable land in the identified wards

Differential	Basis	Rate
BOI - Whangaroa Ward	Per SUIP	$310.60
Te Hiku Ward	Per SUIP	$276.10
Kaikohe - Hokianga Ward	Per SUIP	$355.00

ROADING RATES

Uniform Roading Rate

A Uniform Targeted Rate of $100 per Separately Used or Inhabited Part (SUIP) of a rateable Rating Unit

Differential Roading Rate

Differentiated on the basis of land use set on all rateable land

Differential	Basis	Rate
Residential	Per $ of Land Value	$0.0001019
Lifestyle	Per $ of Land Value	$0.0001038
Farming General	Per $ of Land Value	$0.0001182
Horticulture	Per $ of Land Value	$0.0000756
Dairy	Per $ of Land Value	$0.0001740
Forestry	Per $ of Land Value	$0.0018944
Commercial	Per $ of Land Value	$0.0002727
Industrial	Per $ of Land Value	$0.0003300
Mining/Quarry	Per $ of Land Value	$0.0085496
Other	Per $ of Land Value	$0.0001779

Stormwater Rate

Differentiated on the basis of land use set on all rateable land identified in the rating area maps for the urban communities;

Ahipara	Haruru Falls	Kaikohe	Kawakawa
Awanui	Hihi	Kaimaumau	Karikari
East Coast	Houhora/Pukenui	Kaitaia	Kerikeri/Waipapa
Kohukohu	Okaihau	Paihia/Te Haumi	Taupo Bay
Moerewa	Opononi/Omapere	Rawene	Tauranga Bay
Ngawha	Opua/Okiato	Russell	Whangaroa/Kaeo

Differential	Basis	Rate
General Differential	Per Rating Unit	$35.78
Commercial Differential	Per Rating Unit	$71.56

DEVELOPMENT RATES

Paihia CBD Development Rate

Differentiated on the basis of land use set on all rateable land identified in the rating area maps

Differential	Basis	Rate
General Differential	Per SUIP	$18.00
Commercial Differential	Per SUIP	$56.00

Kaitaia BID Rate

Commercial rating units defined in the rating area map	Basis	Rate
Commercial rating units defined in the rating area map	Per $ of Land Value	$0.0013444

BOI Recreation Centre Rate

Rating Units defined in the rating area map	Basis	Rate
Rating Units defined in the rating area map	Per SUIP	$5.00

PRIVATE ROADING RATES

Hupara Road Sealing Rates

Rating Units defined in the rating area map	Basis	Rate
Rating Units defined in the rating area map	Per SUIP	$661.73

SEWERAGE RATES

Separate sewerage rates are set for each sewerage scheme differentiated on the basis the supply or availability of supply to each scheme.

The additional pan rate is set on the basis of the third and subsequent water closet or urinal within the rating unit. A rating unit used primarily as a residence for a single household will be treated as having a single pan.

Ahipara Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$207.55
Available	Per Rating Unit	$207.55
Additional Pan Rate	Per additional pan	$124.53

East Coast Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$156.01
Available	Per Rating Unit	$156.01
Additional Pan Rate	Per additional pan	$93.61

Hihi Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$435.28
Available	Per Rating Unit	$435.28
Additional Pan Rate	Per additional pan	$261.17

Kaeo Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$543.34
Available	Per Rating Unit	$543.34
Additional Pan Rate	Per additional pan	$326.00

Kaikohe Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$148.69
Available	Per Rating Unit	$148.69
Additional Pan Rate	Per additional pan	$89.21

Kaitaia and Awanui Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$189.43
Available	Per Rating Unit	$189.43
Additional Pan Rate	Per additional pan	$113.66

Kawakawa Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$364.59
Available	Per Rating Unit	$364.59
Additional Pan Rate	Per additional pan	$218.75

Kerikeri Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$309.62
Available	Per Rating Unit	$309.62
Additional Pan Rate	Per additional pan	$185.77

Kohukohu Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$542.77
Available	Per Rating Unit	$542.77
Additional Pan Rate	Per additional pan	$325.66

Opononi Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$237.68
Available	Per Rating Unit	$237.68
Additional Pan Rate	Per additional pan	$142.61

Paihia Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$272.98
Available	Per Rating Unit	$272.98
Additional Pan Rate	Per additional pan	$163.79

Rangiputa Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$205.62
Available	Per Rating Unit	$205.62
Additional Pan Rate	Per additional pan	$123.37

Rawene Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$426.96
Available	Per Rating Unit	$426.96
Additional Pan Rate	Per additional pan	$256.18

Russell Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$346.27
Available	Per Rating Unit	$346.27
Additional Pan Rate	Per additional pan	$207.76

Whangaroa Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$506.12
Available	Per Rating Unit	$506.12
Additional Pan Rate	Per additional pan	$303.67

Whatuwhiwhi Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$240.25
Available	Per Rating Unit	$240.25
Additional Pan Rate	Per additional pan	$144.15

District Wide Sewerage Operating Rate

Operating Rate	Basis	Rate
Connected (All schemes)	Per SUIP	$620.01
Additional Pan Rate	Per additional pan	$372.01

WATER RATES

Separate water rates are set for each water supply scheme differentiated on the basis the supply or availability of supply to each scheme.

Kaikohe Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$224.42
Available	Per Rating Unit	$224.42

Kaitaia Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$217.52
Available	Per Rating Unit	$217.52

Kawakawa Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$301.96
Available	Per Rating Unit	$301.96

Kerikeri Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$129.69
Available	Per Rating Unit	$129.69

Okaihau Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$271.95
Available	Per Rating Unit	$271.95

Omapere/Opononi Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$576.00
Available	Per Rating Unit	$576.00

Paihia Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$169.01
Available	Per Rating Unit	$169.01

Rawene Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$380.73
60% Non-Potable	Per SUIP	$0.00
Available	Per Rating Unit	$380.73

District Wide Water Operating Rates

The District wide operating rates are assessed on the basis of the quantity of water supplied as recorded by meter.

Metered Supply rate (all schemes)

Operating Rate	Basis	Rate
Potable Water	Per m³ Supplied	$3.17
Non-potable Water	Per m³ Supplied	$2.06

Non Metered Water Supply Rate (Includes 250 M³Supply)

Operating Rate	Basis	Rate
Potable Water	Per SUIP	$1,009.87
Non-potable Water	Per SUIP	$732.06

DRAINAGE RATES

Kaitaia Drainage Area

Basis

Rate

Area of land within the defined rating area

Per hectare

$8.66

Kaikino Drainage Area (as defined in the FIS)
Differential	Basis	Rate
Differential A	Per hectare	$11.73
Differential B	Per hectare	$5.87
Differential C	Per hectare	$1.96

*Motutangi Drainage Area (as defined in the FIS)*
Differential	Basis	Rate
Differential A	Per hectare	$48.19
Differential B	Per hectare	$24.09
Differential C	Per hectare	$8.05

*Waiharara Drainage Area (as defined in the FIS)*
Differential	Basis	Rate
Differential A	Per hectare	$17.80
Differential B	Per hectare	$8.90
Differential C	Per hectare	$2.97

And that, pursuant to Section 24 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council charges the rates for the 2020-2021 rating year by way of four equal instalments. Each instalment to be paid on or before the due dates set out below;

*Rate Instalment*	*Due Date*	*Penalty Date*
First Instalment	20 August 2020	27 August 2020
Second Instalment	20 November 2020	27 November 2020
Third Instalment	22 February 2021	1 March 2021
Fourth Instalment	20 May 2021	27 May 2021

And that, pursuant to Sections 57 and 58 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council imposes the following penalties:

A ten percent (10%) penalty on any portion of any instalment of rates assessed in the 2020-2021 financial year that is not paid on or by the due date for payment as detailed above. This penalty will be added on the penalty dates detailed above;

And that the water meters be read and invoiced on a six-month cycle, or more often if required, and the subsequent invoices become due for payment set out overleaf.

And that, pursuant to Sections 57 and 58 of the Act, Council imposes the following penalties in respect of targeted rates set for the supply of water pursuant to Section 19 of the Act:

A ten percent (10%) penalty on any portion of the rate for the supply of water charged pursuant to Section 19 of the Act, as separately invoiced, that is not paid on or by the due date for payment as set out below;

Scheme	1^st Invoice	Due Date	Penalty Date	2^nd Invoice	Due Date	Penalty Date
Kaikohe	Nov-20	21/12/2020	4/01/2021	May-21	21/06/2021	28/06/2021
Kaitaia	Aug-20	21/09/2020	28/09/2020	Feb-21	22/03/2021	29/03/2021
Kawakawa	Jul-20	20/08/2020	27/08/2020	Jan-21	22/02/2021	1/03/2021
Kerikeri	Sep-20	20/10/2020	27/10/2020	Mar-21	20/04/2021	27/04/2021
Okaihau	Jul-20	20/08/2020	27/08/2020	Jan-21	22/02/2021	1/03/2021
Omapere/ Opononi	Jul-20	20/08/2020	27/08/2020	Jan-21	22/02/2021	1/03/2021
Paihia	Oct-20	20/11/2020	27/11/2020	Apr-21	20/05/2021	27/05/2021
Rawene	Jul-20	20/08/2020	27/08/2020	Jan-21	22/02/2021	1/03/2021

And that, pursuant to Section 88 of the Act, Council set Postponement Fees as provided for in the relevant Rates Postponement Policies;

FEES IN RESPECT OF POSTPONED RATES

Pursuant to Section 88 of the Local Government (Rating) Act 2002, Council will charge a postponement fee on all rates that are postponed under any of its postponement policies.

The Postponement fees are as follows:

· Application Fee: $300

· Administration Fee: $50 per year

· Financing Fee on all Postponements: Currently set at 3.00% pa but may vary to match Council’s average cost of funds. At Council’s discretion all these fees may be added to the total postponement balance.

1) Background

Council has adopted the Annual Plan 2020 - 2021 and therefore, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), must now formally resolve to set the rates for the year commencing 01 July 2020 and concluding 30 June 2021.

2) Discussion and Options

The Act requires Council to formally set the rates for each year after it has adopted the appropriate Annual Plan or Long-Term Plan. It is this resolution which gives Council the power to set and charge rates for the year.

Reason for the recommendation

It is by setting the rates that Council obtains the funding for the forthcoming year. This resolution provides for funding as set out in the Annual Plan 2020 - 2021 rating year.

3) Financial Implications and Budgetary Provision

It is by setting the rates that Council obtains the funding for the forthcoming year. This resolution provides funding as is set out in the Annual Plan 2020 - 2021 rating year.

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Local Government Act 2002, Local Government Rating Act 2002
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	N/A
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	N/A
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	N/A
State the financial implications and where budgetary provisions have been made to support this decision.	N/A
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report