Agenda of Infrastructure Committee Meeting

Infrastructure Committee Meeting Agenda

25 March 2020

INFRASTRUCTURE COMMITTEE - MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Hon John Carter QSO	Board Member of the Local Government Protection Programme	Board Member of the Local Government Protection Program
Hon John Carter QSO	Carter Family Trust
Felicity Foy (Chair)	Director - Northland Planning & Development	I am the director of a planning and development consultancy that is based in the Far North and have two employees. Property owner of Commerce Street, Kaitaia		I will abstain from any debate and voting on proposed plan change items for the Far North District Plan.
				I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team.
				I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner.
	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.
	Foy Farms Partnership	Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower.
	King Family Trust	This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
	Shareholder of Coastal Plumbing NZ Limited
Felicity Foy - Partner	Director of Coastal Plumbing NZ Limited
Felicity Foy - Partner	Friends with some FNDC employees
Deputy Mayor Ann Court (Deputy)	Waipapa Business Association	Member		Case by case
	Warren Pattinson Limited	Shareholder	Building company. FNDC is a regulator and enforcer	Case by case
	Kerikeri Irrigation	Supplies my water		No
	Top Energy	Supplies my power		No other interest greater than the publics
	District Licensing	N/A	N/A	N/A
	Top Energy Consumer Trust	Trustee	Crossover in regulatory functions, consenting economic development and contracts such as street lighting.	Declare interest and abstain from voting.
	Ann Court Trust	Private	Private	N/A
	Waipapa Rotary	Honorary member	Potential community funding submitter	Declare interest and abstain from voting.
	Properties on Onekura Road, Waipapa	Owner Shareholder	Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)	Declare interest and abstain from voting.
	Property on Daroux Dr, Waipapa	Financial interest	Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)	Declare interest and abstain from voting.
	Flowers and gifts	Ratepayer 'Thankyou'	Bias/ Pre-determination?	Declare to Governance
	Coffee and food	Ratepayers sometimes 'shout' food and beverage	Bias or pre-determination	Case by case
	Staff	N/A	Suggestion of not being impartial or pre-determined!	Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair.
	Warren Patteinson	My husband is a builder and may do work for Council staff		Case by case
Ann Court - Partner	Warren Pattinson Limited	Director	Building Company. FNDC is a regulator	Remain at arm’s length
	Air NZ	Shareholder	None	None
	Warren Pattinson Limited	Builder	FNDC is the consent authority, regulator and enforcer.	Apply arm’s length rules
	Property on Onekura Road, Waipapa	Owner	Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development.	Would not submit. Rest on a case by case basis.
David Collard	Snapper Bonanza 2011 Limited	45% Shareholder and Director
David Collard	Trustee of Te Ahu Charitable Trust	Council delegate to this board
Mate Radich	No form received
Kelly Stratford	KS Bookkeeping and Administration	Business Owner, provides book keeping, administration and development of environmental management plans	None perceived	Step aside from decisions that arise, that may have conflicts
	Waikare Marae Trustees	Trustee	Maybe perceived conflicts	Case by case basis
	Bay of Islands College	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Karetu School	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Maori title land – Moerewa and Waikare	Beneficiary and husband is a shareholder	None perceived	If there was a conflict, I will step aside from decision making
	Sister is employed by Far North District Council			Wil not discuss work/governance mattes that are confidential
	Gifts - food and beverages	Residents and ratepayers may ‘shout’ food and beverage	Perceived bias or predetermination	Case by case basis
Kelly Stratford - Partner	Chef and Barista	Opua Store	None perceived
Kelly Stratford - Partner	Maori title land – Moerewa	Shareholder	None perceived	If there was a conflict of interest, I would step aside from decision making
John Vujcich	Board Member	Pioneer Village	Matters relating to funding and assets	Declare interest and abstain
	Director	Waitukupata Forest Ltd	Potential for council activity to directly affect its assets	Declare interest and abstain
	Director	Rural Service Solutions Ltd	Matters where council regulatory function impact of company services	Declare interest and abstain
	Director	Kaikohe (Rau Marama) Community Trust	Potential funder	Declare interest and abstain
	Partner	MJ & EMJ Vujcich	Matters where council regulatory function impacts on partnership owned assets	Declare interest and abstain
	Member	Kaikohe Rotary Club	Potential funder, or impact on Rotary projects	Declare interest and abstain
	Member	New Zealand Institute of Directors	Potential provider of training to Council	Declare a Conflict of Interest
	Member	Institute of IT Professionals	Unlikely, but possible provider of services to Council	Declare a Conflict of Interest
	Member	Kaikohe Business Association	Possible funding provider	Declare a Conflict of Interest

Infrastructure Committee Meeting Agenda

25 March 2020

5 Reports

5.1 Request for Financial Assistance for Kawakawa Community Owned Under Veranda Lighting Scheme

File Number: A2850080

Author: Aaron Reilly, Lighting & Transport Operations Specialist

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To seek approval for Council to provide financial assistance to the Kawakawa Business and Community Association (KBCA) for the cost of electricity supply to the community owned Under Veranda Lighting scheme.

Executive Summary

· Council has been approached by the Kawakawa Business and Community Association (KBCA) for financial assistance for the electricity supply of the community Under Veranda Lighting (UVL) scheme in Kawakawa.

· UVL is not unique to Kawakawa.

· Council does not own the lights.

· Long Term Plan (LTP) 2015/25 specifically excluded UVL; this position is not covered under Council’s Streetlighting Policy #4110.

· Council provided financial assistance (by way of a grant) for electricity supply for the lighting scheme to the KBCA in 2016.

· The community lighting scheme provides safety and security benefits not only business owners and their premises, but also the general walking public in the Kawakawa CBD, therefore a pragmatic approach has been considered to ensure the scheme continues.

Recommendation

That the Infrastructure Committee approves a financial contribution of $6,720 (GST exclusive) to the Kawakawa Business and Community Association (KBCA) for the cost of electricity supply to the Kawakawa Community Lighting Scheme, to be funded from the Eastern Amenity Development Levy Fund.

1) Background

Council has been approached by the Kawakawa Business and Community Association (KBCA) for financial assistance for the existing Community Lighting scheme, installed in privately owned verandas.

The basis of the request is that the scheme is costly for business owners and time consuming for the KBA to administer.

The lights not only provide security type lighting to privately owned shop fronts, but also provide lighting for pedestrian traffic using the footpath within the CBD which the KBA views as a public amenity function paid for by businesses.

It is likely that the KBCA may be unable to continue to pay for the electricity for the scheme, which may result in the power supply to the lights being switched off resulting in a safety issue for business owners and pedestrians in Kawakawa.

2) Discussion and Options

The scheme consists of approximately 29 x 58w fluorescent bulbs and is controlled (switched on and off) by the streetlight circuit. The balance of the Under-Veranda Lights (UVL) that are not part of the scheme, are presumably wired into the individual buildings and the electricity is paid for by each business owner with their standard monthly electricity bill.

Councils Long Term Plan (LTP) 2015/25 specifically excluded UVL (refer to attachment 1); this position is however, not currently covered within Councils Street Lighting Policy #4110.

UVL is not unique to Kawakawa and it is a district wide issue. To date, Council has maintained the position that the lights are not a Council owned asset, and therefore will not pay for operating costs associated with the lighting.

In 2016, a grant of $6,720 (GST exclusive) was provided to the Kawakawa Business and Community Association (KBCA) for the electricity supply. This was funded from the Eastern Amenity Development Levy Fund and was approved as a one-off by the GM of Infrastructure and Asset Management at the time.

The BOI-Whangaroa Community Board identified lighting in the Kawakawa CBD as a priority within the Amenity Lighting section of their Strategic Plan. A report went to their meeting in February 2019 (refer to attachment 2), recommending that Council do nothing and this item be removed from the Strategic Plan on the basis that this is consistent with Council’s current position on the matter and at the time Council had not been approached for further financial assistance.

The Board moved an amendment to the recommendation, as detailed below:

6.1 Bay of Islands-Whangaroa Community Board 2018-19 Lighting Projects

RecommenDation

That the Bay of Islands-Whangaroa Community Board

a) approves the installation of one new amenity light in Nisbet Park, Moerewa to be funded from the 2018/19 Bay of Islands-Whangaroa New Amenity Light budget at an estimated cost of $5,995 excluding GST.

b) approves the removal of the following four lighting projects from the Strategic Plan:

1. James Street, Russell

2. Whangaroa Road, Whangaroa

3. Kawakawa Business Area

4. Main Street (SH10), Kaeo

Amendment

Moved: Cr Kelly Stratford

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board

b) approves the removal of the following four lighting projects from the Strategic Plan:

1. James Street, Russell

2. Whangaroa Road, Whangaroa

3. Kawakawa Business Area

4. Main Street (SH10), Kaeo

c) recommends to Council that if the Kawakawa Business and Community Association requests further financial assistance for the under veranda lighting in the future that the request be considered on its merits by the General Manager of Infrastructure and Asset Management, subject to available budget

The amendment became the substantive motion.

Resolution 2019/1

Moved: Cr Kelly Stratford

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board

b) approves the removal of the following four lighting projects from the Strategic Plan:

1. James Street, Russell

2. Whangaroa Road, Whangaroa

3. Kawakawa Business Area

4. Main Street (SH10), Kaeo

Carried

The following options have been considered as a result of the 2019 request for financial assistance:

Option 1 – Do nothing

This may result in the power supply to the lights being turned off (if the KBA does not continue to raise sufficient funds). This could present a significant safety and personal security issue for the business owners and pedestrians of Kawakawa.

Option 2 – One off Contribution (preferred)

Offer a one-off contribution of $6,720 (GST exclusive) to the KBA, without prejudice, which is equal to approximately two years electricity costs for running the system. Risks in this option include similar UVL schemes seeking similar entitlement across the District (e.g. Kaikohe and possibly Kaitaia & Kerikeri etc).

Reason for the recommendation

Option 2 represents a pragmatic approach to supporting the KBCA to continue to run the community lighting scheme which provides safety and security benefits not only to business owners and their premises, but also the general walking public in the Kawakawa CBD.

The KBCA have managed to ensure that is members maintain a sense of ownership and a ‘buy in’ to the scheme. The cost of maintenance and electricity supply (up until 2016) has been paid for by the members of the KBCA.

3) Financial Implications and Budgetary Provision

The cost of Option two is $6,720 (GST exclusive).

The expenditure is budgeted and if approved, will be met from the Eastern Amenity Development Levy Fund. The funds available are $78,816.79.

The Amenity Development Levy Fund was levied a number of years ago, specifically for CBD development in the Eastern/Northern/Western wards.

There are no further ongoing operational costs associated with this recommended option, although this option does have the potential to set a precedent for other similar schemes around the district.

Attachments

1. Attachment 1 LTP 2015.25 - Kawakawa Business Association for Community Lighting Scheme - A2850385 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Policy #4110 Street Lighting
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This lighting scheme is specific to Kawakawa and this is covered in Discussion and Options section of this report. This issue is a district wide issue that requires Council’s position on the matter to be covered in Streetlighting Policy #4110.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications that are specific to Māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	BOI-Whangaroa CB – Refer to Discussion and Options section of this report. Kawakawa Business and Community Association (KBCA) and their members – The request for assistance has been received from KBCA has triggered this report.
State the financial implications and where budgetary provisions have been made to support this decision.	Refer to Financial Implications section of this report.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report

Infrastructure Committee Meeting Agenda

25 March 2020

TOURISM INFRASTRUCTURE FUND

Table of Contents

1. About the Tourism Infrastructure Fund. 2

2. Eligibility Criteria. 2

3. Eligible Projects. 3

Land Owned by Other Government Agencies. 3

Land Owned by Commercial Operators or Iwi 3

Long Term and Annual Plans. 3

Health and Safety. 3

Camping Grounds. 4

Wharves and Berths. 4

Feasibility Studies. 4

4. Projects the Fund Doesn't Support 4

5. Assessment Criteria. 4

6. FNDC TIF Process. 6

TIF Project Manager 6

Budget Round Co-ordination/Funding Cycle. 6

Initial Project Sources. 6

Community Boards. 7

Infrastructure Network Committee. 8

MBIE Application. 9

Application Forms. 9

Additional Documents. 9

MBIE Funding and Reporting. 9

Attachment 1: Sample Project Report for Infrastructure Network Committee. 10

About the Tourism Infrastructure Fund

The Tourism Infrastructure Fund is administered by MBIE and provides up to $25 million annually to develop tourism-related infrastructure that supports regions facing pressure from tourism growth.

After a period of exceptional growth across the tourism sector, infrastructure is a priority for the industry and central and local government. Tourism is hugely important to the New Zealand economy and infrastructure is essential to making the most of growth in the sector.

The fund aims to protect and enhance New Zealand’s reputation both domestically and internationally. Supporting robust infrastructure contributes to quality experiences for visitors and maintains the social licence for the sector to operate.

The Tourism Infrastructure Fund is open to all local councils and not-for–profit community organisations that can demonstrate support from their local council.

Eligibility Criteria

The following criteria set out which types of projects are eligible for grants from the Tourism

Infrastructure Fund

· Only publicly available infrastructure used significantly by tourists is eligible.

· Projects need to be for new facilities, or enhancements. Like‐for‐like replacement will not be funded.

· Development of new attractions, accommodation, and commercial activity is not eligible.

· Projects must demonstrate that they do not compete with commercial activities in the region.

· Projects will not be eligible if seeking funding under $25,000 (though a series of linked projects can be joined in one application).

· Projects already receiving funding from NZTA are not eligible.

· Councils must meet at least one of the following tests (now or within 5 years), priority will be given to councils that meet two or more of these tests:

Ø Visitor: rating unit ratio >5 FNDCü

Ø Revenue from tourism in the region <$1 billion per annum FNDCü

Ø Local Government Finance Agency lending limits have been reached.

Applicants are expected to co-fund their project to the maximum extent they are able, and to a minimum of 50%.

Eligible Projects

The Tourism Infrastructure Fund supports the development of public infrastructure used by visitors. Examples of eligible projects include:

· carparks

· toilets

· freedom camping facilities

· sewerage and water (tourism-related portion only)

· safety upgrades to public spaces (eg, footpaths )

· infrastructure for natural attractions.

Signage, rest-stop facilities, and feasibility studies may be considered on a case-by-case basis.

Land Owned by Other Government Agencies

Projects that involve building tourism infrastructure on land owned by other government agencies (eg, the Department of Conservation, Land Information New Zealand or the New Zealand Transport Authority) are eligible for funding.

Land Owned by Commercial Operators or Iwi

Projects on land owned by commercial operators or iwi may be eligible. Councils would need to own the infrastructure that the fund supports — that is, register it as a council asset.

Councils are also responsible for making arrangements with the relevant agencies for the maintenance of the infrastructure and ongoing particular land access and use.

Long Term and Annual Plans

Projects included in council long term and annual plans, or other consultation processes are eligible provided the council has not already decided to fully fund the project by itself.

The project would need:

· to be going ahead

· enable a superior solution to a problem than the solution the council can afford on its own, or

· make a vital project happen earlier.

Councils are required to demonstrate that there is community support for a project for which they're seeking funding. Projects that have been discussed with the community during consultation and/or planning processes would meet that requirement.

Health and Safety

Projects based on health and safety improvements are eligible as long as they are public mixed-use infrastructure projects that:

· address an identified problem

· meet Fund eligibility criteria, and

· will have demonstrable benefits for visitors.

Camping Grounds

Camping ground infrastructure projects could be in scope, provided the campground is council-owned.

Wharves and Berths

Infrastructure connected to wharves (eg, shelters or toilets for off-and on-boarding passengers) are eligible if they provide a solution to an identified problem. However, wharves and berths themselves are generally out of scope, but will be considered on a case by case basis.

Feasibility Studies

Feasibility studies can be funded where applicants have established a tourism infrastructure problem that needs to be addressed but requires additional specialist advice on the best solution to that problem.

A separate application form for feasibility studies is available when funding rounds open.

Projects the Fund Doesn't Support

The Tourism Infrastructure Fund doesn't support:

· projects under $25,000, although a series of linked projects can be combined to form one application. Applicants need to clearly state the priority for each sub-project in their application

· commercial, or semi-commercial facilities, infrastructure projects where central government has already dedicated investment. Examples include mobile blackspot coverage, New Zealand Transport Authority-funded land transport, or infrastructure that's not directly linked to visitor volumes (such as storm water systems)

· infrastructure projects without a substantial visitor-volume driven component

· government agencies and commercial entities

· projects receiving other central government funding. Lotteries grants are not considered to be central government funding

· cycle trails with Great Ride status. These already have a dedicated fund, so projects would need to clearly demonstrate they are not commercial in nature, and that other funding options have been investigated.

Assessment Criteria

In summary, the key assessments criteria are:

• Addresses Infrastructure capacity constraints

• Supports the attraction of visitors to a region

• Represents value for money

• Otherwise may not happen, or happen more slowly

• Other funding options have been investigated

• Applicant has maximised funding contribution

• The balance of visitor and resident demand

In addition to these criteria each round will open with a priorities statement.

Guide for TIF Eligibility:

FNDC TIF Process

TIF Project Manager

The TIF Project Manager is the primary point of contact for all matters relating to the TIF and is responsible for the following;

§ Subject matter expert advice on TIF administration and criteria

§ Provide TIF process presentations to stakeholders as required

§ Development of project plans and estimates

§ Management of the application process

o Community Board Recommendation

o Network Infrastructure Committee Approval

o MBIE Application

§ Point of contact for MBIE

§ Co-ordination of monthly reports for FNDC

§ Approved project oversight

§ Progress reporting to MBIE

The TIF Project Manager contact details are as follows:

TBA

Budget Round Co-ordination/Funding Cycle

TIF requires a 50% project value funding commitment from Council in order to be approved by MBIE. It is however difficult to fit the TIF budgeting requirements into the annual plan at a detailed level due to the two separate rounds of applications in March and August.

In order to remain responsive to emerging TIF needs and to facilitate funding in accordance within the annual plan process the following will be implemented;

1. TIF Project support funding of $200k per ward per annum (means $400k worth of projects) is to be allocated to each Community Board through the annual plan process.

2. Additional projects and studies need budgetary detail approved by August each year in order to meet the requirements of the annual plan process.

Initial Project Sources

Concepts for TIF funded projects can come from a variety of sources and wide consultation is encouraged. All projects regardless of source still have to meet the qualifying criteria. Typical project concept sources;

FNDC

Projects included in council long term and annual plans, or other consultation processes are eligible provided the council has not already decided to fully fund the project by itself.

Projects may also be identified through FNDC studies and surveys.

Community Groups

Community groups such as Rotary, Lions, Focus Groups and Iwi leadership have good insight of the issues facing their communities and provide valuable input to the TIF process.

Industry Groups

Tourism organisations such as NZ Motor Caravan Association and other Tourism focused organisations can provide both data and feedback on infrastructure issues from the tourism industry perspective.

Peer Organisations

Northland Regional Council and the Department of Conservation also have responsibilities in the district which are impacted by tourism. The TIF fund will provide funding for projects where FNDC supports other organisations.

Community Boards

The Far North District has three community boards,

Te Hiku Community Board
Kaikohe-Hokianga Community Board
Bay of Islands-Whangaroa Community Board

Community Boards act as an advocate for the needs of their community and also prepare an annual submission to council for expenditure within the community. TIF is a logical extension of these responsibilities and subsequently Community Boards are an integral component of the FNDC TIF Process.

Each Community Board has TIF Project support funding of $200k per annum (means $400k worth of projects). This funding is to support community initiated TIF applications for Tourism infrastructure within the three Community Board wards.

Community Boards are expected to consult widely with members of their respective communities to identify projects that meet the TIF application criteria and warrant ratepayer support.

§ All projects are to be co-ordinated through the TIF Project Manager.

§ Community Boards will formally endorse the TIF applications for their respective wards prior to the TIF applications progressing.

§ Projects beyond the scope of the Community Board budgets are to be incorporated into the Council Annual plan process through the Infrastructure Network Committee.

The Flowchart below outlines the TIF process stages for Community Boards.

Infrastructure Network Committee

The Infrastructure Network Committee provides final approval of the FNDC TIF projects prior to the applications being submitted to MBIE. This is for both Community Board and FNDC central TIF applications.

The TIF Project Manager will draft a report detailing the individual projects for the committee’s approval. The request for approval will be included in the committees meeting agenda as follows;

1. Proposed March Application Round Projects presented to Infrastructure Network Committee by 30th November (last meeting of the calendar year). Unless an early New Year meeting is confirmed in the diary for February, in which case the date will be 21 February.

2. Proposed August Application Round Projects presented to Infrastructure Network Committee by 21st July.

MBIE Application

Applications open on the 1st of March for the March round and the 1st of August for the August round. Both closing approximately four weeks later.

Application Forms

The TIF Application Forms are made available on the Tourism Infrastructure Fund website on 01 March for March rounds and 01 August for the August round. https://www.mbie.govt.nz/immigration-and-tourism/tourism/tourism-funding/tourism-infrastructure-fund/

There are separate forms for TIF projects and for TIF Studies/Grants. It is important to download the latest form for the round as changes and updates occur regularly to the forms.

Additional Documents

The Attachments section of the Application form is available to attach any required evidence and supporting documents, such as letters of support. These can be in the form of a link to an online document of the actual document.

Document Links

As a minimum the following links should be included as supporting evidence:

· Long Term Plan 2018-28

https://www.fndc.govt.nz/your-council/strategic-planning/ltp2018-28

· Our District: a social and economic profile of the Far North

https://www.fndc.govt.nz/about-the-district/economic-development/FNDC-Social-and-Economic-Profile-August-2016.pdf

Northland Inc Support

Northland Inc as seen as a key partner and facilitator of Tourism support by MBIE. Northland INC are strong supporters of the TIF process and need to be approached to provide a supporting letter, confirming they have been consulted and support he nominated projects. This letter needs to be attached in the Attachments section.

MBIE Funding and Reporting

A funding agreement is drafted by MBIE for each approved project and formalises the approval process. These agreements will have specific details for the following

· Procedure for the Project funding release

· Project status reporting templates

· Project Status reporting schedule

The TIF Project Manager will liaise with MBIE and facilitate funding release and status reporting for FNDC stakeholders.

Attachment 1: Sample Project Report for Infrastructure Network Committee

	Cable Bay Car Parks
Background
Cable Bay is a popular scenic beach stop off point for tourists travelling State Highway 10, with a safe sandy beach, public toilet and a store selling ice creams and takeaways. There are three carparks in the vicinity, the toilet carpark, a lay-over carpark on the beach front and further north a carpark on the beach verge. All three are in poor condition. Increasing numbers of tourists are using the stop over including a significant number of campervans. The increased volume is causing damage to the grass verges near the beach. The mix of traffic movements, families accessing the beach and pedestrians crossing the state highway is an area of safety concern.

Infrastructure Issues
The Toilet carpark at Cable Bay is at the base of a hill and is constantly being washed out. It is in poor condition and visitors are using the lay-over car park instead. This has the potential to cause further environmental damage and create traffic and pedestrian safety issues. The Lay-over strip is not constructed wide enough to allow parking for any number of vehicles, let alone campervans. Motorists have been parking on the grass anyway and have informally widened the parking area by killing off the grass. Gravel is also migrating to the highway when it rains. The Lay-over needs to be curbed at the new wider parking dimensions that have naturally occurred and be sealed. Ideally long-term parkers need to be drawn off to the Northern beach carpark. The northern carpark is effectively gravel on grass and is in poor condition with gravel migration onto the highway and the grass reserve. Tar-seal and better signage will draw more to use it. It is also a potential freedom camping spot for the future.

Project: Cable Bay Car Parks

Toilet Carpark:

Manage the water run-off with improved drainage and a more resilient carpark surface. Seal and layout carpark markings. Improve signage to give more advanced warning of the carpark entrance.

Lay-over Carpark:

Widen the parking area where appropriate to allow safer movement of vehicles, in particular campervans. Install curbing to clearly define the parking area and actively discourage verge parking. Signage to encourage longer-term beach users to utilise the Northern Beach carpark.

Northern Beach Carpark:

Redefine and seal the parking surface, with appropriate design consideration for water run-off. Carpark marking to include larger parking bays for campervans. Tourist Information signage.

Cost Estimate

Benefits

Construction	72%	$ 345,000
Project Management	7%	$ 34,500
Specialist Consultancy	4%	$ 17,250
Consents	2%	$ 10,350
Procurement	2%	$ 8,625
Project Engineer (MSQA)	4%	$ 17,250
Contingency (Risk Based)	9%	$ 43,297
		$ 476,272
FNDC Contribution: $ 238,136

· Improved safety for pedestrians and vehicles

· Prevention of further damage to beachside reserve verges

· Reduction of ongoing maintenance

· Opens options for future freedom camping if desired

Stakeholders

FNDC, Local Retailers

Risks

Availability of road maintenance contractors to meet schedule. The program of works for Road maintenance contractors for build works is compact over the summer build period. Any delay would require rescheduling to the start of the summer build schedule late 2020.

Infrastructure Committee Meeting Agenda

25 March 2020

6.2 Tourism Infrastructure Fund Applications March 2020

File Number: A2858777

Author: David Clamp, Manager Infrastructure Project Delivery

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To present a summary of projects identified for Tourism Infrastructure Funding for approval to submit to MBIE for the March 2020 round of funding.

Executive Summary

· The Tourism Infrastructure Fund (TIF) is administered by MBIE and provides up to $25 million annually to develop tourism-related infrastructure that supports regions facing pressure from tourism growth.

· The Far North District (FNDC) is a qualifying region and through input from the Infrastructure Asset Management team and from wider consultation, projects meeting the TIF funding criteria have been identified as candidates for the March 2020 round of applications.

· In general, submissions for sealing unsealed roads under TIF will be undertaken by the Northern Transport Alliance (NTA).

· The FNDC contribution to any successful bids is unbudgeted, with the exception of the proposed bid for Paihia WWTP.

Recommendation

That the Infrastructure Committee receive the report Tourism Infrastructure Fund Applications March 2020.

1) BACKGROUND

Round 5 of the TIF will open on 1 March 2020. FNDC have been successful with applications in previous rounds and round 5 presents another opportunity for funding support.

2) DISCUSSION AND NEXT STEPS

Attachments to this paper provide details about the currently funded projects, the proposed bids for March 2020, and potential projects for future bids.

Tourism Infrastructure Fund Applications March 2020 1

Purpose of the Report 1

Executive Summary 1

Recommendation 1

Background 1

Discussion and Next Steps 1

Financial Implications and Budgetary Provision 2

Attachments 3

· About the Tourism Infrastructure Fund

Eligibility Criteria

Assessment Criteria

· FNDC - March 2018 TIF Project Status

· FNDC - August 2019 TIF Project Status

· March 2020 Proposed Applications

Financial Summary

1. SMART CITIES: Smart Lighting (Wifi)

2. SMART CITIES: Smart Bins

3. Lake Manuwai Toilet

4. Te Paki Stream Road Seal

5. Paihia WWTP: Alkalinity On-site Recovery

6. Awanui Reserve-SH10 Access (as at 01 March Subject to NZTA advice)

7. Toilet Infrastructure Response Improvement Study Grant

· Future Projects for Consideration

Reason for the recommendation

To provide Elected Members with details of the proposed March 2020 bids to the Tourism Infrastructure Fund.

3) Financial Implications and Budgetary Provision

	Project	FY	Community Funded	FNDC	MBIE	Total
1	SMART CITIES:Smart Lighting (Wifi)	2020/21		$ 143,313	$ 143,313	$ 286,626
2	SMART CITIES: Smart Bins	2020/21		$ 53,763	$ 53,763	$ 107,525
3	Lake Manuwai Toilet	2020/21		$ 81,840	$ 81,840	$ 163,680
4	Te Paki Stream Road Seal	2021/22		$ 1,086,371	$ 1,086,371	$ 2,172,742
5	Paihia WWTP	2020/21		$ 390,762	$ 390,762	$ 781,524
6	Awanui Reserve-SH10 Access	2020/21	$ 33,000	$ 61,875	$ 94,875	$ 189,750
7	Toilet Infrastructure Response Study Grant	2020/21		$ 55,000	$ 55,000	$ 110,000
			$ 33,000	$1,872,924	$ 1,905,924	$ 3,811,847

The table above details the cost estimates and potential funding sources for the March 2020 submission. A significant proportion of the FNDC contribution is unfunded and therefore if the bid is successful unbudgeted expenditure will be needed as follows:

· Item 4 - Capital budget for Roading $ 1,086,371 – this would need to be included in the 2021/31 Long Term Plan

· Item 7 - Operational budget $ 55,000 – this would need to be included in the 2020/21 Annual Plan. This would be ward rated and applied equally to each ward.

· Items 1,2,3 and 6 - Capital budget for District Facilities $340,791 – this would need to be included in the 2020/21 Annual Plan. Rating implications would be calculated for 2021/22 based on the actual work completed.

Currently Budgeted

· Item 5-Pahia WWTP - $390,762

Note: MBIE have advised that there will not be an August 2020 TIF round this year, therefore the above financial commitment is the total TIF requirement for 2020.

Attachments

1. Attachment 1 FNDC Tourism Infrastructure Fund March 2020 - A2858785 ⇩