Agenda of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

The Local Government Act 2002 states the role of a Community Board is to:-

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated stormwater systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a. Control of Use of Public Spaces – Dispensations on signs

b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e. Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Maori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a. the disposal and purchase of land

b. proposals to acquire or dispose of reserves

c. representation reviews

d. development of new maritime facilities

e. community development plans and structure plans

f. removal and protection of trees

g. local economic development initiatives

h. changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Belinda Ward	Ward Jarvis Family Trust	Trustee
	Kenneth Jarvis Family Trust	Trustee
	Residence in Watea
Belinda Ward (Partner)	Ward Jarvis Family Trust	Trustee and beneficiary
	Kenneth Jarvis Family Trust	Trustee and beneficiary
	Residence in Watea	Trustee
Lane Ayr	Retired
	Home
	Residence in Kerikeri
Lane Ayr (Partner)	Riverview School
	Home
	Residence in Kerikeri
Bruce Mills	Galloquine Trust / Galloquine Limited	Director
Bruce Mills	Whangaroa Community Trust	Trustee
Manuwai Wells	No form received
Frank Owen	No form received
Manuela Gmuer Hornell	Bay of Islands Sailing week Incorporated	Chair	Funding for events	Step aside from decisions that arise, that may have conflicts
Cr Kelly Stratford	KS Bookkeeping and Administration	Business Owner, provides book keeping, administration and development of environmental management plans	None perceived	Step aside from decisions that arise, that may have conflicts
	Waikare Marae Trustees	Trustee	Maybe perceived conflicts	Case by case basis
	Bay of Islands College	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Karetu School	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Maori title land – Moerewa and Waikare	Beneficiary and husband is a shareholder	None perceived	If there was a conflict, I will step aside from decision making
	Sister is employed by Far North District Council			Wil not discuss work/governance mattes that are confidential
	Gifts - food and beverages	Residents and ratepayers may ‘shout’ food and beverage	Perceived bias or predetermination	Case by case basis
Kelly Stratford (Partner)	Chef and Barista	Opua Store	None perceived
Kelly Stratford (Partner)	Maori title land – Moerewa	Shareholder	None perceived	If there was a conflict of interest I would step aside from decision making

1 Making and Attesting of Declarations

1.1 Making and Attesting of Declarations

File Number: A2851879

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Purpose of the Report

The purpose of this report is to set out the process for making and attesting of declarations.

1) Background

Clause 14(1) & (2) Schedule 7 of the Local Government Act 2002 (The Act) states that no person shall be capable of acting as a member of any local authority until he or she has made an oral and written declaration as set out in Clause 14 (3) Schedule 7 of The Act, as set out below. Section 54 (2) of the Act states that these parts of Schedule 7 apply to Community Boards.

2) Discussion and Options

The Chairperson Belinda Ward will witness the declaration of the Bay of Islands-Whangaroa Community Board Member/s.

The declaration that each member is required to take is set out in Clause 14(3) Schedule 7 of the Act and reads:

DECLARATION BY MEMBER

I, ________________________________, declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Far North District the powers, authorities, and duties vested in, or imposed upon, me as Member of the Bay of Islands-Whangaroa Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

DATED at Waipapa this 5th day of March 2020

Signature _________________________________

In the presence of: _________________________________

Ko ahau, ko ____________, e oati ana ka whai ahau i te pono me te tōkeke, i runga hoki i te mutunga kē mai nei o āku pūkenga, o āku whakatau hoki kia whakatutuki, kia mahi anō hoki i te mana whakahaere, te mana whakatau me ngā momo mahi kua uhia ki runga i a au kia whiwhi painga mō te takiwā o Te Wairoa hei kaikaunihera o te Kaunihera-a-rohe o Te Wairoa, e ai hoki ki te Ture Kāwanatanga-ā-Taiao 2002, ki te Ture Kāwanatanga-ā-Taiao Whakapae me te Hui 1987, me ētahi Ture anō rānei.

He mea whakaū tēnei i Waipapa i tēnei rā rima o Poututerangi rua mano rua tekau mā rua.

Waitohu: __________________

Waitohu mai ki mua i a: __________________

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

Nil

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

File Number: A2848663

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Purpose of the Report

The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 3 February 2020 are a true and correct record.

1) Background

Local Government Act 2002 clause 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

The Bay of Islands-Whangaroa Community Board Standing Orders Section 27.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1. Bay of Islands-Whangaroa Community Board Minutes 02-03-2020 unconfirmed - A2840818 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	This report is asking for the minutes to be confirmed as a true and correct record, any interest that affect other people should be considered as art of the individuals report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications requiring input from the Chief Financial Officer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

MINUTES OF Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Baysport Pavillion, Harmony Lane, Waipapa
ON Monday, 3 February 2020 AT 10.00 am

PRESENT: Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Frank Owen, Member Manuwai Wells, Member Kelly Stratford

1 PRAYER/KARAKIA

Ron Cooke opened the meeting with a prayer.

2 Public Forum

Andrew Riddell spoke against Far North Holdings and support for the use of the Single Transferable Vote.

Bob Drey presented the Board with a petition requesting that the Council actions a notified process for an upcoming resource consent in relation to a helicopter landing in Russell.

Ron Cooke spoke against Far North Holdings development of the marina and residential development in Opua.

Jimmy Johnston and Ian Mitchell representing Mana Whenua Rangitoto Rahui spoke against the development of the boat ramp and parking area at Windsor Landing.

Maria Navel spoke against road side spraying in summer due to fire risks and is seeking support from others.

Attachments tabled at meeting

1 Tabled Document - Andrew Riddell Speaking Notes

2 Tabled Document - Petition on Notified Consent for Russell Helicopter Landing Pad

3 Tabled Document - Ron Cooke Speaking Notes

3 Deputations

Nil

4 Apologies and conflicts of Interest

Member Kelly Stratford declared a perceived conflict of interest in relation to Item 7.4 Te Hononga Hundertwasser Carpark Smartlights, but will vote on the issue.

5 Speakers

Lau’rell Pratt spoke regarding funding for Te Tai Tokerau Access Arts Trust, Item 7.7 – Funding Application.

Claire Gordon spoke regarding Be Free Incorporated, Item 7.7 – Funding Application.

Attachments tabled at meeting

1 Tabled Document - Additional Information for Te Tai Tokerau Access Arts Trust Funding Application

The meeting was adjourned from 11.14 am to 11.34 am.

Sheryl Gavin (Manager Corporate Planning and Community Development), Ana Mules (Team Leader – Community Development and Investment) and Aram Goes (Maintenance and Operations Manager) spoke to report 7.4 Te Hononga Hundertwasser Carpark Smartlights.

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 5.1 document number A2822674, pages 10 - 20 refers

Resolution 2020/1

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board

a) confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 9 December 2019 are a true and correct record the following amendment:

Removal of Simson Park Hall in Item 6.2 Appointments to Management Committee.

b) notes the removal of ‘the triennium’ from the minutes of the meeting on 4 November 2019, Item 3.2 Election of Chairperson, and Item 3.3 Election of Deputy Chairperson.

Carried

Abstained: Member Kelly Stratford

7 Reports

7.1 Chairperson and Members Report

Agenda item 6.1 document number A2822978, pages 21 - 40 refers

Resolution 2020/2

Moved: Chairperson Belinda Ward

Seconded: Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Ward, Member Ayr, Member Gmuer Hornell, Member Mills, Member Owen, Member Wells and Member Stratford.

Carried

7.2 Road Naming - 66E Waipapa Rd, Kerikeri

Agenda item 6.2 document number A2714976, pages 41 - 53 refers

Resolution 2020/3

Moved: Chairperson Belinda Ward

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a public road, Matau Place which is currently addressed at 66E Waipapa Road, Kerikeri as per map A2714875.

Carried

7.3 Road Naming: 236 Tipene Tablelands Rd - Kauri Cliffs Drive

Agenda item 6.3 document number A2817739, pages 54 - 67 refers

Aram Goes (Maintenance and Operations Manager) spoke to this report.

Recommendation

Moved: Member Bruce Mills

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road and a right-of-way, that is currently addressed at 236 Tipene Tablelands Road, Kaeo as per map A2817629.

a) Private Road to be named Kauri Cliffs Drive.

b) Right-of-way to be named Cape Brett Way.

Amendment

Moved: Member Lane Ayr

Seconded: Member Kelly Stratford

a) Private Road to be named Kauri Cliffs Drive.

b) Right-of-way to be named Cape View Way.

The amendment became the substantive motion.

Resolution 2020/4

Moved: Member Lane Ayr

Seconded: Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road and a right-of-way, that is currently addressed at 236 Tipene Tablelands Road, Kaeo as per map A2817629.

a) Private Road to be named Kauri Cliffs Drive.

b) Right-of-way to be named Cape View Way.

Carried

The meeting was adjourned from 1.19 pm to 1.50 pm.

7.4 Te Hononga Hundertwasser Carpark Smartlights

Agenda item 6.4 document number A2822298, pages 68 - 72 refers

Aram Goes (Maintenance and Operations Manager) and Kathryn Trewin (Funding Advisor) spoke to this report.

recommendation

Moved: Member Kelly Stratford

Seconded: Member Manuwai Wells

That the Bay of Island-Whangaroa Community Board:

a) recommend that Council bring forward the Bay of Islands-Whangaroa Ward Town Beautification uninflated capital budgeted for 2020/2021 and 2021/2022 of $51,100 per year to 2019/2020; and

b) allocates the Town Beautification funding of $153,300 for the Bay of Islands-Whangaroa Ward to smart lights for the Te Hononga Hundertwasser carpark at Kawakawa.

Amendment

Moved: Member Kelly Stratford

Seconded: Member Manuwai Wells

That the Bay of Island-Whangaroa Community Board:

a. recommend that Council allocate $20,000 out of the 2019/2020 Town Beautification Uninflated Capital budget, towards the smart lights for the Te Hononga Hundertwasser carpark at Kawakawa.

b. request that the carpark stay in the ownership of Far North District Council and not be sold or transferred to Far North Holdings Limited.

The amendment became the substantive motion.

Resolution 2020/5

Moved: Member Kelly Stratford

Seconded: Member Manuwai Wells

That the Bay of Island-Whangaroa Community Board:

a) recommend that Council allocate $20,000 out of the 2019/2020 Town Beautification Uninflated Capital budget, towards the smart lights for the Te Hononga Hundertwasser carpark at Kawakawa.

b) request that the carpark stay in the ownership of Far North District Council and not be sold or transferred to Far North Holdings Limited.

Carried

7.5 Elected Members Code of Conduct

Agenda item 6.5 document number A2829543, pages 73 - 90 refers

Resolution 2020/6

Moved: Member Kelly Stratford

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board adopt the Bay of Islands-Whangaroa Community Board Code of Conduct as attached document number A2829557.

Carried

Note: request Community Board Members are provided with further training/information on delegations, budgets and line items, dealing with the public etc.

7.6 Statement of Community Board Fund Account as at 31 December 2019

Agenda item 6.6 document number A2822480, pages 91 - 94 refers

Resolution 2020/7

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 December 2019”.

Carried

7.7 Funding Application Report

Agenda item 6.7 document number A2819185, pages 95 - 121 refers

Resolution 2020/8

Moved: Member Kelly Stratford

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

a) approves the sum of $1,990 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Animal Rescue for costs towards Bark in the Park 2020 to support the following Community Outcomes:

i) Proud Vibrant Communities

ii) Communities that are healthy, safe, connected and sustainable

Carried

Resolution 2020/9

Moved: Member Kelly Stratford

Seconded: Member Bruce Mills

b) approves the sum of $2,279 (plus GST if applicable) be paid from the Board’s Community Fund account to Be Free Inc for costs towards the Be Free Youth Stage at the Mangonui Festival to support the following Community Outcomes:

i) Proud Vibrant Communities

ii) Communities that are healthy, safe, connected and sustainable

Carried

Recommendation

c) approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Tai Tokerau Access Arts Trust for costs towards the Kings Theatre Creative Seasonal Programme to support the following Community Outcomes:

i) Proud Vibrant Communities

Amendment

Moved: Member Manuwai Wells

Seconded: Member Bruce Mills

c) approves the sum of $4,256 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Tai Tokerau Access Arts Trust for costs towards the Kings Theatre Creative Seasonal Programme to support the following Community Outcomes:

i) Proud Vibrant Communities

The amendment became the substantive motion.

Resolution 2020/10

Moved: Member Manuwai Wells

Seconded: Member Bruce Mills

i) Proud Vibrant Communities

Carried

7.8 Project Funding Report

Agenda item 6.8 document number A2826777, pages 122 - 129 refers

Resolution 2020/11

Moved: Member Manuwai Wells

Seconded: Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board note the project reports receive from:

a) Northland Floral Art Society

b) Pungaere Cemetery Trust

c) Russell Bowling Club

Carried

Note: The Community Board wishes to thank the above organisations for acknowledging the funding received from the Community Board publicly.

7.9 Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 19

Agenda item 6.9 document number A2822642, pages 130 - 131 refers

Resolution 2020/12

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 2019.

Carried

8 Information Reports

8.1 Community and Customer Services Activities

Agenda item 7.1 document number A2822709, pages 132 - 143 refers

Sue Monk (Manager Customer Care) spoke to this item.

Resolution 2020/13

Moved: Member Manuwai Wells

Seconded: Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Activities.

Carried

At 3:32 pm, Member Kelly Stratford left the meeting.

9 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

This item was withdrawn from the agenda at the request of the Chief Executive.

10 Meeting Close

The meeting closed at 3.35 pm with a karakia from Member Manuwai Wells.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting to be held on 5 March 2020.

...................................................

CHAIRPERSON

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

7 Reports

7.1 Amendment of Resolution electing Belinda Ward as Chairperson from October 2019 to October 2020

File Number: A2854480

Author: George Swanepoel, In-House Counsel

Authoriser: William J Taylor MBE, General Manager - Corporate Services

Purpose of the Report

To correct an administrative error.

Executive Summary

· At the inaugural meeting of the Bay of Islands-Whangaroa Community Board, Belinda Ward was elected Chairperson for the Bay of Islands-Whangaroa Community Board from October 2019 to October 2020.

· Once elected a Board Chair normally remains in place for three years unless they choose to stand down or are removed.

· This term the Bay of Islands-Whangaroa Community Board decided they may like to share the Chairperson’s role during the term.

· The current resolution does not correctly reflect the above.

Recommendation

That the resolution 2019/108 electing Belinda Ward as Chairperson for the Bay of Islands-Whangaroa Community Board from October 2019 to October 2020 be amended as follows:

a) Belinda Ward is elected as of the Bay of Islands-Whangaroa Community Board Chair.

b) The Bay of Islands-Whangaroa Community Board records that they would like to consider sharing the Chairperson role during the term.

1) Background

At the inaugural meeting of the Community Board and in accordance with section 21(5)(b) Belinda Ward was appointed as Chairperson.

There was a discussion around the table to possibly share the role of chairperson during the term but no formal resolution was proposed or passed to do so.

The resolution simply records “Elect Member Belinda Ward as Chairperson from October 2019 to October 2020, in accordance with Standing Orders”.

2) Discussion and Options

The resolution “to Elect Member Belinda Ward as the Bay of Islands-Whangaroa Community Board Chairperson from October 2019 to 2020 in accordance with Standing Orders” was incorrect. It should only have recorded that Belinda Ward was elected as Chairperson for Bay of Islands-Whangaroa Community Board.

Community Boards are required to elect a Chairperson at their first meeting. Once elected a Chair normally remains in place for three years unless they choose to stand down or are removed.

The process for removing a Community Board Chair is set out in clause. 18 Schedule 7 LGA 2002 and is initiated by either a resolution or a requisition.

This term the Community Board discussed sharing the Chairperson’s role. However, no formal resolution was passed.

LGNZ’s advice in this instance is for the for the individual members to agree to limit their time as Chairperson to a year or 18 months and then stand down. That then triggers an election for a new Chairperson. Board Members may make informal agreements setting out which Members will share the Chairperson role and for what periods. However, although such agreements can be helpful, as they make the arrangement transparent and provide some certainty, they have no legal basis.

The best path forward is that, if the members of the Board endorse or approve the idea of sharing the Chairperson’s role, they pass a resolution to that effect.

Such a resolution will carry a lot of weight, as should the member not stand down as expected, they run the risk of publicly being removed.

Reason for the recommendation

To correct an administrative error.

3) Financial Implications and Budgetary Provision

There are no financial implications with this report.

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	None.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This matter is for the Community Board to consider.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	None.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	Not applicable.
State the financial implications and where budgetary provisions have been made to support this decision.	None.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

7.2 Chairperson and Members Report

File Number: A2848759

Author: Kim Hammond, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Purpose of the Report

The report provides feedback to the community on matters of interest or concern to the Community Board.

Recommendation

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Ward and Member Gmuer-Hornell and Member Manuwai Wells.

1) Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.

2) Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The report from the Chairperson and members are attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. Chairperson Report - Belinda Ward - A2855190 ⇩

2. Members Reports - Manuela Gmuer-Hornell - A2849209 ⇩

3. Members Reports - Manuwai Wells - A2848730 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Yes.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

COMMUNITY BOARD MEMBER’S REPORT

Report to Community Board: Bay of Islands-Whangaroa Community Board

Member Name: Belinda Ward

Subdivision: Paihia

Date: 19th January 2020 - 12th February 2020

Meetings

Date	Meeting
23/01/2020	Tour of Earth Village - hosted by Meditation Tours Ltd & Double Pine Investment Ltd.
29/01/2020	FNDC Capital Works Programme / AP Workshop Governance Structure Workshop - FNDC Kaikohe
03/02/2020	Bay of Islands-Whangaroa Community Meeting – Baysport Paviliion, Waipapa

Issues

Meeting required with staff to clarify the Beautification Funding & processes around

the history & future use of the fund.

Te Haumi flats foreshore protection - car parking/freedom camping.

Ongoing complaints being received at Council re Freedom Camping Te Haumi beach

Resource Consents

Nil

Requests for Service/Information

	30/01/2020 - via Broadspectrum to reinstate vandalised Waitangi Bridge passing bay sign. Resolved
RFS 3993119	31/01/2020 - Te Haumi Beach strong effluent smell for days, particulary morning & evening. In progress
	11/02/20 Deep troughs in the seaward end of Puketona Road in the 50km zone after the new seal job on 1st February.
	11/02/20 Trip hazard on the Waitangi Foot Bridge with nails rising due to the heat. This is an annual issue around Waitangi Day!
RFS 3986967	12/12/19 External leak at Paihia War Memorial Hall - Resolved
	12/02/20 The Paihia War Memorial Hall external leak has reappeared.
	18/12/19 3975787 Bledisloe Domain Lighting - Renewel works programmed for this financial year end June 2020. In Progress
	08/01/20 Lodged for outstanding footpath repairs, trip hazards & numerous long term placement of "cones" in the area. Resolved Williams Road particularly dangerous with all the wooden inserts either missing or rotten. No RFS number received to date. In progress

All residents advised how to lodge themselves.

RFS's are either work in progress or outstanding.

RFS: 3795613 18/04/18 Follow up on flooding issues in front apron of Paihia War Memorial Hall. IN PROGRESS awaiting rain to photograph issue!

01/10/15 3717930 Pedestrian safety issues & parking in front of Heritage

Boutique Hotel (The Waterfront) Marsden Road Paihia - Pending NZTA

response.

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

COMMUNITY BOARD MEMBER’S REPORT

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Manuela Gmuer-Hornell

Subdivision: Opua – Russell

Date: 13 February 2020

Meetings

Date	Meeting
3/2/2020	Community Board Meeting - Kerikeri

Issues

Projects being put on hold even after they had funding allocated

Water shortage reporting on social media

Dire situation at the FNDC pound – short-staffed (offers from volunteers have been turned down), several breaches of the Animal Welfare Act (again)

Resource Consents

2200374-RMALUC – Te Raukau Drive Russell

2200379-RMACOM – Gould Street Russell

2200383-RMASUB – Rawhiti Road Russell

2200387-RMALUC – Otomarua Road Russell

2200401-RMALUC – Te Wahapu Road Russell

I would like to see a search function on this https://www.fndc.govt.nz/Our-Services/Resource-Consents/View-resource-consent-applications

It is impossible for me to find all resource consents for my region – if the marae and other interested parties can receive these from FNDC, then we (community board) should too.

Requests for Service/Information

RFS 3988901	Russell’s Rubbish Woes – ongoing
RFS 3990249	Coastal Track - Te Araroa - Opua to English Bay Closure
RFS 3993410	Russell Transfer Station Signage for Recycling - solved
RFS-3995322	Street Lighting Pomare Rd/Florance Ave Russell – pending
RFS no number yet	Parking in York Street Russell short term Council Carpark in Church Street Russell to be maintained better (weeds, abandoned cars, signage)

In progress

· 2200223-RMALUC – proposal for helicopter landing site non-notified

· Robertson Street Stormwater Project to be completed

· Opua Resource Consent non-notified for development Franklin St/Kellet St

· Carpark for Oasis Community Centre – this has been ongoing since 2018

· Lack of rubbish collection point and recycling collection during peak season around Russell Wharf (owned by FNHL)

· House build planning breach – Chapel St Russell

· Footpath approaching Long Beach – been approved but not carried out

· Footpath Kellet Street – Opua School – been approved but not carried out

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

Ripoata mema pōari o te hāpori

Report to: Bay of Islands-Whangaroa Community Board

Member Name: Manuwai Wells

Subdivision: Moerewa Kawakawa

Date: February 2020

Anei taku ripoata mō te wā 26 Akuhata 2019- 4 Pēpuere 2020. E hiahia ana au ki te tuku mihi ki tētahi kumara ngākaunui, nānā i whakamāori i ēnei korero kia tūhono ai ngā kupu pākeha nei ki ngā kanohi, ngā taringa me ngā ngākau o te iwi i roto i te takiwa o Moerewa me Kawakawa

Ngā Hui – Mema Pōari

26/08/2019	Simson Park Hall Funding Application (hui 1:1), Kawakawa
03/09/2019	Kawakawa Business Association (hui), Kawakawa
14/09/2019	Te Kura o Moerewa Gala, Moerewa
14/09/2019	Te Maara a Hineamaru (hui), Otiria Marae
14/09/2019	Te Ara Kopuni (hui), Otiria Marae
16/09/2019	Site visit with Pat Davis snr, (hui/hikoi 1:1) Kawakawa footpaths and drains
23/09/2019	Te Poari o te Hapori o Peowhairangi ki Whangaroa(hui), Paihia
26/09/2019	Te Kura Tuarua o Peowhairangi (Fundraiser) Kawakawa
01/10/2019	Kawakawa Business Association (hui), Kawakawa
03/10/2019	Tauranga Kotuku Rerenga Tahi (hui), Otiria Marae
03/10/2019	Minita Kelvin Davis, MP Willow Prime hui mo te hapori, Otiria Marae
08/10/2019	Ngati Hine FM, Kawakawa
16/10/2019	Police Advisory Group(hui), Kawakawa
19/10/2019	Te Ahuareka o Ngati Hine, Otiria Marae
20/10/2019	Te Ahuareka o Ngati Hine, Otiria Marae
21/10/2019	Heamana Greening (Induction 1:1), Kawakawa
22/10/2019	Kawakawa Community Development hui, Kawakawa
23/10/2019	Elected member induction(workshop), Kaikohe
24/10/2019	UN Youth delegate report (FNYC Inverness Cowles), Haruru Falls
31/10/2019	Mayor, Councillors and whanau (Powhiri), Kaikohe
04/11/2019	Te Poari o te Hapori o Peowhairangi ki Whangaroa (Powhiri & hui), Kerikeri
14/11/2019	LGNZ Standing orders(workshop), Kaikohe
27/11/2019	Council bus tour and site visit, BOI-Whangaroa ward
28/11/2019	Site visit with Pamela-Anne Simon-Ngohe (hui/hikoi 1:1), Moerewa
03/12/2019	LGNZ Induction(workshop), Kaikohe
05/12/2019	Te Maara a Hineamaru (hui), Kawakawa
05/12/2019	Kawakawa Xmas Parade, Kawakawa
05/12/2019	Te Oho Whakarere- Reo Maori Festival, Kawakawa
09/12/2019	Te Poari o te Hapori o Peowhairangi ki Whangaroa(hui), Totara North
13/12/2019	Home Interaction Programme for Parents and Youngsters (Graduation), Kawakawa
14/12/2019	Moerewa Meri Kirhimete, Simson Park Moerewa
03/02/2020	Te Poari o te Hapori o Peowhairangi ki Whangaroa(hui), Waipapa
04/02/2020	Kawakawa Business Association (hui), Kawakawa

Ngā Hui – Heamana tuarua

12/11/2019

Integrated Transport Plan – Longlisting workshop, Kaikohe

Ngā Take

- E hē tonu ana te whakahua o ngā mema pōari me ngā kaikaunihera i ngā kupu me ngā ingoa Māori (ko tāku ingoa hoki tētahi e hē nei, ko ngā ingoa wāhi i roto i te takiwa ano hoki)

- Kua whakataungia e te ahurea matua anake ngā ture-ā-noho, ngā whanonga me ngā mahi katoa o ngā hui pōari nei.

- He mea kitea i roto i te kaunihera me te pōari hāpori te kūaretanga ki te ahurea, te ūpoko mārō, me te whakatoihara.

- He rerekē te whakahoki kōrero mai mō ngā tono e tukuna ana ki te Request for Service. Ko ētahi ka horo hoki mai, ko ētahi he marama kē i mua i te tuku mai. E tatari tonu ana au i te kōrero mō te RFS nāku i tuku atu i te Hūrae 2018 mō Peter Woods o Kawakawa (e rua tau ki muri)

- Kāhore ngā korero mō te wai me te manaaki i te wai ki ngā kai utu rētī/tāngata o Moerewa me Kawakawa i te mārama pai i te tika raini. He nui ngā amuamu kua tae mai mo ngā taraka wai e kawe atu nei i te wai ki wāhi kē mai Moerewa ahakoa ano te taumata 3 o te ture manaaki wai. Toru tekau kō atu ngā whakakiinga o ngā taraka ko ētahi e tō ana i tetahi tauaru.

Whakaae Rauemi

Nil

Ngā tono rāronga/ Pārongo

RFS- 3994267

He tono mō Suzie Hati, Moerewa. E hiahia ana Suzie te mōhio he aha ai e kawea atu nei te wai mai Moerewa ahakoa te mimiti o te wai ā kua whakataungia te ture taumata 3 mo te manaaki wai. Pehea te tiki wai mai i ngā wāhi ture taumata 2 iti iho raini mo te manaaki wai. HOREKAU HE WHAKAUTU

Kāhore he nama

He tono mō Taukiri Toki, Moerewa. Kia whakatūria he rama ki te pito o te tiriti o Massey kia noho haumaru ai te tangata. KĀHORE HE WHAKAUTU

Kāhore he nama

He tono mo Helen Locke, Koha Aperahama, Naini Heremaia Black, Valmae Mackie, Karen Mackie, Pamela Ann Ngohe, Victoria Wells, Sidney Baker, Joseph Rapana, Trudy Ruka, Diane Heta, and Kene Martin of Waiomio, Matawaia, Rawhiti, Moerewa, Kawakawa me Otiria. I te 4 o Noema i te pānuinga o ngā oati i puta he whakatara mai tētahi mema pōari mō te pānui i tana oati ki roto i te reo Māori. I rongo te iwi i te whakahāwea me te ūpoko mārō o te mema nei i tana korero whakatara. He awangawanga hoki i puta i te hē o te whakahua i ngā ingoa me ngā kupu Māori e ngā mema o te pōari me ētahi atu i tae ki tēnei hui. HOREKAU HE WHAKAUTU

RFS-3973172

He tono mō Jennifer Martin, Kawakawa. Kia kohikohia ngā otaota i te taha o te rori mai te rori o North tae atu ki te taone o Kawakawa me ngā piriti e toru. HOREKAU ANO KIA TUTUKI

RFS-3973232

Ngā kuri kotiti i Moerewa i ngā rā kohi otaota. Kia mauria mai e te kaunihera ngā kaihopu kuri i ngā ata Tūrei i ngā takiwa o te 9-10am, koia tēnei te wā e mau atu ai ngā tāngata i o rātou pēkē otaota ki te rori. HOREKAU HE WHAKAUTU

RFS- 3975802

Ngā papa o te ara hīkoi i tēra taha o 18 Greenacres Kawakawa E rima ngā papa kua korokoro e titi ake ana ina hikoi te tangata ki runga. Kua makere mai te neti o te ara hikoi ko te awangawanga kei porotutuki te tangata he matepā tēnei. Me tapahi i ngā tupu kua tino matomato te tupu. HAERE TONU ANA

RFS-3975817.

He tono mo Patrick Davis snr, Kawakawa. Kia whakatikahia, whakahou raini ngā wāhanga pākarukaru o te ara hīkoi kua ngatata kino nei. He wāhanga kua whakatikahia engari kīhai i noho pararahi, 1-2 īnihi te ikeike o ētahi wāhanga o te ara hīkoi, he nui ngā kuia kaumatua kua porotutuki kua hinga ki raro. HAERE TONU ANA

RFS-3975813

Kua kaha tupu ngā karaehe i te taha o te urupa tata atu ki te Ao Hou i te rori o Memorial Ave (Kaikohe) me tapahi me whakatikatika asap. TONOA KI WĀHI KĒ

RFS-3975828.

He tono mō Te Awe Keretene-Whatuira, Motatau. Kia kohikohia ngā otaota katoa i te taone o Kawakawa puta atu ki Waiomio anga atu ki te huringa Mōtatau. HOREKAU HE WHAKAUTU

RFS-3984750,

He tono mō Pam Croft, Kawakawa. Kia whakatūngia 12 ngā rama i ngā tiriti mai i North ki Whiteman me te whakawhitinga rori kua roa ēnei e pakaru ana mai i te āwha uira. KUA TUTUKI

RFS-3987149

Te huarahi hīkoi i Opua tata atu ki te hōrō o Opua. Kua ngahoro etahi toka mai te parenga ki runga tonu i te huarahi. HOREKAU HE WHAKAUTU

RFS-3987956

He tono mō Priyanka Bhika, Kawakawa. Kia whakawātea ngā wāra wai i waho mai i te whare waka tūroro o St Johns (Gillies St). Nā te kii o ēnei ka waipuke te tūranga mōtoka. HOREKAU HE WHAKAUTU

RFS-3988305,

He tono mō Tania Mathews, Jennifer Martin, Cathryn Baragwanath-Brown, Olive Baragwanath-Brown, Jessie Reihana, Keisha Rihari, Lydia Alsopp, me Karen Mackie o Moerewa me Kawakawa. I te manawapā o te hunga nei kīhai he pouaka mō ngā pepa pōtī i tari mahi o Kawakawa kia ahei te tuku mō ngā pōtītanga it ū i te Oketopa 2019. E inoi atu ana rātou kia hōmai he pouaka ki Kawakawa mō ngā pōtītanga anamata. KĀHORE ANO KIA TUTUKI

E mahi tonu ana

Nil

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

7.3 Right of Way Easement Over Reserve, Lot 3 DP 70169 NA26D/425, 69 Landing Road, Kerikeri

File Number: A2851484

Author: Kaye Lethbridge, Property Legalisation Officer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

This report seeks a recommendation from the Bay of Islands-Whangaroa Community Board to grant an easement over a reserve (segregation strip) adjoining 69 Landing Road, Kerikeri.

Executive Summary

· This 5 square metre reserve acts as a segregation strip between Landing Road and the applicant’s property at 69 Landing Road. The purpose of the strip is to limit access onto Landing Road.

· This easement proposal is to legalise the existing formed driveway from Landing Road across the strip to the applicant’s property.

Recommendation

That the Bay of Islands-Whangaroa Community Board recommends to Council:

a) In its role as administering body of the reserve and pursuant to its powers under Section 48 of the Reserves Act 1977, grants a vehicular right of way easement over the reserve held in NA26D/425 being Lot 3 DP 70169; and

b) In its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned easement.

1) Background

The applicant, Mr John Henderson has obtained consent for a non-complying subdivision of his land at 69 Landing Road, Kerikeri. Subdivision consent RC 2190722-RMACOM has been issued on the basis of alternative access to the existing house being provided as a condition of that consent. Mr Henderson would prefer to minimise costs and retain the current safe and functional access to the existing house, hence this easement application.

The roading engineers have advised they have no issues with legalising the current driveway.

2) Discussion and Options

Reserves Act 1977

This strip is subject to the Reserves Act 1977 (s 48 Grants of rights of way and other easements) which supersedes the repealed Reserves and Domains Act 1953.

Council has the power, by way of a ministerial delegation (under certain criteria), to approve the granting of an easement over a reserve and to set conditions providing these are consistent with the Reserves Act and Council policy.

Council has delegated to the Community Board, the authority to make recommendations in regard to the use of reserves which are not contemplated by an existing reserve management plan. This delegation extends to existing uses of a reserve where effects of the use will be the same or similar in character, intensity or scale.

Public notification is a requirement under the Reserves Act 1977 however this can be waived if certain criteria are met i.e. if the reserve is vested in the territorial authority, if the reserve is not likely to be materially altered and the rights of the public in respect of the reserve will not be permanently affected. In this case the existing driveway meets all these requirements therefore public notification is not required.

Option 1: This is the recommended option: That the Bay of Islands-Whangaroa Community Board recommends that the Far North District Council grants a vehicular easement across Lot 3 DP 70169 NA26D/425 (the segregation strip).

Option 2: The Board declines the easement request. However there appears to be no good reason for declining the request.

Reason for the recommendation

The easement proposal is to legalise the current driveway from Landing Road across a segregation strip (the reserve) to Mr Henderson’s property at 69 Landing Road. No traffic or other issues have been identified with this access.

3) Financial Implications and Budgetary Provision

There are no financial implications for the Council with this easement proposal as the applicant will meet all costs associated with creating and registering the easement.

Attachments

1. Record of Title Under Land Tansfer Act 2017 NA26D/425 - A2851224 ⇩

2. 69 Landing Road Existing Access - A2851013 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low Significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The easement proposal has been considered under the Reserves Act 1977 and Council’s Reserves policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The easement proposal is of limited interest to the wider community; a Community Board recommendation in support of the proposal is sought.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There is no specific cultural significance attached to this easement proposal.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	A subdivision application has been approved RC2190722-RMACOM.
State the financial implications and where budgetary provisions have been made to support this decision.	No costs to Council, applicant to cover all costs.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

7.4 Statement of Community Board Fund Account as at 31 January 2020

File Number: A2847716

Author: Sam Chapman, Accounting Support Officer

Authoriser: Angie Thomas, Manager - Accounting Services

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 January 2020”.

1) Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2019	$194,572.00
· Plus Community grant refund from Be Free Incorporated	$386.09
· Less funds granted and uplifted to 31 January 2020	$113,033.57
· Less funds not uplifted from 01 July 2019 for Kerikeri Business Association	$6,000.00
· Less funds not uplifted from 12 August 2019 for Kerikeri Open Art Studios Trail	$2,000.00
· Less funds not uplifted from 23 September 2019 for Bay of Islands Festival Trust, Kawakawa Hundertwasser Park Charitable Trust, Kerikeri Sports Complex Incorporated and Te Runanga o Ngati Rehia	$35,000.00
· Less funds not uplifted from 04 November 2019 for Kawakawa Business Association and Tukau Community Fund	$7,500.00
· Less funds not uplifted from 09 December 2019 for Resilient Russell Charitable Trust and Nga Purpura Festival 2020	$3,230.43
Community Fund Account balance as at 31 January 2020	$28,194.09

2) Discussion and Options

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate. The uncommitted balance in the Community Fund account as at 31 January 2020 is $28,194.09.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

3) Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of funds from the Bay of Islands-Whangaroa Community Fund account to the Bay of Islands-Whangaroa Community Board. The statement of the Community Fund account as at 31 January 2020 is attached.

Attachments

1. 2020-03-05 BWCB Statement of Bay of Islands-Whangaroa Community Board Fund Account as at 31 January 2020 - A2847693 ⇩

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

7.5 Project Funding Reports

File Number: A2851162

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

Recommendation

That the Bay of Islands-Whangaroa Community Board note the project reports receive from:

a) Kerikeri Open Art Studio Trust (KOAST)

b) Mai Lyfe

c) Youthline

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1. Kerikeri Open Art Studio Trust (KOAST) Project Report - A2851149 ⇩

2. Mai Lyfe Project Report - A2851148 ⇩

3. Youthline Project Report - A2851147 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

Reason for the recommendation

The applicant was required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option 1 Authorise funding for the full amount requested

Option 2 Authorise partial funding

Option 3 Decline funding

Reason for the recommendation

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Opera Picnic Funding Application - A2851136 ⇩

2. Stage Door Funding Application - A2851137 ⇩

3. Tai Huri Films Funding Application - A2851131 ⇩

4. Whangaroa Health Services Trust Funding Application - A2851141 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Bay of Islands-Whangaroa Community Board Meeting Agenda

5 March 2020

7.7 Supplementary Funding Application - Te Ohanga Reo O Matangirau

File Number: A2853445

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Purpose of the Report

To present the Community Board with information on the funding application from Te Ōhanga Reo O Mātangirau for Whangaroa for them to hold Te Korowaitanga, a graduation ceremony for Te Tai Tokerau students graduating from programmes that will allow them to teach in Kohanga Reo.

Executive Summary

· The applicant seeks funding for an event that takes place on 19/20 March 2020, which takes place before the next Community Board meeting, so this application needs to be considered by the Board at the March 2020 meeting.

Recommendation

That the Bay of Islands-Whangaroa Community Board, in considering the provisions of the Community Grant Policy, authorise the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Ōhanga Reo O Mātangirau for Whangaroa Purapura, to support the following Community Outcomes:

i. Proud vibrant communities.

ii. Liveable communities that are healthy, safe, connected and sustainable.

1) Background

Akonga (graduates) come from more than 45 Ohanga Reo, graduating from programmes recognised by NZQA that are exclusively Ohanga Reo based. Courses range from 1 – 3 years, with 52 graduates and approximately 300 supports attending the Korowaitanga (graduation).

2) Discussion and Options

Preliminary assessment of the application:

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form.

Option 1 Authorise the full amount requested

Funding of 15% of the total cost could be considered.

Option 2 Authorise partial funding of the amount requested

Partial funding of the amount requested could be considered.

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Te Ōhanga Reo O Mātangirau Funding Application - A2853455 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is to the Te Hiku Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Time:	10.00 am
Location:	Baysport Pavillion, Harmony Lane, Waipapa

Applicant	Project	Requested	Recommended	Comments	Community Outcome(s)	Type
Chris Penny	Opera Picnic	$1,500.00 (37.5%)	$1,500.00	This is two individuals, hosting a ticketed event in their garden for the community (not an organisation), with the plan to split any funds received between two community groups. Sponsorship by private individuals and tickets sales will cover the balance of costs.	I. Proud Vibrant Communities II. Communities that are healthy, safe, connected and sustainable	Event
Tim Crawley	Stage Door Theatre Group	$9,231.00 (53%)	$2,500.00	This is to help with venue hire costs for the Wizard of Oz stage show.	I. Proud Vibrant Communities II. Communities that are healthy, safe, connected and sustainable	Event
Tai Huri Films	Short Film Festival Screening	$2,496.00 (31%)	$2,496.00	This applicant has also applied for funding from the Te Hiku Community Board (as they are screening in both wards).	I. Proud Vibrant Communities	Event
Rachel Palmer	Whangaroa Health Services Trust	$1,598.00 (6%)	$1,598.00	This is for two portable water tanks that will be able to be filled with clean water and increase local resilience without relying on town supply.	I. Proud Vibrant Communities II. Communities that are healthy, safe, connected and sustainable	Infrastructure