Agenda of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Agenda

5 February 2020

The Local Government Act 2002 states the role of a Community Board is to:-

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a. Control of Use of Public Spaces – Dispensations on signs

b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e. Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Maori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a. the disposal and purchase of land

b. proposals to acquire or dispose of reserves

c. representation reviews

d. development of new maritime facilities

e. community development plans and structure plans

f. removal and protection of trees

g. local economic development initiatives

h. changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

KAIKOHE-HOKIANGA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Mike Edmonds	Chair	Kaikohe Mechanical and Historic Trust	Council Funding	Decide at the time
Mike Edmonds	Committee member	Kaikohe Rugby Football and Sports Club	Council Funding	Withdraw and abstain
Kelly van Gaalen	No form received
Louis Toorenburg	No form received
Alan Hessell	Nil	Nil	Nil	Nil
Laurie Byers	Kaikohe Golf Club
	Kaikohukohu Trust
	North Point Trust
	Patron Bay of Islands Hockey
Emma Davis	Secretary	Pompallier Hokianga Trust	Council Funding	Decide at the time to withdraw and/or abstain
	Trustee	Raiatea Resource Centre	Council Funding	Decide at the time to withdraw and/or abstain
	Committee Member	Rawene Hall	Council Funding	Decide at the time to withdraw and/or abstain
	Committee Member	Kohukohu Hall	Council Funding	Decide at the time to withdraw and/or abstain
	Member of teaching staff	Broadwood Area School	Council Funding	Decide at the time to withdraw and/or abstain
John Vujcich	Board Member	Pioneer Village	Matters relating to funding and assets	Declare interest and abstain
	Director	Waitukupata Forest Ltd	Potential for council activity to directly affect its assets	Declare interest and abstain
	Director	Rural Service Solutions Ltd	Matters where council regulatory function impact of company services	Declare interest and abstain
	Director	Kaikohe (Rau Marama) Community Trust	Potential funder	Declare interest and abstain
	Partner	MJ & EMJ Vujcich	Matters where council regulatory function impacts on partnership owned assets	Declare interest and abstain
	Member	Kaikohe Rotary Club	Potential funder, or impact on Rotary projects	Declare interest and abstain
	Member	New Zealand Institute of Directors	Potential provider of training to Council	Declare a Conflict of Interest
	Member	Institute of IT Professionals	Unlikely, but possible provider of services to Council	Declare a Conflict of Interest
	Member	Kaikohe Business Association	Possible funding provider	Declare a Conflict of Interest

Kaikohe-Hokianga Community Board Meeting Agenda

5 February 2020

6.3 Chairperson and Members Report

File Number: A2827708

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Purpose of the Report

The purpose of this report is to provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.

Recommendation

That the Kaikohe-Hokianga Community Board;

a) note the reports from the Chairperson and Member Toorenburg,

b) delegate authority to make complaints to the Office of the Ombudsman on behalf of the Board, to the Chair.

c) discuss the Te Puna o Kupenuku Rawene Campus proposal at this meeting and formulate steps to make it happen, and to make recommendations to Council to expedite the matter.

d) request a report back to our board for our next meeting on the progress being made in getting footpaths in our Ward.

e) receive an update on work to the Waiotemarama Weir, to comply with consent conditions to increase water flow in stream and ask for an update on the status of the Smoothy Road Bore.

1) Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a Community Board is to represent, and act as an advocate for the interests of its community.

2) Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The reports from the Chairperson and Members are attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. Chairs Report - M Edmonds Feb 2020 - A2827690 ⇩

2. Members Report - L Toorenburg - Feb 2020 - A2827692 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Yes
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Kaikohe-Hokianga Community Board Meeting Agenda

5 February 2020

7 Infrastructure and Asset Management Group

7.1 115 Rangihamama Rd to be named Road 1 - Te Papa Street, Road 2 - Enoka Street, Road 3 - Kawa Street

File Number: A2817835

Author: Elbie Serfontein, Customer Service Administrator

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To seek approval from the Kaikohe-Hokianga Community Board to officially name:

· Road 1 – Te Papa Street

· Road 2 – Enoka Street

· Road 3 – Kawa Street.

Executive Summary

· Council has received a road naming application to name three roads addressed at 115 Rangihamama Rd, Kaikohe. Community Boards have delegated authority to name main roads and right-of-way’s (ROW).

Recommendation

That the Kaikohe - Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a main road and a right-of-way, that is currently addressed at 115 Rangihamama Rd, Kaikohe, as per map (A2817788).

a) Road 1 - to be named Te Papa Street.

b) Road 2 – to be named Enoka Street.

c) Road 3 – to be named Kawa Street.

1) Background

Dr Te Tuhi Robust is applying on behalf of Omapere Rangihamama X3A Ahu Whenua Trust for the three roads to be named as outlined by the applicant.

Community Boards have delegated authority to name roads and right-of-way’s (ROW). The reason for the name choice is outlined by the applicant below:

· Road 1 - Te Papa Street – origin is Te Papa O Rangihamama – originally where locals developed their gardens for Kai.

· Road 2 - Enoka Street – is the name of the Kaitiaki responsible for the successful operations of the gardens.

· Road 3 - Kawa Street – this name is the Tikanga protocol which set aside that particular parcel of land for gardens.

2) Discussion and Options

Omapere Rangihamama X3A Ahu Whenua Trust is suggesting that the three roads be named:

· Road 1 - Te Papa Street – origin is Te Papa O Rangihamama – originally where locals developed their gardens for Kai.

· Road 2 - Enoka Street – is the name of the Kaitiaki responsible for the successful operations of the gardens.

· Road 3 - Kawa Street – this name is the Tikanga protocol which set aside that particular parcel of land for gardens.

The infrastructure and Asset Management team has no objections to the names suggested above with LINZ also advising they have no issues with the use of these road names.

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the district. It therefore meets the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standards (AS/NZS – 4819.2011).

3) Financial Implications and Budgetary Provision

There are no financial implications to Council relating to the installation of the road name signs (blue on white background name blade). The cost for the road signage and installation will be met by the developer.

Attachments

1. 115 Rangihamama Rd, Kaikohe - Application Form - A2817779 ⇩

2. 115 Rangihamama Rd Map - A2817788 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The naming of these three roads are of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standards (AS/NZS – 4819.2011).
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board has the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Ted Wihongi, Hone Taimona and the trustee komiti were contacted.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	This is a new subdivision.
State the financial implications and where budgetary provisions have been made to support this decision.	Costs associated with the erection of road names signs will be met by the developer.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

5 February 2020

7.2 Road Naming - 255 Whakataha Road, Waimate North

File Number: A2801491

Author: Elbie Serfontein, Customer Service Administrator

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To seek approval from the Kaikohe-Hokianga Community Board to officially name a right-of-way.

Executive Summary

· Council has received a Road Naming application to name a right-of-way addressed at 255 Whakataha Road, Waimate North. Community Boards have delegated authority to name rights-of-way’s (ROW).

Recommendation

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a right-of-way, Te Rore Lane that is currently addressed at 255 Whakataha Road, Waimate North as per map A2764625.

1) Background

Hamish Strachan from Strachan Family Trust has advised that his right-of-way is addressed at 255 Whakataha Road, Waimate North.

Community Boards have delegated authority to name right-of-way’s (ROW). The reason for the name choice is outlined by the Strachan Family Trust below:

“Te Rore Road - the name of our ancestor who came to New Zealand with Samuel Marsden in 1820 and was welcomed to New Zealand by Hongi Hika at Marsden Cross – his name was Walter Lawry but was renamed Te Rore by the Maori people.”

2) Discussion and Options

· Te Rore Road – The Maori name for Walter Lawry was Te Rore.

· Matewai Road – Māori word for thirsty, chosen as the water is very good on this block.

· Taepu Road – Māori word for rich soil.

The Infrastructure and Asset Management team has no objection to the three names suggested

above.

Reason for the recommendation

There is a duplication in Te Rore Road as there is a similar road located in Kaitaia. There is approximately a 46km separation. LINZ suggested that Te Rore Lane is acceptable.

3) Financial Implications and Budgetary Provision

There are no financial implications to Council relating to the installation of the road name sign for this private ROW. The cost of road signage and installation (blue-on-white) will be met by the developer.

Attachments

1. 255 Whakataha Rd, Waimate North (Te Rore Rd) - Road Naming Application - A2764616 ⇩

2. 255 Whakataha Road, Waimate North - Map - A2764625 ⇩

3. 255 Whakataha Rd, Waimate North - RC2180624-RMASUB with map - A2764621 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of a right-of-way and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	An email was sent to various Iwi representatives and Lake Omapere Trust, John Tiatoa came back with a suggestion.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	There are currently no property owners as this is a new subdivision.
State the financial implications and where budgetary provisions have been made to support this decision.	Costs associated with the erection of road name signs will be met by the developer.
Chief Financial Officer review.	The Chief Financial Officer does not need to review this report.

Kaikohe-Hokianga Community Board Meeting Agenda

5 February 2020

8 District Services Group

8.1 Community and Customer Services Activity Report

File Number: A2822994

Author: Jacine Warmington, Manager - Community and Customer Services

Authoriser: Dean Myburgh, General Manager - District Services

Purpose of the Report

The purpose of the report is to provide information to the Kaikohe-Hokianga Community Board for the community and customer service activities.

Executive Summary

This information-only report is provided by way of an update to Community Boards.

Recommendation

That the Kaikohe-Hokianga Community Board receive the report Community and Customer Services Activity Report.

Background

Statistical information in relation to the Community and Customer Services Department of the District Services Group is provided to the Kaikohe-Hokianga Community Board to provide an overview of activity and performance for the months of July to end of December 2019 for the Kaikohe-Hokianga area.

Discussion and Next Steps

Contact Centre

· Customer interactions district-wide for the 6 months ending December 2019 totalled 87,742 (which was less than the same 6 months ending December 2018 at 93,301.)

These interactions included Phone calls: 44,682, Ask Us emails: 10,770, Requests for Service: 14,304. Walk-ins to service centres totalled 12,970.

· The average rate of abandoned calls (17%) has increased slightly since the last report (15%) – but still well above the 8% target. However, November and December were much improved from the previous year’s comparison. Staff training, winter illnesses and other leave has made reaching the target challenging. Some technical issues also contributed.

· District-wide the top two issues that customers contacted Council about were Building: 8,865 (including booking Building inspections), and Rates: 6,445 (including payments, account balances and direct debits).

· There has been a noticeable increase in emails received through the website. This could be an indication that customers are moving towards more on-line communication.

· To create flexibility in resourcing the different areas, emphasis has been given to on-going training of staff to be able to assist in other areas of the Contact Centre, Service Centres and Libraries.

Service Centres

The results from the Customer Experience Programme indicates that the service centres district- wide are consistently high in functioning and meeting the needs of customers. The staff are engaged with customers and strive to deliver the best service possible.

Across all service centres the decline in the number of financial transactions continues as customers are entering into Rates Easy Pay arrangements and direct debit payments.

Processing building inspection bookings and responding to AskUs emails remain a core focus of Rawene and Kaikohe service centres.

Kaikohe Library

Kaikohe library re-opened mid-year after a short closure to refresh the building interior. Customer feedback has been positive to the refresh, which included new shelving, an interior repaint, new furniture and a new layout.

Programmes and events that have taken place include:

· Well attended Te wiki o te reo maori sessions

· Regular storytimes

· A robotics holiday programme

· An afternoon of Virtual Reality

· Outreach to Northland College for a technology and sewing activity

Senior Librarian Jess Tuckerman has returned to Australia. Her role has been filled by Joanna Boyd, who has leadership experience in the Upper Hutt library system.

eResources

The increase in eResources shows continued growth due to recent additions to collections and the success of the Te Tai Tokerau consortium with Whangarei and Kaipara Libraries which has resulted in an increased pool to borrow from. BorrowBox has been added as a new eBook resource.

Museum@TeAhu

The Museum@TeAhu had a busy six months, with a number of special events:

· 50th Anniversary Jubilee of the Museum at Te Ahu – morning tea

· Signing ceremony of the DeSurville anchor from Te Papa to Museum at Te Ahu

· Baby Baroque – Music event

· Opening of the Taipa Bridge supporting Auckland Museum

Exhibitions included:

· Te Mana I te whenua, Te Mana o te whenua art display (Far North Artists) September 2019

· Nga tohu o IO, art exhibition (Far North Artists) started in December 2019 – and runs through to February 2020

Key projects that were completed or are underway include:

· Pioneer House Renovation Project – 95% complete

· Digital Access Project – prelim work complete, ready to start in 2020

227 researchers accessed the museum’s collections and research facilities during 2019. Subjects covered researching family, local human history (society/community) and natural history. This is a 25% increase from 2018 (156 researchers) and 2017 where 81 research inquiries were recorded.

Hokianga i-SITE

Visitor numbers and retail sales have been down for the 6 months July – December 2019, compared to previous year. It has been noted that a lot more families were travelling through during this period.

i-SITEs continue to rate highly in the Customer Experience survey, consistently scoring in the high 90s. Qualmark accreditation achieved once again for Hokianga i-SITE and currently rating 4.5 stars on Trip Advisor.

Cemeteries - Sexton Services

Council manages the Kaikohe, Kohukohu, Okaihau and Rawene public cemeteries under the legislation of the Burial and Cremation Act 1964 and Far North District Council By-Law 1401-1442.

There were 10 burials and 3 ash interment in the Western Ward during the last 6 months. This is similar to previous years.

The number of enquiries are similar to previous years with an average of 21 per month and there have been 27 plots pre-purchased and certificates of title issued over this 6 month time period.

Funeral Directors and members of the public often comment on how well kept Council’s Cemeteries are. This reflects back on Councils Town Maintenance contractors.

Housing for the Elderly

Council owns and rents out 147 Housing for the Elderly units and bedsits overall.

In the Kaikohe-Hokianga area there are Villages at:

Location	Two/Three bedroom	One bedroom	Bed-sit	Vacancies
Horeke	-	2	-	0
Kaikohe	-	2	36	3
Kohukohu	-	6	-	0
Omapere	7	2	-	0
Rawene	-	4	6	1
Waima	-	3	-	1

During the period from 1 July – 31 December 2019, four tenancies ended (three in Kaikohe and one in Rawene); and seven tenancies began (four at Kaikohe and three at Kohukohu). There are currently three units undergoing refurbishment in Kaikohe and one in Waima.

Financial Implications and Budgetary Provision

No financial implications.

Attachments

Nil

Kaikohe-Hokianga Community Board Meeting Agenda

5 February 2020

9 Strategic Planning and Policy Group

9.1 Funding Applications Report

File Number: A2824011

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which application/s will receive funding at the 5 February 2020 meeting.

Executive Summary

· Kaikohe-Hokianga Community Board has $62,939 unallocated funding available for the 2019/20 financial year.

· Five applications for funding have been received, requesting a total of $56,543

Recommendation

That Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, approves the sum of $5410 (plus GST if applicable) be paid from the Board’s Community Fund to Kaikohe Intermediate School for costs towards installing swimming pool covers to support the following Community Outcomes:

I. Proud Vibrant Communities