AGENDA

 

 

Ordinary Council Meeting

 

Wednesday, 26 February 2020

Time:

10.00 am

Location:

Council Chamber

Memorial Avenue

Kaikohe

 

 

Membership:

Mayor John Carter - Chairperson

Cr Ann Court

Cr David Clendon

Cr Dave Collard

Cr Felicity Foy

Cr Mate Radich

Cr Rachel Smith

Cr Kelly Stratford

Cr Moko Tepania

Cr John Vujcich

 

 


Ordinary Council Meeting Agenda

26 February 2020

 

COUNCIL MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Hon Mayor John Carter QSO

Board Member of the Local Government Protection Programme

Board Member of the Local Government Protection Program

 

 

Carter Family Trust

 

 

 

Deputy Mayor Ann Court

Waipapa Business Association

Member

 

Case by case

Warren Pattinson Limited

Shareholder

Building company. FNDC is a regulator and enforcer

Case by case

Kerikeri Irrigation

Supplies my water

 

No

Top Energy

Supplies my power

 

No other interest greater than the publics

District Licensing

N/A

N/A

N/A

Top Energy Consumer Trust

Trustee

Crossover in regulatory functions, consenting economic development and contracts such as street lighting.

Declare interest and abstain from voting.

Ann Court Trust

Private

Private

N/A

Waipapa Rotary

Honorary member

Potential community funding submitter

Declare interest and abstain from voting.

Properties on Onekura Road, Waipapa

Owner Shareholder

Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)

Declare interest and abstain from voting.

Property on Daroux Dr, Waipapa

Financial interest

Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)

Declare interest and abstain from voting.

Flowers and gifts

Ratepayer 'Thankyou'

Bias/ Pre-determination?

Declare to Governance

Coffee and food

Ratepayers sometimes 'shout' food and beverage

Bias or pre-determination

Case by case

Staff

N/A

Suggestion of not being impartial or pre-determined!

Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair.

Warren Patteinson

My husband is a builder and may do work for Council staff

 

Case by case

Ann Court - Partner

Warren Pattinson Limited

Director

Building Company. FNDC is a regulator

Remain at arm’s length

Air NZ

Shareholder

None

None

Warren Pattinson Limited

Builder

FNDC is the consent authority, regulator and enforcer.

Apply arm’s length rules

Kurbside Rod and Custom Club (unlikely)

President NZ Hot Rod Association

Potential to be linked to a funding applicant and my wife is on the decision making committee.

Unlikely to materialise but would absent myself from any process as would Ann.

Property on Onekura Road, Waipapa

Owner

Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development.

Would not submit.                                                                               Rest on a case by case basis.

David Clendon

Chairperson – He Waka Eke Noa Charitable Trust

None

 

Declare if any issue arises

Member of Vision Kerikeri

None

 

Declare if any issue arrises

Joint owner of family home in Kerikeri

Hall Road, Kerikeri

 

 

David Clendon – Partner

Resident Shareholder on Kerikeri Irrigation

 

 

 

David Collard

Snapper Bonanza 2011 Limited

45% Shareholder and Director

 

 

Trustee of Te Ahu Charitable Trust

Council delegate to this board

 

 

Felicity Foy

Director - Northland Planning & Development

I am the director of a planning and development consultancy that is based in the Far North and have two employees.

Property owner of Commerce Street, Kaitaia

 

I will abstain from any debate and voting on proposed plan change items for the Far North District Plan.

 

 

 

I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team.

 

 

 

I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner.

Flick Trustee Ltd

I am the director of this company that is the company trustee of Flick Family Trust that owns properties on Weber Place, Seaview Road, and Allen Bell Drive.

 

 

Elbury Holdings Limited

This company is directed by my parents Fiona and Kevin King.

This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.

 

Foy Farms partnership

Owner and partner in Foy Farms - a farm in three titles on Church Road, Kaingaroa

 

 

Foy Farms Rentals

Owner and rental manager of Foy Farms Rentals for 6 dwellings on Church Road, Kaingaroa and 2 dwelling on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia

 

 

King Family Trust

This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.

These trusts own properties in the Far North.

 

Previous employment at FNDC 2007-16

I consider the staff members at FNDC to be my friends

 

 

Felicity Foy - Partner

Employed by Justaplumber Taipa

 

 

 

Friends with some FNDC employees

 

 

 

Mate Radich

No form received

 

 

 

Rachel Smith

Friends of Rolands Wood Charitable Trust

Trustee

 

 

Mid North Family Support

Trustee

 

 

Bay of Islands Amateur Swimming Club

Committee Member

 

 

Property Owner

Kerikeri

 

 

Friends who work at Far North District Council

 

 

 

Kerikeri Cruising Club

Subscription Member

 

 

Rachel Smith (Partner)

Property Owner

Kerikeri

 

 

Friends who work at Far North District Council

 

 

 

Kerikeri Cruising Club

Subscription Member

 

 

Kelly Stratford

KS Bookkeeping and Administration

Business Owner, provides book keeping, administration and development of environmenta management plans

None perceived

Step aside from decisions that arise, that may have conflicts

Waikare Marae Trustees

Trustee

Maybe perceived conflicts

Case by case basis

Bay of Islands College

Parent Elected Trustee

None perceived

If there was a conflict, I will step aside from decision making

Karetu School

Parent Elected Trustee

None perceived

If there was a conflict, I will step aside from decision making

Maori title land – Moerewa and Waikare

Beneficiary and husband is a shareholder

None perceived

If there was a conflict, I will step aside from decision making

Sister is employed by Far North District Council

 

 

Wil not discuss work/governance mattes that are confidential

Gifts - food and beverages

Residents and ratepayers may ‘shout’ food and beverage

Perceived bias or predetermination

Case by case basis

Kelly Stratford - Partner

Chef and Barista

Opua Store

None perceived

 

Maori title land – Moerewa

Shareholder

None perceived

If there was a conflict of interest I would step aside from decision making

Moko Tepania

Teacher at Te Kura Kaupapa Māori o Kaikohe.

Potential Council funding that will benefit my place of employment.

 

Declare a perceived conflict

Chairperson at Te Reo o Te Tai Tokerau Trust.

Potential Council funding for events that this trust runs.

 

Declare a perceived conflict

Tribal Member – Te Rūnanga o Te Rarawa

As a descendent of Te Rarawa I could have a perceived conflict of interest in Te Rarawa Council relations.

 

Declare a perceived conflict

Tribal Member - Te Rūnanga o Whaingaroa

As a descendent of Te Rūnanga o Whaingaroa I could have a perceived conflict of interest in Te Rūnanga o Whaingaroa Council relations.

 

Declare a perceived conflict

Tribal Member – Kahukuraariki Trust Board

As a descendent of Kahukuraariki Trust Board I could have a perceived conflict of interest in Kahukuraariki Trust Board Council relations.

 

Declare a perceived conflict

Tribal Member – Te Rūnanga ā-Iwi o Ngāpuhi

As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi Council relations.

 

Declare a perceived conflict

John Vujcich

Board Member

Pioneer Village

Matters relating to funding and assets

Declare interest and abstain

Director

Waitukupata Forest Ltd

Potential for council activity to directly affect its assets

Declare interest and abstain

Director

Rural Service Solutions Ltd

Matters where council regulatory function impact of company services

Declare interest and abstain

Director

Kaikohe (Rau Marama) Community Trust

Potential funder

Declare interest and abstain

Partner

MJ & EMJ Vujcich

Matters where council regulatory function impacts on partnership owned assets

Declare interest and abstain

Member

Kaikohe Rotary Club

Potential funder, or impact on Rotary projects

Declare interest and abstain

Member

New Zealand Institute of Directors

Potential provider of training to Council

Declare a Conflict of Interest

Member

Institute of IT Professionals

Unlikely, but possible provider of services to Council

Declare a Conflict of Interest

Member

Kaikohe Business Association

Possible funding provider

Declare a Conflict of Interest

 

 

 


Ordinary Council Meeting Agenda

26 February 2020

 

Far North District Council

Ordinary Council Meeting

will be held in the Council Chamber, Memorial Avenue, Kaikohe on:

Wednesday 26 February 2020 at 10.00 am

Order Of Business

1          Prayer. 11

2          Apologies and Declarations of Interest 11

3          Deputation. 11

4          MAYORAL ANNOUNCEMENTS. 11

5          Confirmation of Previous Minutes. 12

5.1            Confirmation of Previous Minutes. 12

6          Reports. 31

6.1            Additional Capital Carry Forwards - June 2019. 31

6.2            Adoption of Proposed Fees and Charges for 2020/21 for Consultation. 37

6.3            Additional Appointment of Ward Councillor to Bay of Islands-Whangaroa Community Board and Kaikohe-Hokianga Community Board. 80

6.4            Financial Delegation to the CEO.. 83

6.5            Terms of Reference for the Executive Review Committee - delegated authority to procure independent professional services. 85

6.6            Te Hononga Hundertwasser Kawakawa Square Loan. 91

6.7            Deliberations Houhora Heads Motor Camp Lease. 95

The following reports will be circulated as part of a supplementary public agenda

·         Consideration fo Community Board Chairpersons at Committee meetings

·         Proposed Changes to the Formal Meeting Calendar

·         CEO Report to Council 01 November 2019 - 31 December 2019

7          Information Reports. 102

7.1            Level of Service KPI Quarter 1 and 2 Performance Report 102

7.2            Building Consent Authority Accreditation. 121

8          Public Excluded. 123

8.1            Confirmation of Previous Minutes - Public Excluded. 123

8.2            Te Pu o Te Wheke Operational Underwrite. 123

8.3            Bay of Islands Sports Field Development - Kerikeri 123

8.4            CEO KPI Performance Report Quarter 2. 124

The following report will be circulated as part of a supplementary public excluded agenda

·         Contract Negotiation with CBEC regarding Swimming Pools Operations and Maintenance Contract

9          Meeting Close. 125

 

 


1            Prayer

2            Apologies and Declarations of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

3            Deputation

10:30 am John Tilton regarding;

·         Non-compliant camping in Russell

·         Regulation of short-term holiday-letting in Russell and surrounding areas.

10:40 am SeaChange regarding Single Transferable Voting

4            MAYORAL ANNOUNCEMENTS  


Ordinary Council Meeting Agenda

26 February 2020

 

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

File Number:           A2848581

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The minutes are attached to allow Council to confirm that the minutes are a true and correct record of previous meetings.

 

Recommendation

That Council confirms the minutes of the Council meeting held 19 December 2019 as a true and correct record.

 

 

1) Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meetings are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meetings.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1.       Confirmation of Previous Minutes - Council Meeting 19 December 2019 - A2809974  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

This report complies with the Local Government Act 2002 Schedule 7 Section 28.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).

This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision arising from this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 


Ordinary Council Meeting Agenda

26 February 2020

 

   MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE
Main Hall - Te Ahu, Cnr Matthews Ave an South Road, Kaitaia
ON
Thursday, 19 December 2019 AT 10:00 am

 

PRESENT:                   Mayor John Carter (HWTM), Cr Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich,

                                      Cr Mate Radich (arrived at 2.15 pm)

IN ATTENDANCE:      Mike Edmonds - Kaikohe-Hokianga Community Board Chairperson, Adele Gardner - Te Hiku Community Board Chairperson, Belinda Ward – Bay of Islands-Whangaroa Community Board Chairperson

STAFF PRESENT:      Shaun Clarke - Chief Executive Officer, Andy Finch - General Manager Infrastructure and Asset Management, Dean Myburgh - General Manager District Services, William J Taylor MBE - General Manager Corporate Services, Darrell Sargent - General Manager Strategic Planning and Policy

1            Prayer

His Worship the Mayor commenced the meeting with a prayer.

2            Apologies and Declarations of Interest

Resolution  2019/54

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That the apology received from Cr Mate Radich for lateness be accepted.

Carried

Cr Rachel Smith declared a conflict of interest in relation to item 11.4 – Award of Far North Swimming Pools Operations and Maintenance Contract, due to being a member of the Bay of Islands amatuer Swimming Club.

3            Deputation

Judy Reinken and Craig Salmon from Far North Sea Change spoke regarding the declaration of a climate emergency, carbon emissions, promotion of electric vehicles to reduce carbon emissions.

4            MAYORAL ANNOUNCEMENTS

His Worship the Mayor:

·    thanked the elected members for their positive approach to the new triennium.

·    thanked Bay of Islands Watchdog group for their protest efforts to advocate for Rosie. His Worship the Mayor noted that there will be a full independent audit by the Ministry for Primary Industries and that rehoming numbers have increased across the district.

·    provided a list of all the projects that Council are unertaking, from Omanaia Water Treatment Plant through to the Provincial Growth Fund projects.

·    listed the numerous issues he has been involved with lately and is maintaining a watching brief

Kings Road, Paihia

Erosion issues at Opononi

Te Hiku Sports Hub

Kerikeri Pavilion

Kaka Street, Ahipara

Memorial for Dame Whina Cooper

Rawene Campus

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2703171, pages 10 - 15 refers

Resolution  2019/55

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That Council:

a)      confirms the minutes of the Council meeting held 19 November 2019 as a true and correct record.

Carried

 

6            Corporate Services Group

6.1         2019 Far North District Council Governance Structure

Agenda item 6.1 document number A2756223, pages 16 - 35 refers

motion

Moved:       Cr Ann Court

Seconded:  Cr John Vucjich

1.    That Council establish the following committees as per the attached terms of reference:

a)   Executive Review Committee

b)   Strategy and Policy Committee

c)   Assurance, Risk and Finance Committee

d)   Infrastructure Committee

e)   Regulatory Compliance Committee

 

2.    That Council appoints:

a)    His Worship the Mayor, Committee Chairperson’s (Councillors Smith, Foy, Vujcich and Stratford) to the Executive Review Committee.

b)    His Worship the Mayor, Councillors Smith (Chairperson), Clendon (Deputy Chairperson), Tepania, Court, Foy, Collard and Vujcich to the Strategy and Policy Committee.

c)    His Worship the Mayor, Councillor Vujcich (Chairperson), Independent Member Bruce Robertson (Deputy Chairperson), Councillors Court, Tepania, Radich and Stratford to the Assurance, Risk and Finance Committee.

d)    His Worship the Mayor, Councillors Foy (Chairperson), Court (Deputy Chairperson), Collard, Radich, Stratford and Vujcich to the Infrastructure Committee.

e)    His Worship the Mayor, Councillors Stratford (Chairperson), Collard (Deputy Chairperson), Clendon, Court, Smith and Vujcich to the Regulatory Compliance Committee.

 

3.    That Councillors be appointed as the following portfolio holders:

a)   Climate

b)   Te Ao Māori

c)   Waters

d)   Transport

e)   Economic Development / Council Controlled Organisations

f)    Communications

 

 

4.   That Council re-establish a Procurement Board as per the attached terms of reference and appoint a Procurement Board Member.

Amendment

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

1.   That Council establish the following committees as per the attached terms of reference:

a)      Executive Review Committee

b)      Strategy and Policy Committee

c)      Assurance, Risk and Finance Committee

d)      Infrastructure Committee

e)      Regulatory Compliance Committee

Carried

Motion

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

2.   That Council signal a desire to have community board chairpersons involved in committees (b), (c), (d) and (e) with voting rights, and that this be referred to a workshop for discussion before the February committee meeting date.

 

Carried

Motion

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

3.   That Council appoints:

a)      His Worship the Mayor, Committee Chairperson’s (Councillors Smith, Foy, Vujcich and Stratford) to the Executive Review Committee.

b)      His Worship the Mayor, Councillors Smith (Chairperson), Clendon (Deputy Chairperson), Tepania, Court, Foy, Collard and Vujcich to the Strategy and Policy Committee.

c)      His Worship the Mayor, Councillor Vujcich (Chairperson), Independent Member Bruce Robertson (Deputy Chairperson), Councillors Court, Tepania, Radich and Stratford to the Assurance, Risk and Finance Committee.

d)      His Worship the Mayor, Councillors Foy (Chairperson), Court (Deputy Chairperson), Collard, Radich, Stratford and Vujcich to the Infrastructure Committee.

e)      His Worship the Mayor, Councillors Stratford (Chairperson), Collard (Deputy Chairperson), Clendon, Court, Smith and Vujcich to the Regulatory Compliance Committee.

CARRIED

Motion

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

4.   That Councillors be appointed as the following portfolio holders:

a)      Climate: Cr David Clendon

b)      Te Ao Māori: Cr Moko Tepania

c)      Waters: Cr Kelly Stratford

d)      Transport: Cr Ann Court

e)      Economic Development / Council Controlled Organisations: Cr John Vujcich

f)       Communications: Cr Rachel Smith

CARRIED

Motion

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

5.   That Council re-establish a Procurement Board, as per the attached terms of reference and:

a)      appoint Councillors Ann Court and John Vujcich to the Procurement Board;

b)      conduct a Procurement Board review.

CARRIED

The amendments became the substantive motion.

Resolution  2019/56 

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

1.   That Council establish the following committees as per the attached terms of reference:

a)      Executive Review Committee

b)      Strategy and Policy Committee

c)      Assurance, Risk and Finance Committee

d)      Infrastructure Committee

e)      Regulatory Compliance Committee

 

 

2.   That Council signal a desire to have community board chairpersons involved in committees (b), (c), (d) and (e) with voting rights, and that this be referred to a workshop for discussion before the February committee meeting date.

 

 

3.   That Council appoints:

a)      His Worship the Mayor, Committee Chairperson’s (Councillors Smith, Foy, Vujcich and Stratford) to the Executive Review Committee.

b)      His Worship the Mayor, Councillors Smith (Chairperson), Clendon (Deputy Chairperson), Tepania, Court, Foy, Collard and Vujcich to the Strategy and Policy Committee.

c)      His Worship the Mayor, Councillor Vujcich (Chairperson), Independent Member Bruce Robertson (Deputy Chairperson), Councillors Court, Tepania, Radich and Stratford to the Assurance, Risk and Finance Committee.

d)      His Worship the Mayor, Councillors Foy (Chairperson), Court (Deputy Chairperson), Collard, Radich, Stratford and Vujcich to the Infrastructure Committee.

e)      His Worship the Mayor, Councillors Stratford (Chairperson), Collard (Deputy Chairperson), Clendon, Court, Smith and Vujcich to the Regulatory Compliance Committee.

 

 

4.   That Councillors be appointed as the following portfolio holders:

a)      Climate: Cr David Clendon

b)      Te Ao Māori: Cr Moko Tepania

c)      Waters: Cr Kelly Stratford

d)      Transport: Cr Ann Court

e)      Economic Development / Council Controlled Organisations: Cr John Vujcich

f)       Communications: Cr Rachel Smith

 

 

5.   That Council re-establish a Procurement Board, as per the attached terms of reference and:

a)      appoint Councillors Ann Court and John Vujcich to the Procurement Board;

b)      conduct a Procurement Board review.

Carried

 

6.2         Appointments of Elected Members on behalf of Far North District Council

Agenda item 6.2 document number A2781175, pages 36 - 39 refers

Motion  

Moved:       Cr Ann Court

Seconded:  Mayor John Carter

That Council confirm the following appointments:

Appointment to

Delegate

Alternate

Civil Defence Emergency Management Group

Councillor Collard

Deputy Mayor Court

Northland Regional Transport Committee

Deputy Mayor Court

Councillor Stratford

Te Oneroa a Tohe

His Worship the Mayor and Councillor Radich

 

LGNZ Zone 1

Councillor Smith

Councillor Stratford

Mayoral Taskforce for Jobs

Councillor Smith

Councillor Tepania

Young Elected Members

Councillor Smith

 

Rural and Provincial Sector

Councillor Clendon

Councillor Vujcich

Creative Communities Funding Assessment Committee

Councillor Tepania

Councillor Smith

Te Pu o te Wheke Governance Group

Councillor Tepania and Councillor Vujcich

 

Te Hononga

Councillor Stratford

 

Baysport

Councillor Smith

 

Sport Northland

Councillor Stratford

Councillor Collard

Turner Centre

Councillor Smith

 

Doubtless Bay Catchment Working Group

Councillor Clendon

 

Kerikeri River Working Group

 

 

Awanui River Working Group

 

 

Taumarere River Liaison Committee

Councillor Stratford

 

Waitangi River Liaison Committee

Councillor Clendon

 

Kaeo/Whangaroa River Liaison Committee

Councillor Stratford

 

Te Ahu Charitable Trust

Councillor Collard

 

Kororipo Heritage Park Management Group

Councillor Clendon

 

Volunteering Northland

Councillor Smith

 

 

Amendment

Moved:       Cr Ann Court

Seconded:  Cr Rachel Smith

That Council confirm the following appointments:

Appointment to

Delegate

Alternate

Civil Defence Emergency Management Group

Councillor Collard

Deputy Mayor Court

Northland Regional Transport Committee

Deputy Mayor Court

Councillor Stratford

Te Oneroa a Tohe

His Worship the Mayor and Councillor Radich

 

LGNZ Zone 1

Councillor Smith

Councillor Stratford

Mayoral Taskforce for Jobs

Councillor Smith

Councillor Tepania

Rural and Provincial Sector

Councillor Clendon

Councillor Vujcich

Creative Communities Funding Assessment Committee

Councillor Tepania

Councillor Smith

Te Pu o Te Wheke Governance Group

Councillors Tepania and Vujcich

 

Te Hononga

Councillor Stratford

 

Baysport

Councillor Smith

 

Sport Northland

Councillor Stratford

Councillor Collard

Turner Centre

Councillor Smith

 

Doubtless Bay Catchment Working Group

Councillor Clendon

 

Kerikeri River Working Group

Councillor Smith

 

Awanui River Working Group

John Stewart

 

Taumarere River Liaison Committee

Councillor Stratford

 

Waitangi River Liaison Committee

Councillor Clendon

 

Kaeo/Whangaroa River Liaison Committee

Councillor Stratford

 

Te Ahu Charitable Trust

Councillor Collard

 

Kororipo Heritage Park Management Group

Councillor Clendon

 

Volunteering Northland

Councillor Smith

 

The Tuia Programme

Councillors Tepania and Smith

 

Kerikeri Sports Hub

Councillor Smith

 

Carried

The amendments became the substantive motions.

Resolution  2019/57

Moved:       Cr Ann Court

Seconded:  Cr Rachel Smith

That the Council confirm the following appointments:

Appointment to

Delegate

Alternate

Civil Defence Emergency Management Group

Councillor Collard

Deputy Mayor Court

Northland Regional Transport Committee

Deputy Mayor Court

Councillor Stratford

Te Oneroa a Tohe

His Worship the Mayor and Councillor Radich

 

LGNZ Zone 1

Councillor Smith

Councillor Stratford

Mayoral Taskforce for Jobs

Councillor Smith

Councillor Tepania

Rural and Provincial Sector

Councillor Clendon

Councillor Vujcich

Creative Communities Funding Assessment Committee

Councillor Tepania

Councillor Smith

Te Pu o Te Wheke Governance Group

Councillors Tepania and Vujcich

 

Te Hononga

Councillor Stratford

 

Baysport

Councillor Smith

 

Sport Northland

Councillor Stratford

Councillor Collard

Turner Centre

Councillor Smith

 

Doubtless Bay Catchment Working Group

Councillor Clendon

 

Kerikeri River Working Group

Councillor Smith

 

Awanui River Working Group

John Stewart

 

Taumarere River Liaison Committee

Councillor Stratford

 

Waitangi River Liaison Committee

Councillor Clendon

 

Kaeo/Whangaroa River Liaison Committee

Councillor Stratford

 

Te Ahu Charitable Trust

Councillor Collard

 

Kororipo Heritage Park Management Group

Councillor Clendon

 

Volunteering Northland

Councillor Smith

 

The Tuia Programme

Councillors Tepania and Smith

 

Kerikeri Sports Hub

Councillor Smith

 

 

 

 

Carried

6.3         Setting of 2020 Formal Meeting Schedule

Agenda item 6.3 document number A2781134, pages 40 - 46 refers

Motion

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

1.   That the Council adopt the calendar as attached for the following meetings:

a)    Council meetings from 10:00am;

b)    Strategy and Policy Committee meetings from 9:30am;

c)    Regulatory Compliance Committee meetings from 1:00pm;

d)    Infrastructure Committee meetings from 9:30am;

e)    Assurance, Risk and Finance Committee meetings from 1:00pm;

f)     Workshops from 9:30am;

g)    Procurement Board from 10:00am.

Carried

Motion

Moved:       Cr Moko Tepania

Seconded:  Cr Kelly Stratford

2.   That the Far North District Council preserve 28 October of each year, as a non-Council meeting day, in recognition of the signing of He Whakaputanga o te Rangatiratanga o Nu Tireni – The Declaration of Independence of the United Tribes of New Zealand as the national day set aside to observe New Zealand Wars.

Carried

The amendments became the substantive motion.

Resolution 2019/58

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

1.   That the Council adopt the calendar as attached for the following meetings:

a)    Council meetings from 10:00am;

b)    Strategy and Policy Committee meetings from 9:30am;

c)    Regulatory Compliance Committee meetings from 1:00pm;

d)    Infrastructure Committee meetings from 9:30am;

e)    Assurance, Risk and Finance Committee meetings from 1:00pm;

f)     Workshops from 9:30am;

g)    Procurement Board from 10:00am.

h)   Reschedule the workshops on 17 and 18 March 2020 to 10 and 11 March 2020.

i)    Addition of a workshop on 29 January 2020.

 

2.   That the Far North District Council preserve 28 October of each year, as a non-Council meeting day, in recognising the signing of He Whakaputanga o te Rangatiratanga o Nu Tireni – Declaration of Independence of the United Tribes of New Zealand, as the national day set aside to observe New Zealand Wars.

Carried

 

6.4         Setting of Remuneration for Councillors for the triennium

Agenda item 6.4 document number A2781154, pages 47 - 49 refers

Resolution  2019/59

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That the Council submit the following levels of remuneration to the Remuneration Authority for approval:

Deputy Mayor (1)                                              $105,000

Chairs of Committee (4)                                  $  85,000

Increase to councillor base salary (4)           $  65,550.25

Carried

 

6.5         Draft Triennial Agreement (2019-2022)

Agenda item 6.5 document number A2790955, pages 50 - 58 refers

Resolution  2019/60

Moved:       Mayor John Carter

Seconded:  Cr Rachel Smith

That Council:

a)      Approve the draft triennial agreement to proceed to the Mayoral Forum for signature of the Mayors of the four authorities on the 24th February 2020.

Carried

 

7            Infrastructure and Asset Management Group

7.1         Pou Herenga Tai Twin Coast Cycle Trail Trust 2018/2019 Annual Report

Agenda item 7.1 document number A2781363, pages 59 - 83 refers

Resolution  2019/61

Moved:       Cr John Vujcich

Seconded:  Cr David Clendon

That the Council receive the report Pou Herenga Tai Twin Coast Cycle Trail Trust 2018/2019 Annual Report.

Carried

 

 

 

 

 

 

Meeting Adjourned 11:31 – 11:48 a.m.

Resolution  2019/62

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That the meeting of Council be adjourned.

Carried

 

8            District Services Group

8.1         District Licensing Committee

Agenda item 8.1 document number A2784865, pages 84 - 90 refers

Cr Ann Court and Cr Kelly Statford declared a conflict of interest

Resolution  2019/63

Moved:       Cr Rachel Smith

Seconded:  Cr Moko Tepania

a)   That Council appoint Cr Ann Court as Chair of the District Licensing Committee;

and

b)   The remaining Committee members become the pool from which the Chairperson allocates 2 members to attend District Licensing Committee hearings as required.

Carried

Abstained:       Crs Ann Court and Kelly Stratford due to a conflict of interest.

 

9            Strategic Planning and Policy Group

9.1         Council Appointment to Disability Action Group

Agenda item 9.1 document number A2701359, pages 91 - 94 refers

Resolution  2019/64

Moved:       Cr Rachel Smith

Seconded:  Mayor John Carter

That Council appoint Councillor Stratford as representative on the Disability Action Group, and Councillor Vujcich as the alternate representative.

Carried

 

9.2         Revenue Review - Way Forward

Agenda item 9.2 document number A2778210, pages 95 - 100 refers

Motion

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That Council:

a)    approve the inclusion of the Revenue Review outcomes in the 2021-31 LTP process;

b)    develop a timeline for engagement with the Community in advance of formal LTP consultation; and:

c)    confirm that consultation on changes to accounting policies for depreciation, will be undertaken for the 2020-21 Annual Plan to enable introduction of the policies from 1 July 2020.

Amendment

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

That Council

a)    approve the inclusion of the Revenue Review outcomes in the 2021-31 LTP process, including all rating options;

b)    develop a timeline for engagement with the Community in advance of formal LTP consultation, taking in to account the significant opportunity for pre-engagement on Waitangi Day; and:

c)    confirm that consultation on changes to accounting policies for depreciation, will be undertaken for the 2020-21 Annual Plan to enable introduction of the policies from 1 July 2020.

 

The amendments became the substantive motion.

Resolution  2019/65

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

That Council

a)    approve the inclusion of the Revenue Review outcomes in the 2021-31 LTP process, including all rating options;

b)    develop a timeline for engagement with the Community in advance of formal LTP consultation, taking in to account the significant opportunity for pre-engagement on Waitangi Day; and:

c)    confirm that consultation on changes to accounting policies for depreciation, will be undertaken for the 2020-21 Annual Plan to enable introduction of the policies from 1 July 2020.

Carried

 

9.3         Climate Change Update

Agenda item 9.3 document number A2773879, pages 101 - 107 refers

Resolution  2019/66

Moved:       Cr John Vujcich

Seconded:  Cr David Clendon

That Council receive the “Climate Change Update” report

Carried

1.1         Item Left to Lie on the Table - Kerikeri Domain Governance Report

Supplementary Agenda item 1.1 document number A2801783, pages 4 - 17 refers

recommendation

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That Council

a)      uplifts the report “Kerikeri Domain Governance Report” for consideration.

b)      supports the creation of an incorporated society whose purpose is to manage the Kerikeri Domain.

c)      approves administration calls for expressions of interest from the public for people willing to establish an incorporated society and facilitate the establishment of it.

d)      agrees to enter into a formal agreement with the incorporated society and establishes a budget in accordance with the Kerikeri Domain Reserve Management Plan.

Amendment

Moved:       Cr Rachel Smith

Seconded:  Mayor John Carter

That Council;

a)    delegates Bay of Islands-Whangaroa Community Board to lead the process of creating an Incorporated Society for Kerikeri Domain and make recommendations to Council,

b)    delegates the Chief Executive Officer to work alongside Bay of Islands-Whangaroa Community Board in the process of creating an Incorporated Society for Kerikeri Domain.

Carried

The amendment became the substantive motion.

Resolution  2019/67

Moved:      Cr Rachel Smith

Seconded: Mayor John Carter

That Council;

a)    delegates Bay of Islands-Whangaroa Community Board to lead the process of creating an Incorporated Society for Kerikeri Domain and make recommendations to Council,

b)    delegates the Chief Executive Officer to work alongside Bay of Islands-Whangaroa Community Board in the process of creating an Incorporated Society for Kerikeri Domain.

Carried

Against:           Cr Kelly Stratford

 

10          Chief Executive Officer

10.1       CEO Report to Council 01 August 2019 - 31 October 2019

Agenda item 10.1 document number A2752438, pages 18 - 65 refers

Resolution  2019/68

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That the Council receive the report “CEO Report to Council 01 August 2019 - 31 October 2019“.

Carried

 

11          Tabled Documents

Resolution  2019/69

Moved:       Mayor John Carter

Seconded:  Cr David Clendon

Mayor John Carter moved that the following documents tabled at the Council meeting be received.

a)   Vision Kerikeri – letter to Council in relation to supplimentary agenda item 1.1: Item left to lie on the table - Kerikeri Domain Governance Report.

b)   Far North Sea Change – full presentation notes in relation to item 9.3 Climate Change Update.

Carried

 

12          Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2019/70

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

10.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.2 - Further supporting information for consideration of options to build a southern animal shelter

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

11.3 - Te Pu o Te Wheke Update and Options

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

11.4 - Award of Far North Swimming Pools Operations and Maintenance Contract

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.4 - Extension of Hokianga Ferry Operations and Maintenance Contract to 30 April 2020

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.5 - Award of the Hokianga Ferry Operations and Maintenance Contract

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.6 - Extension of Contract 07/14/600 - Education and Promotion of Waste Minimisation & Sustainability Practices in the Far North District

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.7 - Extension of Contract 07/15/601 Operation of Russell Landfill and Recycling Facility

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.8 - Waiotaraire Reserve - toilet water supply compensation / ex-gratia payment

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(c)(i) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

11.1 - Far North REAP Agreement Extension and review Update

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.9 - Supplier Recommendation Report for West Coast Road Bridge G01

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

11.1 - Otaua Bridge N28 Replacement Procurement Plan

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 

13          Confirmation of information and decisions in open meeting.

Resolution  2019/71

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That Council confirms the decisions below contained in the part of the meeting held with the public excluded be restated in public.

10.4       Extension of Hokianga Ferry Operations and Maintenance Contract to 30 April 2020

Resolution  2019/72

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That Council:

a)      approves extending the existing Hokianga Ferry Operations and Maintenance Contract to Broadspectrum NZ Limited for a further term of three months to the 30 April 2020, based on the same terms and conditions, whilst allowing for xx% uplift in the monthly management fee and transition out costs.

b)      delegates authority to the Chief Executive Officer to approve the three-month contract extension within the FNDC budget of $xxx

c)      delegates to the Chief Executive Officer the signing of the extension to the Hokianga Ferry Operations and Maintenance Contract and subsequent non-material amendments.

Carried

Abstained:  Cr John Vujcich

 10.8      Waiotaraire Reserve - toilet water supply compensation / ex-gratia payment

Resolution  2019/73

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

That Council approve an ex-gratia payment of $xxx (excl GST) as compensation to the Urlich whanau for the provision of water supplied from their bore to the Waiotaraire public toilet for the period of July 1989 to 30 June 2020.

Carried

 

Carried

 

11          Meeting Close

The meeting closed at 16:55 PM .

The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 26 February 2020.

 

...................................................

CHAIRPERSON

 


Ordinary Council Meeting Agenda

26 February 2020

 

6            Reports

6.1         Additional Capital Carry Forwards - June 2019

File Number:           A2843027

Author:                    Angie Thomas, Manager - Accounting Services

Authoriser:             William J Taylor MBE, General Manager - Corporate Services

 

Purpose of the Report

The purpose of the report is to identify additional projects that were overlooked in the report presented to Council in August 2019.

Project managers are requesting that specific budgets be carried forward to the 2019-2020 financial year for Water and Wastewater.  The projects are identified individually including funding requirements.

Executive Summary

·      Projects included in the 2018/19 Capital Programme have not been completed and require the budgets to be carried forward to 2019/20.

·      The projects identified in this report were overlooked in the August 2019 Council report.

·      $26.2m has already been requested and were approved at the Ordinary Council Meeting held 29 August 2019.

·      Additional budget totalling $552,561.47 is being requested to carry forward to 2019/20.

 

Recommendation

That Council;

a)    approve the additional capital budgets for Water of $250,749.12 and Wastewater of $301,812.35 as identified in the attachment “Water and Wastewater Projects CFWD 2018_2019”; and

b)    approve the amount totaling $552,561.47 be carried forward from 2018/19 to the 2019/20 financial year to enable the completion of these projects.

 

 

1) Background

At 30 June 2019, a number of projects were underway but not completed. 

The total budgeted capital works for the 2018/19 year (including carry forwards from 2017/18) was $71.4m and actual expenditure incurred was $39.7m.  Of the $31.7m not spent by 30 June 2019, $26.2m was approved at the 29 August 2019 Ordinary Council Meeting to be carried forward. 

However, a number of projects for Water totalling $250,749.12 and Wastewater of $301,812.35 were overlooked and are required to complete the projects as the following work has commenced:

·    Construction works                                $464,034.08

·    Resource consents                       $77,180.00

·    Additional reticulation work           $11,347.39

·            

2) Discussion and Options

The projects identified for carry forward total $552,561.47 are funded as follows:

Loan funding                          $508,495.35

Depreciation funding              $44,065.62

 

Reason for the recommendation

To enable the capital projects identified to be completed.

3) Financial Implications and Budgetary Provision

The budgets identified in the attached report would be in addition to those adopted in the 2019-2020 Annual Plan.  Overall funding limits will not be exceeded as these projects have been included as completed in the opening balances shown within the Annual Plan 2019-2020.

Attachments

1.       Water and Wastewater Projects CFWD 2018_2019 - A2843034  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This will have a possible impact on the current capital programme 2019-2020 delivery.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Significance and Engagement Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

There is no implication for Community Boards.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There is no special implication for Māori.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

Not applicable.

State the financial implications and where budgetary provisions have been made to support this decision.

This is to seek approval to carry forward 2018-2019 incomplete project budgets.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report.

 

 


Ordinary Council Meeting Agenda

26 February 2020

 

PDF Creator



Ordinary Council Meeting Agenda

26 February 2020

 

6.2         Adoption of Proposed Fees and Charges for 2020/21 for Consultation

File Number:           A2845020

Author:                    Jo Boyd, Corporate Planner

Authoriser:             Darrell Sargent, General Manager - Strategic Planning and Policy

 

Purpose of the Report

To adopt a proposed schedule of fees and charges for the 2020/21 financial year for public consultation.

Executive Summary

Under the Local Government Act 2002 (the LGA), Council is required to review fees and charges annually.

Although most of Council’s fees and charges may be set by Council resolution under section 150 of the Local Government Act 2002 (LGA), some must follow a formal process with public consultation in accordance with section 83 (the Special Consultative Procedure or SCP).

To align with consultation on the 2020/21 Annual Plan and to avoid confusion all fees and charges for 2020/21 will be consulted on, regardless of any legislative obligation to do so.

In accordance with Council’s Financial Strategy, adjustments to fees and charges have been limited to the Local Government Cost Index (LGCI) inflation factor which is forecast at 2.2% for 2020/21.

 

Recommendation

That Council adopt the Statement of Proposal and the Proposed Schedule of Fees and Charges for 2020/21 and proceed to public consultation.

 

 

Background

Council reviews and adjusts its fees and charges on an annual basis. Although many of our fees and charges may be set by Council resolution under section 150 of the LGA, some must follow a formal process with public consultation in accordance with section 83 (the Special Consultative Procedure or SCP) of the Local Government Act 2002.

We therefore carry out the annual review of fees and charges in two stages:

1.   A proposal outlining adjustments to fees and charges is adopted and taken to the public for feedback. A consultation period of at least one month is followed by hearings. This process aligns with the Annual Plan 2020/21 consultation and hearings period. 

2.   A final Schedule of Fees and Charges is brought to Council for adoption prior to the end of June. Adopted fees and charges are effective from 1 July.

Attached is the proposed schedule of fees and charges. In this document those items proposed for adjustment are shaded blue while proposed new fees are shaded green and fees proposed for removal are shaded orange.

All adjustments are consistent with Council’s decision as part of the Long-Term Plan 2018-2028 to adjust fees annually in line with changing circumstances and specifically in line with inflation (the Local Government Cost Index). 

Fees and charges are consistent with the provisions of Council’s Revenue and Financing Policy. 

 

2) Discussion and Options

In general, fees have been adjusted by inflation (LGCI) which is forecast at 2.2% for the 2020/21 year).

Note that some fees and infringements are set by statute (e.g. Food Regulations 2015, Sale and Supply of Alcohol Act 2012) and are therefore not adjustable.

Inflationary adjustments

·      Dog registrations, other fees, dog impounding/stock impounding (page 1-2).

·      Building consents (page 4-6).

·      Vehicle crossing application and inspection fees (page 6).

·      Fees for fire prevention, gaming and TAB, animals, poultry and bees, advertising signs, taxi stands, brothel signs and entertainment premises (page 7).

·      Cemeteries (page 8).

·      Alfresco dining licences (page 9).

·      Environmental health licences (page 10).

·      Noise control – return of confiscated equipment only (page 12).

·      Reserves (leases and licenses, change of status) (pages 14 & 15).

·      Council legal services (page 16).

·      Libraries (replacement borrower cards, book repairs and fax fees only) (page 17).

·      Official information (District Plan copies) (page 19).

·      Property information (staff time, physical map requests) (page 20).

·      Land Information Memoranda (LIMs) (page 20).

·      Resource consents (page 21- 24).

·      Applications and inspections relating to works on Council infrastructure (stormwater, wastewater and water) (pages 27 to 32).

No proposed changes

·      Hokianga Ferry charges (page 18). Note that the ferry contract is in the process of being awarded. It is anticipated that the successful contractor will take the opportunity to review ticket prices. Council can set new charges by resolution at any time.

·      LGOIMA requests (page 19).

·      Property information (except LIMs and staff time for digital supply) (page 20).

·      Rubbish disposal at transfer stations (pages 25 & 26).

·      Transportation including road closures and overweight permits (page 28).

·      Venues for hire (page 29).

No change to legislated fees

·      Amusement devices (page 7).

·      Alcohol licencing (page 9).

·      Food control – plans, compliance and monitoring (pages 10 & 11).

·      Infringements for litter, noise, parking and skateboards/cycles (pages 12 & 13).

Other changes

·      Rates postponement establishment fee (page 20). The process of putting a rates postponement in place requires placing a statutory land charge on the property title. This incurs a Land Information New Zealand (LINZ) fee and staff time that Council is entitled to recover. For this reason, an increased charge for establishing a postponement is proposed. It should be noted that the charge is added to the postponement and paid when the postponement ends.

·      Remove Overdue Items Fee (per day) (page 17). Council wishes to consult the community on removing overdue fines for children and young adults to help alleviate barriers to use and contribute to increased literacy in the District.

·      Remove solid waste fees relating to the Ahipara landfill (page 25). The Ahipara landfill has closed.

·      Merge the following fees for applications made under the Resource Management Act (page 21):

-    Simple land use (single Zone Rule breach with no engineering assessment required).

-    Change or cancellation of consent condition – Sec 127.

-    Change or cancellation of consent notice condition - 221(3).

-    Outline plan consideration (176A).

-    Application for extension – Sec 125 lapsing a consent.

·      Merge the following fees for applications made under the Resource Management Act (pages 21 and 22):

-    Land use.

-    Subdivision.

-    Discharge to land.

-    Updating of cross lease flats plans.

·      Merge the following fees for applications made under the Resource Management Act (page 22):

-    Combined subdivision / land use.

-    National Environmental Standards for Plantation Forestry.

·      Reduction in fees for limited/public notification of resource consents. The proposal is to separate the application fee for a consent (see page 21 – fee proposed is $1891) from the fees for limited or public notification of the consents (see page 22 $1178 and $3535 respectively). The application fee is payable at the time of lodgement. The need to notify, however, is determined during the consenting process, hence a separate charge should it be required. This change ensures that the appropriate fee is charged at the appropriate time and reduces the risk of charging errors.

Reason for the recommendation

The reason for the recommendation is to ensure an adopted schedule of fees and charges is in place prior to the start of the 2020/21 financial year.

3) Financial Implications and Budgetary Provision

Forecast revenue from the Schedule of Fees and Charges for 2020/21 is recognised in the budget adopted as part of the Annual Plan for 2020/21.

Attachments

1.       Statement of Proposal for Fees and Charges 2020/21 - A2845644

2.       Proposed Schedule of Fees and Charges for 2020/21 - A2845469  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Significance of the proposed changes to the schedule of fees and charges is assessed as low.

Further, the current Financial Strategy (adopted alongside the LTP) clearly states Council’s intention to adjust fees and charges on an annual basis and that adjustments would not exceed the forecast LGCI rate for the corresponding year. The review of fees and charges for 2020/21 complies with this limit.

Substantial consultation was carried out on the strategy and LTP prior to adoption in June 2018. In accordance with the policy on Significance and Engagement, further consultation is not necessary.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The proposed schedule of Fees and Charges links to the Annual Plan for the 2020/21 financial year.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Fees and charges hold district-wide relevance. Community Boards provided input to the LTP in which the Financial Strategy (and the limit on annual fee / charge adjustments) were adopted.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Because the proposed changes to fees and charges are considered insignificant, engagement with Maori was not carried out.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Fees and charges were consulted on in 2018 prior to adoption of the LTP. Proposed changes for the 2020/21 are within the limit set in the Financial Strategy. Historically, consultation on fees and charges generates little interest from the public.

State the financial implications and where budgetary provisions have been made to support this decision.

Forecast revenue from the Schedule of Fees and Charges for 2020/21 is included in Annual Plan budgets to be adopted at this meeting.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 

 

 


Ordinary Council Meeting Agenda

26 February 2020

 

 

Statement of Proposal – Fees and Charges for 2020/21

1.   Introduction

Council reviews and adjusts its fees and charges on an annual basis. Although many of our fees and charges may be set by Council resolution under section 150 of the Local Government Act 2002 (LGA), some must follow a formal process with public consultation in accordance with section 83 (the Special Consultative Procedure or SCP). To align with consultation on the 2020/21 Annual Plan and to avoid confusion Council will consult on all fees and charges for 2020/21, regardless of any legislative obligation to do so.

2.   Background

Various legislative powers and authorities enable Council to set fees and charges to recover an agreed share of the costs of carrying out the services it provides to the community.

Council’s Revenue and Financing Policy forms the basis for the funding arrangements for Council activities. Where an activity is considered to have a private benefit, funding options include a fee or charge.

3.   Proposal to set fees

Council’s Financial Strategy commits to limiting fee/charge increases to the Business and Economic Research Limited (BERL) local government inflation factor (the local government cost index or LGCI) which is forecast at 2.2% for 2020/21.

Proposed changes to Fees and Charges for the 2020/21 financial year are:

·    LGCI inflationary adjustment of 2.2% (rounded to the nearest dollar) for:

­  Animal registration and miscellaneous fees

­  Building consent fees

­  Bylaw enforcement fees

­  Cemeteries

­  Alfresco dining licenses

­  Environmental health licenses

­  Noise control – return of confiscated equipment

­  Lease and licenses of reserves / change of reserve status

­  Council Legal services

­  Libraries – replacement borrowers card, book repairs

­  District Plan copies

­  Property information – staff time, map requests, LIMs

­  Stormwater – application fees and location services marking

­  Transport – application for motor sprint events

­  Wastewater – administration fees and marking of service locations, inspections

­  Approved commercial operators discharge fees

­  Water supply – administration, water meter connections, meter checking fee and special meter reading.  Standpipe metering and bulk water supply bonds and administration fees.  Marking of service locations.

·    Proposed fee removals

­  Rubbish disposal fees relating to the Ahipara landfill which is now closed.

­  Library overdue item fines for children and young adults.

·    Other changes

­  Residential rates postponement fees.  The current fee to establish a rates postponement of $50.00 is not sufficient to recover the actual cost of providing this service. A proposed adjustment of the fee to $300.00 recovers Land Information New Zealand (LINZ) fees and the staff time required to register a statutory land charge on the property title. The proposed fee incorporates the following:

Overheads:

Cost

Check application and gather data (0.75 hours)

 $18.75

Enter data, send letters and correspond with customers (1 hour)

 $25.00

Produce agreement and legal documentation, liaise with customers solicitor (1 hour)

 $25.00

Approve application and complete journals and batching (1.5 hours)

 $37.50

Produce documents for registration of statutory land charge (0.75 hours plus $175 LINZ fee)

$193.75

Total cost

$300.00

Note that the establishment charge is added to the postponement and paid when the postponement ends.

4.   Reason for proposal

 

The reason for reviewing the fees and charges is to ensure that each charge recovers the actual and reasonable costs associated with the goods, services and amenities provided by Council including permitting activities and fulfilling regulatory obligations.

 

5.   The consultation process

 

Submissions will close at 5pm on Friday, 3 April 2020. Submitters have the opportunity to be heard in support of their submissions on 28-30 April 2020. An appropriate time will be advised to those who wish to speak. The fees and charges in this document will then be adopted by Council in June 2020.

The fees and charges, once adopted, will come into force on 1 July, 2020.

6.   Schedule of fees and charges

The proposed schedule of fees and charges for 2020/21 is attached.

 

 


Ordinary Council Meeting Agenda

26 February 2020

 

20

 

 

 

 

 

 

 


 

 

 

 


 

 

Orange – remove

Blue – LGCI added/wording change

Green - new

No colour  – no increase / no change / set by legislation

 

 


Contents

Animals. 1

Building consents. 3

Bylaw enforcement 7

Cemeteries. 8

Certificates and licenses. 9

Infringements. 11

Leases and licenses of reserves / change of reserve status. 14

Legal services. 16

Libraries. 17

Marine. 18

Offical information. 19

Property information. 20

Resource consents. 21

Rubbish disposal services at transfer stations. 25

Stormwater 27

Transport 28

Venues for hire. 29

Wastewater 30

Water supply. 31

 

 


Animals

 

Dog registration

Registration fee for desexed dogs

1 July 2020 – 31 August 2020

1 Sept 2020  – 30 June 2021
Full fee and
late registration penalty

 

Current

Proposed

Current

Proposed

Pet dog

$52.00

$53.00

$77.00

$79.00

Menacing / dangerous dog

$82.00

$84.00

$121.00

$124.00

Working / pig dog

$40.00

$41.00

$60.00

$61.00

Disability assist dog (approved organisation certified)

No charge

No charge

No charge

No charge

Multiple dog discount (Register five dogs, get the sixth dog free)

$0.00

$0.00

n/a

n/a

Discount for Gold Card or Community Card holders

10%

10%

n/a

n/a

 

Full fee, penalty and debt recovery costs are incurred between 1 September 2020 and 30 June 2021

 

Registration fee for non-desexed dogs

1 July 2020 – 31 August 2020

1 Sept 2020  – 30 June 2021
Full fee and
late registration penalty

 

Current

Proposed

Current

Proposed

Pet dog

$62.00

$63.00

$87.00

$89.00

Menacing / dangerous dog

$92.00

$94.00

$131.00

$134.00

Working / pig dog

$50.00

$51.00

$70.00

$72.00

Disability assist dog (approved organisation certified)

No charge

No charge

No charge

No charge

Multiple dog discount (Register five dogs, get the sixth dog free)

$0.00

$0.00

n/a

n/a

Discount for Gold Card or Community Card holders

10%

10%

n/a

n/a

 

Full fee, penalty and debt recovery costs are incurred between 1 September 2020 and 30 June 2021

 

Other fees

Current

Proposed

Re-homing dog registration fee (applies to dogs re-homed by the SPCA or via Council pounds).

$36.00

$37.00

Dog adoption. Fee includes: microchipping, dog registration until the end of the current year, vet check, vaccinations and desexing (if required).

Actual costs

Actual costs

Microchipping

$30.00

$31.00

Small dog collar

$11.50

$12.00

Large dog collar

$16.50

$17.00

Replacement registration tag (per tag)

$4.30

$4.40

De-sexed dog registration

Registration of desexed dogs is free for the first year of the dog’s life (desexing certificate to be supplied) for the current

registration year only. All other years shall be at normal fee.

 


 

Dog impounding

Current

Proposed

Impounding

$68.50

$70.00

Second impounding

$104.00

$106.00

Third impounding

$143.00

$146.00

After-hours impounding (impound fee $68.50 + after hours fee $51.00)

$119.50

$122.00

Daily handling (up to three days)

$22.00

$23.00

Daily handling (up to seven days)

$42.50

$44.00

Daily handling (eight or more days)

$63.00

$65.00

Veterinary care

Actual costs

Actual costs

 

Other animals

Stock impounding

Current

Proposed

Bovine (bull, cow, ox) where one to five head of stock are impounded

$95.50

$98.00

Bovine (bull, cow, ox) where six to 10 head of stock are impounded

$189.00

$193.00

Bovine (bull, cow, ox) where 11 plus head of stock are impounded

$284.00

$290.00

Equine (horse) where one to five are impounded

$106.00

$108.00

Equine (horse) where six to 10 are impounded

$201.00

$205.00

Equine (horse) where 11 plus are impounded

$295.50

$302.00

Ovine (sheep)

$31.00

$32.00

Calves, foals, lambs, piglets (feeding off the mother) – no impounding or sustenance charge

No charge

No charge

Sustenance fees for impounded stock

$9.50

$10.00

NAIT (National Animal Identification and Tracing) tagging

Actual costs

Actual costs

Advertising costs (Advertising of impounded stock as required prior to auction / disposal)

Actual costs + $15.65 admin cost

Actual costs + $16.00 admin cost

Transport of stock to pound

Actual costs + $15.65 admin cost

Actual costs + $16.00 admin cost

Officers time (per hour)

$90.50

$92.00

 


Building consents

 

The forecast increase in local authority costs for 2020/21 year is 2.2%. Council has used this figure to adjust building consent fees for 2020/21 (rounded to the nearest whole dollar).

 

Revised fees come into effect on 1 July 2020.

 

Building notes

It is important to note that each building project and site may be different, so please use this information as a guideline only. Total consent costs may not be known until the consent has been processed to approval.

 

For an indication of fees payable with your building consent application, please use our building fee calculator or contact our Building staff on free phone 0800 920 029 (Northland land lines only) or 09 401 5200.

 

When are building fees payable?

ž If your building project falls under the criteria for fixed fee applications then you will be paying a fee as stated in the consolidated fees schedule. This fee will be required when lodging your application

ž If your building project falls outside the criteria for fixed fee applications then you will be in the banded fee bracket. These fees will be calculated based on processing time, and will be invoiced at time of issue of your consent

ž When issuing a Code Compliance Certificate a check is done to see if there are any outstanding inspection or processing fees and these will be invoiced at this time

ž In all cases, Council payment terms apply to all issued invoices.

How do I work out the estimated value?

ž This is the total value of the building work including GST. Usually the designer or architect supplies the contract square metre rate and Council checks this against national statistics, the MBIE website, Building Economist and Codeword’s publications.

Why do I get charged for inspections in advance?

ž Council policy is to release building consents as soon as possible. Estimated inspection fees are paid in advance to assist this process to avoid delays for all parties.

What are ‘actual costs’ and what will they include?

ž This includes processing, inspections and administration services

ž It may also include external services engaged to carry out reviews for Council e.g. New Zealand Fire Service and Heritage NZ etc.

ž Disbursements like scanning, copying, facsimile, telephone, travel and postage.

What are external services and why are they applicable to my application?

ž External services are usually for New Zealand Fire Service design review, engineering technical or weather-tightness review for complex design or when unproven methods are proposed or input from Heritage NZ for any archaeological reviews.

When does my consent become commercial and trigger the higher fees?

ž Generally when the building use is associated with public use and the engagement of employees

ž Some descriptions of these building types include: 

-        Communal residential (hostel / prison)

-        Communal non-residential (church / school)

-        Commercial (bank / service station)

-        Industrial (agricultural building / sewage plant)

 

These classified uses attract the higher fee due to the additional design complexity and use of specified systems.

What happens if I don’t go ahead with my building consent, do I get a total refund?

ž This function is carried out on a case-by-case basis and no full refund is provided due to administration and cost overheads.  In normal cases there will be a refund for unused inspections, and BRANZ / MBIE levies

ž If processing has already begun, partially complete or fully completed fees will be deducted accordingly.

 


 

Other fee information

ž Some levies are set by other agencies so are not affected by this proposal

ž All fees GST inclusive unless otherwise stated

ž Building application fees are based on the project value of the building works, simple structures or minor type applications

 

Fixed fee applications

ž This fee applies to building work with a project value of less than $20,000

ž This fee applies to residential projects only

ž This fee applies to specific works as listed in the chart below – the fee includes:

-    Building processing

-    District plan processing (where applicable)

-    Inspections as nominated (additional inspections will be charged at the current fee rate)

-    Code compliance certificate application fee.

ž This fee is non-refundable due to the reduced fee offered for these services.

 

Fixed fee applications

Current

Proposed

Solid fuel heating appliance – freestanding (includes inspection)

$230.00

$235.00

Solid fuel heating appliance – inbuilt (includes inspections)

$357.00

$365.00

Residential connection to Council reticulated sewer (includes inspections)

$357.00

$365.00

Residential ancillary buildings – e.g. carports, gazebo, garden sheds (includes inspections)

$518.00

$529.00

Residential outbuildings – e.g. garages unlined up to 120 m², pool changing rooms etc. (includes inspections)

$518.00

$529.00

Farm buildings any type up to 120 m² (includes inspections)

$518.00

$529.00

Residential swimming / spa pools and associated fencing (includes inspections)

$518.00

$529.00

Garage / sleep-out with plumbing and drainage (includes inspections)

$1,036.00

$1,059.00

Conservatories (includes inspections)

$714.00

$730.00

Other minor building work less than $20,000 – e.g. TP58 effluent systems, minor internal alterations (includes inspections)

$575.00

$588.00

 

General building fees

Current

Proposed

Amended plans application

Actual costs

Actual costs

BRANZ Levy (applies to project values above $20,000)

$1.00 per $1,000.00

$1.00 per $1,000.00

MBIE Levy (applies to project values above $20,000)

$2.01 per $1,000.00

$2.01 per $1,000.00

Building warrant of fitness annual renewal

$92.00

$94.00

Building warrant of fitness audit report and inspection fee

$346.00

$354.00

Building warrant of fitness (audit only)

$172.00

$176.00

Certificate of acceptance application instalment (actual processing costs are calculated and applied)

$546.00 + actual costs

$558.00 + actual costs

Certificate of public use application

$380.00

$389.00

Certificate of title request

$39.00

$40.00

Change of use application instalment (actual processing costs are calculated and applied)

$104.00 + actual costs

$106.00 + actual costs

Code compliance certificate application

$172.00

$176.00

Older code compliance certificate application (includes review of building consents if over four years old)

Actual costs

Actual costs

Compliance schedule and statement

$310.00

$317.00

Compliance and accreditation levy (maximum levy fee $276.00)

$1.40 per $1,000.00

$1.40 per $1,000.00

Condition assessment report application

$104.00

$106.00

Enforcement action under the Building Act (Notice to fix notice, dangerous or insanitary notice and breach investigation)

Actual costs

Actual costs

Exemption from requiring building consent application

$172.00

$176.00

Extension of time application

$104.00

$106.00

Field advice notice

$172.00

$176.00

Inspections – residential

$172.00

$176.00

Inspections – commercial

$252.00

$258.00

Request for information (charged on any application type)

Actual costs

Actual costs

Scanning charge per application

$11.20

$11.50

Section 72 hazard notification

$346.00

$354.00

Section 75 building on two or more allotments notification

$346.00

$354.00

Specific expertise – inspection and processing required

Actual costs

Actual costs

Swimming pool inspections

$172.00

$176.00

Waiver / modification waiver application to existing building consent

Actual costs

Actual costs

Weekly building consent report (charge per annum)

$407.00

$416.00

 

Hourly processing fees

Current

Proposed

Building Manager / Compliance Manager

$161.00

$165.00

Team Leader / Senior Building Officer / Senior Building Specialist

$156.00

$159.00

Building Officer / Building Compliance Officer / Building Specialist

$149.00

$152.00

PIM Officer (District Plan check)

$132.00

$135.00

Building Administration / Compliance Administration

$90.00

$92.00

 


 


Banded fees

The table below provides an estimate of fees that could be charged for processing a consent depending on project value and complexity. This estimate does not show all applicable fees that may be charged, for this use our Building Fees Calculator, which will again give an estimate of fees and show what other fees will be applicable like BRANZ and MBIE levies etc.

Note: these fees will only be charged on completion of processing when actual fees and charges are known. You must pay the invoice before you can uplift your consent and inspections can start on your project.

Building work to be undertaken

Building Officer

District Plan check

Administration

Current

Proposed

Current

Proposed

Current

Proposed

$0 – $19,999

$294.00

(2 hrs officer time)

$300.00

(2 hrs officer time)

$98.00
(0.75 hr officer time)

$100.00
(0.75 hr officer time)

$145.00
(1.5 hrs officer time)

$148.00
(1.5 hrs officer time)

$20,000 – $150,000

$441.00

(3 hrs officer time)

$450.00

(3 hrs officer time)

$163.00 (1.25 hrs officer time)

$165.00 (1.25 hrs officer time)

$191.00

(2 hrs officer time)

$195.00

(2 hrs officer time)

$150,001 – $350,000

$588.00

(4 hrs officer time)

$600.00

(4 hrs officer time)

$261.00

(2 hrs officer time)

$265.00

(2 hrs officer time)

$236.00 (2.5 hrs officer time)

$241.00 (2.5 hrs officer time)

$350,001 – $700,000

$735.00

(5 hrs officer time)

$750.00

(5 hrs officer time)

$261.00

(2 hrs officer time)

$265.00

(2 hrs officer time)

$281.00

(3 hrs officer time)

$287.00

(3 hrs officer time)

$700,001+

$881.00

(6 hrs officer time)

$900.00

(6 hrs officer time)

$261.00

(2 hrs officer time)

$265.00

(2 hrs officer time)

$281.00

(3 hrs officer time)

$287.00

(3 hrs officer time)

 

Vehicle crossings

Current

Proposed

Vehicle crossing application and vehicle crossing inspection fee

$222.00

$225.00

A bond deposit (minimum $1,000.00) may be set to ensure construction of vehicle crossing

Vehicle crossing inspection fee

$163.50

$167.00

Re-application fee for expired approvals

$68.50

$70.00

Application for RAPID number

$26.50

$27.00

Replacement RAPID signs

$10.50

$11.00

 


 

Bylaw enforcement

 

Amusement devices and entertainment premises

Set by legislation

These fees are set under Section 11 of the Amusement Devices Regulations 1978 and are applicable to devices such as merry-go-rounds, ferris wheels and roller coasters, bumper cars and boats, indoor go-karts, mini-bikes, parasailes, jet skis, bungy jumping.  Bouncy castles, inflatable slides and non-powered playground equipment are not amusement devices and so you do not require a permit.

Amusement devices only; one device, for the first seven days of operation or part thereof

$10.00

Amusement devices only; for each additional device operated by the same owner, for the first seven days or part thereof

$2.00

Amusement devices only; for each device, for each further period of seven days or part thereof

$1.00

 

Fire prevention

Current

Proposed

Section clearance (includes administration charge, site inspection if required and contractors actual costs)

$104.00 + actual costs

$106.00 + actual costs

 

Gaming Act 2003

Current

Proposed

Gaming and TAB venue license fees (Gaming Act 2003)

$416.00

$425.00

 

General bylaw license application

Current

Proposed

General bylaw license incorporates fees for:-

Application for keeping animals, poultry and bees

Application for advertising signs

Application for taxi stands

Application for brothel signs

Application for entertainment premises (e.g. billiard room)

$106.00 per application

$108.00 per application

New or replacement sign (requires Community Board consideration)

$159.00

$163.00

Reclaiming of seized advertising signs

$78.00 per sign

$80.00 per sign

 

 

 


Cemeteries

 

Burial plots

Current

Proposed

Burial plot

$738.00

$754.00

Interment single depth

$774.00

$791.00

Interment double depth

$877.00

$896.00

Interment child (under 10)

$207.00

$212.00

Ground maintenance

$145.00

$148.00

Disinterment fee

$2,065.00

$2,110.00

Interment - oversize single depth

$852.00

$871.00

Interment – oversize double depth

$929.00

$949.00

Statutory holiday surcharge

$444.00

$454.00

 

Ash burial

Current

Proposed

Ash berm (Russell)

$336.00

$343.00

Ash berm (All others)

$103.00

$105.00

Grave digging for ash burial

$186.00

$190.00

Search fee

$25.50 per hour

$26.00 per hour

 

Flowering baskets

Current

Proposed

Standard rate per unit

$31.50

$32.00

 


 

Certificates and licenses

 

Alcohol licensing

Set by legislation

Alcohol licensing fees are set under the Sale and Supply of Alcohol Act 2012

Application fee - Managers Certificates

$316.25

Renewal fee - Managers Certificates

$316.25

Temporary Authority

$296.70

Certificate of Compliance Liquor application - please see Page 25 - Resource consents for this fee

Premises - On, off and club licenses

Fee category and cost / risk rating score

Application fee

Annual fee

 

Set by legislation

Set by legislation

Very low

0-2

$368.00

$161.00

Low

3-5

$609.50

$391.00

Medium 

6-15

$816.50

$632.50

High

16-25

$1,023.50

$1,035.00

Very high

26 plus

$1,207.50

$1,437.50

Special licenses - risk based fees (see definition below)*

Set by legislation

Class 1

$575.00

Class 2

$207.00

Class 3

$63.25

*Special license definition

Class 1

a large event  (400+) people, or

more than three medium events (100 - 400 people), or

more than 12 small events (fewer than 100 people)

Class 2

One to three medium events (100 - 400 people), or

Three to 12 small events (fewer than 100 people)

Class 3

One or two small events (fewer than 100 people)

 

Alfresco dining license

Current

Proposed

All licenses renewable on 1 July each year

Application and renewal fee

$105.50

$108.00

Site inspection

$73.50

$75.00

One table

$53.00

$54.00

Two tables

$105.00

$107.00

Three tables

$158.50

$162.00

Four tables

$210.50

$215.00

Five tables

$264.00

$270.00

New application received during licensing year

Pro rata, according to number of tables (however the application fee and site inspection will be charged at full fee)

Pro rata, according to number of tables (however the application fee and site inspection will be charged at full fee)

Re-inspection fee

$53.00

$54.00

New application – not compliant and needing Community Board approval

$158.50

$162.00

Change of new ownership – new licensee

$58.00

$59.00

Example: All new compliant applications will incorporate an application fee ($108.00), a site inspection fee ($74.00) and a charge per table ($54.00). Therefore a new application for one table will be a total fee of $236.00

 

Collection and transportation of waste and diverted materials

Current

Proposed

Waste collector’s license

$509.00 per annum

$520.00 per annum

 

Environmental health licenses

Current

Proposed

(Per annum) Health (Registration of Premises) Regulations 1966 annual renewal 1 July. Pro rata fees for new application throughout the registration year

Class 1 (pre-packed food) and club license

$327.00

$334.00

Class 2 (preparation and sale of food on premises)

$543.00

$555.00

Class 3 (manufacturers)

$755.00

$772.00

Health (hairdressers, mortuaries, camping grounds and septic tank cleaners)

$327.00

$334.00

Club 1 (club license for pre-packed food)

$327.00

$334.00

Camping ground (with food preparation and / or shop)

$543.00

$555.00

Charitable organisations (churches etc)

$210.50

$215.00

Re-inspection

$189.00

$193.00

Change of ownership (new certificate)

$58.00

$59.00

Replacement of lost certificate

$26.50

$27.00

 

Food Act

Set by legislation

The following fees are set under the Food (Fees and Charges) Regulations 2015

Food Control Plan 

Initial registration based on an acceptable model or template

Initial registration (includes one hour processing time)

$180.00

Additional processing time – per hour

$180.00

Registration renewal

Registration renewal (includes one hour processing time)

$180.00

Additional processing time – per hour

$180.00

Registration amendment

Registration amendment (includes one hour processing time)

$180.00

Additional processing time – per hour

$180.00

Verification

Fixed fee (includes up to 3.5 hours of verification activity)

$515.00

Additional processing time – per hour

$180.00

Compliance and monitoring

Complaint driven investigation resulting in the issue of an improvement notice by a Food Safety Officer – per hour

$180.00

Application for review of issue of improvement notice – per hour

$180.00

Monitoring of food safety and suitability

Charge per hour

Premises transitioning to Food Act 2014

Food hygiene registration payment will be transferred to the Food Act registration on a pro rata basis

Pro rata calculation

 

Mobile shop, street stall and hawkers licenses

Definitions:

Mobile shop means a vehicle (including a trailer) from which goods are offered for sale in any public place but does not include any vehicle used exclusively for the delivery of pre-ordered goods, nor any stall.

Hawker means any person who carries any goods for sale from property to property but does not include any person delivering pre-ordered goods, or any person exposing goods for sale in any public place, nor any mobile shopkeeper.

Regular annual licenses

Current

Proposed

Mobile shop

Non-food

Annual

$532.00

$532.00

Seasonal – one month

$47.00 per month

$47.00 per month

Food related

Annual

This fee is for the licence to trade in a permitted public place. A food licence will also be required

$792.00

$792.00

Seasonal*

$67.50 per month

$67.50 per month

Coffee vendor only

Annual

$264.00

$264.00

Seasonal*

$27.00 per month

$27.00 per month

Hawkers

 

Annual

$342.50

$342.50

Seasonal*

Pro rata $32.00 per month

Pro rata $32.00 per month

Site permit

Non-food

Annual

$1,070.00

$1,070.00

Seasonal*

$89.00 per month

$89.00 per month

Food related

Annual

This fee is for the licence to trade in a permitted public place. A food licence will also be required

$1,371.50

$1,371.50

Seasonal*

$114.50 per month

$114.50 per month

Market food premises and mobile shop

$210.50

$215.00

Street stalls (Fundraising events, charitable trusts, or street appeal collectors) Maximum 20 per year

No charge

No charge

Tour operators license

$210.50

$215.00

*Minimum of one month

Infringements

 

The following infringements are set by Government legislation or under Council Bylaws. For more information please visit: www.legislation.govt.nz. Some Council Bylaws also set infringements. These can only be changed when the Bylaw is reviewed. To find out more on Bylaw infringements visit our website: www.fndc.govt.nz key word: Council Bylaws

 

Activity

Legislation

Alcohol – sale and supply

Sale and Supply of Alcohol 2012, Section 260

Dogs

Dog Control Act 1996, Schedule 1

Building

Building Act 2004, Section 101

Food

Food Act 2014, Section 391

Littering

Litter Act 1997, Section 15 (1) a-b, Section 16  and FNDC Litter Infringement Policy

Noise

RMA 1991 and Resource Management Infringement Offences Regulations 1999

Seizing of any equipment (noise, skateboards etc)

Local Government Act 2002, Section 259

Parking

Land Transport (Offences and Penalties) Regulations 1999, Schedule 1B

Resource consents

Resource Management Act 1991, Section 338 and Resource Management Infringement Offences Regulations 1999

 

Litter infringements*  
(effective from 16 February 2017)

First offence

First offence

Subsequent offence

Subsequent offence

 

Current

Proposed

Current

Proposed

Litter, of less than one litre, left in a public space or on private land without the occupier's consent.

$100.00

$100.00

$400.00

$400.00

Litter, of one litre to 20 litres, left in a public space or on private land without the occupier's consent.

$150.00

$150.00

$400.00

$400.00

Litter, of 20 litres to 120 litres, left in a public space or on private land without the occupier's consent.

$250.00

$250.00

$400.00

$400.00

Litter, of more than 120 litres, left in a public space or on private land without the occupier's consent.

$400.00

$400.00

$400.00

$400.00

Hazardous** or offensive litter*** left in a public space or on private land without the occupier's consent.

$400.00

$400.00

$400.00

$400.00

*   Infringements do not attract GST

**  Hazardous litter includes broken glass, barbed wire, jagged metal, medicines

*** Offensive waste includes rotting food, animal remains, faeces (including discarded nappies)

 

Noise control

Current

Proposed

Infringement notice to be issued under Resource Management Act (RMA 1991)*

$750.00

$750.00

Return of confiscated equipment (seizure of any property)

$148.00

$151.00

* Infringements do not attract GST


 

Parking infringements

Set by legislation

P101

Parked within an intersection

$60.00

P102

Parked within six meters of an intersection

$60.00

P103

Parking near corner, bend or rise

$40.00

P104

Parking on or near a pedestrian crossing

$60.00

P105

Parked in prohibited area

$40.00

P106A

Parked over the time limit

$40.00

P107

Parked on broken yellow line

$60.00

P108

Parked in area reserved for vehicles hire/reward

$60.00

P109

Parking within six meters of an indicated bus stop

$40.00

P110

Parked across a vehicle entrance

$40.00

P111

Parked near fire hydrant

$40.00

P112

Parked between fire hydrant and road marking

$40.00

P113

Double parked

$60.00

P114

Incorrect kerb parking – left side of road

$40.00

P115

Parked on footpath

$40.00

P116

Parking trailer on road more than seven days

$60.00

P117

Inconsiderate parking

$60.00

P119

Parked on a loading zone*

$40.00

P120

Incorrect angle parking

$40.00

P127

Parked on a flush median or traffic island

$40.00

P508

Parked in a clearway

$60.00

P969

Parked in an area reserved for disabled persons

$150.00

P106 / T30

Parking in breach of a time limit 0-30 mins

$12.00

P106 / T60

Parking in breach of a time limit 31- 60 mins

$15.00

P106 / T120

Parking in breach of a time limit 61-120 mins

$21.00

P106 / T240

Parking in breach of a time limit 121-240 mins

$30.00

P106 / T360

Parking in breach of a time limit 241-360 mins

$42.00

P106 / T1000

Parking in breach of a time limit six hours or more

$57.00

Infringements do not attract GST

C = Car                          U = Ute

B = Bus                                      V = Van            

T = Truck                       CV = Campervan

S = Station Wagon        MB = Motorbike

* Use for when goods and service vehicles overstay on
   loading zone

 

Skating and cycles

Set by legislation

Recovery of seized equipment

$50.00 per item

 

 


Leases and licenses of reserves / change of reserve status

 

Change of reserve status processing charges

Current

Proposed

Change of classification of reserve

$319.00

$326.00

Revocation of reservation of reserve

$319.00

$326.00

Note: This charge covers administrative costs and is to be paid on application for reserve status. This charge is not payable in cases where the application can be processed in conjunction with a request to lease the reserve, in which case the lease processing charge listed below covers the costs. Applicants will be required to meet other costs that may apply – Department of Conservation fees, resource consent application fees, survey costs etc.

 

Leases of reserves (one year or more) processing charges

Current

Proposed

New lease of reserve; e.g. local purpose or recreation (including grazing leases)

$425.00

$434.00

Renewal of lease of reserve; e.g. local purpose or recreation

$213.00

$218.00

Administration charges to be paid on application for the lease. When applicable, applicants will also be required to meet legal expenses, Department of Conservation fees, resource consent and / or liquor license application fees.

 

Easements under Reserves Act processing charge

Current

Proposed

Easement over reserve (plus any addition)

$418.00

$427.00

 

Leases of Reserves (one year or more) rentals per year

Current

Proposed

Lease by commercial operator (e.g. motor camp, carpark)

Individually determined on percentage of Government value

Individually determined on percentage of Government value

Lease by semi-community group (e.g. bowling club, school)       

$106.00

$108.00

Lease by community group (e.g. marae committee)

$106.00

$108.00

Grazing leases

By tender process

By tender process

Note: Lessees are also required to pay rates and in some cases, where the lessees are occupying council owned buildings, they are required to reimburse council when annual insurance premiums are paid.

 

Temporary license to occupy reserves – processing charges

Current

Proposed

New license for grazing or other purposes

$106.00

$108.00

Renewal of license for grazing purposes

$53.20

$54.00

Rentals

 

Licenses by commercial operator

Individually determined on percentage of Government value

Individually determined on percentage of Government value

Licenses by semi-community and community groups      

$106.00

$108.00

Grazing licenses

By tender process

By tender process

 


 

Permits to occupy reserves less than one month

Current

Proposed

No processing charge but written application required

No charge

No charge

 

Use of reserves

Current

Proposed

Commercial use (e.g. circus) per showing

$79.00

$81.00

Plus deposit (refundable if no turf damage)

$585.00

$598.00

Community use ground rental

No charge

No charge

 

Paihia Village Green - stallholders / exhibitors

Current

Proposed

Residents of the Far North District (per site / per day)

$10.00

$10.00

Non-residents of the Far North District (per site / per day)

$20.00

$20.00

Community activities (e.g. Carols by Candlelight)

No charge

No charge

Hire of entire village green

By negotiation with Council

By negotiation with Council

 


Legal services

 

Hourly rates

Current

Proposed

In-house Counsel

$256.00

$262.00

Property Legalisation Officer

$101.00

$103.00

Travelling costs from nearest Council office

As per IRD mileage rates schedule

As per IRD mileage rates schedule

 


 

Libraries

 

Item replacement

Current

Proposed

All items: Replacement value of item plus administration fee

Actual costs and $10.00 per item

Actual costs and $10.00 per item

 

 

Borrowing

Current

Proposed

Local resident borrower

No charge

No charge

Organisation borrower (limited users)

$30.00

$30.50

Replacement borrower card

$2.10

$2.20

Interloan search

 from $6.00

from $6.00

Book repairs

from $5.10

From: $5.20

Expired holds fee

$2.00

$2.00

Overdue items fee (per day)

$0.30

Remove

 

Faxing

Current

Proposed

Local

Transaction fee

$2.60

$2.60

Per page thereafter

$1.00

$1.00

National

Transaction fee

$2.60

$2.60

Per page thereafter

$1.50

$1.50

International

Transaction fee

$2.60

$2.60

Per page thereafter

$3.10

$3.10

Incoming fax

Per page (one to four pages)

$1.50

$1.50

Per page thereafter (fifth page)

$1.00

$1.00

 


 

Marine

 

Hokianga vehicle ferry

Current

Proposed

Children concession

$4.00

$4.00

Foot / car passenger – single

$2.00

$2.00

Passenger concession

$10.00

$10.00

Motorcycle – one way

$5.00

$5.00

Campervan – one way

$40.00

$40.00

Light vehicle (vehicles <2200 kg – trailers / caravans)

$20.00

$20.00

Resident light vehicle

$7.00

$7.00

Light vehicle concession – five trips

$30.00

$30.00

Light vehicle concession – 10 trips

$55.00

$55.00

Heavy vehicle single trip – per axle

$15.00

$15.00

Heavy vehicle concession – 10 trips

$100.00

$100.00

Special sailings

$150.00

$150.00


Offical information

 

Local Government Official Information and Meetings Act (LGOIMA) information requests

Current

Proposed

Staff time per half hour (first hour free)

$38.00 per half hour

$38.00 per half hour

Plan print

$5.00

$5.00

Photocopying

$0.20

$0.20

 

Copies of documents required to be available at a reasonable charge under the Local Government Official Information and Meetings Act (All postage payable).

 

Annual supply of agendas and minutes

Current

Proposed

Council

Actual costs

Actual costs

Community boards – per board

Actual costs

Actual costs

All Community boards

Actual costs

Actual costs

All agendas (Council, community boards, hearings)

Actual costs

Actual costs

Hearings agendas

Actual costs

Actual costs

 

Other Council publications

Current

Proposed

Hard copy of Annual Plan, Long Term Plans and Annual Report

Actual costs

Actual costs

 

Photocopying charges

Current

Proposed

A4 (black and white)

$0.20

$0.20

A4 (colour)

$1.00

$1.00

A3 (black and white)

$0.40

$0.40

A3 (colour)

$2.00

$2.00

Charges for supply of information when the information is not required to be provided free under the Local Government Official Information and Meeting Act, where the aggregate amount of staff time spent to action the request exceeds half an hour.

 

Document scanning

Current

Proposed

One to five pages

$1.00

$1.00

Six or more pages

$2.00

$2.00

 

Operative District Plan

Current

Proposed

Text volume

$170.00

$174.00

Map volume

$152.00

$155.00

Map pages (individual)

Actual costs

Actual costs

Text and maps (printed)

$322.00

$329.00

 

Rating information

Current

Proposed

Rate book (per book – annual)

Actual costs

Actual costs

Property information

 

Electronic property file request

Current

Proposed

Collating and providing the property file online (per property file)

$25.00

$25.00

 

Digital data supply

Current

Proposed

DCDB parcelsper parcel

$0.20

$0.20

Staff time (per hour)

$85.00

$87.00

USB stick (with data on it)

$6.00

$6.00

 

 Physical map requests (paper and pdf)

Current

Proposed

Staff time (per hour)

$85.00

$87.00

Hard copy – A3

$41.00

$42.00

Hard copy – A2

$51.00

$52.00

Hard copy – A1

$71.00

$73.00

Hard copy – A0

$85.00

$87.00

Soft copy (PDF format) – A3

$41.00

$42.00

Soft copy (PDF format) – A2

$41.00

$42.00

Soft copy (PDF format) – A1

$41.00

$42.00

Soft copy (PDF format) – A0

$41.00

$42.00

USB stick (with data on it)

$6.00

$6.00

Note: Where a request covers more than one property and/or requires additional time to process, the charges will be based on 10-minute intervals according to the schedule.  FNDC does not provide A4 maps. These are accessible and printable via the mapping website www.fndcmaps.govt.nz

Property information products – maps

Current

Proposed

Vector maps: locality plan, property plan, property boundaries, addresses, legal description, area – A4

Actual costs

Actual costs

Street map (Cadastral) – reproduction costs

Actual costs

Actual costs

 


Land information memoranda (LIM’s)

Current

Proposed

LIM application – All properties

$280.00

$286.00

Research fee – where extensive research is required. (This is additional to the application fee)

$38.00 per half hour

$38.00 per half hour

 


Residential rates postponement fees

Current

Proposed

Establishment fee: includes legal costs, and production of documents for registering statutory land charge (includes LINZ fee)

$50.00

$300.00

Annual administration fee for maintaining rates postponement

$50.00

$50.00


Resource consents

 

Resource consent fees are calculated based on BERL Forecasts of Price Level Change Adjustors (with some rounding). This means that fees will increase each year in accordance with the changes to the BERL Forecast.

 

The forecast increase in local authority costs for 2020/21 year is 2.2% so Council has used this figure to calculate the resource consent fees for 2020/21. These revised fees come into effect on 1 July 2020.

 

Notes:

1.     These fees have been rounded up to the nearest whole dollar

2.     All fees GST inclusive unless otherwise stated

 

Instalment fees are charged at the following stages: application lodgement; limited or notification process; and hearings process.  Where the instalment paid does not cover the actual processing costs Council shall require the applicant to pay an additional charge following the issuing of decision. Council reserves the right to interim invoice applications monthly where costs have been incurred and exceed the instalment fee paid.


An applicant shall upon request be provided an itemised breakdown of costs. For the purposes of these charges the terms ‘actual and reasonable cost’ and ‘standard charges’ shall include but not be limited to:

ž FNDC staff time for receiving, processing and issuing a decision

ž Inspections

ž Travel – breakdown of costs, etc.

ž Administrative / technical support

ž Contract services (e.g. landscape architect, engineers) engaged by Council to fulfil obligations of the Resource Management Act 1991; and

ž Disbursements including photocopying, facsimile, telephone and postage.

 

An applicant required to pay an additional charge has a right of objection to the council in respect of that requirement, and has a right of appeal to the Environment Court in respect of Council’s decision on that objection.

 

A fixed fee is the present charge paid when a request for a certificate etc. is made. The cost for these services is fixed. Although fixed, this fee covers the first three hours of processing. Any additional time or meetings may be charged to enable Council to recover its actual and reasonable costs.

 

Note: All fees and charges are INSTALMENTS unless otherwise stated at the top of the particular table.

 

* Actual and reasonable cost based on an hourly rate, mileage and disbursements will be deducted from the instalment fee or charged to determine the final fee payable.

 

The below table has been modified to merge similar fees.

Application for resource consent, designation or heritage orders

Current

Proposed

Applications made under the Resource Management Act:

 

·      Simple land use (single Zone Rule breach with no engineering assessment required)

·      Change or cancellation of consent condition – Sec 127

·      Change or cancellation of consent notice condition - 221(3)

·      Outline plan consideration (176A)

·      Application for extension – Sec 125 lapsing a consent

·      Fast track consents

 

This instalment is payable at the time of lodgement. Actual processing costs will be calculated and invoiced after the decision is issued. Interim invoicing may apply.

$1,153.00

$1,178.00

Applications made under the Resource Management Act:

 

·      Land use

·      Subdivision

·      Discharge to land

·      Updating of cross lease flats plans

 

This instalment is payable at the time of lodgement. Actual processing costs will be calculated and invoiced after the decision is issued. Interim invoicing may apply.

$1,850.00

$1,891.00

Applications made under the Resource Management Act:

 

·      Combined subdivision / land use

·      National Environmental Standards for Plantation Forestry

 

This instalment is payable at the time of lodgement. Actual processing costs will be calculated and invoiced after the decision is issued. Interim invoicing may apply.

$3,217.00

$3,288.00

Notices of requirement for a designation and / or heritage order

$2,681.00

$2,740.00

Removal of or alteration to a notice of requirement

$804.00

$822.00

Simple Sect 127 change of conditions (minor changes and where the approval remains consistent with the original proposal, no engineering assessment is required and there are no parties affected by the change)

$643.00

$657.00

 

Note: Deemed permitted boundary activities and deemed permitted marginal or temporary activities' fees can be found under ‘Approvals and certificates fixed fees’.

 

 

Limited notification for resource consents, notices of requirement and heritage orders

Current

Proposed

Land use and subdivision; combined land use and subdivision; notices of requirement; heritage orders; discharge to land

Note: Where an instalment fee has already been paid, Council will require the balance owing to be paid before limited notification proceeds.

$3,003.00

$1,178.00

 

Public notification for resource consents, notices of requirement and heritage orders

Current

Proposed

Land use and subdivision; combined land use and subdivision; discharge to land; changes to consent conditions – Section 127; notice of requirements; heritage orders

Note: Where an instalment fee has already been paid, Council will require the balance owing to be paid before notification proceeds.

$5,309.00

$3,535.00

 

Hearings

Current

Proposed

Hearings required for any resource consent or other permission.

Hearing fee

•     Cost of third party / hearing commissioners will be charged at actual costs

•     Staff and consultant costs will be charged at actual costs

•     Miscellaneous charges (copying, venue hire, printing, etc.) will be charged at actual costs

•     All costs will be itemised

•     The final fee in any one application will be determined by the Team Leader, Resource Consents or his / her appointee

•     All charges will be actual and reasonable costs less the instalment fee.

Note: Actual and reasonable costs based on an hourly rate, mileage and disbursements will be deducted from the instalment fee or charged to determine the final fee payable.

$1,150.00

$1,178.00

 

Monitoring

Current

Proposed

Monitoring fee – monitoring of resource consents (including Certificate of Compliance). Based on two inspections being required when charged.

$368.00

$376.00

 

Approvals and certificates – fixed fees

Current

Proposed

Certificate under Sec 221 (consent notice), certificate under Sec 222 (completion certificate), approval of survey plan Sec 223

$250.00

$256.00

Cancellation of building line restriction Sec 327A LGA 1974