AGENDA
Supplementary Reports
Assurance, Risk and Finance Committee Meeting
Wednesday, 12 February 2020
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Time: |
1.00 pm |
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Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Cr John Vujcich - Chairperson
Member Bruce Robertson – Deputy Chairperson
Mayor John Carter
Cr Ann Court
Cr Mate Radich
Cr Kelly Stratford
Cr Moko Tepania
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Assurance, Risk and Finance Committee Meeting Agenda |
12 February 2020 |
1.1 Level of Service KPI Quarter 1 and 2 Performance Report
1.2 Building Consent Authority Accreditation
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12 February 2020 |
1.1 Level of Service KPI Quarter 1 and 2 Performance Report
File Number: A2824899
Author: Mia Haywood, Accounting Support Officer
Authoriser: Janice Smith, Chief Financial Officer
Purpose of the Report
The purpose of this report is to present the Level of Service KPI Performance Report for Committee’s consideration.
Executive Summary
· This report is to present the Level of Service KPI Performance Report for Committee’s consideration.
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That the Assurance, Risk and Finance Committee receive the report Level of Service KPI Quarter 1 and 2 Performance Report .
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Background
An overview of staffing and financial data is included to give an overall picture of the activity groups and what factors may have an influence upon performance.
Discussion and Next Steps
This report is for information only.
Financial Implications and Budgetary Provision
There are no financial implications or budgetary provision needed as a result of this report
1. Level of
Service Q1 & Q2 Performance Report - A2840961 ⇩ 
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12 February 2020 |
1.2 Building Consent Authority Accreditation
File Number: A2829604
Author: Trent Blakeman, Manager - Building Services
Authoriser: Dean Myburgh, General Manager - District Services
Purpose of the Report
To update the Assurance, Risk and Finance Committee on the Building Consent Authority’s (BCA’s) progress in removing the General Non-Compliances (GNC’s) brought against them in the recent International Accreditation New Zealand (IANZ) Audit.
Executive Summary
This report provides an update on progress toward satisfying the evidence required to remove the GNC’s brought against the BCA in the recent IANZ audit. (October 2019). The deadline for providing IANZ with the evidence is the 14th of February 2020. A total of 23 general non-compliances were brought against the BCA during audit with 19 of these resolved during Audit, leaving four to be resolved. A work plan was agreed upon with IANZ, which would provide the necessary evidence to clear the GNC’s. A total of 11 evidence examples are required to clear the remaining four non-compliances. To date 5 examples have been sent to IANZ for assessment. IANZ have cleared two examples so far. The remaining evidence is on track to be provided to IANZ by 14 of February.
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That the Assurance, Risk and Finance Committee receive and read the report Building Consent Authority Accreditation.
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Background
Due to non-compliance with our twenty-day time frame the BCA was placed on the Ministry for Business, Innovation and Employment (MBIE) high risk watch list which resulted in pre-Audit visits by MBIE and IANZ to assess our readiness for Audit. This resulted in a work schedule to prepare for Audit. Post Audit there are 4 general non-compliance to clear.
Discussion and Next Steps
Once the remain evidence examples are provided to IANZ and the outcome of these assessments is known, we will start preparation for the upcoming Audit in October 2020. The next steps for the BCA will be to continue with a higher number of internal audits to ensure all aspects of compliance are met and all training is shown to have taken hold. The BCA must ensure that at a grass roots level that all staff understand how their day to day duties must be carried out and their execution of these duties forms the basis of showing compliance with the 2006 regulations for the next audit and those beyond 2020.
The BCA is currently rebuilding in house capacity, and further work is required on resource modelling to ensure the correct number of staff so delivery of services is completed in a compliant manner. Training will be a big feature of the BCA going forward to ensure the staff have the required level of competence and confidence to provide the service required to the community while achieving compliance with the regulations.
Compliance is currently at 100% for both building consents and code compliance certificates.
A successful audit in October 2020 will result in the BCA returning to a low risk status and two-year cycle for Audits.
Financial Implications and Budgetary Provision
There are no financial implications related to this update report.
