Agenda of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

The Local Government Act 2002 states the role of a Community Board is to:-

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Maori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long-Term Plan.

10. Provide information.

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

MINUTES OF the Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 6 November 2019 AT 10:05 am

PRESENT: Member Laurie Byers, Member Emma Davis, Member Mike Edmonds Member Kelly van Gaalen, Member Louis Toorenburg,

IN ATTENDANCE: His Worship The Mayor John Carter

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager – Infrastructure & Asset Management and Infrastructure), George Swanepoel (Corporate Services In-house Counsel)

The meeting opened with a powhiri.

10:30 am Shaun Clarke (CEO) left the meeting.

10:45 am His Worship the Mayor assumed the role of Chair for the meeting.

1 Apologies and conflicts of Interest

Apologies: Member Alan Hessell

2 Public Forum

No Public Forum for this inaugural meeting

3 Deputations

No Deputations for this inaugural meeting

4 Speakers

1. Speaker: Dallas Williams representing Te Mauri o Te Wai Roopu

5 Corporate Services Group

5.1 Making and Attesting of Declarations

Agenda item 5.1 document number A2715434, pages 10 - 10 refers

His Worship The Mayor John Carter witnessed the attestation and declaration of Community Board Members:

Emma Davis

Laurie Byers

Mike Edmonds

Louis Toorenburg

Kelly van Gaalen

Councillor John Vujcich

5.2 Election of Chairperson

Agenda item 5.2 document number A2715450, pages 11 - 13 refers

His Worship The Mayor presided over the election of Chairperson

Resolution 2019/98

Moved: Member Emma Davis

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board:

a) use System B as the preferred voting system to elect a Chairperson and

b) elect Mike Edmonds as Chairperson for the triennium October 2019 to October 2022, in accordance with Standing Orders.

Carried

11:05 am His Worship the Mayor relinquished the role of Chair to new Chairman Mike Edmonds

5.3 Election of Deputy Chairperson

Agenda item 5.3 document number A2715868, pages 14 - 16 refers

Resolution 2019/99

Moved: Member Laurie Byers

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board:

a) use System B as the preferred voting system to elect a Deputy Chairperson.

b) elect Emma Davis as Deputy Chairperson for the triennium October 2019 to October 2022, in accordance with Standing Orders.

Carried

5.4 Noting of Kaikohe-Hokianga Community Board Standing Orders

Agenda item 5.4 document number A2715905, pages 17 - 18 refers

Resolution 2019/100

Moved: Member John Vujcich

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board adopt the Kaikohe-Hokianga Community Board Standing Orders.

Carried

11:15 am George Swanepoel (in-house Counsel) presentation: A General Guide through the laws
affecting Elected Members

5.5 Explanation of Laws Affecting Elected Members

Agenda item 5.5 document number A2715919, pages 65 - 65 refers

Resolution 2019/101

Moved: Member John Vujcich

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board note the report “Explanation of Laws Affecting Elected Members”, and the advice provided at this meeting.

Carried

Meeting Adjourned for lunch 12:50 pm

Meeting Reconvened 1:43 pm

5.6 Kaikohe-Hokianga Community Board First Meeting

Agenda item 5.6 document number A2715928, pages 152 - 152 refers

Resolution 2019/102

Moved: Member Emma Davis

Seconded: Chairperson Mike Edmonds

That the Kaikohe-Hokianga Community Board

a) receive the report “Kaikohe-Hokianga Community Board First Meeting”

b) that the next meeting be held on 4^th December 2019 beginning at 9:30am and

c) that apologies from Member Toorenberg be tabled at that meeting.

Carried

5.7 Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2019

Agenda item 5.7 document number A2715929, pages 153 - 153 refers

Resolution 2019/103

Moved: Member Kelly van Gaalen

Seconded: Member Mike Edmonds

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2019.

Carried

5.8 Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2019

Agenda item 5.8 document number A2707869, pages 156 - 157 refers

Resolution 2019/104

Moved: Cr John Vujcich

Seconded: Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2019.

Carried

6 Strategic Planning and Policy Group

6.1 Application for Funding - Kaikohe Business Association Inc

Agenda item 6.1 document number A2712251, pages 160 - 163 refers

Recommendation

Moved: Member Emma Davis

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board approve the sum of $_______ (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association Inc for the Christmas in the Village to support the following Community Outcome:

i. Proud, vibrant communities

Resolution 2019/105

Moved: Member Emma Davis

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association Inc for the Christmas in the Village to support the following Community Outcome:

i. Proud, vibrant communities

Carried

6.2 Funding Project Reports

Agenda item 6.2 document number A2718814, pages 172 - 174 refers

Resolution 2019/106

Moved: Member Kelly van Gaalen

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board note the project reports received from Hokianga Sailing Trust.

Carried

6.3 Kaikohe-Hokianga Community Board Appointment to Disability Action Group

Agenda item 6.3 document number A2701419, pages 177 - 180 refers

Resolution 2019/107

Moved: Member Mike Edmonds

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board appoint Emma Davis as its representative on the Disability Action Group.

Carried

6.4 Rural Travel Funding Project Reports

Agenda item 6.4 document number A2631355, pages 183 - 184 refers

Resolution 2019/108

Moved: Member Laurie Byers

Seconded: Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board note the Rural Travel Project Report from Mid North United Sports Inc

.Carried

6.5 Rural Travel Funding - Applications Summer round 2019/20

Agenda item 6.5 document number A2713029, pages 187 - 191 refers

recommendation

Moved: Member Emma Davis

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Kerikeri Gymnastics Club $1,450.00

b) Special Olympics Bay Of Islands $1,000.00

lost

Motion

Moved: Chairperson Mike Edmonds

Seconded: Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board:

a) considers the Rural Travel Fund applications from Kerikeri Gymnastics Club and Special Olympics Bay of Island separately;

b) allocates the sum of $1,000 to be paid from the Rural Travel Grant Fund to Special Olympics Bay of Island, in accordance with the recommendations received from Sport Northland,

And:

c) allocates the sum of $800 to be paid from the Rural Travel Grant Fund to Kerikeri Gymnastics Club Northland

Resolution 2019/109

Moved: Chairperson Mike Edmonds

Seconded: Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board:

d) considers the Rural Travel Fund applications from Kerikeri Gymnastics Club and Special Olympics Bay of Island separately;

e) allocates the sum of $1,000 to be paid from the Rural Travel Grant Fund to Special Olympics Bay of Island, in accordance with the recommendations received from Sport Northland,

And:

f) allocates the sum of $800 to be paid from the Rural Travel Grant Fund to Kerikeri Gymnastics Club Northland

. Carried

7 Meeting Close

The Meeting closed at 2.25pm.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 04 December 2019.

...................................................

CHAIRPERSON

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

6 Corporate Services Group

6.1 Kaikohe-Hokianga Community Board Calendar of Meetings 2020

File Number: A2767143

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To propose the scheduled dates for the Kaikohe-Hokianga Community Board meetings for the 2020 calendar year.

Executive Summary

· Consideration of a 6 weekly meeting cycle for Kaikohe-Hokianga Community Board or

· Continuation of Community Board monthly meetings to follow 2019 pattern.

Recommendation

That the Kaikohe-Hokianga Community Board:

a) adopts the following 6 weekly meeting dates for the 2020 calendar year:

· March 11, 2020

· April 22, 2020

· June 03, 2020

· July 15, 2020

· August 26, 2020

· October 07, 2020

· November 18, 2020

b) delegate the authority to amend the schedule of Community Board meetings, to the Chief Executive Officer.

1) Background

The Local Government Act (LGA) requires a local authority (Board) to hold meetings that are necessary for the good government of its region or district. The Local Government Official Information and Meetings Act (LGOIMA) promotes the open and public transaction of business at meetings. Neither the LGOIMA or the LGA requires a Board to schedule meetings a year in advance it is considered good practise throughout New Zealand.

The Council and Committee meeting schedule for 2020 is not scheduled to be adopted until 19 December 2019 it is understood that their intent is to schedule meetings on a six-weekly cycle. Council has also historically held its meetings on a Thursday. Council have indicated that moving future Council meetings will be held on either a Tuesday or Wednesday. National and Regional events and meetings tend to occur on Monday, Thursday or Fridays, so avoiding these days enables Far North participation at such events.

2) Discussion and Options

To effectively facilitate good government as required by the LGA, it is recommended that the Community Board meeting schedule align with the schedule of Council and Committee meetings. While that schedule is not intended for adoption by the time of the Board’s meeting, the recommendations contained in this report take the draft Council meeting schedule into consideration to avoid potential conflicts.

Holding a meeting requires a high level of administrative support, and a six weekly cycle will support effective reporting processes, and therefore decision making.

In keeping with the Board’s role to advocate on behalf of its community, and considering the large geographical area of its community, the Board should consider holding meetings throughout the community. Members need to however also be mindful of logistical challenges that can arise from holding meetings at locations that are not Council owned and operated.

Consideration should also be given to enable opportunity for community engagement with the Boards meetings. While the meetings are advertised in newspapers through public notices, and by staff on social media, public attendees to meetings often comment that community members were not aware meetings were being held in their vicinity. FNDC Communications Team can assist with this at the request of the Member, if required. Members play a role in advocating for their constituents to ensure that they are not only aware of the Boards meetings and activities but encouraged to engage.

Ultimately the Board are responsible for setting their own meeting schedule. If the Board are not in a position to be able to advise in advance the preferred locations of their meetings, confirmation will be required at least six weeks prior to meet advertising deadlines and allow staff sufficient time to make arrangements.

Reason for the recommendation

To schedule the formal meetings of the Kaikohe-Hokianga Community Board for 2020, to ensure all Board Members are available for relevant meetings, and to ensure timely reporting to Committees and Council for those items referred to them by the Board.

3) Financial Implications and Budgetary Provision

There is a cost to the Far North District Council in supporting Community Boards. These costs are covered within operational budgets, set more than a year in advance, and based on prior year expenditure. Community Boards are ultimately funded through ratepayer income.

Attachments

1. Proposed KHCB Meeting Calendar - A2779320 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The relevant legislation as referenced in the report is the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no particular implications for Māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	This report does not have any implications on persons identified in legislation. However as mentioned Board members should be mindful about enabling community engagement in board meetings.
State the financial implications and where budgetary provisions have been made to support this decision.	Financial costs of holding Community Board meetings is covered from operational budgets.
Chief Financial Officer review.	The CFO has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

6.2 Appointments to Management Committees

File Number: A2767124

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

The purpose of the report is to facilitate the appointment of Board representatives to management committees in the Kaikohe-Hokianga Ward.

Recommendation

That the Kaikohe-Hokianga Community Board make appointments to Management Committees as detailed below:

· Rawene Community Hall

· Okaihau Community Hall

· South Hokianga War Memorial Hall (Opononi)

· Taheke Community Centre

· Kohukohu Community Hall

· Horeke Community Hall

· Kaikohe Senior Citizens Hall

· Lindvart Park and Pavilion

· Broadwood Cemetery

· Mangunu Cemetery

· Orira (Umawera) Cemetery

· Waiotemarama Cemetery

1) Background

The Kaikohe-Hokianga Community Board is entitled to appoint a representative to the management committees of each of the following community assets / organisations

· Rawene Community Hall

· Okaihau Community Hall

· South Hokianga War Memorial Hall (Opononi)

· Taheke Community Centre

· Kohukohu Community Hall

· Horeke Community Hall

· Kaikohe Senior Citizens Hall

· Lindvart Park and Pavilion

· Broadwood Cemetery

· Mangunu Cemetery

· Orira (Umawera) Cemetery

· Waiotemarama Cemetery

2) Discussion and Options

Board appointees would be expected to keep the Board updated of issues of relevance and to communicate the Board’s and Council’s views to the management committee when necessary.

Halls

The Community Halls Policy states that each Community Board has responsibility for community buildings that provide a space for social interaction, (i.e. Council owned halls), and delegated authority to oversee the halls’ operation. The hall committees are required to have a minimum of 5 members. In addition, a Community Board Member will be appointed to the committee to provide a liaison and advisory role but shall not hold an office on the Committee.

Cemeteries

There are 15 committee managed local cemeteries across the District. These committees are responsible for all aspects of operation and maintenance. The Community Board’s role is to oversee the operation of cemeteries within the Policy guidelines by:

· monitoring the need for future facilities and their likely location

· liaising with representatives of local cemetery committees to ensure compliance with Council policy

· monitoring the effectiveness of maintenance, in conjunction with staff

· recommending to Council on decisions related to capital expenditure

Reason for the recommendation

To provide a list of management committees to which Board representatives can be appointed.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary provision requirements as a result of this report.

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The relevant policies to this report are Community Halls Policy and Cemeteries Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a community board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications specific to Māori. The District is rich in cemeteries and waahi tapu connected to marae and whanau, but they are not included in the scope of this report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	There are no persons identified by legislation that are affected by this report.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or budgetary provisions required as a result of this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

6.3 Nomination of Far North Community Board Executive Committee Representative

File Number: A2767050

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

The purpose of the report is to inform Board members of the election to the next Community Board Executive Committee as per the advice received from Local Government New Zealand.

Recommendation

That the Kaikohe-Hokianga Community Board:

a) nominates Member ____________ as the Zone 1 Representative on the New Zealand Community Boards’ Executive Committee,

b) nominates Member ____________ as the alternate Zone 1 Representative on the New Zealand Community Boards’ Executive Committee.

1) Background

Local Government New Zealand (LGNZ) has a Committee called the Community Board Executive Committee. Since mid-2002 the Executive Committee has been working with LGNZ and have in place a Memorandum of Understanding which gives the Executive Committee the status of an advisory committee to the National Council of LGNZ.

The Community Board Executive Committee (CBEC) represents all the community boards in New Zealand. The Committee's role is to advocate in favour of community boards, advise the National Council of LGNZ, and promote best practice amongst community boards.

The CBEC meets four times a year in Wellington. As well as these meetings, each Zone representative runs regular zone forums to update community board members and focus on topical issues.

LGNZ constitution divides New Zealand into seven zones. Each zone appoints a representative to CBEC. The Far North is part of Zone One, along with Whangarei and Kaipara District Councils, and Northland Regional Council. As the other Councils in Zone One don’t have Community Boards the representative will be elected from the Far North.

LGNZ have advised that the preference is for the three Boards to agree to each nominate the same representative. If the Boards do not reach an agreement on who the representative and alternate should be, each Board can nominate a candidate and Council staff will carry out an email ballot. During the ballot, all Board members can confidentially vote for their preferred candidate for the two positions. CBEC’s first meeting will occur as soon as possible, after the results have been announced.

Prior to the 2019 Local Government Election, the membership of the CBEC consisted of:

1. Mick Lester, CBEC Chair & Zone 3 Representative - Hastings Rural Community Board Member

2. Bronwyn Hunt, CBEC Zone 1 Representative - Te Hiku Community Board

3. Allan Sole, CBEC Zone 2 Representative - Waihi Beach Community Board

4. Christine Papps, CBEC Zone 4 Representative - Otaki Community Board

5. Alexandra Davids, CBEC Zone 5 Representative - Linwood-Central-Heathcote Community Board

6. Ryan W Jones - CBEC Zone 6 Representative - West Harbour Community Board

7. Tania Tapsell - Rotorua Lakes Community Board

8. Don Cameron - National Council Representative

2) Discussion and Options

Throughout the country LGNZ have in previous years received the nominations from each board and facilitated an election process. Because the Far North District Council is unique in that it is the only Council in Zone One with Community Boards LGNZ have advised that they are happy for the Far North District Council to coordinate this process and advise them who the representative is.

There will be a Community Board Local Government New Zealand training session held 3 December 2019, which all community board members have been invited to. There will be some time allocated at this session to discuss the role on Community Board Executive Committee and to provide members with an opportunity to signal interest in being the representative.

These reports form part of the agenda for the December Community Board meetings to resolve who the delegate and alternate should be. If consensus is not reached between the 3 boards through formal resolution, an email ballot will be conducted by Democracy Services. Each Board needs to consider who the best Far North Community Board member is to fulfil this role, not necessarily who the best member of their Board is.as it is an appointment of behalf of the 3 Community Boards as a collective.

Reason for the recommendation

To elect a representative and alternate for the Community Board Executive Committee and Zone One.

3) Financial Implications and Budgetary Provision

There are no financial implications or need for budgetary provision as a result of nominating a member to the Committee. When the member is appointed costs will be incurred to travel to and from meetings. All costs and arrangements are made by LGNZ.

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This matter is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	There are no Far North District Council policies or legislation relevant to this role. The role is to represent all the community boards in New Zealand. The Committee's role is to advocate in favour of community boards, advise the National Council of LGNZ, and promote best practice amongst community Boards.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications specific to Māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have considered their views or preferences (for example – youth, the aged and those with disabilities.	This does not impact on any identified persons.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or budgetary provision required as a result of this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

6.4 Making and Attesting of Declarations

File Number: A2768594

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To set out the process for making and attesting of declarations.

Background

Clause 14(1) & (2) Schedule 7 of the Local Government Act 2002 (The Act) states that no person shall be capable of acting as a member of any local authority until he or she has made an oral and written declaration as set out in Clause 14 (3) Schedule 7 of The Act, as set out below. Section 54 (2) of the Act states that these parts of Schedule 7 apply to Community Boards.

Discussion and Next Steps

The Chairperson for the Kaikohe-Hokianga Community Board will witness the declaration of Kaikohe-Hokianga Community Board Member Alan Hessell.

The declaration that each member is required to take is set out in Clause 14(3) Schedule 7 of the Act and reads:

DECLARATION BY MEMBER

I, ________________________________, declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Far North District the powers, authorities, and duties vested in, or imposed upon, me as Member of the Kaikohe-Hokianga Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

DATED at Kaikohe this 4h day of December 2019

Signature _________________________________

In the presence of: _________________________________

Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

Nil

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

6.5 Kaikohe-Hokianga Statement of Community Fund Account as at 31 October 2019

File Number: A2761272

Author: Sam Chapman, Accounting Support Officer

Authoriser: Janice Smith, Chief Financial Officer

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Kaikohe-Hokianga Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 31 October 2019.

Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 1 July 2019	$115,902.00
· Less funds granted and uplifted to 31 October 2019	$18,712.00
· Less funds not uplifted from 2 October 2019 for Waimamaku Community Garden Group, Wekaweka Valley Community Trust and Kohukohu Community Trust	$5,952.00
Community Fund Account balance as at 31 October 2019	$91,238.00

Discussion and Next Steps

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate. The uncommitted balance in the Community Fund account as at 31 October 2019 is $91,238.00.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of funds from the Kaikohe-Hokianga Community Fund account to the Kaikohe-Hokianga Community Board. The statement of the Community Fund account as at 31 October 2019 is attached.

Attachments

1. 2019-12-04 Statement of Kaikohe-Hokianga Community Board Fund Account as at 31 October 2019 - A2764052 ⇩

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

7 Infrastructure and Asset Management Group

7.1 Road Naming - Lot 1, State Highway 1, Okaihau

File Number: A2765061

Author: Elbie Serfontein, Customer Service Administrator

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To seek approval from the Kaikohe-Hokianga Community Board to officially name an extension.

Executive Summary

· Council has received a road naming application to name an extension addressed at Lot 1, State Highway, Okaihau. Community Boards have delegated authority to name extensions off a right-of-way.

Recommendation

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name an extension, McKenzie Way that is currently addressed at Lot 1, SH 1, Okaihau as per map. (A2764787).

1) Background

Tony Worrall from Thomson Survey is requesting on behalf of G. Ireland, D. Middleton and V. Stephens to name the right-of-way extension off James McKenzie Way as McKenzie Way Extension.

Community Boards have delegated authority to name extensions. The reason for the name choice is outlined by Tony Worrall.

Reason for application to name extension as according to letter attachment (A2764784).

James McKenzie and his brother emigrated to NZ from Nova Scotia in the later part of the 1800’s. They originally settled in the Waipu area. The approved plan shows James McKenzie Way leading into an extension right-of-way. It is only the last 10 years that the legal road now named James McKenzie Way had a title after a request was made to council. Approval was obtained from the McKenzie Family to name this.

2) Discussion and Options

Their suggestions are as follows:

· McKenzie Way Extension

· Magon Access Road

· Glens Folly

· Whakanekeneke Access Road

· Ireland Access Road

· Glen Ireland Access Road

· Te Wheoki Access Road – Suggested by Lake Omapere Trust (John Tiatoa) – to link the naming to a Rangatira from the Waihou Valley and to keep it connected to the Whakanekeneke block.

The Infrastructure and Asset Management team has no objections to the seven (7) names suggested above.

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the district therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy # 2125 and the Australian/New Zealand Addressing Standards – AS/NZS 4819.2011.

3) Financial Implications and Budgetary Provision

There are no financial implications to Council relating to the installation of the road name sing blue on white name blade. The costs for road signage and installation will be met by the applicant(s).

Attachments

1. Lot 1, SH 1, Okaihau - McKenzie Way - Application - A2764779 ⇩

2. Lot 1, SH 1, Okaihau - McKenzie Way - Letter from applicant - A2764784 ⇩

3. Lot 1, SH 1, Okaihau - McKenzie Way - Maps - A2764787 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is the naming of an extension on a right-of-way and is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Road Naming and Property Numbering Policy # 2125 and the Australian/New Zealand Addressing Standards – AS/NZS 4819.2011.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	No district wide relevance and the Community Board have the delegated authority to approve road names.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	An email was sent to various Iwi members and a response was received from Lake Omapere Trust, John Tiatoa.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	Not applicable.
State the financial implications and where budgetary provisions have been made to support this decision.	Costs associated with the erection of road name signs will be met by the applicant(s).
Chief Financial Officer review.	The Chief Financial Officer does not need to review this report.

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

7.2 Memorial Park Public Toilet

File Number: A2777879

Author: Catherine Leaf, Project Manager - Buildings and Facilities

Authoriser: Janice Smith, Chief Financial Officer

Purpose of the Report

To seek approval for the proposed location of a new public toilet and associated increased operational costs in accordance with the Kaikohe-Hokianga Community Board delegations.

Executive Summary

· The proposed location of the toilets

· The increased operational costs for additional toilets

Recommendation

That the Kaikohe-Hokianga Community Board

a) approve the location of the toilet and

b) approve the increased operational expenditure for the servicing of the new toilets

1) Background

The Memorial Park is located at 21 Memorial Avenue, Kaikohe. Memorial Park is a well utilised recreational facility that contains a skateboard park, playground, open space and a new basketball court currently under construction. There is a need to provide public toilets to meet the needs of the users of this facility.

The toilets previously situated in Memorial Park were located on the southern boundary surrounded by trees which made them susceptible to vandalism, leading to their removal a number of years ago.

It is recommended that new toilets be installed in an open space to discourage vandalism. The proposed location is shown and marked ‘Wharepaku’ in the sketch below.

The proposed location is open, under existing amenity lighting within the park and next to the pedestrian crossing, ensuring a safe place for users to cross between the park and commercial facilities on Station Road.

2) Discussion and Options

The toilets have been requested by the community and agreed by Council and are therefore in the 19/20 Annual Plan.

The project is in the 19/20 Annual Plan budget. Following approval from the Community Board, detailed drawings will be commissioned, and the project procured.

There are no issues with any legislation or policies and the proposal is considered to be of benefit to the community and users.

Reason for the recommendation

The proposed location is open, near the road, under existing amenity lighting within the park and near the pedestrian crossing on Station Road, an increased safety feature.

3) Financial Implications and Budgetary Provision

In accordance with the Annual Plan the budget for this project is $168,904.

	Estimated Total Annual Cost
Servicing two pan toilet block	$5,100.00
Consumables	$900.00
Repairs and Maintenance	$2,500.00
Water Supply	$600.00
	$9,100.00

Cleaning is based on the Community and Town Maintenance Contract 05/15/001 specifications, the proposed toilet will be serviced daily.

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The significance is considered low as the project is Councils current Long Term Plan.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Public toilets within reserves offer facilities for users.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The proposal is not considered to have a District Wide relevance and is within the Community Boards delegation.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no impact to Maori and an opportunity to contribute to the decision of this project has been through the Long Term Plan process.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	Community Board and users.
State the financial implications and where budgetary provisions have been made to support this decision.	Financial implications has been considered through the Long Term and Annual Plan processes and budget for the project is available in FY19/20.
Chief Financial Officer review.	Type here

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

8 Strategic Planning and Policy Group

8.1 Project Funding Report

File Number: A2762539

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Community Development Advisor

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project

Recommendation

That the Kaikohe-Hokianga Community Board note the project reports received from:

a) Kaikohe Business Association

b) Ohaeawai Taiamai Residents Association

c) Rawene Holiday

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1. Project Report - Kaikohe Business Association - A2765287 ⇩

2. Project Report - Ohaeawai Taiamai Residents Association - A2765288 ⇩

3. Project Report - Rawene Holiday Park - A2765286 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

4 December 2019

8.2 Funding Applications

File Number: A2765407

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Community Development Advisor

Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which application/s will receive funding at the 4 December 2019 meeting.

Executive Summary

· Kaikohe-Hokianga Community Board has $73,679 unallocated funding available for the 2019/20 financial year.

· Six applications for funding have been received, requesting a total of $19,209.

Recommendation

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Fund as follows:

a) Datz Us Netball Club – for uniforms $1449

b) Hokianga Environmental Protection Group – for Rent-a-Plate programme $5000

c) Hush Dance Trust – for term four student production $2217

d) Kohukohu Community Library – for purchase of books $540

e) South Hokianga (Opononi) Memorial Hall – for purchase of chairs for hall $5003

f) Rawene & Districts Community Development Inc – for operating expenses $5000

1) Background

Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form.

2) Discussion and Options

Assessment of Applications

The applicant was required to complete a standard application form and provide supporting information.

For each application, the Board has three options.

Option 1 Authorise funding for the full amount requested

Option 2 Authorise partial funding

Option 3 Decline funding

Reason for the recommendation

Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1. Funding Application - Datz Us Netball Club - A2766325 ⇩

2. Schedule of Supporting Documents - Datz Us Netball - A2766457 ⇩

3. Funding Application - Hokianga Environmental Protection Group - A2764088 ⇩

4. Schedule of Supporting Documents - Hokianga Environmental Protection - A2764126 ⇩

5. Funding Application - HUSH Dance Group - A2766285 ⇩

6. Schedule of Supporting Documents - HUSH dance - A2766456 ⇩

7. Funding Application - Kohukohu Community Library - A2766431 ⇩

8. Schedule of Supporting Documents - Kohukohu Community Library - A2766455 ⇩

9. Funding Application - Opononi Hall - A2765364 ⇩

10. Schedule of Supporting Documents - Opononi Hall - A2765400 ⇩

11. Funding Application - RAD - A2765365 ⇩

12. Schedule of Supporting Documents - RAD - A2765401 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district-wide relevance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Māori in relation to land and/or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Time	Organisation
9.45 am	Hokianga Environmental Protection Group
9.50 am	South Hokianga Memorial (Opononi) Hall
9.55 am	Rawene & Districts Community Development Inc
10.00 am	Kohukohu Community Library

1	Production Outline
2	Health and Safety Plan
3	Certificate of Incorporation
4	Quote from Damien Rice (DJ Sik)
5	Quote from Tivy Media
6	Quote from FNDC for hire of hall
7	Quote from Northern Signs
8	Letter outlining volunteer hours
9	Financial Information

1	List of books
2	Quotes for books
3	Bank account details
4	Balance Sheet
5	Activity Report for year ended 31 August 2019
6	Short history of the library
7	Kohukohu Heritage House Tour poster

1	Bank Account Details
2	Financial report for year ended March 2018
3	Invoice from Xero
4	Quote from Tupo Art – Cleaning
5	Invoice from Contact Energy
6	Invoice from Conbrio – copier rental
7	Invoice from State - Insurance

1	Project Outline
2	Health and Safety Plan
3	Bank Account details

1	Invoice from Kerikeri RSA
2	Bank Account Details
3	Health and Safety Policy