AGENDA
Supplementary Reports
Infrastructure Network Committee Meeting
Thursday, 19 September 2019
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Time: |
10.00 am |
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Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Cr Ann Court - Chairperson
Mayor John Carter
Cr Felicity Foy
Cr Dave Hookway
Cr Sally Macauley
Cr John Vujcich
Cr Kelly Stratford
Cr Mate Radich
Member Adele Gardner
Member Terry Greening
Member Mike Edmonds
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Infrastructure Network Committee Meeting Agenda |
19 September 2019 |
4 Infrastructure and Asset Management Group
4.2 Far North REAP, Annual Achievement Report - 2018/2019
4.3 Infrastructure and Asset Management Update - August 2019
4.2 Far North REAP, Annual Achievement Report - 2018/2019
File Number: A2643928
Author: Elbie Serfontein, Customer Service Administrator
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To provide the Infrastructure Network Committee with a copy of the Road Safety Annual Achievement Report for July 2018 to June 2019, from Far North REAP.
Executive Summary
· The Far North REAP have completed the 1st year of the 3 year contract for the delivery of Road Safety Promotion Activities for the Far North District Council. All planned intervention activities have been met and over exceeded. Whanau who participate in our Road Safety programmes increase their knowledge and awareness through educational initiatives. Alcohol and drugs, Restraints, Speed and Young Drivers continue to be the high-risk focus areas for our District.
· Distractions and Fatigue are medium-risk focus areas. Crash and Fatality studies observe distractions as a common factor to crashes.
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That the Infrastructure Network Committee receives the Annual Achievement Report for 2018/19 from Far North REAP.
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1) Background
Far North REAP has been delivering the Road Safety Education Programme for FNDC for the last 4 years (2015 to 2019). This is an NZTA subsidised activity and is a core programme that Council are required to deliver under the LTP.
The budget approved in the Long Term Plan for road safety in 2018/2019 was $1,138,333 including NZTA subsidy at 66%.
2) Discussion and Options
A Council meeting held on 28 November 2018 considered a report covering the Council’s Road Safety Education Programme and resolved:
Delivery of service review
A review of service delivery has been requested by NZTA for this contract and all similar contracts across Northland. The Northern Transportation Alliance (NTA) on behalf of the three Northland Councils has engaged consultants Rational Ltd, to undertake a LGA, s17a Activity Review for all Council’s Road Safety Promotion Activities.
NZTA has supported a rollover of the existing service delivery arrangements until 2020/2021, for all three existing contract arrangements in Northland, with Far North REAP and the Northland Road Safety Trust. This is on the condition that the service delivery review is undertaken, any improvements identified in the review are incorporated into the roll-over contracts, and that Council procures new contract arrangements from the market in 2021/2022.
Far North REAP, the existing supplier has specialist knowledge and experience in delivering these programmes and is recognised as national leader in road safety education programmes
It should also be noted that NZTA, FNDC & Far North REAP work in a collaborative environment that provides opportunities to review our process and performance so we continue to deliver best practice and value for money for these programmes.
Reason for the recommendation
The Far north REAP are required to report to Council on their achievements and progress against KPI’s in accordance with their contract requirements.
3) Financial Implications and Budgetary Provision
There are no financial implications with respect to this agenda item.
1. Far North REAP -
Road Safety Activity List - A2643856 ⇩ 
2. Far North REAP -
Road Safety Far North - Annual Report July 2018 - June 2019 - A2643857 ⇩ 
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
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Compliance requirement |
Staff assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low – Reporting. |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
N/A. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Services are delivered at a local level by REAP, however funding has been provided by Council at a district level. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
N/A. |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities. |
N/A. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications with this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report. |
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19 September 2019 |
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4.3 Infrastructure and Asset Management Update - August 2019
File Number: A2612901
Author: Tania George, EA to GM - Infrastructure and Asset Management
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To present a summary of Infrastructure and Asset Management activity and information items.
Executive Summary
The Infrastructure and Asset Management Update provides an overview of Infrastructure and Asset Management activity for the period between Infrastructure and Network Committee meetings.
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That the Infrastructure Network Committee receive the report Infrastructure and Asset Management Update - August 2019
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Background
This report will present a range of performance and interest items focussed around Council Infrastructure.
Discussion and Next Steps
None
Financial Implications and Budgetary Provision
None
1. IAM
Business Report as at 31 August 2019 - A2665282 ⇩
