AGENDA
Infrastructure Network Committee Meeting
Thursday, 21 March 2019
Time: |
10:00 AM |
Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Cr Ann Court - Chairperson
Mayor John Carter
Cr Felicity Foy
Cr Dave Hookway
Cr Sally Macauley
Cr John Vujcich
Cr Kelly Stratford
Cr Mate Radich
Member Adele Gardner
Member Terry Greening
Member Mike Edmonds
Infrastructure Network Committee Meeting Agenda |
21 March 2019 |
INFRASTRUCTURE NETWORK COMMITTEE MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Hon John Carter QSO |
Board Member of the Local Government Protection Programme |
Board Member of the Local Government Protection Programme |
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Carter Family Trust |
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Ann Court |
Waipapa Business Association |
Member |
|
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Warren Pattinson Limited |
Shareholder |
Building company FNDC is a regulator and enforcer |
No FNDC controls |
|
Kerikeri Irrigation |
Supplies my water |
|
No EM intervention in disputes |
|
Top Energy |
Supplies my power |
|
No other interest greater than the publics |
|
District Licensing |
N/A |
N/A |
N/A |
|
Top Energy Consumer Trust |
Trustee |
Crossover in regulatory functions, consenting economic development and contracts such as street lightning. |
Declare interest and abstain from voting. |
|
Ann Court Trust |
Private |
Private |
N/A |
|
Waipapa Rotary |
Honorary member |
Potentially community funding submitter |
Declare interest and abstain from voting. |
|
Properties on Onekura Road, Waipapa |
Owner Shareholder |
Any proposed FNDC Capital works or policy change which may have a direct impact(positive/adverse) |
Declare interest and abstain from voting. |
|
Property on Daroux Dr, Waipapa |
Power of attorney and beneficiary |
|
|
|
Flowers (I get flowers occasionally) |
Ratepayer 'Thankyou' |
Bias/ Pre-determination? |
Declare to Governance |
|
Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
|
Consider all staff my friends |
N/A |
Suggestion of not being impartial or pre-determined! |
Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair. |
|
|
My husband is a builder and may do work for Council staff |
|
|
|
Warren Pattinson (Husband) |
Warren Pattinson Limited |
Director |
Building Company. FNDC is a regulator |
Remain at arm’s length |
Air NZ |
Shareholder |
None |
None |
|
Warren Pattinson Limited |
Builder |
FNDC is the consent authority, regulator and enforcer. |
Apply arm’s length rules |
|
Kurbside Rod and Custom Club (unlikely) |
President NZ Hot Rod Association |
Potential to be linked to a funding applicant and my wife is on the decision making committee. |
unlikely to materialize but would absent myself from any process as would Ann. |
|
Properties on Onekura Road, Waipapa |
Owner |
Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development. |
Would not submit Rest on a case by case basis. |
|
Felicity Foy |
Director - Northland Planning & Development |
I am the director of a planning and development consultancy that is based in the Far North and have two employees. |
|
I will abstain from any
debate and voting on proposed plan change items for the Far North District
Plan. |
I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team. |
||||
I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner. |
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Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties on Weber Place, Seaview Road, and Allen Bell Drive. |
|
|
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Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive. |
|
|
Foy Farms partnership |
Owner and partner in Foy Farms - a farm in three titles on Church Road, Kaingaroa |
|
|
|
Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for 6 dwellings on Church Road, Kaingaroa and 1 dwelling on Allen Bell Drive, Kaitaia. |
|
|
|
King Family Trust |
This trust owns several |
These trusts own properties in the Far North. |
|
|
Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
|
|
|
Partner Felicity Foy |
Employed by Justaplumber Taipa |
|
|
|
Friends with some FNDC employees |
|
|
|
|
Dave Hookway |
Resident shareholder in Kerikeri Irrigation |
|
|
Declare if issues arise. |
Shareholder in Farmlands. |
|
|
Declare if issues arise. |
|
Employee – Northland District Health Board – Public Health Unit – Health Improvement Advisor |
|
Am employee have no personal gain. |
Declare employment should issues concerning the Northland DHB arises. |
|
On property in Waipapa West Rd. |
|
Possible issues relating to the street or zoning. |
Declare when appropriate. |
|
Sally Macauley
|
Chairman |
Northland Northland District Health Board |
Matters pertaining to health issues re Fluroide and freshwater as an example. |
Declare a perceived conflict. |
Chairman |
Oranga Tamaraki - Ministry of Vulnerable Children- Northland Community Response Forum |
Matters pertaining to this ministry |
Declare a perceived conflict. |
|
Judicial Justice of the Peace |
Visitations to Ngawha Prison |
Matters pertaining to Judicial Issues re Ngawha Prison |
Declare a perceived Interest |
|
The Turner Centre |
FNDC Representative |
Observer, acknowledging FNDC financial contribution. |
Note FNDC partnership |
|
Trustee |
Kaikohe Education Trust |
Providing students laptops - possible request for written support to funders |
Declare a conflict |
|
Executive member |
Kaikohe Business Association |
Matters pertaining to request for written support to funders. |
|
|
Chairman |
Bay of Islands Arts Festival Trust |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
|
Trustee |
Bay of Islands Radio Marine |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
|
Secretary/Trustee |
Kerkeri International Piano Competition |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
|
Trustee/Director |
Kaikohe Community and Youth Trust |
Possible application of support funding |
Declare a conflict of interests |
|
Commercial |
Palmer Macauley Offices- Kerikeri and Kaikohe |
Infrastructural matters with FNDC |
Declare a conflict |
|
Private property of which there would not be any conflict. |
|
|
|
|
Paihia, Kerikeri, Kaikohe |
|
|
|
|
Peter Macauley (Husband)
|
Senior Partner |
Palmer Macauley |
|
|
Peter Macualey |
Barristers and Solicitors- Kerikeri, Kaikohe and Manganui |
Legal matters with FNDC |
|
|
Director/Trustee |
|
|
|
|
ST John NZ Priory Chapter |
ST John Priory Chapter |
Legal matters with FNDC |
Declare a conflict |
|
Senior Partner |
Peter Macauley- Palmer Macauley Barristers and Solicitors Kaikohe, Kerikeri AND Mounganui |
Legal matters with FNDC |
Declare a conflict |
|
ST John NZ |
Priory Trust Board |
Writing of policies and legal matters as an example |
Note Interests |
|
Lions Club of Kaikohe |
Director |
Legal matters etc |
Note Interests |
|
Kaikohe Rugby Club |
Patron |
Legal Matters |
|
|
Viking Rugby Club, Whangarei |
Life Member |
Legal Matters |
|
|
Private Property |
|
|
|
|
Kerkeri, Paihia - no contents. |
|
|
|
|
John Vujcich |
Board Member |
Ngati Hine Health Trust |
Matters pertaining to property or decisions that may impact of their health services |
Declare interest and abstain |
Board Member |
Pioneer Village |
Matters relating to funding and assets |
Declare interest and abstain |
|
Director |
Waitukupata Forest Ltd |
Potential for council activity to directly affect its assets |
Declare interest and abstain |
|
Director |
Rural Service Solutions Ltd |
Matters where council regulatory function impact of company services |
Declare interest and abstain |
|
Director |
Kaikohe (Rau Marama) Community Trust |
Potential funder |
Declare interest and abstain |
|
Partner |
MJ & EMJ Vujcich |
Matters where council regulatory function impacts on partnership owned assets |
Declare interest and abstain |
|
Member |
Kaikohe Rotary Club |
Potential funder, or impact on Rotary projects |
Declare interest and abstain |
|
Member |
New Zealand Institute of Directors |
Potential provider of training to Council |
Declare a Conflict of Interest |
|
Member |
Institute of IT Professionals |
Unlikely, but possible provider of services to Council |
Declare a Conflict of Interest |
|
Member |
Kaikohe Business Association |
Possible funding provider |
Declare a Conflict of Interest |
|
Cr Kelly Stratford |
Office manager at Kinghans. |
|
|
|
Denture assistant at
Kawakawa denture Services |
None |
None |
|
|
KS Bookkeeping and Administration |
Business owner, bookkeeping and development of environment management plans for clients. |
None perceived |
I’d step aside from decisions that arise, that may have conflicts |
|
Kinghans Accounting |
Office Administration |
None perceived |
Step aside from decisions that arise, that may have conflicts. |
|
Waikare Marae Trustees |
Trustee |
May be perceived conflicts |
Case by case basis |
|
Kawakawa Business & Community Association |
Committee member/newsletter editor and printer |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
|
Bay of Islands College |
Parent elected trustee |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
|
Karetu School Bay Cosmos Soccer |
Parent elected trustee. Committee member and coach |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
|
Property in Waikare and Moerewa |
|
|
If there was a perceived conflict, I will step aside from decision making |
|
Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
|
Kelly Stratford (Husband) |
Puketona Junction Café 39 Gillies Café |
Barista & Chef Barista |
N/A |
N/A |
Property in Moerewa |
|
N/A |
N/A |
|
Adele Gardner
|
N/A - FNDC Honararian |
|
|
|
The Far North 20/20 , ICT Trust |
Trustee |
|
|
|
Te Ahu Charitable Trust |
Trustee |
|
|
|
ST Johns Kaitaia Branch |
Trustee/ Committee Member |
|
|
|
I know many FNDC staff members as I was an FNDC staff member from 1994-2008. |
|
|
|
|
Partner of Adele Gardner |
N/A as Retired |
|
|
|
Terry Greening
|
Greening Family Trust |
Beneficiary |
|
Highly unlikely to interface with FNDC |
Bay of Islands Walking Weekend Trust |
|
Potential of seeking funds |
Step aside from any requests or decisions regarding requests |
|
Russell 2000 Trust (Chairman) |
|
|
Trust is about to wind up. |
|
Russell Centennial Trust (Chairman) |
Manages Russell Museum |
Seeks funds from council |
Step aside from any requests or decisions regarding requests |
|
Residence at Kaha Place, Russell |
Nil |
Nil |
N/A |
|
Terry Greening (Wife)
|
Greening Family Trust |
Beneficiary |
N/A |
N/A |
Residence at Kaha Place, Russell |
|
|
|
|
Mike Edmonds |
Chair |
Kaikohe Mechanical and Historic Trust |
Council Funding |
Decide at the time |
Committee member |
Kaikohe Rugby Football and Sports Club |
Council Funding |
Withdraw and abstain |
Infrastructure Network Committee Meeting Agenda |
21 March 2019 |
Infrastructure Network Committee Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Thursday 21 March 2019 at 10:00 AM
Order Of Business
1 Apologies and Declarations of Interest
3 Confirmation of Previous Minutes
3.1 Confirmation of Previous Minutes
4 Infrastructure and Asset Management Group
4.1 Infrastructure and Asset Management Update
4.2 Water Loss Key Performance Indicators
4.3 Sludge Strategy Progress Report #2
4.4 Infrastructure Compliance Report
4.5 Project update on Dog Pound in Kaitaia and Ngawha
5.1 Confirmation of Previous Minutes
5.2 Northland Transportation Alliance Review Report
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
10.05 am Representative from REAP Far North
10.15 am Shawn Baker from Northland Transport Alliances
21 March 2019 |
3 Confirmation of Previous Minutes
3.1 Confirmation of Previous Minutes
File Number: A2333862
Author: Kim Hammond, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Governance Support
Purpose of the Report
The minutes of the previous Infrastructure Network Committee meeting are attached to allow the Committee to confirm that the minutes are a true and correct record.
That the Infrastructure Network Committee confirm that the minutes of the meeting held 28 November 2018 are a true and correct record. |
1) Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The minutes of the meeting are attached. Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. 2018-11-28
Infrastructure Network Committee Minutes - A2282347 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Not applicable |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Not applicable |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Not applicable |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
None |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Not applicable |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Infrastructure Network Committee Meeting Agenda |
21 March 2019 |
MINUTES OF Far North District Council
Infrastructure Network
Committee Meeting
HELD AT THE Te Ahu,
Corner Matthews Avenue and South Road, Kaitaia
ON Wednesday, 28
November 2018 AT 1:06 pm
PRESENT: Cr Ann Court (Chairperson), Mayor John Carter (HWTM), Cr Felicity Foy, Cr John Vujcich, Cr Kelly Stratford, Cr Mate Radich, Member Adele Gardner, Member Terry Greening, Member Mike Edmonds
IN ATTENDANCE:
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager – District Services), Glenn Rainham (Manager – Alliances), Roger Ackers (Manager – Strategy Development), Wil Pille (Manager – Transport Operations), Tim Elliott (Team Leader – Road Safety), Simon Millichamp (Solid Waste Engineer), Darren Edwards (Manager – Compliance & Resource Consents), Kate Barnes (Governance Support Team Leader) Kim Hammond (Meetings Administrator), Maryn Ashby (Meetings Administrator)
1 Apologies and Declarations of Interest
Committee Resolution 2018/24 Moved: Cr Ann Court Seconded: Mayor John Carter That apologies from Cr Dave Hookway and Cr Macauley be received and accepted. Carried |
2 Deputation
Nil
3 Confirmation of Previous Minutes
3.1 Confirmation of Previous Minutes |
Committee Resolution 2018/25 Moved: Cr Ann Court Seconded: Member Terry Greening That the Infrastructure Network Committee confirm that the minutes of the meeting held 27 September 2018 are a true and correct record. Carried |
Suspension of Standing Orders |
Committee Resolution 2018/26 Moved: Cr Ann Court Seconded: Cr Kelly Stratford A motion was moved that the Committee suspend standing orders 3.5 Rules for Debate, to allow debate. Carried |
Resumption of Standing Orders |
Committee Resolution 2018/27 Moved: Cr Ann Court Seconded: Cr Mate Radich A motion was moved that Council resume standing orders. Carried |
4 Kaikohe-Hokianga Community Board
4.1 Disability Parking Changes in Kaikohe Hokianga Ward |
Committee Resolution 2018/28 Moved: Member Mike Edmonds Seconded: Cr John Vujcich That the Infrastructure Network Committee approve the following proposed changes to Disability Parking 1. Broadway (SH12), Kaikohe. Remark scheduled disability park near Westpac Bank 2. Broadway (SH12), Kaikohe. Provide new disability park, schedule, sign and mark outside Post Office 3. Broadway (SH12), Kaikohe. Provide dropped kerb, reschedule and remark disability park near paint shop 4. Dickeson Street, Kaikohe. Remark existing disability parks X2 5. Broadway (SH12), Kaikohe. Schedule and remark existing disability park 6. Broadway (SH12), Kaikohe. Remove unscheduled disability park 7. Clendon Esplanade, Rawene. Remove unscheduled disability park 8. Clendon Esplanade, Rawene. Provide new disability park outside Four Square 9. Kohukohu Road, Kohukohu. Provide new disability park outside Post Office 10. Kohukohu Road, Kohukohu. Provide new disability park inland side Providing that the resulting carparks conform to the relevant New Zealand or International standards. Carried |
5 Infrastructure and Asset Management Group
5.1 Infrastructure and Asset Management Update |
Committee Resolution 2018/29 Moved: Cr Ann Court Seconded: Member Adele Gardner That the Infrastructure Network Committee receive the report Infrastructure and Asset Management Update Carried |
At 1:42 p.m., Mayor John Carter left the meeting. At 1:44 p.m., Mayor John Carter returned to the meeting.
At 2:03 p.m., Cr Kelly Stratford left the meeting. At 2:07 p.m., Cr Kelly Stratford returned to the meeting.
At 2:07 p.m., Cr Ann Court left the meeting. At 2:08 p.m., Cr Ann Court returned to the meeting.
Suspension of Standing Orders |
Committee Resolution 2018/30 Moved: Cr Ann Court Seconded: Cr Kelly Stratford A motion was moved that Council suspend standing orders 3.5 Rules for Debate, to allow debate. Carried |
At 2:21 p.m., Cr Felicity Foy left the meeting. At 2:23 p.m., Cr Felicity Foy returned to the meeting.
Resumption of Standing Orders |
Committee Resolution 2018/31 Moved: Cr Ann Court Seconded: Mayor John Carter A motion was moved that Council resume standing orders. Carried |
5.2 Plastic Recycling in the Far North |
Committee Resolution 2018/32 Moved: Cr Ann Court Seconded: Mayor John Carter That the Infrastructure Network Committee: a) approves the end to collecting and recycling of lower grade plastic (grade 3 to 7) at Council recycling facilities from 1 December 2018 until national guidance or sustainable markets for lower grade plastics become available. b) approves the development and implementation of a communication plan outlining the changes. Carried |
5.1 Oruru Hall Options |
RECOMMENDATION Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee: a) approve the expenditure of $196,724 (excluding GST) on upgrading work to the Oruru Hall, the work content and timing to be agreed with the Oruru and Inland Valley’s Association (OVIA) b) approve delegation to the Te Hiku Community Board to reach agreement with the Oruru and Inland Valley’s Association (OVIA) for divestment of Oruru Hall. Amendment Moved: Member Adele Gardner Seconded: Cr Kelly Stratford That the Infrastructure Network Committee: a) approve the expenditure of $272,000 (excluding GST) on upgrading work to the Oruru Hall, the work content and timing to be agreed with the Oruru and Inland Valley’s Association (OVIA) b) approve delegation to the Te Hiku Community Board to reach agreement with the Oruru and Inland Valley’s Association (OVIA) for divestment of Oruru Hall. LOST Committee Resolution 2018/33 Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee: a) approve the expenditure of $196,724 excl GST on upgrading work to the Oruru Hall, the work content and timing to be agreed with the Oruru and Inland Valley’s Association (OVIA) b) approve delegation to the Te Hiku Community Board to reach agreement with the Oruru and Inland Valley’s Association (OVIA) for divestment of Oruru Hall. Carried |
At 2:47 p.m., Member Terry Greening left the meeting. At 2:49 p.m., Member Terry Greening returned to the meeting.
6 Information Reports
6.1 Sludge Strategy Progress Report #1 |
Committee Resolution 2018/34 Moved: Cr Ann Court Seconded: Mayor John Carter That the Infrastructure Network Committee receives the report Sludge Strategy Progress Report #1. Carried |
At 2:53 p.m., Mayor John Carter left the meeting. At 2:58 p.m., Mayor John Carter returned to the meeting.
7 Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
Committee Resolution 2018/35 Moved: Cr Ann Court Seconded: Member Adele Gardner That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Carried |
At 3:06 p.m., Cr Felicity Foy left the meeting. At 3:08 p.m., Cr Felicity Foy returned to the meeting.
8 Confirmation of Decision and Information in Open Meeting |
Committee Resolution 2018/36 Moved: Cr Ann Court Seconded: Cr Felicity Foy That the Committee confirms that the a) information contained in the part of the meeting held with public excluded regarding the below is not to be restated in public meeting i. Extension of contract 5/13/001 – The Provision of Security Services ii. Extension of contract 7/15/601 – Operation of Russell Landfill and Recycling Facility iii. Extension of contract 7/14/600 – Education and Promotion of Waste Minisation and Sustainability Practices within the Far North District b) following decisions contained in the part of the meeting held with the public excluded are to be restated in public meeting 1.1 Extension of contract 5/13/001 – The Provision of Security Services Committee Resolution 2018/37 Moved: Cr Ann Court Seconded: Cr Kelly Stratford
That the Infrastructure Network Committee: a) approves the extension of Contract 5/13/001 for the provision of security services with ADT Security, A1 Security and First Security, for a period of eighteen months from 1 July 2018 to 31 January 2020 at an estimated cost of $400,942.50. b) delegates to the Chief Executive Officer the contingency sum of $22,964 to be expended as required to cover any price fluctuation.
1.2 Extension of Contract 7/15/601 - Operation of Russell Landfill and Recycling Facility Committee Resolution 2018/38 Moved: Cr Ann Court Seconded: Member Terry Greening That the Infrastructure Network Committee authorise the extension of Contract 7/15/601 to Broadspectrum Ltd. by one year from January 2019 to January 2020.
1.3 Extension of Contract 7/14/600 - Education and Promotion of Waste Minimisation and Sustainability Practices within the Far North District Committee Resolution 2018/39 Moved: Cr Ann Court Seconded: Cr Mate Radich That the Infrastructure Network Committee authorise the extension of Contract 7/14/600 to CBEC Ecosolutions by one year from January 2019 until January 2020.
Carried |
Darren Edwards (Manager – Compliance & Resource Consents) - provided a verbal update on the Kaitaia and the Ngawha Dog Pounds.
Shaun Clarke (Chief Executive Officer) provided a verbal update on the Kerikeri Sports Land Acquisition.
Simon Millichamp (Solid Waste Engineer) provided a verbal update on the Waipapa Transfer Station.
His Worship the Mayor and Shaun Clarke (Chief Executive Officer) provided a verbal update on Coopers Beach Consent.
Cr Ann Court provided a verbal update on the Northland Transport Alliance Field Trip feedback.
Roger Ackers (Manager – Strategy Development) provided a verbal update on the Roading Strategy.
8 Meeting Close
The meeting closed at 3.36 pm.
The minutes of this meeting were confirmed at the Infrastructure Network Committee meeting held on 21 March 2019.
...................................................
CHAIRPERSON
21 March 2019 |
4 Infrastructure and Asset Management Group
4.1 Infrastructure and Asset Management Update
File Number: A2365977
Author: Andy Finch, General Manager - Infrastructure and Asset Management
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To present a summary of Infrastructure and Asset Management activity and information items.
Executive Summary
The Infrastructure and Asset Management Update provides an overview of Infrastructure and Asset Management activity for the period between Infrastructure and Network Committee meetings.
That the Infrastructure Network Committee receive the report Infrastructure and Asset Management Update
|
Background
This report will present a range of performance and interest items focussed around Council Infrastructure
Discussion and Next Steps
The information is attached in the form of a presentation. The extent and scope of the report will be extended in future iterations.
Financial Implications and Budgetary Provision
None
1. Infrastructure
and Asset Management Update - A2401737 ⇩
21 March 2019 |
4.2 Water Loss Key Performance Indicators
File Number: A2325526
Author: Barry Somers, Assets Manager - 3 Waters
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To provide information around why Council is not achieving the 26% percentage of real water loss from the local authority’s water supply networked reticulation system.
Executive Summary
A key performance indicators, consulted via the Long Term Plan (LTP), is for unaccounted for water across the potable water reticulated network to be less than 26%. For the last six years, the actual level of unaccounted for water has remained steady in the low 30% range. To reduce this to below 26% is unlikely to be achievable in the short term, and will require a change to the management and operation of the assets with these changes being sustained over the long term.
That the Infrastructure Network Committee receives the report Water Loss Key Performance Indicators.
|
Background
The LTP sets a level of service of no greater than 26% real water loss from the local authority’s water supply networked reticulation system. As of November 2018, the year to date level of unaccounted for water was 32.8%. In response to this exceedance of the KPI, a report was requested to provide further information around why this was occurring and what is being done to rectify the situation.
This report provides an explanation around water loss measurements, reasons for unaccounted for water, trends in unaccounted for water, benchmarking water against other Councils, and what is being done to achieve reduce achieve the specified KPI.
Discussion and Next Steps
Measuring Water Loss.
While percentage is commonly used to measure water loss, it does not measure the amount of water lost via leakage. Percentages only provide the relative difference between water production and water sales. Table 1 provides a simplified example as to why using percentage doesn’t measure water loss.
TOWN A |
Water Produced/day |
Water Lost via leakage per day |
% unaccounted for water |
Current situation |
1,000 |
300 |
30% |
Same town but adding a wet industry or people start using more water |
1,500 |
300 |
20% |
Same town but people now conserve water |
800 |
300 |
38% |
Table 1 – Simplified example of water lost vs % unaccounted water
As shown in Table 1, while the level of leakage stays the same, using percentage as a measure does not give meaningful results.
The two industry accepted means of measuring water loss are;
· Litres per property per day or
· Cubic metres per kilometre of pipe per day.
Which one is used depends on the closeness of the connections. Both these measures eliminate usage from the formula and focus on actual leakage.
Unaccounted for Water Overview
Unaccounted for water (also known as non-revenue water) is the difference between what is supplied and what is sold as detailed in Figure1. Of the unaccounted for water, some is unavoidable losses, such as mains flushing and firefighting, some is due to meter errors, and some made up of loss via leaks and breaks.
Performance of FNDC Schemes
The level of unaccounted for water of each of FNDC’s schemes has been monitored since 2012. Table 2 details the performance of each of the schemes for the period 2015 to 2018. From the data provided it can be seen that the schemes with the highest level of leaks are Kaitaia and Paihia.
Using percentage as a measure, the real high losses in the Kaitaia scheme have been masked. The actual high losses shown in the Rawene, Okaihau and Kawakawa schemes have been rectified with the repairs of leaks and these figures will decrease in future years. As these are relatively small schemes, even a small leak can have a significant impact.
Average Unaccounted Water, 2015 – 2018 (latest 3 years) |
|
||
|
Percent |
M3/km pipe/day |
L/connection/day |
Kerikeri |
26% |
6.0 |
150 |
Kaitaia |
32% |
14.0 |
368 |
Paihia |
35% |
12.7 |
366 |
Kawakawa |
31% |
8.7 |
294 |
Kaikohe |
27% |
6.3 |
235 |
Rawene & Omanaia |
40% |
6.5 |
468 |
Rawene township |
58% |
10.0 |
287 |
Omapere/ Opononi |
17% |
2.7 |
77 |
Okaihau |
40% |
7.4 |
379 |
COMBINED DISTRICT |
32% |
8.6 |
269 |
Table 2 – Average Unaccounted Water
When considered district wide to monitor trends, the level of unaccounted for water has not changed. Table 3 details unaccounted for water for the six year period 2012 to 2018.
Table 3 – District Wide Unaccounted Water Percent
National Benchmarking has allowed FNDC to compare the level of unaccounted for water against other similar sized fully metered Councils. Table 4 details the 2017/2018 leakage results from nine Councils. This shows the level of unaccounted for water for FNDC is slightly higher than similar councils, but not excessive by national standards.
Table 4 – Comparison Medium Sized Councils
Reducing the Levels of Unaccounted for Water.
There a number of factors that affects the level of unaccounted for water. These include meter accuracy, leaks and breaks, firefighting, mains flushing and unauthorised consumption. To reduce the level of unaccounted for water, all these factors have to be managed.
Council has around 10,200 domestic water meters. Historically these were replaced on failure. However, domestic water meters have a defined usage life and tend to run slow and not record low flows as they age. For the last three years there has been a programme of replacing these meters. Typically around 1,250 meters are replaced each year.
While large water breaks may look like a large amount of lost water, smaller long term leaks can account for a higher volume of lost water. These can often be difficult to detect. Leak detection programmes, night flow monitoring and sectional flow monitoring will all help monitor changes in flow patterns.
Reducing the level of unaccounted for water will require a commitment to a long term programme involving improved management and monitoring of the water schemes, better management of the water meters, asset quality and asset replacement.
Reducing unaccounted for water will require more than infrequent analysis of water losses, or one off leak detection programmes. A successful outcome will require more regular and intensive monitoring, that will involve additional staff time.
SUMMARY
The use of percentage to measure unaccounted for water has significant flaws, but is a measure that many of the community can relate to. In reducing the levels of unaccounted for water the limitations of using percentage needs to be understood.
While over the desired 26%, the level of unaccounted for water has remained static for the last six years, and is comparable to that experienced by other similar Councils. To achieve the required 26% will require improvement to the management and operations currently undertaken and a long term commitment to implement those changes.
It is questionable whether the KPI of 26% is an appropriate level of real water loss. However, irrespective of this question it is noted that this target is not being achieved. It is considered achievable in the medium to long term subject to there being a strategic change in how Council manages reducing unaccounted for water. If it is desired to achieving the 26% target in the short term, then rapid and significant changes including resourcing, improvements to assets and improved support systems would be required.
Financial Implications and Budgetary Provision
Leak detection and leak repair is an Opex function. Increasing the quantum of this work will require additional Opex funding.
Funding for mains replacements and water meter replacements are renewal and capex funded with funding included in the approved LTP.
The following budgets are included in the LTP:
|
2019/20 |
2020/21 |
2021/22 |
Meter Replacement |
$335,000 |
$301,000 |
$235,000 |
Mains Replacement and Upgrades |
$1,400,000 |
$863,000 |
$1,642,000 |
Nil
21 March 2019 |
4.3 Sludge Strategy Progress Report #2
File Number: A2359497
Author: Reshma Harikumar, 3 Waters Planner
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
The purpose of this report is to provide a quarterly progress update on the sludge strategy to the Infrastructure Network Committee.
Executive Summary
In July 2017, the sludge strategy recommendations were endorsed by the Infrastructure Network Committee (INC), with a request that a quarterly report be provided updating the INC on progress. This is the second progress report for the sludge strategy.
The key activities completed this quarter are:
· Discussion with quarry owners to confirm if the shortlisted sites are viable (i.e. Sufficient size and access, remote location, no longer in use).
· Identification of three council owned quarry sites after a thorough screening process based on capacity, proximity to sensitive receptors and environmental overlays.
· Completion of a high level planning assessment and preparation of a consenting strategy.
· Consultant engaged to prepare a tender document for FNDC to procure the Mechanical Dewatering equipment.
· Completion of Opononi WWTP desludging.
That the Infrastructure Network Committee receives the Sludge Strategy Progress Report #2.
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Background
In July 2017 the 3 Waters Planning team recommended that Council:
a) Endorse the centralised sludge strategy outlined in the document Far North District Council Sludge Study – Stage 2 and 3 Report - Final
b) Authorise staff to develop a project to deliver the centralised sludge strategy, including a project plan, budget expenditure, and timeline
c) Authorise staff to commence engagement with Iwi and other stakeholders regarding the sludge strategy
d) Authorise staff to commence engagement with quarry owners and operators to confirm viability of former mine and quarry site
e) Request quarterly reports to the Infrastructure Network Committee regarding progress on the strategy
These recommendations were endorsed, as well as one additional request from the Infrastructure Network Committee which was:
f) Request staff to capture and report on all the information in the sludge management strategy.
This is the second of these progress reports to provide an update regarding the progress which has been made in the last quarter regarding the sludge management strategy.
Discussion and Next Steps
The following activities have been completed this quarter (from 31 October 2018 to 31 January 2019):
1. Undertook discussion with quarry owners to confirm if the shortlisted sites are viable (sufficient size and access, remote location, no longer in use). All of the private quarries were either unavailable or unsuitable; therefore we started looking closer at quarries owned by Council.
2. Conducted a site survey to estimate capacity of each of the Council owned quarry sites and increase our understanding of the site specific constraints.
3. After a thorough screening process based on capacity, proximity to sensitive receptors and environmental overlays, three council owned quarries- Dangens, Hicks and Paranui will be considered further for sludge disposal.
4. We engaged Beca Limited who undertook a high level planning assessment and prepared a consenting strategy.
5. Staff engaged Jacobs to prepare a basis of design, specification and tender documents for the mechanical dredging and dewatering equipment.
6. Broadspectrum managed external contractors who completed desludging at the Opononi Wastewater Treatment Plant.
7. Ahipara wetland restoration project is complete and new wetland plants have been planted. This project included desludging, earthworks, piping and replanting.
The following activities are planned for the following quarter (1 February 2019 to 30 April 2019):
1. Commence Iwi consultation
2. A cost benefit analysis comparing the costs and benefits of having 1 sludge disposal site / quarry vs multiple sites.
3. Sampling of sludge at the 12 ponds and the stored sludge at Kaitaia drying beds.
4. Completion of the mechanical and dredging equipment tender documentation.
Financial Implications and Budgetary Provision
Nil
Nil
21 March 2019 |
4.4 Infrastructure Compliance Report
File Number: A2368499
Author: Leanna Ransom, Infrastructure Compliance Planner
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
The purpose of this report is to provide resource consent non-compliance information for asset and infrastructure managed by Far North District Council.
Ongoing non-compliance, if not dealt with effectively, may result in legal proceedings, environmental degradation and public health issues.
Executive Summary
· FNDC currently has 10 Abatement Notices from Northland Regional Council. A summary of these and their locations are provided within the attachment ‘Infrastructure Summary of Abatements – 21 March 2019’.
· Water restrictions are now in place for Kerikeri, Kaitaia, Kaikohe and South Hokianga due to supply shortages. Consent compliance is being closely monitored for Kaikohe and Opononi.
· 6 wastewater treatment plants are experiencing non-compliances with various resource consent conditions and 5 of these have existing abatement notices in place. Actions plans are in place to try and address the non-compliances for each plant, including several desludging and upgrade projects underway.
· The filling of the Infrastructure Compliance Planner role for FNDC and a new manager overseeing compliance at Broadspectrum enables an increased, dedicated focus to be placed on infrastructure compliance management going forward, particularly within the three waters area where there has been a history of non-compliances.
That the Infrastructure Network Committee receive the Infrastructure Compliance Report.
|
Background
This report has been prepared to ensure that Committee Members are briefed on issues of resource consent compliance for assets and infrastructure.
Discussion and Next Steps
FNDC assets and infrastructure are currently operating under 10 abatement notices from Northland Regional Council. Details of these non-compliances are summarised within the attached ‘Infrastructure Summary of Abatements – 21 March 2019’.
Other compliance issues relating to Water Treatment Plants (WTPs) include:
· Water restrictions are in place for Kerikeri, Kaitaia, Kaikohe and South Hokianga.
· Plants are operating well but lack of rain has meant water is in short supply. This will continue through the summer and is an issue being managed through weekly water shortage meetings between Alliance staff.
· Particular focus is being placed on managing the Kaikohe supply, which is nearing the consent limit for the Monument Hill bore, and Opononi, which is experienced low flows in the Waiotemarama Stream.
Other compliance issues relating to Wastewater Treatment Plants (WWTPs)
· Kaitaia Wastewater Treatment Ponds recently experienced an issue with botulism and Alliance staff had to remove around 600 ducks and birds from the pond. The operation was a success and the pond cleaned up successfully with no impact to downstream users. While this type of outbreak is a natural occurrence and can occur in any type of pond or lake, staff have begun developing an Avian Botulism Management Plan which will look at options to raise public awareness about the issue and also strengthen containment processes and management of outbreak.
· During the months of September to March, blooms of blue-green algae are possible at the ponds due to temperature and other prevailing conditions. While discharging from the ponds was stopped temporarily while the botulism was being managed, this has commenced again and levels are now being monitored closely to ensure no toxins from algae are present. If this does occur (as it has historically), downstream users will be contacted (stock use only as water is not potable) and requirements will be managed by the Alliance.
· In December 2018, NRC lodged an application with the Environment Court for Paihia Wastewater Treatment Plant ongoing non-compliances. A pre-hearing meeting / judicial conference is scheduled for 6th March at which time FNDC will provide the judge with a full report on steps being taken to address non-compliance. Depending on the result of this meeting, the court hearing date is tentatively scheduled for either the week of 8th or 15th of April.
Other compliance matters:
· Tokerau Beach has experienced an issue with seaweed being washed up in large quantities which resembles sewage and toilet paper. The Alliance responded to complaints and took samples which have been confirmed as seaweed. This has been fed back through media and managed.
· Staff were alerted by NRC to possible stormwater contamination from Paihia Marsden Road toilets. Investigations proved there was insufficient drainage for the toilets to be washed out with a hose therefore FNDC’s maintenance contractor has been instructed to find an alternative cleaning method immediately and a drainage solution is being investigated.
Financial Implications and Budgetary Provision
Nil
1. Infrastructure
Summary of Abatements - 21 March 2019 - A2369514 ⇩
21 March 2019 |
4.5 Project update on Dog Pound in Kaitaia and Ngawha
File Number: A2386025
Author: Seth Sirestarajah, Project Manager
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To provide an update on the progress of the Dog Pounds (Animal Shelters) design and to keep the committee informed on the planned project programme for the delivery of the construction of the Dog Pounds.
Executive Summary
· The report provides a status update on the dog pound project(s) at the Kaitaia and Ngawha sites.
· The project is currently in detail design and it is expected that the detail design is to be completed by mid-March 2019.
· Following this, the design will be taken to the open market tender with the intention of appointing a suitable contractor(s) to build the facilities.
· It is estimated that a “sod-turning” event can be held prior to construction and can be planned for latter part July 2019.
That the Infrastructure Network Committee receives the report, Project Update on Dog Pound Kaitaia and Ngawha, as an information report. |
1) Background
Historically, Council has had two dog pound facilities servicing the district, one in the North (Kaitaia) and the other a temporary facility in the South in Horeke.
Council is aware that the current Kaitaia dog pound is no longer fit for purpose and the Horeke facility is a temporary facility. Two sites have been provided for the redevelopment of suitable fit for purpose dog pounds. The two sites available for this project are:
1. Kaitaia Dog Pound at 303 Bonnets Road, next to the existing facility; and
2. Kaikohe Dog Pound at 70 Ngawha Road next to the Showgrounds.
A concept design for the dog pound was developed in June 2018 with input from the Animal Management Team and the District Services Group management team which considered the method of operation, the staff compliment and potential maintenance and upkeep requirements.
The concept design was developed in a modular design such that both facilities (Ngwaha and Kaitaia) are designed concurrently with common elements in the design being used for both facilities.
This concept design was further developed with input from SPCA, MPI, Silverdale Animal Shelter, Bay of Islands Watchdogs Group and continued engagement with the FNDC animal handlers on specific functionality of the facility. A team consisting of Geo Technical, Structural, Acoustic, Civil, Fire, Electrical, Hydraulic and Mechanical Engineers, Quantity Surveyors and together with the Architects have been appointed in order to progress the concept design into a detailed design. In December 2018, the final concept design was approved, and the project progressed into detail design.
The local iwi group in Kaitaia was consulted in June 2018. The concept design was presented and a site visit of the proposed Kaitaia site was undertaken. The local iwi group gave written approval in support of this project. The adjacent property owners have also been consulted at Kaitaia.
Currently, consultation is ongoing with the adjacent property owner and the local iwi for the Ngawha site.
Acoustic Engineers have conducted a site analysis of the two locations and have provided a report for the rest of the design team to incorporate into the detailed design. This acoustic report will also be used for the resource consent application.
Geotechnical site assessment of the facilities was carried out in December 2018. The findings have been provided to the rest of the design engineering team to incorporate into the detailed design.
2) Discussion and Options
The structural engineer and the design team are currently busy with the detail design of the dog pound structure. It is estimated that that design team will complete the detail design by 25th March 2019. The appointed quantity surveyors will provide a cost estimate of the facilities. With the detailed design completed, the building consent application will be lodged for both facilities.
Following on from the detailed design, it is the intention (in the first week of April) to go out to market and tender for the construction of the dog pounds. Approval for this was from the Procurement Board in May 2018.
It is also the intention to present the supplier recommendation report at the Procurement Board meeting during the first week in July 2019 and seek approval from the Council Meeting of the 28th June 2019 for the appointment of a suitable contractor to build the facilities. It is expected that the construction contract for the facilities can be entered by the second week of July.
Following on from the appointment of a contractor, it is estimated that a “sod-turning” event(s) can be planned for the third week in July, prior to the contractor establishing the construction site.
It is estimated that with a potential three months construction period, the construction of both facilities will be completed by December 2019, dependent on the appointed contractor’s availability. Priority will be given to completing the Northern facility ahead of the southern facility.
This report is an information-only report to update and inform the Committee on the planning and progress of the Dog Pounds projects design. No decisions are required at this time.
3) Financial Implications and Budgetary Provision
The Ngawha (Southern Dog Pound) facility has had a budget of $679,263 in 18/19 and this has been increased to $693,185 for 19/20.
The Kaitaia (Northern Dog Pound) has a carry forward funding available in 18/19 of $586,535.
1. Kaitaia-Ngawha
Dog Pound Programme v5 - A2402092 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low, project progress report. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Dog Control Act 1996 Animal Welfare Act 1999 Animal Welfare (Dogs) Code of Welfare. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report has a District wide relevance as the service is delivered district wide. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Kaitaia – Local iwi have been consulted. Ngawha – Ongoing consultation with local iwi with assistance of Ted Wihongi |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Have widely consulted with SPCA, MPI, local iwi and neighbouring properties. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Project budget will require review and reforecasting to meet detail design following cost estimating as the current allocated budget is not associated with any design. |
Chief Financial Officer review. |
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21 March 2019 |
RESOLUTION TO EXCLUDE THE PUBLIC
That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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