4 Infrastructure
and Asset Management Group
4.1 Options
Report for Unsubsidised Seal Extensions 2018-2019
File
Number: A2292553
Author: Wil
Pille, Manager - Transport Operations & Capital Works
Authoriser: Andy
Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
This report will address:
1. Proposed
section of the most suitable roads for the current year 2018 – 2019 to
the value of $1,000,000 and
2. Proposed approach of how
to develop a priority matrix, which will take into account all priorities
important for the whole of the district.
Executive Summary
· Council has included in their Capital Works Programme 2018-2028 a
total of
$11,063,400 to be
spent on un-subsidised seal extensions.
· To date no prioritisation matrix has been developed to determine the
highest priority roads within the district.
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Recommendation
That Council:
a) Agrees to undertake
seal extensions on the following roads:
i)
Okahu Road, Kaitaia - RP 2603 to 3542 being an infill between
existing sealed sections ($180,000)
ii)
Otangaroa Road, Kaeo - RP 0.00 to RP 608 ($180,000)
iii)
Punakitere Loop Road, Taheke - RP 3149 to RP 3602 ($140,000)
iv)
Fairburn Road, Kaitaia - Fairburn
Road, RP 9028 to 10327 ($390,000)RP9028 to
10327 ($390,000)Fairburn Road, RP 9028 to 10327
($390,000) Fairburn Road, RP 9028 to 10327 ($390,000)
v)
Pawarenga Road, Broadwood- 200 m @ 1207 Pawarenga Road Health
Clinic. ($80,000)
b) Agrees that
NTA is to fully develop
a prioritisation matrix for the whole of the district by 30th June 2019 to enable forward
work programme for 2019-2020 financial year.
|
1) Background
Council adopted their Long Term Plan for Capital Works in
June 2018.
In this Capital Works Programme approximately $1,000,000 has
been allocated to extend the sealed roading network as an unsubsidised
expenditure for this financial year, and a total of $11,063,400 for the next 10
years.
NZTA, who provides 66% subsidy for road maintenance,
renewals and capital works, is only funding seal extensions on the basis of an
approved business case and only for those roads affected by forestry
activities.
This funding has to be either applied for under the Enhanced
Programme, which is over and above the Core Funding, or under the Low Cost/Low
Risk Category which sits outside the core Programme Funding application.
In general those applications have to be justified by a
Business Case for which NZTA has to give its approval, and only applies for
forestry affected roads.
As part of the Low Cost/Low Risk Category, Council has
applied for $1,000,000 to be spent on the completion of the approved business
case Council undertook in 2017.
This will complete the sections on Pipiwai Road and
Ngapipito Road which remained un-sealed in the 2017-2018 financial year.
The procurement plan to undertake this work has recently
been approved and work has commenced.
The assessment matrix used to determine the priority is
known as General Circular 16-04. (Attached) This matrix was developed by NZTA
in 2016.
A further option to undertake seal extensions is under the
Partnership Seal Extension programme where residents choose to pay for the
normal funding rate by NZTA (66%) and Council funding the remaining 34%.
2) Discussion and Options
FNDC has approximately 1650 km of unsealed roads of which
approximately 950km is affected by forestry. The generation of dust as a result
of road-users is widely acknowledged as a contributor to the level of PM10 and
PM2.5.
Funding for all forestry effected roads is un-affordable for
both NZTA and FNDC; hence the prioritisation matrix was developed.
Council's decision to allocate $1,000,000 unsubsidised
funding per year is to accommodate the demand by residents to provide seal
extensions on the unsealed network which would normally not attract subsidy by
NZTA or are well down on the priority matrix.
As no prioritisation matrix is available for roads affected
by dust other than generated by forestry traffic, NTA proposes to develop a
matrix addressing and taking into account the main parameters raised by the
residents across the district, such as:
- The
presence of schools and/or maraes
- Health
clinics, or other health practices
- Community
and/or sports facilities
- Number
of accidents
- Acting
as detour or resilience route
- Seasonal
peak traffic
- Cost of
routine maintenance
- School
bus route
- Missing
link connectivity
- Urban
environment within rural area
- Cost of
seal extension
- Tourism
significance
- Ecological
and or Horticultural significance
- Scoring
under General Circular 16-04
The completion of this matrix will require a significant
amount of work as all data has to be located, produced or collated from other
sources and subsequently populated in the matrix and tested against local
knowledge, common sense and expectations.
Work to develop this matrix has started and is still in its
early stages. (Copy Attached)
To enable utilisation of this years allocated budget an
experimental run of the matrix was undertaken by Council staff. In addition to this,
the local knowledge within Council identified suggested possible roads which
took into account roads which were prepared for seal but not completed when
NZTA no longer provided subsidy for rural seal extensions in or around 2008.
See attachment three - 2008-2009 FNDC Rural Seal Extension
Programme.
The summary of proposed roads to be sealed this financial
year below is listed below:
|
ROAD
|
ROUTE
POSITIONS
Start
/ End
|
ESTIMATED
CAPITAL COST
|
|
Okahu Road
|
2,603 to 3,542
|
$180,000
|
|
Otangaroa Road
|
0 to 608
|
$180,000
|
|
Punakitere Loop Road
|
3,149 to 3,602
|
$140,000
|
|
Fairburn Road
|
9,028 to 10,327
|
$390,000
|
|
1207 Pawarenga Road
|
1,1970 to 12,170
|
$80,000
|
|
Total estimated
Capital Cost
|
$970,000.00
|
|
Contingency
|
$30,000.00
|
|
OVERALL TOTAL COST
ESTIMATE
|
$1,000,000.00
|
Reason
for the recommendation
Justification of the prioritised roads as follows:
·
Okahu Road, RP 2603 to
RP 3542)
Our
experimental run of the prioritisation matrix, Okahu Road came out as top
priority. Keeping in mind that not all data has been populated we also checked
this road against previous programmes in our data base (see attachment
2008/2009 FNDC Rural Seal Extension Programme). We can confirm that this road
was part of the proposed extension programme, but sealing was not completed.
·
Otangaroa Road, RP0.00
to RP 608
This
section of Otangaroa Road is featuring as priority number 2 on the matrix. This
section has attracted a significant number of customer RFS, primarily
concerning dust complaints stemming from forestry activity. Otangaroa road is a
forestry route, which according to the NZTA circular 16/04 scores 14, which
just misses the funding criteria of 15.
·
Punikatere Loop Road,
RP 3149 to RP 3602
Punikatere
Loop Road is 4th rated road on the matrix, with a similar profile as
Otangaroa Road. The resident’s dust related complaints have attracted
attention to this road, which will be subject to intense forestry activity for
the next 5 years.
·
Fairburn Road, RP 9028
to 10327
As
the 6th priority road, Fairburn road has a notable number of
dwellings within 80m of the road. Fairburn road has an exceptionally high
volume of heavy commercial vehicles travelling at speeds that exacerbate the
dust situation.
·
Pawarenga Road, RP 1107
to RP 1307
The
Pawarenga Community Trust operates the Pawarenga Doctor’s Clinic at 1207
Pawarenga Road. This road is unsealed and effects the operations of the Clinic
and its water supply.
·
Okahu Road, RP 2603 to
RP 3542)
Our
experimental run of the prioritisation matrix, Okahu Road came out as top
priority. Keeping in mind that not all data has been populated we also checked
this road against previous programmes in our data base (see attachment
2008/2009 FNDC Rural Seal Extension Programme). We can confirm that this road
was part of the proposed extension programme, but sealing was not completed.
·
Okahu Road, RP 2603 to
RP 3542)
·
Okahu Road, RP2603 to RP3542
Our experimental run of the
prioritisation matrix, Okahu Road came out as top priority. Keeping in mind
that not all data has been populated we also checked this road against previous
programmes in our database (see attachment 2008/2009 FNDC Rural Seal Extension
Programme). We can confirm that this road was part of the proposed extension
programme, but sealing was not completed.
·
Otangaroa Road, DP0.00 to RP 608
This section of Otangaroa Road is
featuring as priority number 2 on the matrix. This section has attracted a
significant number of customer RFS, primarily concerning dust complaints
stemming from forestry activity. Otangaroa Road is a forestry route, which
according to the NZTA circular 16/04 scores 14, which just misses the funding
criteria of 15.
·
Punikatere Loop Road, RP 3149 to RP 3602
Punikatere
Loop Road is 4th rated road on the matrix, with a similar profile as
Otangaroa Road. The resident’s dust related complaints has attracted
attention to this road, which will be subject to intense forestry activity in
the next 5 years.
·
Fairburn Road, RP 9028 to RP 10327
As the 6th priority
road, Fairburn Road has a notable number of dwellings within 80m of the road.
Fairburn Road has an exceptionally high volume of heavy commercial vehicles
travelling at speeds that exacerbrate the dust situation.
·
Pawarenga Road, RP 1107 to RP 1307
The Pawarenga Community Trust operates the Rawaranga
Doctors Clinic at 1207 Pawarenga Road. This road is unsealed and effects the
operations of the clinic and its water supply.
3) Financial Implications and Budgetary
Provision
$1,000,000 allocated in this year's capital work programme
Attachments
1. FNDC
Road Prioritisation Scoring Details Rev1 - A2294573 ⇩ 
2. FNDC
Road Prioritisation to Guide the Delivery of Road Asset Upgrades Draft Rev2 -
A2294546 ⇩ 
3. 2008
- 2009 Rural Seal Extension Programme - A2294575 ⇩ 
Compliance schedule:
Full consideration has been given to the provisions of the
Local Government Act 2002 S77 in relation to decision making, in particular:
1. A
Local authority must, in the course of the decision-making process,
a) Seek
to identify all reasonably practicable options for the achievement of the
objective of a decision; and
b) Assess
the options in terms of their advantages and disadvantages; and
c) If
any of the options identified under paragraph (a) involves a significant
decision in relation to land or a body of water, take into account the
relationship of Māori and their culture and traditions with their
ancestral land, water sites, waahi tapu, valued flora and fauna and other
taonga.
2. This
section is subject to Section 79 - Compliance with procedures in relation to
decisions.
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Compliance
requirement
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Staff
assessment
|
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State the level of significance
(high or low) of the issue or proposal as determined by the Council’s
Significance and Engagement Policy
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Low level of significance (The
proposal is consistent with adopted LTP).
|
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State the relevant Council
policies (external or internal), legislation, and/or community outcomes (as
stated in the LTP) that relate to this decision.
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The
proposal delivers on the following policies:
Policy # 4116 – Dust Management
Policy # 4106 – Road Maintenance
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State whether this issue or
proposal has a District wide relevance and, if not, the ways in which the
appropriate Community Board’s views have been sought.
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No
|
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State the possible implications for Māori
and how Māori have been provided with an opportunity to contribute to
decision making if this decision is significant and relates to land and/or
any body of water.
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The proposal is a response to
affected land owners of whom are members of Māori communities.
|
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Identify persons likely to be
affected by or have an interest in the matter, and how you have given
consideration to their views or preferences.
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Residents
of Okahu Road, Otangaroa Road, Punakitere Loop Road and staff and visitors to
the Pawarenga Road Clinic.
|
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State the financial implications
and where budgetary provisions have been made to support this decision.
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The proposal will be funded under
this year's capital work programme (unsubsidised road seal extensions)
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Chief Financial Officer review.
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The Chief Financial Officer has
reviewed this report
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