AGENDA
Infrastructure Network Committee Meeting
Wednesday, 28 November 2018
Time: |
1:00 pm |
Location: |
Te Ahu Corner Matthews Avenue and South Road Kaitaia |
Membership:
Cr Ann Court - Chairperson
Mayor John Carter
Cr Felicity Foy
Cr Dave Hookway
Cr Sally Macauley
Cr John Vujcich
Cr Kelly Stratford
Cr Mate Radich
Member Adele Gardner - Chairperson Te Hiku Community Board
Member Mike Edmonds - Chaiperson Kaikohe-Hokianga Community Board
Member Terry Greening - Chairperson Bay of Islands-Whangaroa Community Board
Infrastructure Network Committee Meeting Agenda |
28 November 2018 |
INFRASTRUCTURE NETWORK COMMITTEE MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Hon John Carter QSO |
Board Member of the Local Government Protection Programme |
Board Member of the Local Government Protection Programme |
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Carter Family Trust |
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Ann Court |
Waipapa Business Association |
Member |
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Warren Pattinson Limited |
Shareholder |
Building company FNDC is a regulator and enforcer |
No FNDC controls |
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Kerikeri Irrigation |
Supplies my water |
|
No EM intervention in disputes |
|
Top Energy |
Supplies my power |
|
No other interest greater than the publics |
|
District Licensing |
N/A |
N/A |
N/A |
|
Top Energy Consumer Trust |
Trustee |
Crossover in regulatory functions, consenting economic development and contracts such as street lightning. |
Declare interest and abstain from voting. |
|
Ann Court Trust |
Private |
Private |
N/A |
|
Waipapa Rotary |
Honorary member |
Potentially community funding submitter |
Declare interest and abstain from voting. |
|
Properties on Onekura Road, Waipapa |
Owner Shareholder |
Any proposed FNDC Capital works or policy change which may have a direct impact(positive/adverse) |
Declare interest and abstain from voting. |
|
Property on Daroux Dr, Waipapa |
Power of attorney and beneficiary |
|
|
|
Flowers (I get flowers occasionally) |
Ratepayer 'Thankyou' |
Bias/ Pre-determination? |
Declare to Governance |
|
Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
|
Consider all staff my friends |
N/A |
Suggestion of not being impartial or pre-determined! |
Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair. |
|
|
My husband is a builder and may do work for Council staff |
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|
Warren Pattinson (Husband) |
Warren Pattinson Limited |
Director |
Building Company. FNDC is a regulator |
Remain at arm’s length |
Air NZ |
Shareholder |
None |
None |
|
Warren Pattinson Limited |
Builder |
FNDC is the consent authority, regulator and enforcer. |
Apply arm’s length rules |
|
Kurbside Rod and Custom Club (unlikely) |
President NZ Hot Rod Association |
Potential to be linked to a funding applicant and my wife is on the decision making committee. |
unlikely to materialize but would absent myself from any process as would Ann. |
|
Properties on Onekura Road, Waipapa |
Owner |
Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development. |
Would not submit Rest on a case by case basis. |
|
Felicity Foy |
Director - Northland Planning & Development |
I am the director of a planning and development consultancy that is based in the Far North and have two employees. |
|
I will abstain from any
debate and voting on proposed plan change items for the Far North District
Plan. |
I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team. |
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I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner. |
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Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties on Weber Place and Allen Bell Drive. |
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|
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Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight, Tahuna Road/Allen Bell Drive. |
|
|
Foy Farms partnership |
Owner and partner in Foy Farms - a farm in three titles on Church Road, Kaingaroa |
|
|
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Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for 6 dwellings on Church Road, Kaingaroa |
|
|
|
King Family Trust |
This trust owns several |
These trusts own properties in the Far North. |
|
|
Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
|
|
|
Partner Felicity Foy |
Employed by Justaplumber Taipa |
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|
|
Friends with some FNDC employees |
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|
Dave Hookway |
Resident shareholder in Kerikeri Irrigation |
|
|
Declare if issues arise. |
Shareholder in Farmlands. |
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|
Declare if issues arise. |
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Employee – Northland District Health Board – Public Health Unit – Health Improvement Advisor |
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Am employee have no personal gain. |
Declare employment should issues concerning the Northland DHB arises. |
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On property in Waipapa West Rd. |
|
Possible issues relating to the street or zoning. |
Declare when appropriate. |
|
Sally Macauley
|
Chairman |
Northland Northland District Health Board |
Matters pertaining to health issues re Fluroide and freshwater as an example. |
Declare a perceived conflict. |
Chairman |
Oranga Tamaraki - Ministry of Vulnerable Children- Northland Community Response Forum |
Matters pertaining to this ministry |
Declare a perceived conflict. |
|
Judicial Justice of the Peace |
Visitations to Ngawha Prison |
Matters pertaining to Judicial Issues re Ngawha Prison |
Declare a perceived Interest |
|
The Turner Centre |
FNDC Representative |
Observer, acknowledging FNDC financial contribution. |
Note FNDC partnership |
|
Trustee |
Kaikohe Education Trust |
Providing students laptops - possible request for written support to funders |
Declare a conflict |
|
Executive member |
Kaikohe Business Association |
Matters pertaining to request for written support to funders. |
|
|
Chairman |
Bay of Islands Arts Festival Trust |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
|
Trustee |
Bay of Islands Radio Marine |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
|
Secretary/Trustee |
Kerkeri International Piano Competition |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
|
Trustee/Director |
Kaikohe Community and Youth Trust |
Possible application of support funding |
Declare a conflict of interests |
|
Commercial |
Palmer Macauley Offices- Kerikeri and Kaikohe |
Infrastructural matters with FNDC |
Declare a conflict |
|
Private property of which there would not be any conflict. |
|
|
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Paihia, Kerikeri, Kaikohe |
|
|
|
|
Peter Macauley (Husband)
|
Senior Partner |
Palmer Macauley |
|
|
Peter Macualey |
Barristers and Solicitors- Kerikeri, Kaikohe and Manganui |
Legal matters with FNDC |
|
|
Director/Trustee |
|
|
|
|
ST John NZ Priory Chapter |
ST John Priory Chapter |
Legal matters with FNDC |
Declare a conflict |
|
Senior Partner |
Peter Macauley- Palmer Macauley Barristers and Solicitors Kaikohe, Kerikeri AND Mounganui |
Legal matters with FNDC |
Declare a conflict |
|
ST John NZ |
Priory Trust Board |
Writing of policies and legal matters as an example |
Note Interests |
|
Lions Club of Kaikohe |
Director |
Legal matters etc |
Note Interests |
|
Kaikohe Rugby Club |
Patron |
Legal Matters |
|
|
Viking Rugby Club, Whangarei |
Life Member |
Legal Matters |
|
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Private Property |
|
|
|
|
Kerkeri, Paihia - no contents. |
|
|
|
|
John Vujcich |
Board Member |
Ngati Hine Health Trust |
Matters pertaining to property or decisions that may impact of their health services |
Declare interest and abstain |
Board Member |
Pioneer Village |
Matters relating to funding and assets |
Declare interest and abstain |
|
Director |
Waitukupata Forest Ltd |
Potential for council activity to directly affect its assets |
Declare interest and abstain |
|
Director |
Rural Service Solutions Ltd |
Matters where council regulatory function impact of company services |
Declare interest and abstain |
|
Director |
Kaikohe (Rau Marama) Community Trust |
Potential funder |
Declare interest and abstain |
|
Partner |
MJ & EMJ Vujcich |
Matters where council regulatory function impacts on partnership owned assets |
Declare interest and abstain |
|
Member |
Kaikohe Rotary Club |
Potential funder, or impact on Rotary projects |
Declare interest and abstain |
|
Member |
New Zealand Institute of Directors |
Potential provider of training to Council |
Declare a Conflict of Interest |
|
Member |
Institute of IT Professionals |
Unlikely, but possible provider of services to Council |
Declare a Conflict of Interest |
|
Member |
Kaikohe Business Association |
Possible funding provider |
Declare a Conflict of Interest |
|
Cr Kelly Stratford |
Office manager at Kinghans. |
|
|
|
Denture assistant at
Kawakawa denture Services |
None |
None |
|
|
KS Bookkeeping and Administration |
Business owner, bookkeeping and development of environment management plans for clients. |
None perceived |
I’d step aside from decisions that arise, that may have conflicts |
|
Kinghans Accounting |
Office Administration |
None perceived |
Step aside from decisions that arise, that may have conflicts. |
|
Waikare Marae Trustees |
Trustee |
May be perceived conflicts |
Case by case basis |
|
Kawakawa Business & Community Association |
Committee member/newsletter editor and printer |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
|
Bay of Islands College |
Parent elected trustee |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
|
Karetu School Bay Cosmos Soccer |
Parent elected trustee. Committee member and coach |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
|
Property in Waikare and Moerewa |
|
|
If there was a perceived conflict, I will step aside from decision making |
|
Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
|
Kelly Stratford (Husband) |
Puketona Junction Café 39 Gillies Café |
Barista & Chef Barista |
N/A |
N/A |
Property in Moerewa |
|
N/A |
N/A |
|
Adele Gardner
|
N/A - FNDC Honararian |
|
|
|
The Far North 20/20 , ICT Trust |
Trustee |
|
|
|
Te Ahu Charitable Trust |
Trustee |
|
|
|
ST Johns Kaitaia Branch |
Trustee/ Committee Member |
|
|
|
I know many FNDC staff members as I was an FNDC staff member from 1994-2008. |
|
|
|
|
Partner of Adele Gardner |
N/A as Retired |
|
|
|
Terry Greening
|
Greening Family Trust |
Beneficiary |
|
Highly unlikely to interface with FNDC |
Bay of Islands Walking Weekend Trust |
|
Potential of seeking funds |
Step aside from any requests or decisions regarding requests |
|
Russell 2000 Trust (Chairman) |
|
|
Trust is about to wind up. |
|
Russell Centennial Trust (ex-officio trustee) |
Manages Russell Museum |
Seeks funds from council |
Step aside from any requests or decisions regarding requests |
|
Residence at Kaha Place, Russell |
Nil |
Nil |
N/A |
|
Terry Greening (Wife)
|
Greening Family Trust |
Beneficiary |
N/A |
N/A |
Residence at Kaha Place, Russell |
|
|
|
|
Mike Edmonds |
Chair |
Kaikohe Mechanical and Historic Trust |
Council Funding |
Decide at the time |
Committee member |
Kaikohe Rugby Football and Sports Club |
Council Funding |
Withdraw and abstain |
Infrastructure Network Committee Meeting Agenda |
28 November 2018 |
Infrastructure Network Committee Meeting
will be held in the Te Ahu, Corner Matthews Avenue and South Road, Kaitaia on:
Wednesday 28 November 2018 at 1:00 pm
Order Of Business
1 Apologies and Declarations of Interest
3 Confirmation of Previous Minutes
3.1 Confirmation of Previous Minutes
4 Kaikohe-Hokianga Community Board
4.1 Disability Parking Changes in Kaikohe Hokianga Ward
5 Infrastructure and Asset Management Group
5.1 Infrastructure and Asset Management Update
5.2 Plastic Recycling in the Far North
5.3 Oruru Hall Options (Supplementary Agenda)
6.1 Sludge Strategy Progress Report - 1
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
No requests for deputations were received at the time of the agenda going to print.
28 November 2018 |
3 Confirmation of Previous Minutes
3.1 Confirmation of Previous Minutes
File Number: A2257645
Author: Kim Hammond, Meetings Administrator
Authoriser: Kate Barnes, Governance Support Team Leader
Purpose of the Report
The minutes of the previous Infrastructure Network Committee meeting are attached to allow the Committee to confirm that the minutes are a true and correct record.
That the Infrastructure Network Committee confirm that the minutes of the meeting held 27 September 2018 are a true and correct record. |
1) Background
Local Government Act 2002 Schedule 7 Section 28A states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The minutes of the meeting are attached. Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. 2018-09-27 Infrastructure Network Committee Minutes - A2207849 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Not applicable |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Not applicable |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Not applicable |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
None |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Not applicable |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Infrastructure Network Committee Meeting Agenda - UNCONFIRMED |
28 November 2018 |
MINUTES OF Far North District Council
Infrastructure Network
Committee Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Thursday, 27
September 2018 AT 1.15 pm
PRESENT: Cr Ann Court, Cr Felicity Foy, Cr Dave Hookway, Cr John Vujcich, Cr Kelly Stratford, Cr Mate Radich (video-conference), Adele Gardner, Mike Edmonds, Terry Greening
IN ATTENDANCE:
STAFF PRESENT: Shaun Clarke - Chief Executive Officer; Andy Finch - General Manager - Infrastructure and Asset Management; Dean Myburgh - General Manager - District Services; Roger Ackers - Manager - Strategy Development; Kelvin Goode - Manager - Building Consents; Glenn Rainham - Manager - Alliances; Darren Edwards - Manager - Compliance and Resource Consents; Paul Carr - Manager - Infrastructure Project Delivery; Nina Gobie - Team Leader - Facilities Operations; Andrew Brown - Senior Asset Manager; Wil Pille - Manager - Transport Operations; Jessica Crawford - Senior Infrastructure Consents Planner; Melissa Parlane - Team Leader - Infrastructure Planning; Simon Millichamp - Solid Waste Engineer; Keith Kent - Transport Planner; Tanya Reid - Business Improvement Advisor; Kim Hammond - Meetings Administrator.
1 Apologies and Declarations of Interest
The Infrastrucutre Network Committee accepts apologies from Cr Sally Macauley and His Worship the Mayor.
Cr Felicity Foy declared a conflict of interest in relation to Item Item 7.1 Resource Consent Pre-Application meetings/servicces (Supplementary Agenda).
2 Public Forum |
Neil Cooke (Interim Manager) Northland Transport Agency introduced himself to the Committee and gave a brief overview of the plans going forward: - Priority one: resoucing and delivery of projects - Priority two: organisation structure of the Northland Transport Agency |
Note: A field trip with Northland Transport Agency and Councillors is to be arranged to view the network
3 Deputation
- Kelli Sullivan from New Zealand Transport Agency spoke regarding the Provicial Growth Fund as it is related to the Twin Coast Discovery and upcoming projects
4 Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes |
Resolution 2018/9 Moved: Cr Ann Court Seconded: Cr Felicity Foy That the Infrastructure Network Committee confirm that the amended minutes of the meeting held 31 July 2018 are a true and correct record. Carried |
5 Bay of Islands-Whangaroa Community Board
5.1 Airspace Lease - 30 School Road, Paihia |
Resolution 2018/10 Moved: Cr Ann Court Seconded: Cr Kelly Stratford That the Infrastructure Network Committee approves on behalf of Council: a) that the Council pursuant to section 341 of the Local Government Act 1974, grants a lease to occupy airspace above the side access road at 30 School Road, Paihia to be used for an entrance deck (level 1) and car parking (level 2) subject to the following conditions: · The extent (dimensions) of the leased area shall be such as to enable the protrusions into airspace above legal road depicted in the Boyd Design plans for project no. 176 dated 10-11-2017 and 28-02-2018; · The lease shall commence on the date the building consent is granted for the proposed building, and the term of the lease shall be 30 years; · The annual rental shall be determined by a registered valuer; · The rental shall be reviewed 10 years after the commencement of the lease and reviewed again 20 years after the commencement of the lease; · The lessee shall pay the Council’s costs incurred in preparing the lease, obtaining the rental valuation, and subsequently undertaking rent reviews. Carried |
6 Te Hiku Community Board
6.1 Lease of part Pioneer House Kaitaia to Far North Community Foodbank Trust |
Resolution 2018/11 Moved: Cr Ann Court Seconded: Cr Dave Hookway That the Te Hiku Community Board recommends that the Infrastructure Network Committee a) grants the Far North Community Foodbank Trust a lease of six years with an initial term of 2 years followed by two rights to renew of 2 years each at market rent and on standard commercial terms. b) authorises the GM Infrastructure and Asset Management to negotiate the terms and conditions of the lease and prepare the necessary documentation for execution by Council. Carried |
7 Infrastructure and Asset Management Group
Suspension of Standing Orders |
Resolution 2018/12 Moved: Cr Ann Court Seconded: Cr Felicity Foy A motion was moved that the Committee suspend standing orders: 3.5 Rules of Debate, to allow free and frank discussion. Carried |
Resumption of Standing Orders |
Resolution 2018/13 Moved: Cr Ann Court Seconded: Cr John Vujcich A motion was moved that Committee resume standing orders. Carried |
7.1 Footpath Review |
Resolution 2018/14 Moved: Cr Ann Court Seconded: Cr Kelly Stratford That the Infrastructure Network Committee note the report and accompanying Footpath Deep Dive. Carried |
Correction – Attachment 1 – Footpath Deep Dive August 18 V3, page 49 and 50. Axis is incorrect
7.2 New Water Source for Opononi/Omapere Water Supply - Progress Report Q1 2018/2019 |
Resolution 2018/15 Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee receive the report New Water Source for Opononi/Omapere Water Supply - Progress Report Q1 2018/2019. Carried |
Suspension of Standing Orders |
Resolution 2018/16 Moved: Cr Ann Court Seconded: Cr John Vujcich A motion was moved that the Committee suspend standing orders: 3.5 Rules of Debate, to allow free and frank discussion. Carried |
At 2:24 p.m., Cr Mate Radich left the meeting. At 2:25 p.m., Cr Mate Radich returned to the meeting.
At 2:30 p.m., Cr Kelly Stratford left the meeting.
Resumption of Standing Orders |
Resolution 2018/17 Moved: Cr Ann Court Seconded: Cr Dave Hookway A motion was moved that Council resume standing orders. Carried |
7.3 Waipapa Refuse Transfer Station Business Case Review |
Resolution 2018/18 Moved: Cr Ann Court Seconded: Cr Felicity Foy That the Infrastructure Network Committee receives the report. Carried |
7.4 Water and Wastewater Compliance to 18 July 2018 |
Resolution 2018/19 Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee receive the report Water and Wastewater Compliance to 18 July 2018. Carried |
At 2:34 p.m., Cr Kelly Stratford returned to the meeting.
At 2:34 p.m., Cr Dave Hookway left the meeting.
7.5 Accessible Parking Changes |
Resolution 2018/20 Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee approve the following Community Board Resolutions: a) The Bay Of Islands Whangaroa Community Board recommend to the Council that the following proposed changes to Disability Parking be approved: 1. Gillies Street, Kawakawa: provide 1 new disability park outside the relocated Post Office 2. Gillies Street (SH1), Kawakawa: reschedule existing disability park on the right hand side 3. Williams Road, Paihia: provide 1 new disability park outside the relocated Post Office 4. Fairway Drive, Kerikeri: provide 1 new disability park outside Community Fitness 5. York Street, Russell. provide 1 new disability park outside the Chemist 6. Chapel Street, Russell: remark, sign and schedule existing marked Disability Park outside RSA 7. Cass Street, Russell: sign and schedule existing marked disability park near Great Sights Booking Office 8. The Strand, Russell: remove disability park from Bylaw Schedule And That b) the Te Hiku Community Board recommend to the Council that the following proposed changes to Disability Parking be approved: 1. Melba Street: Provide 2 new disability parks for the Remembrance Park War Memorial 2. Melba Street: Swap positions of the scheduled disability park with the taxi stand 3. Commerce Street: Remove the scheduled disability park on the right hand side which is obstructing the accessway 4. Commerce Street: Reduce the extent of the scheduled loading bay and provide 1 new disability park 5. Bank Street: Reposition the dropped kerb serving the disability park on the right hand side. Carried |
8 District Services Group
8.1 Pawarenga Road Slips Package 1 - Variations to contract |
Resolution 2018/21 Moved: Cr Ann Court Seconded: Cr Felicity Foy That the Infrastructure Network Committee approves additional funding of $100,966.81 to Contract 7/17/191 Pawarenga Road Slips Package. This will increase the total Contract Value to $1,016,779.46. Carried |
At 2:35 p.m., Cr Dave Hookway returned to the meeting.
8.2 Allocation of additional operational funding approved through the Long Term Plan 2018 - 2028 for Animal Management |
recomendation 2018/22 Moved: Cr Ann Court Seconded: Cr Dave Hookway That Council: a) Approves the creation of three additional Animal Management Officer roles utilising the additional operational funding ($180,000) approved as part of the Long Term Plan 2018 – 2028; and b) Approves the utilisation of the balance of this allocation for an annual ‘Nga Kuri O Auau.’ (Chip it ‘n’ Snip it) day. Suspension of Standing Orders Moved: Cr Dave Hookway Seconded: Cr John Vujcich A motion was moved that the Committee suspend standing orders: 3.5 Rules of Debate, to allow free and frank discussion. Resumption of Standing Orders Moved: Cr Felicity Foy Seconded: Cr Kelly Stratford A motion was moved that Council resume standing orders. Amendment Moved: Cr Dave Hookway Seconded: Cr John Vujcich That That Council: a) Approves the creation of three additional Animal Management Officer roles utilising the additional operational funding ($180,000) approved as part of the Long Term Plan 2018 – 2028; and b) that these additional roles are created and resourced specifically to enable council to fulfil its obligations in respect of current animal welfare regulations/future and for the rehoming of animals processed through its facilities c) Approves the utilisation of the balance of this allocation for an annual ‘Nga Kuri O Auau.’ (Chip it ‘n’ Snip it) day. LOST Amendment Moved: Cr Felicity Foy Seconded: Cr Kelly Stratford That Council: a) Approves the creation of three additional Animal Management Officer roles utilising the additional operational funding ($180,000) approved as part of the Long Term Plan 2018 – 2028; and b) that these additional roles are created and resourced to enable council to fulfil its obligations in respect of current animal welfare regulations/future and for the rehoming of animals processed through its facilities c) Approves the utilisation of the balance of this allocation for an annual ‘Nga Kuri O Auau.’ (Chip it ‘n’ Snip it) day. The amendment became the substantive motion RESOLUTION Moved: Cr Felicity Foy Seconded: Cr Kelly Stratford That Council: a) Approves the creation of three additional Animal Management Officer roles utilising the additional operational funding ($180,000) approved as part of the Long Term Plan 2018 – 2028; and b) that these additional roles are created and resourced to enable council to fulfil its obligations in respect of current animal welfare regulations/future and for the rehoming of animals processed through its facilities c) Approves the utilisation of the balance of this allocation for an annual ‘Nga Kuri O Auau.’ (Chip it ‘n’ Snip it) day. Carried |
Chairperson: Cr Felicity Foy took the Chair at 2:36 p.m. until 2:55 p.m
At 2:36 p.m., Cr Ann Court left the meeting. At 2:43 p.m., Cr Ann Court returned to the meeting.
At 2:51 p.m., Cr Mate Radich left the meeting.
8.3 Resource Consent Pre - Application Meetings / Services |
Committee Resolution 2018/23 Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee request that a workshop is to be provide to all Elected Members with an overview of the Resource Management Act, District Plan and the resource consenting process, is endorsed. Carried |
At 2:59 p.m., Cr Felicity Foy left the meeting. At 3:00 p.m., Cr Felicity Foy returned to the meeting.
9 Meeting Close
The meeting closed at 3.00 pm.
The minutes of this meeting will be confirmed at the Infrastructure Network Committee Meeting to be held on 29 November 2018.
...................................................
CHAIRPERSON
28 November 2018 |
4 Kaikohe-Hokianga Community Board
4.1 Disability Parking Changes in Kaikohe Hokianga Ward
File Number: A2258272
Author: Keith Kent, Transport Planner
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
The Disability Action Group asks that the Community Board recommend to the Council that approval be given to undertake changes to the Disability Parking Spaces in Kaikohe, Rawene and Kohukohu.
Executive Summary
· The Disability Action Group regularly reviews the suitability and level of provision of disability parking spaces in communities and receives suggestions on improvements, relocations and provision of additional spaces.
· This report outlines some of the recurring district-wide problems in relation to disability parking and identifies proposed specific changes to disability parking in the Kaikohe Hokianga ward.
· This report was presented to the Kaikohe-Hokianga Community Board at their meeting on 07 November 2018 for consideration. The Kaikohe-Hokianga Community Board makes the following recommendation.
That the Infrastructure Network Committee approve the following proposed changes to Disability Parking 1. Broadway (SH12), Kaikohe. Remark scheduled disability park near Westpac Bank 2. Broadway (SH12), Kaikohe. Provide new disability park, schedule, sign and mark outside Post Office 3. Broadway (SH12), Kaikohe. Provide dropped kerb, reschedule and remark disability park near paint shop 4. Dickeson Street, Kaikohe. Remark existing disability parks X2 5. Broadway (SH12), Kaikohe. Schedule and remark existing disability park 6. Broadway (SH12), Kaikohe. Remove unscheduled disability park 7. Clendon Esplanade, Rawene. Remove unscheduled disability park 8. Clendon Esplanade, Rawene. Provide new disability park outside Four Square 9. Kohukohu Road, Kohukohu. Provide new disability park outside Post Office 10. Kohukohu Road, Kohukohu. Provide new disability park inland side Providing that the resulting carparks conform to the relevant New Zealand or International standards. |
1) Background
The Disability Action Group have sought proposed changes to disability parking arrangements around the district for some time but progress towards achieving the desired changes has been thwarted by the lack of progress on the review and update of the Parking and Traffic Control Bylaws. Parking and Traffic Control will be covered in the scope of the District Transport Strategy which is planned to be completed for inclusion in the 2019 Annual Plan.
Disability Parking signs and markings require legal definition in terms of length and location through the Parking and Traffic Control Bylaw schedules to enable enforcement. This has previously been considered a prerequisite to any changes being made on the ground, but the Disability Action Group consider that this matter can no longer be delayed and wish to emphasise the special nature and need for appropriate Disability Parking provision within the district. They ask that progress be made independently of the wider parking and bylaw review process. Risks associated with the independent progression of these changes are considered minimal and may be considered beneficial in providing accurate location data around which to rebuild the other schedules.
Provision of Disability Parking spaces can lead to the loss of standard parking spaces. This potential is discussed on a site specific basis and has been considered by the Disability Action Group. In the majority of cases, the current level of overall parking provision suggests that the loss of standard spaces can be accommodated without issue.
No general community consultation on the proposed changes has been undertaken.
2) Discussion and Options
Common Issues
Issues which frequently arise when considering the provision of disability parking spaces throughout the Far North District are:
• Locations are no longer appropriate. The majority of Post Office services have moved from dedicated facilities into counters in local stores
• Inconsistent markings. A mixture of old style yellow markings or old full blue markings, with very few agreed new small blue emblems
• Inconsistent signage
• Inaccurate Bylaw schedules. Incorrect location distances. Schedules don’t always have corresponding markings and signs
• Dropped kerbs in wrong place or missing
• Insufficient resources to monitor and enforce control
Data Analysis
In order for the Disability Action Group to make an informed judgement regarding adoption of any proposed changes to disability parking provision, they are presented with data and engineering comment on existing arrangements and the results of analysis of the potential effects of changes to the overall level of parking provision for the relevant township. Site specific data is summarised in Attachment: 2018-09-05 KHCB Disability Parking Changes - A2139739
Data presented to the Disability Action Group comprises:
1. Confirmation of current bylaw schedule entries. These are scheduled entries from the FNDC Parking and Traffic Control Bylaw 1 July 2010, last updated November 2017. This data is not currently accessible to the public.
2. The total number of public parking spaces. The source of this data is the parking survey carried out December 2013 to February 2014.
3. Variation between number of parking spaces and requirements of the District Plan levels of parking provision. Any significant shortfall is reported, especially where conversion of spaces from standard to disabled is proposed.
4. The occupancy rate of public parking spaces. Same data source as 2 above.
5. The existing ratio of disability parks to standard parks. Ratio of parks relative to the adopted standard target ratio of 2%.
6. The changed ratio resulting from the adoption of the proposed change
7. Maps displaying surveyed parking arrangements and proposals. Data derived from survey carried out February 2016.
Relevant legislation and policies
· The FNDC Parking and Traffic Control Bylaw 1July 2010, last updated November 2017. Clause 2008.4 states “Power to amend schedules - Council may from time to time by resolution substitute, or make additions, or alterations to any Schedule of this Bylaw.
· NZS4121:2001 – Design for access and mobility – buildings and associated facilities. Section 5 specifies appropriate provision as 1 disability park per 50 standard or 2%
· Local Government Act 2002 section 156 allows Bylaw amendment by resolution of Council:“(2) Despite subsection (1), a local authority may, by resolution publicly notified,—
make minor changes to, or correct errors in, a bylaw, but only if the changes or corrections do not affect—
an existing right, interest, title, immunity, or duty of any person to whom the bylaw applies; or
an existing status or capacity of any person to whom the bylaw applies.”
· Land Transport Act 1998 also contains provision for Territorial Authorities to set bylaws in relation to parking controls.
· Manual of Traffic Signs and Road Markings, Part 2: Markings 2.12.07 Disabled Parking Space. FNDC comply generally with the relevant rule regarding provision of the standard marked symbol but by request from the Disability Action Group in 2015, agreed to implement a local variation that features a slightly reduced scale white symbol on a blue square background containing sand to remove potential wet slip hazard.
Recommended Option
Referring to Attachment: 2018-09-05 KHCB Disability Parking Changes - A2139739
1. Broadway (SH12), Kaikohe. Remark scheduled disability park near Westpac Bank
2. Broadway (SH12), Kaikohe. Provide new disability park, schedule, sign and mark outside Post Office
3. Broadway (SH12), Kaikohe. Provide dropped kerb, reschedule and remark disability park near paint shop
4. Dickeson Street, Kaikohe. Remark existing disability parks X2
5. Broadway (SH12), Kaikohe. Schedule and remark existing disability park
6. Broadway (SH12), Kaikohe. Remove unscheduled disability park
7. Clendon Esplanade, Rawene. Remove unscheduled disability park
8. Clendon Esplanade, Rawene. Provide new disability park outside Four Square
9. Kohukohu Road, Kohukohu. Provide new disability park outside Post Office
10. Kohukohu Road, Kohukohu. Provide new disability park inland side
Reason for the recommendation
The recommended option was chosen to address the priority issues identified by the Disability Action Group in the most effective manner.
3) Financial Implications and Budgetary Provision
Estimated cost of the recommended works is $14,300. This cost to be met through existing budget provision in the Long Term Plan under the category of District Facilities, New Works, Accessible carparks, District-wide:
· 2018/19 $31,089 ($10,363 per ward)
· 2019/20 $16,860 ($5,620 per ward)
Funding will be brought forward as necessary to complete these works in 2018/19 or alternatively the works will be phased over two years
1. KHCB Disability Parking Changes - A2139739 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
As stated under Relevant Legislation above |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Yes Each Community Board will be presented with a report relative to their Ward |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Implications and benefits are appropriate to all communities and without differentiation of ethnicity |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Disability Action Group are nominated representative of all disabled persons within the district. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Estimated cost of works $14,300 Uncommitted pending Council approval to proceed |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report |
28 November 2018 |
5 Infrastructure and Asset Management Group
5.1 Infrastructure and Asset Management Update
File Number: A2225718
Author: Andy Finch, General Manager - Infrastructure and Asset Management
Authoriser: Janice Smith, Chief Financial Officer
Purpose of the Report
To present a summary of Infrastructure and Asset Management activity and information items.
Executive Summary
The Infrastructure and Asset Management Update provides an overview of Infrastructure and Asset Management activity for the period between Infrastructure and Network Committee meetings.
That the Infrastructure Network Committee receive the report Infrastructure and Asset Management Update.
|
Background
This report will present a range of performance and interest items focussed around Council Infrastructure
Discussion and Next Steps
The information is attached in the form of a presentation. The extent and scope of the report will be extended in future iterations.
Financial Implications and Budgetary Provision
None
1. Infrastrucutre and Asset Management Update Presentation - A2266766 ⇩
28 November 2018 |
5.2 Plastic Recycling in the Far North
File Number: A2248927
Author: Simon Millichamp, Solid Waste Engineer
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To seek approval to suspend the recycling of lower grade plastics at Far North District Council (FNDC) controlled recycling facilities.
Executive Summary
· Of all items recycled, plastic is the most complicated given the plethora of different plastic types utilised.
· Plastic materials for recycling are graded 1 to 7, with grade 1 and 2 plastics being more sought after for recycling purposes.
· China has imposed restrictions on the importation of materials intended for recycling, impacting the international recycling market for the lower grade plastics.
· Grades 1 and 2 plastics are still a valued commodity being recycled in NZ and internationally.
· There is no overall national strategy or guidance for plastic recycling, with each Local Authority having different criteria.
· Kerbside recycling of plastic is a commercially driven activity and outside of the scope of this report. However, the decision reached by Council will influence the commercial viability of kerbside collection of recycled plastic.
· Council operates 15 refuse transfer stations through three contractors, they being: Waste Management, Northland Waste and Broadspectrum.
· Other plastic recycling streams include 12 Community Recycling Centres and various public recycling bins located in the townships of Kaitaia, Kerikeri, Kaikohe and Paihia.
· A decision is required on whether FNDC will stop accepting lower grade recyclable plastics (grade 3 to 7) at Council facilities as an interim measure until further national guidance issued or future sustainable markets are realised.
· If agreed, a communication plan is required that explains Council’s overall waste and recycling strategy to the public.
That the Infrastructure Network Committee: a) approves the end to collecting and recycling of lower grade plastic (grade 3 to 7) at Council recycling facilities from 1 December 2018 until national guidance or sustainable markets for lower grade plastics become available. b) approves the development and implementation of a communication plan outlining the changes. |
1) Background
The Council operates the following facilities through three contractors: Waste Management, Northern Waste and Broadspectrum.
|
Refuse Transfer Stations |
Community Recycling Centres |
Northland Waste - Northern contractor |
Ahipara, Awanui, Herekino, Houhora, Kaitaia, Kohukohu, Panguru, Taipa, Te Kao and Whatuwhiwhi |
Broadwood, Pawarenga, Peria and Totara North |
Waste Management – Southern contractor |
Kaikohe, Opononi, Whangae, Whitehills, |
Horeke, Maromaku, Moerewa, Okaihau, Rawene and Whangaroa Rawhiti and Opua (seasonal only) |
Broadspectrum |
Russell Refuse Transfer Station (incl. landfill) |
Northern customers can drop off recyclable items at these centres and the kerbside recycling material is sorted and recycled at the Kaitaia Refuse Transfer Station.
Southern customers can drop off recyclable items at these centres and the kerbside recycling material is sorted and recycled at a private site.
Plastic is primarily made from seven different types and are graded 1 to 7 as detailed below. The grading is usually stamped on the packaging item. Demand and hence financial value for the different grades of recycled plastic varies considerably. Plastic bottles, especially clear ones attract the best prices and are easily reusable (grades 1 and 2). Coloured plastic is less desirable due to the inclusion of colour which cannot be removed.
Plastic packaging symbols and examples (www.BBC.com/news/science-environment-45496884)
Until recently approx. 50% of the world’s waste plastic went to China for recycling. Much of this material was highly contaminated with general waste and plastic unsuitable for recycling. This resulted in a rubbish disposal problem for China along with the associated environmental impact.
China recently implemented the ‘National Sword’ program which limited the contamination permitted in imported recyclables to levels that are basically unachievable. This has closed China’s recycling markets to the international market.
Other end users of recyclables e.g. Malaysia, Indonesia and Thailand are now overwhelmed with product. Thailand has now imposed restrictions on imports with Malaysia announcing a review of its import policy.
The long term sustainability of contaminated and/or low value plastic recycling is uncertain. These countries are facing the same environmental issues from the sheer volume of reject plastics being presented that prompted China to introduce the ‘National Sword’ programme. These actions have caused a global recycling crisis that has impacted the international markets for the low value plastics graded 3 to 7.
Accordingly, the future of national and international recycling markets is uncertain with no improvements are likely in the foreseeable future.
Equally, there is no nationally based strategy around plastic recycling and therefore each Local Authority manages their plastic recycling differently. Currently Whangarei, Hamilton, Otorohonga, Waitomo, Taupo and Tauranga Councils (just to name a few) accept grade 1 and 2 plastics only.
Council’s surveyed by WASTEMINZ found 82% reportedly are being affected by China’s restrictions and are selling grade 3 to 7 plastics at a much lower price, stockpiling and are struggling to find new buyers.
Currently plastics graded 3 to 7 comprise of approx. 50% of the Far North’s recycling plastic and 2% of all recycling items i.e.: glass, cardboard etc. by weight. This is a small quantity in comparison to international markets.
The Far North produces good quality recycling due to hand sorting but the small volumes produced are insufficient to attract specialist markets. For example, in August 2018 a total of 750m3 plastics was collected for recycling compared to 4092m3 being the total amount of all other recyclable material collected by both Northland Waste and Waste Management.
Current Situation
FNDC solid waste contracts current specify that the contractors accept plastics graded 1 to 7 brought to Recycling Centres by customers. Both contractors’ tenders tagged the effect that the recycling of these materials was dependent on the continuation of the market conditions at time of tender. Kerbside collections are not controlled by Council and Northland Waste has already stopped collecting grade 3 to 7 on the kerbside while Waste Management still collects them.
Since then, market conditions have changed dramatically.
Plastics graded 1 to 2 can still be sold at slightly reduced prices of $275 and $380 per ton respectively. However, the range of acceptable containers within each grade has also reduced i.e.: coloured grade 2 plastics such as bleach bottles can no longer be included.
Plastics graded 3 to 7 can no longer be sold by NZ recyclers either as a mixed commodity or when separated into individual numbered grades.
Visy Recycling are a private New Zealand company that buys and exports recycling. They are reportedly the sole recycling exporter in NZ that will accept plastics graded 3 to 7. However there is now a charge of $155 per ton to receive these grades. Alternatively, Visy Recycling will accept these plastics if they are combined with a proportion of plastics graded 1 to 2. There isn’t a charge for this but the supplier is still effectively paying Visy Recycling but paying with high value plastic rather than cash.
Recent media reports indicate some offshore recycling plants may be extracting the valuable plastics out of imported mixed plastics then disposing the rest irresponsibly. (Attachment 1).
It is not possible to follow an actual endpoint of an individual load of recyclables from NZ. Some of it will be recycled, some will be burnt in permitted activity such as licensed cement production, with the rest being landfilled, burnt or discarded irresponsibly.
There is a significant customer perception issue if plastics collected for recycling are not recycled.
Waste Management (WM) – Southern Refuse Transfer Stations contractor.
WM are currently accepting plastic grades 1 to 7.
These plastics are currently exported to overseas markets where they are reportedly sorted and recycled. WM are unable to confirm whether any of this material eventually goes to landfill.
WM state that there are no current markets for plastic grades 3 to 7 in New Zealand or in overseas markets, but they will continue to search for options.
At this time, WM are willing to stop accepting plastic grades 3 to 7 at southern Refuse Transfer Stations to achieve district wide consistency of service.
Northland Waste (NW) - Northern Refuse Transfer Stations contractor.
NW has notified Council they no longer have a market for plastics graded 3 to 7 as well as no market for some containers in grades 1 and 2, e.g. coloured grade 2 plastic.
NW has already informed their kerbside and commercial customers that they will no longer be collecting graded 3 to 7 recyclable plastics.
NW is currently stockpiling this material from recycling centres until Council makes a decision.
NW preference is to stop accepting these plastics as they believe they can no longer guarantee such plastics will be recycled in the appropriate manner.
NM will utilise Visy Recycling to receive plastics graded 3 to 7 if directed by Council but will require all additional costs to be covered by Council. These costs will vary depending on what Council directs NW to do with this material.
2) Discussion and Options
The following options apply to Council facilities only i.e. Refuse Transfer Stations, Community Recycling Centres and public recycling bins.
Kerbside collections are a commercially driven activity. Council cannot direct what recycling materials waste companies accept as part of their kerbside or commercial collections. However, if Council elect not to accept grade 3 to 7 recycled plastics at Council facilities then it is unlikely suppliers will continue to accept these grades of plastic at the kerbside or from commercial businesses, as has happened with Northland Waste.
The costs of the various options below are estimates based on changes proposed but will have to be finalised by negotiation with the two contractors. The contractors have yet to ask for additional compensation for overall falling commodity prices which they are entitled to as per the contract.
Option 1: Council facilities stop accepting recyclable plastics graded 3 to 7 until national guidance or sustainable markets for lower grade plastics become available. (Recommended)
It is recommended a one month transition period in which plastics graded 3 to 7 are accepted at no cost and landfilled by Council. Following this transition period, these plastics are disposed of to landfill and paid for as normal waste.
This will require a communication plan in place and rolled out across the District where the public are informed plastics graded 3 to 7 can no longer be reliably recycled at Council facilities and to make informed decisions at the time of purchasing.
This option would have no additional cost to Council.
Option 2: Council facilities continue to accept recyclable plastics graded 3 to 7 and pay to have them combined with plastics graded 1 to 2
Contractors will combine plastics graded 1 to 2 with grades 3 to7 to produce a grade that is acceptable by Visy for recycling. The contractors will require compensation for the loss of revenue from the plastics graded 1 to 2.
There is no guarantee that all of mixed plastics graded 1-7 will actually be recycled. Failure of this mixed grade 1-7 market in the near future seems inevitable.
Council staff believes this option would mislead the public given the serious concerns that much of this material will be landfilled or worse overseas.
This option would cost approximately $15,000 per month. This is unbudgeted.
Option 3: Council facilities continue to accept recyclable plastics graded 3 to 7 and pay to have them exported as recyclables
Council will pay $155 per ton to our contractors, who then pay Visy Recycling to accept this material. There is no guarantee that this material will be recycled.
There is uncertainty concerning the final destination of this material, whether it is actually recycled or landfilled.
This option would cost approximately $9,000 per month. This is unbudgeted.
Option 4: Council facilities continue to accept recyclable plastics graded 3 to 7 at no charge and then Council stockpiles the material
This would require the acquisition of a secure, accessible and appropriate site that could cater for a stockpile of mixed plastic bales.
Stockpiled plastics gradually deteriorate due to exposure to sunlight / weather and are a serious fire risk.
There are no assurances or timeframes when this material can be recycled.
This option would cost approximately $2,000 per month plus storage / rental costs. This is unbudgeted.
This option could also result in additional future costs associated with the need to either dispose of the stockpiled material as waste or to transfer to a new recycled plastic market.
Option 5: Council facilities continue to accept recyclable plastics graded 3 to 7 at no charge to the public, but divert it to landfill as waste
This option undermines the integrity of recycling. The public will assume that plastics graded 3 to7 are being recycled.
This option would cost Council in the order of $3,000 per month. This is unbudgeted.
Reason for the recommendation
New restrictions on the international plastic recycling market has meant there is uncertainty concerning the disposal of recyclable plastics graded 3 to 7, locally, nationally and internationally, with China as New Zealand’s main market, stopping imported plastics for recycling.
Grade 1 to 2 plastics are still a valued commodity and can be recycled.
There is evidence that some recyclable plastic may be irresponsibly disposed of and this is causing environmental concerns in the countries that have accepted it.
Stopping the acceptance of plastics graded 3 to 7 as recyclables is the most cost effective and socially responsible option.
3) Financial Implications and Budgetary Provision
There are no provisions in the current budget for the impact of changes to the global plastic recycling market on solid waste operations.
1. NZ's role in the Malaysian plastics dumping ground - A2248990 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Waste Management and Minimisation Plan 2017 – 2023 LTP 2018 – Community outcomes Solid Waste Bylaw 2016 |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
District wide relevance. No Community Board input sought. Report written as a result of the contractors request to implement the terms of their contract. Northland Waste, as per the contract has implemented the reduced recycling services in the northern area. Waste Management are waiting on Council’s decision before implementing a reduced recycling service. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
No specific implications to Maori although acknowledge the environmental concerns such a decision will have on the whenua. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Persons in specific areas will be affected by outcomes and the implications to these people have been outlined in 2) Discussion and options namely far north residents who utilise Council’s recycling stations and services. Environmental organisations e.g.: Eco Centre, Kaitaia. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Financial implications vary according to what option is approved and as outlined under each option. |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report |
28 November 2018 |
6.1 Sludge Strategy Progress Report - 1
File Number: A2243291
Author: Kate Simmonds, 3 Waters Planner
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
The purpose of this report is to provide a quarterly progress update on the sludge strategy to the Infrastructure Network Committee.
Executive Summary
In July 2017 the sludge strategy recommendations were endorsed by the Infrastructure Network Committee (INC), with a request that a quarterly report be provided updating the INC on progress. This is the first progress report for the sludge strategy.
The key activities completed this quarter are:
· Collaboration with Watercare Services Limited who are operating a similar system at their Mangere Wastewater Treatment Plant in Auckland with biosolids going to the former Puketutu Island Quarry
· Iwi Consultation summary report and presentation drafted
· Quarry site assessment completed and summary report drafted
· Re-prioritisation of the ponds requiring desludging following a meeting with the Northland Water Alliance
· Identification of the preferred dewatering method (found to be mobile mechanical dewatering) through high level evaluation has been completed and a report to document the findings has been produced.
That the Infrastructure Network Committee receives the report Sludge Strategy Progress Report - 1. |
Background
In July 2017 the 3 Waters Planning team recommended that Council:
a) Endorse the centralised sludge strategy outlined in the document Far North District Council Sludge Study – Stage 2 and 3 Report - Final
b) Authorise staff to develop a project to deliver the centralised sludge strategy, including a project plan, budget expenditure, and timeline
c) Authorise staff to commence engagement with Iwi and other stakeholders regarding the sludge strategy
d) Authorise staff to commence engagement with quarry owners and operators to confirm viability of former mine and quarry site
e) Request quarterly reports to the Infrastructure Network Committee regarding progress on the strategy
These recommendations were endorsed, as well as one additional request from the Infrastructure Network Committee which was:
f) Request staff to capture and report on all the information in the sludge management strategy.
This is the first of these progress reports to provide an update regarding the progress which has been made in the last quarter regarding the sludge management strategy.
Discussion and Next Steps
The following activities have been completed this quarter (from 31 July 2018 to 31 October 2018):
1. We connected with Watercare who are managing a similar process at their Mangere Wastewater Treatment Plant (WWTP) in South Auckland, where biosolids are being used to reform the original land form of the Puketutu Island Quarry site. This was a valuable opportunity to gain a better understanding of how the operational side works, gain feedback on lessons learnt, and to understand the key considerations in the initial planning and consenting phase.
2. A draft summary report and presentation to be used for Iwi Consultation has been prepared.
3. Potential quarry sites were identified and assessed to complete an initial ranking of the sites based on size and proximity to the WWTPs.
4. We met with the 3 Waters Alliance and reviewed the most recent sludge surveys to re-prioritise the ponds requiring desludging. Some minor changes to the order of priority have been made as a result.
5. Completed an options assessment comparing mobile mechanical dewatering with geobags to confirm which option is the lowest cost, and whether geobags are viable. It was found that many sites do not have sufficient footprint for geobags and that mobile mechanical dewatering is the preferred method. A summary report has been prepared to document this decision.
The following activities are planned for the following quarter (1 November 2018 to 31 January 2019):
1. Commence Iwi Consultation
2. Commence discussions with Quarry owners to confirm if the shortlisted sites are viable (i.e. sufficient size and access, remote location, no longer in use) and perform calculations to determine the capacity of each site (i.e. the ability to take sludge for 5 years, 10 years or more.
3. Complete a high level planning assessment. This may require a meeting with NRC to discuss in principle. Once we have identified potential locations and confirmed the method we plan to use we will revisit the planning assessment to ensure it is still relevant, then we'll make applications for consents. It is anticipated the following consents / rules / monitoring will be required:
a. Groundwater Monitoring
b. Lining of the Quarry
c. Discharge consent (for discharge of solids)
d. Restriction on traffic movements
e. No odour at the nearest sensitive receptor.
4. As geobags are not suitable for all sites, mechanical dewatering units will need to be purchased. Procurement for these items needs to commence as soon as possible to ensure these are purchased this financial year per the LTP. This will require some design work around equipment sizing, preferred number of units, and the preferred type of mechanical dewatering, the requirement for chemical dosing (i.e. polymer and/or lime addition), as well as the preparation of specifications and tender documentation to go to suppliers for quotation for the equipment.
5. A cost benefit analysis will be completed comparing the costs and benefits of having 1 sludge disposal site / quarry vs multiple sites – i.e. would the transport savings offset set up costs if we have multiple sites vs 1 site?
6. A cost benefit analysis should be completed to assess whether, following the planned dewatering by external contractors this financial year, we may be able to reduce the capital investment in machinery by purchasing 1 or 2 small dewatering units instead of 1 big and 1 small unit per our original strategy.
The strategy did not consider the de-sludging that would occur prior to the project being established. Now that we have a better understand of the 3 Waters Alliance’s short term plans for dewatering, this may impact the size and number of equipment that need to be purchased, which could result in overall cost savings.
Financial Implications and Budgetary Provision
N/A
Nil