AGENDA
Kaikohe-Hokianga Community Board Meeting
Wednesday, 3 October 2018
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Time: |
10.30 am |
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Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Mike Edmonds - Chairperson
Member Emma Davis
Member Shaun Reilly
Member Louis Toorenburg
Member Kelly van Gaalen
Cr John Vujcich
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Kaikohe-Hokianga Community Board Meeting Agenda |
3 October 2018 |
The Local Government Act 2002 states the role of a Community Board is to:-
(a) Represent, and act as an advocate for, the interests of its community;
(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;
(c) Maintain an overview of services provided by the territorial authority within the community;
(d) Prepare an annual submission to the territorial authority for expenditure within the community;
(e) Communicate with community organisations and special interest groups within the community;
(f) Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a. Control of Use of Public Spaces – Dispensations on signs
b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e. Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Maori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a. the disposal and purchase of land
b. proposals to acquire or dispose of reserves
c. representation reviews
d. development of new maritime facilities
e. community development plans and structure plans
f. removal and protection of trees
g. local economic development initiatives
h. changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
KAIKOHE-HOKIANGA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS
|
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
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Mike Edmonds |
Chair |
Kaikohe Mechanical and Historic Trust |
Council Funding |
Decide at the time |
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Committee member |
Kaikohe Rugby Football and Sports Club |
Council Funding |
Withdraw and abstain |
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Shaun Reilly |
No form received |
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|
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Kelly van Gaalen |
No form received |
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Louis Toorenburg |
No form received |
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Emma Davies |
Secretary |
Pompallier Hokianga Trust |
Council Funding |
Decide at the time to withdraw and/or abstain |
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Trustee |
Raiatea Resource Centre |
Council Funding |
Decide at the time to withdraw and/or abstain |
|
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Committee Member |
Rawene Hall |
Council Funding |
Decide at the time to withdraw and/or abstain |
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Committee Member |
Kohukohu Hall |
Council Funding |
Decide at the time to withdraw and/or abstain |
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Member of teaching staff |
Broadwood Area School |
Council Funding |
Decide at the time to withdraw and/or abstain |
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John Vujcich |
Board Member |
Ngati Hine Health Trust |
Matters pertaining to property or decisions that may impact of their health services |
Declare interest and abstain |
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Board Member |
Pioneer Village |
Matters relating to funding and assets |
Declare interest and abstain |
|
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Director |
Waitukupata Forest Ltd |
Potential for council activity to directly affect its assets |
Declare interest and abstain |
|
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Director |
Rural Service Solutions Ltd |
Matters where council regulatory function impact of company services |
Declare interest and abstain |
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Director |
Kaikohe (Rau Marama) Community Trust |
Potential funder |
Declare interest and abstain |
|
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Partner |
MJ & EMJ Vujcich |
Matters where council regulatory function impacts on partnership owned assets |
Declare interest and abstain |
|
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Member |
Kaikohe Rotary Club |
Potential funder, or impact on Rotary projects |
Declare interest and abstain |
|
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Member |
New Zealand Institute of Directors |
Potential provider of training to Council |
Declare a Conflict of Interest |
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Member |
Institute of IT Professionals |
Unlikely, but possible provider of services to Council |
Declare a Conflict of Interest |
|
|
Member |
Kaikohe Business Association |
Possible funding provider |
Declare a Conflict of Interest |
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Kaikohe-Hokianga Community Board Meeting Agenda |
3 October 2018 |
Kaikohe-Hokianga Community Board Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Wednesday 3 October 2018 at 10.30 am
Order Of Business
1 Apologies and conflicts of Interest
5 Confirmation of Previous Minutes
5.1 Making and Attesting of Declarations
5.2 Confirmation of Previous Minutes
6 Infrastructure and Asset Management Group
6.1 Road Naming - Kohe Cottages
6.2 Disability Parking Changes in Kaikohe Hokianga Ward
7.2 Statement of Community Fund Account as at 31 August 2018
7.3 Chairperson and Members Reports
7.4 Funding Application - Waima School
7.5 Funding Application - Kaikohe Community & Youth Centre Trust
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
No requests for deputations were received at the time of the Agenda going to print.
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3 October 2018 |
5 Confirmation of Previous Minutes
5.1 Making and Attesting of Declarations
File Number: A2197113
Author: Maryn Ashby, Meetings Administrator
Authoriser: Samantha Edmonds, General Manager - Corporate Services
Purpose of the Report
The purpose of this report is to set out the process for making and attesting of declarations.
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That the Kaikohe-Hokianga Community Board notes that Alan Hessell has been elected and sworn in as a member of the Kaikohe-Hokianga Community Board. |
1) Background
Clause 14(1) & (2) Schedule 7 of the Local Government Act 2002 (The Act) states that no person shall be capable of acting as a member of any local authority until he or she has made an oral and written declaration as set out in Clause 14 (3) Schedule 7 of The Act, as set out below. Section 54 (2) of the Act states that these parts of Schedule 7 apply to Community Boards.
As a result of the Kaikohe-Hokianga Ward by-election in which previous Community Board member Robert Cassidy resigned, an extraordinary vacancy occurred in the Kaikohe-Hokianga Community Board (South Hokianga Subdivision).
Alan Hessell was declared the elected candidate on 19 September 2018.
2) Discussion and Options
The chairperson will witness the declaration of the Kaikohe-Hokianga Community Board Member.
The declaration that each member is required to take is set out in Clause 14(3) Schedule 7 of the Act and reads:
DECLARATION BY MEMBER
I, Alan Hessell declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Kaikohe-Hokianga Community, the powers, authorities and duties vested in or imposed upon me as Member of the Kaikohe-Hokianga Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987 or any other Act.
Reason for the recommendation
To present the process for Elected Members to make and attest declarations.
3) Financial Implications and Budgetary Provision
There are no financial implications or budgetary provisions arising from this report.
Nil
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Local Government Act 2002 |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This is a Community Board report. |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications for Maori |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Not applicable. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
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Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
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3 October 2018 |
5.2 Confirmation of Previous Minutes
File Number: A2196649
Author: Maryn Ashby, Meetings Administrator
Authoriser: Kate Barnes, Governance Support Team Leader
Purpose of the Report
The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meeting.
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That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 5 September 2018 be confirmed as a true and correct record. |
1) Background
Local Government Act 2002 Schedule 7 Section 28A states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The minutes of the meeting are attached.
The Kaikohe-Hokianga Community Board Standing Orders Section 3.17.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. Kaikohe-Hokianga
Community Board Minutes dated 5 September 2018 - A2193933 ⇩ 
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Kaikohe-Hokianga Community Board Meeting Agenda |
3 October 2018 |
MINUTES OF Kaikohe-Hokianga Community Board
Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 5
September 2018 AT 10.30 am
PRESENT: Member Mike Edmonds, Cr John Vujcich, Member Emma Davis, Member Shaun Reilly, Member Louis Toorenburg, Member Kelly van Gaalen
IN ATTENDANCE:
STAFF PRESENT: Shaun Clarke - Chief Executive Officer, Rachael Pull - Specialist Planner, Alice Hosted - Policy Planner, Maryn Ashby - Meetings Administrator.
1 Public Forum
Jude Blades spoke of her concern for the lack of planned disability parking outside the Rawene Chemist.
Jude de Angelo spoke of his concern of pollution entering Mangumuku stream and other streams in the surrounding areas.
Renee Reilly spoke of her frustration in the lack of clear instruction from the Council in regards to the possible consents needed for her Basketball Court project on Memorial Reserve.
Emma Davis - Representative from Te Roopu Rangatahi o Motuti, Agenda item 6.9 refers
Justin Blakie - Representative from Hokianga Harbour Care Inc, Agenda item 6.8 refers
Lisa Strathdee - Representative from HokiangaTourism Association Inc, Agenda item 6.7 refers
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Meeting Adjourned 11 :45 am. |
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Resolution 2018/12 Moved: Member Mike Edmonds Seconded: Member Kelly van Gaalen That the meeting of Kaikohe-Hokianga Community Board be adjourned. Carried |
The meeting resumed at 12.30 PM
2 Confirmation of Previous Minutes
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3.1 Confirmation of Previous Minutes |
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Resolution 2018/13 That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 1 August 2018 be confirmed as a true and correct record. Carried |
3 Infrastructure and Asset Management Group
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4.1 Disability Parking Changes in Kaikohe Hokianga Ward |
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Resolution 2018/14 Moved: Cr John Vujcich Seconded: Member Emma Davis That the Kaikohe Hokianga Community Board recommend to the Council that the following proposed changes to Disability Parking be approved: 1. Broadway (SH12), Kaikohe. Remark scheduled disability park near Westpac Bank 2. Broadway (SH12), Kaikohe. Provide new disability park, schedule, sign and mark outside Post Office 3. Broadway (SH12), Kaikohe. Provide dropped kerb, reschedule and remark disability park near paint shop 4. Dickeson Street, Kaikohe. Remark existing disability parks X2 5. Broadway (SH12), Kaikohe. Schedule and remark existing disability park 6. Broadway (SH12), Kaikohe. Remove unscheduled disability park 7. Clendon Esplanade, Rawene. Remove unscheduled disability park 8. Clendon Esplanade, Rawene. Provide new disability park outside Four Square 9. Kohukohu Road, Kohukohu. Provide new disability park outside Post Office 10. Kohukohu Road, Kohukohu. Provide new disability park inland side Motion Moved: Member Kelly van Gaalen Seconded: Member Emma Davis That the Kaikohe
Hokianga Community Board leave this item to lie on the table. .Carried |
4 Strategic Planning and Policy Group
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5.1 LINDVART PARK RESERVE MANAGEMENT PLAN - DELIBERATIONS ISSUES AND RECOMMENDATIONS |
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Resolution 2018/15 Moved: Member Mike Edmonds Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board defers the decision regarding item 5.1 Lindvart Park Reserve Management Plan – Deliberations Issues and Recommendations to an extraordinary meeting to be held at 9am Wednesday the 12th of September 2018 at Far North District Council headquarters. .Carried |
5 Corporate Services Group
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6.1 Funding Project Report |
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Resolution 2018/16 Moved: Cr John Vujcich Seconded: Member Shaun Reilly That the Kaikohe-Hokianga Community Board note the project reports from Okaihau Community Association and Lighting the Way - Winter Wellness Matariki Festival 2018. Carried |
At 1:01 p.m., Cr John Vujcich left the meeting.
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6.2 Statement of Community Fund Account as at 30 June 2018 |
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Resolution 2018/17 Moved: Member Shaun Reilly Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board note the report entitled “Statement of the Kaikohe-Hokianga Community Board Community Fund account as at 30 June 2018”. Carried |
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6.3 Statement of Financial Performance to 30 June 2018 |
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Resolution 2018/18 Moved: Member Louis Toorenburg Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board receive the report “Statement of Financial Performance to 30 June 2018.” Carried |
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6.4 Statement of Community Fund Account as at 31 July 2018 |
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Resolution 2018/19 Moved: Member Louis Toorenburg Seconded: Member Shaun Reilly That the Kaikohe-Hokianga Community Board note the report entitled “Statement of the Kaikohe-Hokianga Community Board Community Fund account as at 31 July 2018”. Carried |
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6.5 Funding Application - Hokianga Country Music Club Inc |
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Resolution 2018/20 Moved: Member Louis Toorenburg Seconded: Member Shaun Reilly That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $1,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to The Hokianga Country Music Club Inc to assist with the cost of Ferry transport and 9 special Ferry Runs during The Hokianga Country Music Festival 2018 to support the following Community Outcomes: a) Proud, vibrant communities b) Prosperous communities supported by a growing economy Carried |
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6.6 Funding Application - Hokianga Health |
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Resolution 2018/21 Moved: Member Shaun Reilly Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $565 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Health to assist with the cost of hosting an evening event during Mental Awareness Week to support the following Community Outcomes: a) Proud, vibrant communities b) Liveable communities that are healthy, safe, connected and sustainable Carried |
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6.7 Funding Application - Hokianga Tourism Association Inc |
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Resolution 2018/22 Moved: Member Mike Edmonds Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $1,725 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Tourism Association Inc to assist with the cost of creating a new user-friendly website to present Hokianga as an attractive destination to visit to support the following Community Outcomes: a) Liveable communities that are healthy, safe, connected and sustainable b) Prosperous communities supported by growing economy Carried Member Toorenburg declared a conflict and abstained from voting. |
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6.9 Funding Application - Te Roopu Rangatahi o Motuti |
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Resolution 2018/23 Moved: Member Shaun Reilly Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $1,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Roopu Rangatahi o Motuti to assist with the cost in hosting a Family Fun Day at Motuti Marae to support the following Community Outcomes: a) Proud, vibrant communities b) Liveable communities that are healthy, safe, connected and sustainable Carried |
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6.8 Funding Application - Hokianga Harbour Care Inc |
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Resolution 2018/24 Moved: Member Shaun Reilly Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $4,443.75 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Harbour Care Inc to assist with the cost of propagating plants to use in riparian planting in the Hokianga Harbour to support the following Community Outcomes: a) A wisely managed and treasured environment b) Liveable communities that are healthy, safe, connected and sustainable Amendment Moved: Member Kelly van Gaalen Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Harbour Care Inc to assist with the cost of propagating plants to use in riparian planting in the Hokianga Harbour on the proviso the applicant provides the value of volunteer work to the project, to support the following Community Outcomes: a) A wisely managed and treasured environment b) Liveable communities that are healthy, safe, connected and sustainable Carried |
6 Meeting Close
The Meeting closed at 2.01.
The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 3 October 2018.
...................................................
CHAIRPERSON
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3 October 2018 |
6 Infrastructure and Asset Management Group
6.1 Road Naming - Kohe Cottages
File Number: A2195496
Author: Selina Topia, Roading Support Officer
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
To seek approval from the Kaikohe-Hokianga Community Board to officially name a private road.
Executive Summary
Council has received a Road Naming application to name a private road addressed at 12-16 Raihara Street, Kaikohe. Community Boards have delegated authority to name private roads.
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That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road Cottage Court addressed at 12-16 Raihara St Kaikohe.
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1) Background
John Upperton from Kohe Cottages Ltd has advised that this is a new private road created by Subdivision. The private road, addressed at 12-16 Raihara Street, Kaikohe was the original name of the development, Kohe being taken from the name Kaikohe.
The background for these names is given also as per the Road naming application attached (A2194791).
Their suggestions are as follows:
1. Kohe Close
2. Cottage Court
3. Kohe Cottage Court
2) Discussion and Options
Reason for the recommendation
The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.
The Roading Team has recommended the second choice, Cottage Court as being the preferred option. Kohe Close is too similar to a road named Kohe Road which is maintained by Council in the Northern district
3) Financial Implications and Budgetary Provision
There are no financial implications to Council. The costs for road signage and installation will be met by the developer.
1. Attachment
1: Kohe Cottages Application - Document number - A2194791 ⇩ 
2. Attachment
2: Kohe Cottages Map - Document number - A2194786 ⇩ 
3. Attachment
3: Kohe Cottages Schedule - Document number - A2195146 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is the naming of a private road and is of low significance |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011. |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
No district wide relevance and the Community Board have the delegated authority to approve road names. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Not applicable |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Property owners that share that same access |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Costs associated with the erection of road name signs will be met by the developer |
|
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report |
|
3 October 2018 |
6.2 Disability Parking Changes in Kaikohe Hokianga Ward
File Number: A2196951
Author: Keith Kent, Transport Planner
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Purpose of the Report
The Disability Action Group asks that the Community Board recommend to the Council that approval be given to undertake changes to the Disability Parking Spaces in Kaikohe, Rawene and Kohukohu.
Executive Summary
· The Disability Action Group regularly reviews the suitability and level of provision of disability parking spaces in communities and receives suggestions on improvements, relocations and provision of additional spaces. This report outlines some of the recurring district-wide problems in relation to disability parking and identifies proposed specific changes to disability parking in the Kaikohe Hokianga ward.
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That the Kaikohe Hokianga Community Board recommend to the Council that the following proposed changes to Disability Parking be approved. 1. Broadway (SH12), Kaikohe. Remark scheduled disability park near Westpac Bank 2. Broadway (SH12), Kaikohe. Provide new disability park, schedule, sign and mark outside Post Office 3. Broadway (SH12), Kaikohe. Provide dropped kerb, reschedule and remark disability park near paint shop 4. Dickeson Street, Kaikohe. Remark existing disability parks X2 5. Broadway (SH12), Kaikohe. Schedule and remark existing disability park 6. Broadway (SH12), Kaikohe. Remove unscheduled disability park 7. Clendon Esplanade, Rawene. Remove unscheduled disability park 8. Clendon Esplanade, Rawene. Provide new disability park outside Four Square 9. Kohukohu Road, Kohukohu. Provide new disability park outside Post Office 10. Kohukohu Road, Kohukohu. Provide new disability park inland side |
1) Background
The Disability Action Group have sought proposed changes to disability parking arrangements around the district for some time but progress towards achieving the desired changes has been thwarted by the lack of progress on the review and update of the Parking and Traffic Control Bylaws. Parking and Traffic Control will be covered in the scope of the District Transport Strategy which is planned to be completed for inclusion in the 2019 Annual Plan.
Disability Parking signs and markings require legal definition in terms of length and location through the Parking and Traffic Control Bylaw schedules to enable enforcement. This has previously been considered a prerequisite to any changes being made on the ground, but the Disability Action Group consider that this matter can no longer be delayed and wish to emphasise the special nature and need for appropriate Disability Parking provision within the district. They ask that progress be made independently of the wider parking and bylaw review process. Risks associated with the independent progression of these changes are considered minimal and may be considered beneficial in providing accurate location data around which to rebuild the other schedules.
Provision of Disability Parking spaces can lead to the loss of standard parking spaces. This potential is discussed on a site specific basis and has been considered by the Disability Action Group. In the majority of cases, the current level of overall parking provision suggests that the loss of standard spaces can be accommodated without issue.
No general community consultation on the proposed changes has been undertaken.
2) Discussion and Options
Common Issues
Issues which frequently arise when considering the provision of disability parking spaces throughout the Far North District are:
• Locations are no longer appropriate. The majority of Post Office services have moved from dedicated facilities into counters in local stores
• Inconsistent markings. A mixture of old style yellow markings or old full blue markings, with very few agreed new small blue emblems
• Inconsistent signage
• Inaccurate Bylaw schedules. Incorrect location distances. Schedules don’t always have corresponding markings and signs
• Dropped kerbs in wrong place or missing
• Insufficient resources to monitor and enforce control
Data Analysis
In order for the Disability Action Group to make an informed judgement regarding adoption of any proposed changes to disability parking provision, they are presented with data and engineering comment on existing arrangements and the results of analysis of the potential effects of changes to the overall level of parking provision for the relevant township. Site specific data is summarised in Attachment: 2018-09-05 KHCB Disability Parking Changes - A2201171
Data presented to the Disability Action Group comprises:
1. Confirmation of current bylaw schedule entries. These are scheduled entries from the FNDC Parking and Traffic Control Bylaw 1 July 2010, last updated November 2017. This data is not currently accessible to the public.
2. The total number of public parking spaces. The source of this data is the parking survey carried out December 2013 to February 2014.
3. Variation between number of parking spaces and requirements of the District Plan levels of parking provision. Any significant shortfall is reported, especially where conversion of spaces from standard to disabled is proposed.
4. The occupancy rate of public parking spaces. Same data source as 2 above.
5. The existing ratio of disability parks to standard parks. Ratio of parks relative to the adopted standard target ratio of 2%.
6. The changed ratio resulting from the adoption of the proposed change
7. Maps displaying surveyed parking arrangements and proposals. Data derived from survey carried out February 2016.
Relevant legislation and policies
· The FNDC Parking and Traffic Control Bylaw 1July 2010, last updated November 2017. Clause 2008.4 states “Power to amend schedules - Council may from time to time by resolution substitute, or make additions, or alterations to any Schedule of this Bylaw.
· NZS4121:2001 – Design for access and mobility – buildings and associated facilities. Section 5 specifies appropriate provision as 1 disability park per 50 standard or 2%
· Local Government Act 2002 section 156 allows Bylaw amendment by resolution of Council:“(2) Despite subsection (1), a local authority may, by resolution publicly notified,—
make minor changes to, or correct errors in, a bylaw, but only if the changes or corrections do not affect—
an existing right, interest, title, immunity, or duty of any person to whom the bylaw applies; or
an existing status or capacity of any person to whom the bylaw applies.”
· Land Transport Act 1998 also contains provision for Territorial Authorities to set bylaws in relation to parking controls.
· Manual of Traffic Signs and Road Markings, Part 2: Markings 2.12.07 Disabled Parking Space. FNDC comply generally with the relevant rule regarding provision of the standard marked symbol but by request from the Disability Action Group in 2015, agreed to implement a local variation that features a slightly reduced scale white symbol on a blue square background containing sand to remove potential wet slip hazard.
Recommended Option
Referring to Attachment: 2018-09-05 KHCB Disability Parking Changes - A2201171
1. Broadway (SH12), Kaikohe. Remark scheduled disability park near Westpac Bank
2. Broadway (SH12), Kaikohe. Provide new disability park, schedule, sign and mark outside Post Office
3. Broadway (SH12), Kaikohe. Provide dropped kerb, reschedule and remark disability park near paint shop
4. Dickeson Street, Kaikohe. Remark existing disability parks X2
5. Broadway (SH12), Kaikohe. Schedule and remark existing disability park
6. Broadway (SH12), Kaikohe. Remove unscheduled disability park
7. Clendon Esplanade, Rawene. Remove unscheduled disability park
8. Clendon Esplanade, Rawene. Provide new disability park outside Four Square
9. Kohukohu Road, Kohukohu. Provide new disability park outside Post Office
10. Kohukohu Road, Kohukohu. Provide new disability park inland side
Reason for the recommendation
The recommended option was chosen to address the priority issues identified by the Disability Action Group in the most effective manner.
3) Financial Implications and Budgetary Provision
Estimated cost of the recommended works is $14,300. This cost to be met through existing budget provision in the Long Term Plan under the category of District Facilities, New Works, Accessible carparks, District-wide:
· 2018/19 $31,089 ($10,363 per ward)
· 2019/20 $16,860 ($5,620 per ward)
Funding will be brought forward as necessary to complete these works in 2018/19 or alternatively the works will be phased over two years
1. KHCB
Disability Parking Changes - A2201171 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
As stated under Relevant Legislation above |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Yes Each Community Board will be presented with a report relative to their Ward |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Implications and benefits are appropriate to all communities and without differentiation of ethnicity |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Disability Action Group are nominated representative of all disabled persons within the district. |
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State the financial implications and where budgetary provisions have been made to support this decision. |
Estimated cost of works $14,300 Uncommitted pending Council approval to proceed |
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Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report |
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3 October 2018 |
File Number: A2181043
Author: Maryn Ashby, Meetings Administrator
Authoriser: Kate Barnes, Governance Support Team Leader
Purpose of the Report
To receive the project report from funding applicants in accordance with the Community Grants Policy
Executive Summary
Recipients of grants from the Community Fund must complete and submit a project report within two months of completion of their project. A project report has been received from Life Education Trust Far North.
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That the Kaikohe-Hokianga Community Board note the project report from Life Education Trust Far North. |
1) Background
The Community Grant Policy - Section 1, Clause 15 states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years”
2) Discussion and Options
Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, they should be discussed at this part of the meeting
Reason for the recommendation
To receive the project report from funding applicants in accordance with the Community Grants Policy
3) Financial Implications and Budgetary Provision
There are no financial implications or budgetary requirements
1. Life
Education Trust Far North - A2180911 ⇩ 
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
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State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low |
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State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
The Community Grant Policy applies to this matter and relevant sections are included in the content of the report. |
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State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This is a community board report |
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State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
None |
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Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
The Community Board has delegated authority to allocate funding |
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State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for Budgetary provision. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report |
|
3 October 2018 |
7.2 Statement of Community Fund Account as at 31 August 2018
File Number: A2185375
Author: Jolene Graham, Accounting Support Officer
Authoriser: Sharon Ryan, Manager - Management Information
Purpose of the Report
The Community Fund account provides information on financial matters relating to the Kaikohe-Hokianga Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.
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That the Kaikohe-Hokianga Community Board note the report entitled “Statement of Community Fund Account as at 31 August 2018”.
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Background
The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.
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Community Fund Account balance as at 01 July 2018 |
$115,902.00 |
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· Less funds granted and uplifted to 31 August 2018 |
$5,000.00 |
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· Less funds not uplifted from 05 May 2017 for Kaikohe Business Association |
$1,000.00 |
|
· Less funds not uplifted from 01 August 2018 for Kaikohe Community Arts Council |
$831.75 |
|
Community Fund Account balance as at 31 August 2018 |
$109,070.25 |
Discussion and Next Steps
Board members will consider the applications on the agenda and make a decision on what level of funding to allocate. The uncommitted balance in the Community Fund account as at 31 August 2018 is $109,070.25.
Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.
Financial Implications and Budgetary Provision
The Far North District Council has delegated the allocation of funds from the Kaikohe-Hokianga Community Fund account to the Kaikohe-Hokianga Community Board. The statement of the Community Fund account as at 31 August 2018 is attached.
1. 2018-10-03
KHCB Statement of Kaikohe-Hokianga Community Fund Account as at 31 August 2018
- Document Number - A2185282 ⇩
|
3 October 2018 |
7.3 Chairperson and Members Reports
File Number: A2196838
Author: Maryn Ashby, Meetings Administrator
Authoriser: Kate Barnes, Governance Support Team Leader
Purpose of the Report
The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.
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That the Kaikohe-Hokianga Community Board note the report from Member Reilly. |
1) Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.
2) Discussion and Options
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.
The reports from the Chairperson and Members are attached.
Reason for the recommendation
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Member
Reilly's Report - A2172671 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Not applicable |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Not applicable |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This is a Community Board report. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Not applicable |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Not applicable |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report |
File Number: A2200565
Author: Maryn Ashby, Meetings Administrator
Authoriser: Kate Barnes, Governance Support Team Leader
Purpose of the Report
To present the Community Board with the information on the application from Waima School to assist members in determining whether to approve or decline the application.
|
That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $1,774 (plus GST if applicable) to be paid from the Board’s Community Fund account to Waima School to assist with the cost involved in hosting Te Ahurea Kapa Haka o Te Tonga o Hokianga to support the following Community Outcomes: a) Proud, vibrant communities |
1) Background
Te Ahurea Kapa Haka o Te Tonga o Hokianga is a celebration of Māori culture from primary age students in South Hokianga Schools. The event is held annually and is hosted by each school. It involves all schools from South Hokianga; Opononi Area, Te Kura Kaupapa o te Tonga o Hokianga, Rawene Primary, Omanaia Primary, Waima Primary, Horeke Primary and Kohukohu Primary.
2) Discussion and Options
Preliminary assessment of the application:
This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form.
Option 1 Authorise the maximum amount allowed by policy
Funding of 50% of the project cost is requested and could be funded in full.
Option 2 Authorise partial funding
Option 3 Decline funding
Option 1 is recommended by staff as it complies with the Community Grant Policy and the Community Outcomes.
Reason for the recommendation
The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
3) Financial Implications and Budgetary Provision
Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy
1. 2018-10-03
Funding Application Form - Waima School - A2200367 ⇩
2. Schedule
of Supporting Documents - Waima School - A2202730 ⇩ 
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report is to the Kaikohe-Hokianga Community Board. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
No implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Considered in the application |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report |
Waima School
The following supporting documentation has been provided in support of the funding application. It is emailed to members under separate cover but published on the Council website as part of the agenda.
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1 |
Background information |
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2 |
Deposit Slip |
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3 |
Quote - North Hire Marquees |
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4 |
Quote - Kaikohe Hire |
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5 |
Financial Statements |
|
3 October 2018 |
7.5 Funding Application - Kaikohe Community & Youth Centre Trust
File Number: A2201701
Author: Maryn Ashby, Meetings Administrator
Authoriser: Kate Barnes, Governance Support Team Leader
Purpose of the Report
To present the Community Board with the information on the application from Kaikohe Community & Youth Centre Trust to assist members in determining whether to approve or decline the application.
|
That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $20,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Community & Youth Centre Trust for the cost of the installation of the basketball court and hoops at Memorial Park, Kaikohe, to support the following Community Outcomes: a.) Proud, vibrant communities |
1) Background
At the Kaikohe-Hokianga Community Board meeting on 1 August 2018 the Board passed a resolution to support in principle a proposal to install a basketball court at Memorial Park, Kaikohe, at no cost to Far North District Council (excepting potential funding grants), subject toi) All funds for the project being secured by 1 December 2018
ii) The final location and design being approved by the board and subject matter Council staff
iii) Funds for maintaining the court until the next Long Term Plan budget (2021-31) is set are provided by the petitioner
2) Discussion and Options
The petitioner, Renee Reilly, is progressing work towards the court’s construction. She has applied for funding to be used to pay for the installation of the basketball court.
The final design and location of the basketball court will need to be approved by the Kaikohe-Hokianga Community Board before this work can be started.
Preliminary assessment of the application:
This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form.
Option 1 Authorise the maximum amount allowed by policy
Funding of 19.7% of the project cost is requested and could be funded in full.
Option 2 Authorise partial funding
Option 3 Decline funding
Option 1 is recommended by staff as it complies with the Community Grant Policy and the Community Outcomes
Reason for the recommendation
The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
3) Financial Implications and Budgetary Provision
Budgetary provision has been made and the grant is allocated in accordance with the Community Grant Policy
1. Funding
Application Form - Kaikohe Community & Youth Centre Trust - A2197342 ⇩
2. Schedule
of Supporting Documents - Kaikohe Community & Youth Centre Trust - A2202872
⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
|
Compliance requirement |
Staff assessment |
|
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low |
|
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy |
|
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report is to the Kaikohe-Hokianga Community Board. |
|
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
No implications for Māori in relation to land and/or water. |
|
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Considered in the application |
|
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
|
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report |
Kaikohe Community & Youth Centre Trust
The following supporting documentation has been provided in support of the funding application. It is emailed to members under separate cover but published on the Council website as part of the agenda.
|
1 |
Equate Accounts Limited - Performance Report |
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2 |
Bank Account Details |
|
3 |
Quote - Tarmac NZ Tarsealing & Asphalting |
|
4 |
Quote - Kaikohe Hire |
|
5 |
Quote - Robinson Asphalts |
|
6 |
Quote - Airtime Hoops |
|
7 |
Quote - Dream Courts Hoops |
|
8 |
Quote - Kiwi Courts |
|
9 |
Quote - Dream Courts Court Surface |
