Agenda of Waiharara and Kaikino Drainage Area Committee Meeting

3.1 Confirmation of Previous Minutes

File Number: A2175667

Author: Maryn Ashby, Meetings Administrator

Authoriser: Kate Barnes, Governance Support Team Leader

Purpose of the Report

The minutes of the previous Waiharara and Kaikino Drainage Area Committee meeting are attached to allow the Committee to confirm that the minutes are a true and correct record.

Recommendation

That the Waiharara and Kaikino Drainage Area Committee confirm the minutes of the meeting of the Waiharara and Kaikino Drainage Area Committee held 22 March 2018 are a true and correct record.

1) Background

Local Government Act 2002 Schedule 7 Section 28A states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. Waiharara- Kaikino Drainage Area Committee Minutes dated 22 March 2018 - A2009289 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Not applicable
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	None
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Not applicable
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Waiharara and Kaikino Drainage Area Committee Meeting Agenda

10 September 2018

MINUTES OF THE MEETING OF THE waiharara and kaikino DRAINAGE AREA COMMITTEE held in the board ROOM, TE AHU, CORNER MATTHEWS AVE AND SOUTH ROAD, KAITAIA ON thursday 22 march 2018 COMMENCING AT 1:00 PM

PRESENT

Fiona King Chairperson
Members
Aaron Bainbridge
Dean Radojkovich
Joe Milich
APOLOGIES
Melanie Dalziel
Fred Petricevich
STAFF PRESENT
Stephen Little	Manager 3 Waters
Steve Smith	Stormwater Engineer
Troy Smith	Assistant Engineer
Maryn Ashby	Meetings Administrator
Kim Hammond	Meetings Administrator

1.0 Apologies AND DECLARATIONS OF INTEREST

Agenda item 1.0 refers.

Resolved Radojkovich/King

That the apology from Fred Petricevich and Melanie Dalziel be accepted.

Carried

2.0 confirmation of previous minutes

Agenda item 3.0 document number A1999714, pages 1-6 refers.

Resolved Rodojkovich/Milich

That the minutes of the meeting of the Waiharara and Kaikino Area Drainage Committee confirm the minutes of the meeting of the Waiharara and Kaikino Drainage area Committee held 11 September 2017 are a true and correct record.

Carried

3.0 Infrastructure and asset management group

3.1. Waiharara and Kaikino Drainage Area update for the year ending 30 June 2018.

Agenda item 3.1, document number A1998784, pages 7-14 refers.

Resolved Milich/Radojkovich

That the Waiharara and Kaikino Drainage Area Committee note and forward this report to the Te Hiku Community Board to advise of progress.

Carried

3.2. Waiharara and Kaikino Drainage Area works programme for the year ending 30 June 2019.

Agenda item 3.2, document number A1998786, pages 15-19 refers.

Resolved Milich/Radojkovich

That the Waiharara and Kaikino Drainage Area Committee

a) recommend the reviewed 2018/19 work programme to the Te Hiku Community Board for approval.

b) Request that the contingency amount for Kaikino drainage area, for the year ending 30 June 2019, be increased from $1,000 to $2,000 and that this change be reflected in the 2019/2020 budget.

Waiharara

Spraying of drains during late spring/early summer $3,910

Machine clearing of the drains $4,000

Contingency allowance $3,000

Total $10,910

Kaikino

Spraying of drains during late spring / early summer $3,875

Machine clearing of the drains $3,000

Kaikino drain access track improvements $2,000

Hobson drain access track improvements $2,000

Contingency allowance $2,000

Total $12,875

Carried

3.3. Waiharara and Kaikino Drainage Area works programme for the year ending 30 June 2020

Agenda item 3.3, document number A2002183, pages 21-25 refers.

Resolved Radojkovich/Bainbridge

That the Waiharara and Kaikino Drainage Area Committee recommend the reviewed 2019/20 work programme to the Te Hiku Community Board for approval.

Waiharara

Spraying of drains during late spring / early summer $3,910

Additional spraying of the Okohine Stream Outlet $500

Machine clean all drains if required $7,500

Contingency allowance $3,000

Total $14,910

Kaikino

Spraying of drains during late spring / early summer $3,875

Machine clearing of the drains $2,000

Access track maintenance $1,000

Contingency allowance $2,000

Total $8,875

Carried

4.0 Close of meETING

The meeting closed at 2:19 pm.

Fiona King
Chairperson

____/____/____

Waiharara and Kaikino Drainage Area Committee Meeting Agenda

10 September 2018

4 Reports

4.1 Waiharara and Kaikino Drainage Areas 17/18 Expenditure

File Number: A2164006

Author: Troy Smith, Assistant Engineer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To provide the Waiharara and Kaikino Drainage Area Committee with expenditure details and the closing balance for the 2017/18 financial year.

Executive Summary

Over the 2017/18 financial year, the Far North District Council completed a selection of drainage area works. The work which included spraying, cleaning and access improvements of/for the drains, came to a total expense of $5,582 for Waiharara and a total expense of $7,720 for Kaikino. This is under what was initially budgeted / approved in the previous committee meetings, for Waiharara but over for Kaikino.

Recommendation

That Waiharara and Kaikino Drainage Area Committee:

a) Note the following financial summary for the past financial year 2017/18:

Waiharara	Budget
2016-17 Residual funds (reserve funds available)	$8,148
2017 Opening Balance (rated income)	$14,061
2017-18 Expenditure	$5,582
2017-18 Closing Reserve Balance	$16,627
Kaikino	Budget
2016-17 Residual funds (reserve funds available)	$19,110
2017 Opening Balance (rated income)	$7,908
2017-18 Expenditure	$7,720
2017-18 Closing Reserve Balance	$19,297

1) Background

The Waiharara and Kaikino Drainage Areas Committee was formally established at the 26 February 2015 meeting of the group previously known as the Northern Advisory Drainage Committee.

The works programme for the 2017/18 financial year was discussed at the previous Waiharara and Kaikino Drainage Areas Committee Meeting on 11 September 2017. Through various conversations and onsite meetings with the spraying contractors, members of the public and Committee members, the list of required works had been put together.

2) Discussion and Options

Across both the Waiharara and Kaikino Areas, there are several points which had work completed. This section further explains the work completed, any uncompleted work has been transferred into the current financial years programme.

2.1 Work programme summary 17/18

The past work programme from Financial Year 2017/18 is included below. This has been divided into completed and uncompleted work. There is also a column showing the amount budgeted through previous meetings.

Unbudgeted work was also completed upon instruction from committee members (given it was authorised by 2 unaffected members and identified as urgent). Several of the unbudgeted works were authorised by the committee during the most recent meeting in March.

The uncompleted works were delayed for a variety of reasons, most commonly wet ground conditions or over commitments in other areas.

*Waiharara*
*Completed Work:*	*Actual*	*Budgeted*
*Spraying of drains during Summer 17/18*	*$3,910*	*$3,953*
*Additional Spray of the Waiharara Drain June 2017*	*$475*	-
*Two new access culverts, steel gates and strainers have been installed for access between the Bainbridge and Steele farms*	*$1,197*	*$3,000*
*Total*	*$5,582*	*$6,953*
*Uncompleted Work:*
*Total*	$0	$0

*Kaikino*
*Completed Work:*	*Actual*	*Budgeted*
*Spraying of drains during Summer 17/18*	*$3,875*	*$3,778*
*Drain cleaning where required along the upstream section of the Hobson Extension Drain*	*$540*	*$300*
*Mowing of the proposed gumdigger’s access track*	*$220*	-
*Purchase 5 culverts for installation along Milich’s and Gumdigger’s to provide a direct access track to the Kaikino Drain*	*$3,085*	-
*Total*	*$7,720*	*$4,078*
*Uncompleted Work:*
*Install a culvert, access track, gate and strainers at John Matijevich’s*		*$1,500*
*Install ~5 culverts, gates and strainers along Milich’s and Gumdigger’s to provide a direct access track to the Kaikino Drain (completed in 18/19 programme)*		*$2,413*
*Removal of the bamboo for 10 m from the edge of the Kaikino Drain embankment, adjacent to the Heath Road bridge is required for access (completed in 18/19 programme)*		*$700*
*Form an access track and install ~2 culverts to provide access to the downstream section of the Hobson Drain*		*$2,000*
*Removal of the Alligator weed from the Hobson Drain may be required if weed growth proves detrimental*		*$3,000*
*Total*		*$9,613*

2.2 Current projects within the work programme

Kaikino Drain access track

There have been 5 new crossings formed alongside the Milich’s section of the Kaikino Drain. Due to the time of the expense, purchasing of the culverts is in the 17/18 budget and installation in 18/19 budget. Exploratory mulching has also been completed in order to allow for further work under the 2018/19 work programme.

This new, direct access track would allow maintenance of the Kaikino Drain to be more efficient and cost effective.

Hobson Drain (downstream of Paparore Road) access track

Access improvements along the Hobson Drain were not completed under the past programme. The work has now been added into the current programme for 2018/19.

Reason for the recommendation

To ensure that the Waiharara and Kaikino Drainage Areas Committee are notified of the expenditure and closing balance for the year.

3) Financial Implications and Budgetary Provision

A summary of the past 2017/18 financial year is as follows:

Waiharara	Budget
2016-17 Residual funds (reserve funds available)	$8,148
2017 Opening Balance (rated income)	$14,061
2017-18 Expenditure	$5,582
2017-18 Closing Reserve Balance	$16,627
Kaikino	Budget
2016-17 Residual funds (reserve funds available)	$19,110
2017 Opening Balance (rated income)	$7,908
2017-18 Expenditure	$7,720
2017-18 Closing Reserve Balance	$19,297

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	A low to medium significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Policy #4302 - Northland River Management Policy. Policy #2104-14 Procuring Goods and Services.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report seeks a recommendation from the Committee to the Te Hiku Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Ngai Takoto Iwi is included in the development of the management plan for the districts drainage areas.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	The purpose of the Committee is to liaise with persons likely to be affected.
State the financial implications and where budgetary provisions have been made to support this decision.	Financial implications are to be considered by the committee and budgetary provision is made.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report

Waiharara and Kaikino Drainage Area Committee Meeting Agenda

10 September 2018

4.2 Waiharara and Kaikino Drainage Areas 18/19 Programme

File Number: A2164013

Author: Troy Smith, Assistant Engineer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To provide an overview of the work programme for the Waiharara and Kaikino drainage areas for the 2018/19 financial year.

Executive Summary

Over the 2018/19 financial year, the Far North District Council wishes to complete a selection of drainage area works. The work includes spraying, cleaning and access maintenance of the drains. It is recommended a budget of $12,410 is allocated to cover the required and potential work for Waiharara and a budget of $16,988 for Kaikino.

Recommendation

That Waiharara and Kaikino Drainage Area Committee:

a) Recommend the reviewed 2018/19 work programme to the Te Hiku Community Board for approval.

1) Background

The Waiharara and Kaikino Drainage Areas Committee was formally established at the 26 February 2015 meeting of the group previously known as the Northern Advisory Drainage Committee.

The works programme for the 2018/19 financial year has been estimated from previous costs.

2) Discussion and Options

Across both the Waiharara and Kaikino Areas, there are several points which require work. This section details the work currently programmed and it is intended that the 2018/19 work programme is reviewed and changed accordingly.

2.1 Proposed work programme summary

Work is to be completed before 30 June 2019, with the spraying programme to start during late 2018:

*Waiharara*
*Spraying of drains during late Spring / early Summer (Additional spray of the outlet below the bridge)*	*$4,410*
*Machine clean all drains if required*	*$5,000*
*Contingency allowance*	*$3,000*
*Total*	*$12,410*

*Kaikino*
*Spraying of drains during late Spring / early Summer*	*$3,875*
*Machine clearing of the drains*	*$2,000*
*Removal of the Alligator weed from the Hobson Drain may be required if weed growth proves detrimental*	*$1,500*
*Access track maintenance*	*$1,000*
*Install a culvert, access track, gate and strainers at John Matijevich’s*	*$1,500*
*Install ~5 culverts, gates and strainers along Milich’s and Gumdigger’s to provide a direct access track to the Kaikino Drain (currently underway)*	*$2,413*
*Removal of the bamboo for a distance of 10 m from the edge of the embankment of the Kaikino Drain adjacent to the Heath Road bridge is required for access (currently underway)*	*$700*
*Form an access track and install ~2 culverts to provide access to the downstream section of the Hobson Drain*	*$2,000*
*Contingency allowance*	*$2,000*
*Total*	*$16,988*

2.2 Proposed projects within work programme

Access at John Matijevich’s

To enable access for the spraying of drains a gate and culvert is to be installed.

Kaikino Drain access track

Continuing from access improvements along the Milich’s property and exploratory mulching in the 2017/18 work programme, further access improvements should be investigated.

Access improvements would be completed along the Gumdigger’s section of the Kaikino drain to complete the new track. The work would likely include installation of ~2 new culverts and vegetation clearing at an approximate cost of $2,000 in total.

This new, direct access track would allow maintenance of the Kaikino Drain to be more efficient and cost effective.

Hobson Drain (downstream of Paparore Road) access track

In past Committee meetings it was agreed that the section of drain downstream of Paparore Road, requires machine cleaning. Unfortunately there is very little access to this section of drain which has delayed cleaning and spraying.

In 2016 and 2017 there were plans of installing a new access track along the Hobson Drain, downstream of Paparore Road but so far no work has been completed. To start the new access track, there are approximately 2 new access culverts required to reach the drain bank. The work mentioned above is estimated to cost $2,000.

Once the 2 initial culverts are installed, further work will be investigated to ensure we can restore full access to the lower section and are able to maintain it. The machine cleaning can then be completed under the $2,000 allowance.

2.3 General maintenance within work programme

Spraying

Spraying of the Waiharara and Kaikino Areas is to be completed during late spring / early summer 2018. Any additional spraying will be included as a contingency.

If an area has Alligator weed issues, the current spray will have little effect on it. For cases that greatly affect the water flow machine cleaning maybe required otherwise the below may be appropriate:

An EPA “Permission for Use of Substances” & Northland Regional Council consent is required specific to the areas to be sprayed, for the correct type of spray. The spray used has to be applied with considerable forethought as it can affect crop growth, for some distance downstream.

Machine cleaning

Over the 2018/19 year, the Waiharara and Kaikino Areas shall be investigated in conjunction with the spraying contractor to identify the location of any significant siltation and / or vegetation mats which will require removal. There is no planned cleaning scheduled, below is a review of what’s been completed recently.

The Waiharara Drainage Area will now be 2 years since the last major clean, as the area was last cleaned in 16/17. A large allowance of $5,000 has been included in order to cover all cleaning, if it is required as estimated.

The Kaikino Drainage Area does not have any scheduled cleaning. A contingency of $2,000 has been included which will be available for any machine cleaning required.

Accessibility issues & maintenance

The 2 new access tracks formed along the Kaikino drain and lower Hobson drain will need yearly mulching in order to keep the track in good condition. This has been estimated to cost $1,000.

In addition to maintenance of the new tracks, the spraying contractor has been requested to identify the location of any of the following issues which are covered by the Far North District Council Land Drainage Bylaw 2009:

i) Obstructions which interfere with the access for plant or machinery to and along the drainage channel or parts thereof and within 10 m of the drain, Clause 3.1.

ii) Grazing stock which is not excluded from the drainage channel, Clause 5.7.

iii) Damage caused to the drainage channel due to stock accessing the drainage channel for water, Clause 11.1.

iv) Obstructions to flow within the drainage channel due to excessive vegetation material.

A notice was sent to all property owners reminding them of the requirements that they must comply with the Drainage Bylaw and in particular the above issues.

2.4 Kaikino and Waiharara Drainage Area management plans

There have been some minor changes made to the Management Plans in line with what was agreed upon in March 2017. The Management Plans were then approved by the Te Hiku Community Board in May 2017.

The next step is to have the approved Management Plans reviewed by the Northland Regional Council. This is required under section 27.2 Rules for Drainage and River Control Activities - Controlled Activities, of the Regional Water and Soil Plan for Northland.

2.5 Drainage area mapping

Late 2017, Council began using GIS (Geographic Information System) or mapping tools to log the location of the Drainage Area Drains electronically. The aim of this project is to put together a relatively accurate database of the drain width, depth, grade and location. Once gathered, the information will be added as a new layer in the Far North District Council’s online maps which are available to the public.

To date the entire Kaikino Drainage Area has been mapped and while it is not yet available online, a printed version of the map is attached.

The other Drainage Areas, Waiharara, Kaitaia and Motutangi, are planned for mapping this year.

Additionally, Council has done some research on the cost of purchasing a drone for Drainage Area monitoring. Our recommended drone, the DJI Phantom 4 Pro Drone costs $2,499 and has a range of ~5km (may vary depending on terrain) and a battery life of 30 minutes. Additional items for the drone are listed below:

Spare batteries - $320 each

Memory card - $60

Carry bag - $120

Reason for the recommendation

To confirm the expected works and their associated costs to be completed by 30 June 2019.

3) Financial Implications and Budgetary Provision

A summary of the expected 2018/19 financial year is as follows:

Waiharara	Budget
2017-18 Residual funds (reserve funds available)	$16,627
2018 Opening Balance (rated income)	$10,000
2018-19 Proposed Expenditure	$12,410
2018-19 Closing Reserve Balance	$14,217
Kaikino	Budget
2017-18 Residual funds (reserve funds available)	$19,297
2018 Opening Balance (rated income)	$8,000
2018-19 Proposed Expenditure	$16,988
2018-19 Closing Reserve Balance	$10,309

Attachments

1. Kaikino Drainage Area GIS Map - A2001722 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	A low to medium significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Policy #4302 - Northland River Management Policy. Policy #2104-14 Procuring Goods and Services.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report seeks a recommendation from the Committee to the Te Hiku Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Ngai Takoto Iwi is included in the development of the management plan for the districts drainage areas.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	The purpose of the Committee is to liaise with persons likely to be affected.
State the financial implications and where budgetary provisions have been made to support this decision.	Financial implications are to be considered by the committee and budgetary provision is made.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report

Waiharara and Kaikino Drainage Area Committee Meeting Agenda

10 September 2018

4.3 Waiharara and Kaikino Drainage Areas 19/20 Programme

File Number: A2164026

Author: Troy Smith, Assistant Engineer

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To provide the Waiharara and Kaikino Drainage Area Committee with an outline of the proposed works and costs for the 2019/20 financial year.

Executive Summary

Over the 2019/20 financial year, the Far North District Council wishes to complete a selection of drainage area works. The work includes spraying, cleaning and access maintenance of the drains. It is recommended a budget of $14,910 is allocated to cover the required and potential work for Waiharara and a budget of $8,875 for Kaikino.

Recommendation

That Waiharara and Kaikino Drainage Area Committee:

a) Recommend the reviewed 2019/20 work programme to the Te Hiku Community Board for approval.

1) Background

The Waiharara and Kaikino Drainage Areas Committee was formally established at the 26 February 2015 meeting of the group previously known as the Northern Advisory Drainage Committee.

The works programme for the 2019/20 financial year has been estimated from previous costs

The list of required works is based on the assumption that the work programme for 2018/19 are completed as planned.

2) Discussion and Options

Across both the Waiharara and Kaikino Areas, there are several points which require work. This section details the work currently programmed and it is intended that the 2019/20 work programme is reviewed and changed accordingly.

Further review of the programme must be done during the following Drainage Area Committee Meeting held in March 2019 and over the next financial year. This is due to the highly estimated nature of the work programme.

2.1 Proposed work programme summary

Work is to be completed before 30 June 2020, with the spraying programme to start during late 2019:

*Waiharara*
*Spraying of drains during late Spring / early Summer (Additional spray of the outlet below the bridge)*	*$4,410*
*Machine clean all drains if required*	*$7,500*
*Contingency allowance*	*$3,000*
*Total*	*$14,910*

*Kaikino*
*Spraying of drains during late Spring / early Summer*	*$3,875*
*Machine clearing of the drains*	*$2,000*
*Access track maintenance*	*$1,000*
*Contingency allowance*	*$2,000*
*Total*	*$8,875*

2.2 General maintenance within the work programme

Spraying

Spraying of the Waiharara and Kaikino Areas is to be completed during late spring / early summer 2019. Any additional spraying will be included as a contingency.

Machine cleaning

Over the 2019/20 year, the Waiharara and Kaikino Areas shall be investigated in conjunction with the spraying contractor to identify the location of any significant siltation and / or vegetation mats which will require removal. There is no planned cleaning scheduled, below is a review of what’s been completed recently.

The Waiharara Drainage Area will now be 3 years since the last major clean, as the area was last cleaned in 16/17. A large allowance of $7,500 has been included in order to cover all cleaning, if it is required as estimated.

The Kaikino Drainage Area does not have any scheduled cleaning. A contingency of $2,000 has been included which will be available for any machine cleaning required.

Accessibility issues & maintenance

The 2 new access tracks formed along the Kaikino drain and lower Hobson drain will need yearly mulching in order to keep the track in good condition. This has been estimated to cost $1,000.

i) Obstructions which interfere with the access for plant or machinery to and along the drainage channel or parts thereof and within 10 m of the drain, Clause 3.1.

ii) Grazing stock which is not excluded from the drainage channel, Clause 5.7.

iii) Damage caused to the drainage channel due to stock accessing the drainage channel for water, Clause 11.1.

iv) Obstructions to flow within the drainage channel due to excessive vegetation material.

A notice was sent to all property owners reminding them of the requirements that they must comply with the Drainage Bylaw and in particular the above issues.

Reason for the recommendation

To confirm the expected works and their associated costs to be completed by 30 June 2020.

3) Financial Implications and Budgetary Provision

A summary of the expected 2019/20 financial year is as follows:

Waiharara	Budget
2018-19 Residual funds (reserve funds available)	$16,217
2019 Opening Balance (rated income)	$10,000
2019-20 Proposed Expenditure	$14,910
2019-20 Closing Reserve Balance	$11,307
Kaikino	Budget
2018-19 Residual funds (reserve funds available)	$10,309
2019 Opening Balance (rated income)	$8,000
2019-20 Proposed Expenditure	$8,875
2019-20 Closing Reserve Balance	$9,434

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	A low to medium significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Policy #4302 - Northland River Management Policy. Policy #2104-14 Procuring Goods and Services.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report seeks a recommendation from the Committee to the Te Hiku Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Ngai Takoto Iwi is included in the development of the management plan for the districts drainage areas.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	The purpose of the Committee is to liaise with persons likely to be affected.
State the financial implications and where budgetary provisions have been made to support this decision.	Financial implications are to be considered by the committee and budgetary provision is made.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report