AGENDA

 

 

Kaitaia Drainage Area Committee Meeting

Monday, 10 September 2018

Date:

Monday, 10 September 2018

Time:

10.00 am - 12.00 pm

Location:

Board Room, Te Ahu

Cnr State Highway 1 and Matthews Avenue

Kaitaia

 

 

 

 

Membership:

Fiona King - Chairperson

Adele Gardner

Member Jim Bennett

Member Brian Dawson

Member Ken Garton

Member Mike Masters

Greg Yuretich

Joe King

 


Kaitaia Drainage Area Committee Meeting Agenda

10 September 2018

 

Far North District Council

Kaitaia Drainage Area Committee Meeting

will be held in the Board Room, Te Ahu , Cnr State Highway 1 and Matthews Avenue, Kaitaia on:

Monday 10 September 2018 at 10.00 am - 12.00 pm

Order Of Business

1          Apologies and Declarations of Interest 5

2          Speakers. 5

3          Confirmation of Previous Minutes. 6

3.1            Confirmation of Previous Minutes. 6

4          Reports. 11

4.1            Kaitaia Drainage Area 17/18 Expenditure. 11

4.2            Kaitaia Drainage Area 18/19 Programme. 14

4.3            Kaitaia Drainage Area 19/20 Programme. 23

5          Meeting Close. 29

 

 


Kaitaia Drainage Area Committee Meeting Agenda

10 September 2018

 

1            Apologies and Declarations of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

2            Speakers


3            Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

File Number:           A2175714

Author:                    Maryn Ashby, Meetings Administrator

Authoriser:             Kate Barnes, Governance Support Team Leader

 

Purpose of the Report

The minutes of the previous Kaitaia Drainage Area Committee meeting are attached to allow the Committee to confirm that the minutes are a true and correct record.

Recommendation

That the Kaitaia Drainage Area Committee confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 22 March 2018 are a true and correct record.

 

1) Background

Local Government Act 2002 Schedule 7 Section 28A states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

Far North District Council Standing Orders Section 27.3 states that no discussion shall arise on the substance of the minutes in any succeeding meeting, except as to their correctness.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes are a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1.       Kaitaia Drainage Area Committee minutes dated 22 March 2018 - A2009151  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Not applicable

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Not applicable

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Not applicable

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

None

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

Not applicable

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision arising from this report.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaitaia Drainage Area Committee Meeting Agenda

10 September 2018

 

MINUTES OF THE MEETING OF THE kaitaia DRAINAGE AREA COMMITTEE held in the board ROOM, TE AHU, CORNER MATTHEWS AVE AND SOUTH ROAD, KAITAIA ON Thursday 22 march 2018 COMMENCING AT 10:00 AM

PRESENT

Fiona King                 Chairperson

Members

Greg Yuretich

 

Jim Bennett

 

Joe King

 

Mike Masters

 

Adele Gardner

 

APOLOGIES

 

Brian Dawson

 

Ken Garton

 

STAFF PRESENT

 

Stephen Little

Manager 3 Waters

Steve Smith

Stormwater Engineer

Troy Smith

Assistant Engineer

Maryn Ashby

Meetings Administrator

Kim Hammond

Meetings Administrator

1.0     Apologies AND DECLARATIONS OF INTEREST

There were no apologies

2.0     confirmation of previous minutes

Agenda item 2.0 document number A1999688, pages 1-6 refers.

Resolved                                                                                                          Masters/Gardner

That the Kaitaia Drainage Area Committee confirms its minutes dated 11 September 2017 be confirmed as a true and correct record with the following amendments:

Item 2.0: Apologises and Declarations of Interest

The Kaitaia Drainage Area Committee accepted the apology from Fiona King and Greg Yuretich.

Item 3.1 Kaitaia Drainage Area Expenditure and Balance for year ended 20 June 2017

That the Kaitaia Drainage Area Committee request that Council staff notify Dave Van Bysterbelt that he needs to reinstate the crossing on the drain located near the Pukepoto outfall for the purpose of drain cleaning and accessibility. The crossing needs to be approved by Council staff.

Carried

3.0     Infrastructure and asset management group

3.1.      Kaitaia Drainage Area Rating Review

Agenda item 3.1, document number A2005556, pages 7-11 refers.

Resolved                                                                                                    F King/Masters

That the Kaitaia Drainage Area Committee:

a)   Review and approve the proposed addition of the Lewis Junction Drain to the Kaitaia Drainage Rating Area.

b)   Recommend this addition to the Te Hiku Community Board for further approval.

c)   Request that Council staff send a letter to those affected, notifying them that they are being added to the rating area for Kaitaia Drainage area and ask that they abide by the conditions of the Bylaw.

Carried

3.2.      Kaitaia Drainage Area update for the year ending 30 June 2018

Agenda item 3.2, document number A2005840, pages 13-19 refers.

Resolved                                                                                                  Masters/Bennett

That the Kaitaia Drainage Area Committee:

a)   Note and forward this report to the Te Hiku Community Board to advise on progress.

b)   Members of the Kaitaia Drainage Area will contact property owners (were appropriate) to discuss access to the drains.

c)   Council staff to talk to the property owners of Maimaru Drain to allow access for spraying of the drain.

Carried

3.3.      Kaitaia Drainage Area works programme for the year ending 30 June 2019

Agenda Item 3.3, document number A2005841, pages 21-27

Resolved                                                                                                      F King/J King

That the Kaitaia Drainage Area Committee recommend the reviewed 2018/19 work programme to the Te Hiku Community Board for approval.

Status report on the drains                                                                                 $1,200

Spraying of the Kaitaia drains                                                                           $53,272

Alligator weed spraying                                                                                       $3,000

Machine cleaning contingency                                                                         $13,000

Access track improvements                                                                                $7,500

General contingency                                                                                            $3,000

Total                                                                                                                     $80,972

Carried

3.4.      Kaitaia Drainage Area works programme for the year ending 30 June 2020

Agenda Item 3.4, document number A2006975, pages 29-35

Resolved                                                                                                    F King/Masters

That the Kaitaia Drainage Area Committee recommend the reviewed 2019/20 work programme to the Te Hiku Community Board for approval.

Status report on the drains                                                                                 $1,200

Spraying on the Kaitaia drains                                                                          $53,272

Alligator weed spraying                                                                                       $3,000

Machine cleaning contingency                                                                         $13,000

Access track improvements                                                                                $7,500

General contingency                                                                                            $3,000

Total                                                                                                                     $80,972

Carried

4.0     Close of meETING

The meeting closed at 12:08 pm.

 

 

 

 

 

 

Fiona King
Chairperson

 

____/____/____

 

 


Kaitaia Drainage Area Committee Meeting Agenda

10 September 2018

 

4            Reports

4.1         Kaitaia Drainage Area 17/18 Expenditure

File Number:           A2159359

Author:                    Troy Smith, Assistant Engineer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To provide the Kaitaia Drainage Area Committee with expenditure details and the closing balance for the 2017/18 financial year.

Executive Summary

Over the 2017/18 financial year, the Far North District Council completed a selection of drainage area works. The work which included spraying, cleaning and status reporting of the drains, came to a total expense of $62,689. This is under what was initially budgeted / approved in the previous committee meetings.

 

Recommendation

That Kaitaia Drainage Area Committee:

a)      Note the following financial summary for the past financial year 2017/18:

Kaitaia

Budget

2016-17 Residual funds (reserve funds available)

$35,438

2017 Opening Balance (rated income)

 $69,177

2017-18 Expenditure

$62,689

2017-18 Closing Reserve Balance

$41,926

 

1) Background

The founding of the Kaitaia Drainage Area dates back to 1913 where the Kaitaia Land Drainage Act was adopted with the exception that a board of trustees was to be applied.

The Kaitaia Drainage Area Committee was formally established at the 22 February 2016 meeting of the Te Hiku Community Board at the request of the members of the Kaitaia Drainage Management Committee.

The works programme for the 2017/18 financial year was discussed at the previous Kaitaia Drainage Area Committee Meeting on 11 September 2017. Through various conversations and onsite meetings with the spraying contractors, members of the public and Committee members, the list of required works had been put together.

2) Discussion and Options

Across the Kaitaia Drainage Area, there are several points which had work completed. This section further explains the work completed, any uncompleted work has been transferred into the current financial years programme.

2.1 Work programme summary 17/18

The past work programme from Financial Year 2017/18 is included below. This has been divided into completed and uncompleted work. There is also a column showing the amount budgeted through previous meetings.

Cleaning of the Hoddle and Wireless Drains were approved in the most recent meeting in March.

Completed Work:

Actual

Budgeted

 

Status report on the drains

$1,200

$1,200

 

Spraying of drains during late Spring / early Summer

$54,349

$54,026

 

Clean Hoddles Drain ($13,000 Cleaning Contingency)

$350

-

 

Clean Wireless Drain ($13,000 Cleaning Contingency)

$6,790

$13,000

 

Total

$62,689

$68,226

 

Uncompleted Work:

 

 

Total

$0

$0

2.2 General maintenance within the work programme

Spraying

The Kaitaia Drainage Area was sprayed over the late summer period and was completed in April. The total cost of spraying was $54,349 across all the Kaitaia Drainage Area compartments. The general and invasive weed contingency were not used which were $6,000 and $3,500 respectively.

As part of the Kaitaia Drain Status Report 2018, the spraying contractor has identified several drains which require further work, spraying or machine cleaning, these drains are noted in the 18/19 Programme.

Machine cleaning

In the Kaitaia Drainage Area there has been a relatively small amount of machine cleaning. To date the following drains have been cleaned:

·    Hoddles Drain – Thick weed and silt build up - $350

·    Wireless Drain – Incorrect grade causing water to pool in the large culvert – Extensive clean $6,790

·    Lisle Drain – Silt build up – Cleaned privately by Joe King

Reason for the recommendation

To notify the Committee and Community Board of the proposed and / or completed works and their associated costs. Work programme to be completed by 30 June 2018.

3) Financial Implications and Budgetary Provision

A summary of the expected 2017/18 financial year is as follows:

Kaitaia

Budget

2016-17 Residual funds (reserve funds available)

$35,438

2017 Opening Balance (rated income)

 $69,177

2017-18 Expenditure to date

$62,689

2017-18 Closing Reserve Balance

$41,926

 

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

A low to medium significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Policy #4302 - Northland River Management Policy.

Policy #2104-14 Procuring Goods and Services.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report seeks a recommendation from the Committee to the Te Hiku Community Board.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Ngai Takoto Iwi is included in the development of the management plan for the districts drainage areas.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

The purpose of the Committee is to liaise with persons likely to be affected.

State the financial implications and where budgetary provisions have been made to support this decision.

Financial implications are to be considered by the committee and budgetary provision is made.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 


4.2         Kaitaia Drainage Area 18/19 Programme

File Number:           A2159378

Author:                    Troy Smith, Assistant Engineer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To provide the Kaitaia Drainage Area Committee with an outline of the proposed works and costs for the 2018/19 financial year.

Executive Summary

Over the 2018/19 financial year, the Far North District Council wishes to complete a selection of drainage area works. The work includes spraying, cleaning, access maintenance and status reporting of the drains. It is recommended a budget of $81,231 is allocated to cover the required and potential work.

 

Recommendation

That Kaitaia Drainage Area Committee:

a)      Recommend the reviewed 2018/19 work programme to the Te Hiku Community Board for approval.

 

1) Background

The founding of the Kaitaia Drainage Area dates back to 1913 where the Kaitaia Land Drainage Act was adopted with the exception that a board of trustees was to be applied.

The Kaitaia Drainage Area Committee was formally established at the 22 February 2016 meeting of the Te Hiku Community Board at the request of the members of the Kaitaia Drainage Management Committee.

The works programme for the 2018/19 financial year has been estimated from previous costs

2) Discussion and Options

Across Kaitaia Drainage Area, there are several points which require work. This section details the work currently programmed and it is intended that the 2018/19 work programme is reviewed and changed accordingly.

2.1 Proposed work programme summary

Work is to be completed before 30 June 2019, with the spraying programme to start during late 2018:

Planned Work & Allowances:

Status report on the drains

$1,200

Spraying of the Kaitaia drains (breakdown in section 2.2)

$53,531

Alligator weed spraying

$3,000

Machine Cleaning Contingency

$13,000

Access Track Improvements

$7,500

General Contingency

$3,000

Total

$81,231

2.2 General maintenance within the work programme

Spraying

Spraying of the Kaitaia Area is to be completed during late Spring / early Summer, 2018/19. Any additional spraying will be included as a contingency.

If an area has Alligator weed issues, the current spray will have little effect on it. For cases that greatly affect the water flow machine cleaning maybe required otherwise the below may be appropriate:

An EPA “Permission for Use of Substances” & Northland Regional Council consent is required specific to the areas to be sprayed, for the correct type of spray. The spray used has to be applied with considerable forethought as it can affect crop growth, for some distance downstream.

A funding allowance of $3,000 plus NRC fees have been included in the 2018/19 year for spot spraying. The current spray programme has been separated out into compartments and individual drains. Spray programme follows:

Waipapakaurai Compartment

Waipapakauri Outfall

4,400 m

$2,200.00

Paparore Bank Drain

4,000 m

$2,000.00

Waipapakauri Bank

2,159 m

$1,079.50

Thodes

350 m

$175.00

Yates

945 m

$472.50

West

684 m

$342.00

Sandhills

7,502 m

$3,751.00

Birds Boundary

1,521 m

$760.50

Government drain

3,012 m

$1,506.00

Waimanone - Walkers

4,221 m

$2,110.50

Spains Drain

1,620 m

$810.00

Spains Road Drain

1,480 m

$740.00

Totals

33,414 m

$16,707.00

 

Lower Awanui Compartment

Prices Bank (Unahi)

2,615 m

$1,307.50

McMillans - Tupes

6,840 m

$3,420.00

Factory Bend - Michies

6,035 m

$3,017.50

Gills

2,008 m

$1,004.00

Kumi Road

1,006 m

$503.00

H Subritzkys

1,127 m

$563.50

Totals

19,631 m

$9,815.50

Puckeys Outfall Compartment

Puckeys Outfall

484 m

$242.00

Foleys

450 m

$250.00

Lisle

1,710 m

$855.00

Wireless

1,800 m

$900.00

Bells Road

2,012 m

$1006.00

Totals

6,456 m

$3,228.00

Pukepoto Outfall Compartment

Pukepoto Outfall

5,828 m

$2,914.00

W Masters E

1,300 m

$650.00

Campbells

684 m

$342.00

L Masters W

1,000 m

$500.00

L Masters C

1,400 m

$700.00

School

1,500 m

$750.00

Reynolds (West Bank)

2,213 m

$1,106.50

Maori

1,800 m

$900.00

Pukepoto Creek

800 m

$400.00

Houstons (West Bank)

2,213 m

$1,106.50

Parkers

1,813 m

$906.50

Reids West

1,115 m

$557.50

Totals

21,666  m

$10,833.00

Whangatane Compartment

Texifros

785 m

$392.50

Maimaru

1,127 m

$563.50

Oinu Stream

1,650 m

$825.00

Pairatahi Bank

2,716 m

$1,358.00

Totals

6,278 m

$3,139.00

Kaitaia Compartment

Lewis Junction - Boundary

443 m

$221.50

Lewis Junction - Road

333 m

$166.50

Church Gully

2,865 m

$1,432.50

Mathews Outfall

3,425 m

$1,712.50

Hanlons

322 m

$161.00

Totals

7,388 m

$3,694.00

Tangonge Compartment

Reids East

1,507 m

$753.50

Hoddles

867 m

$433.50

Millers

2,615 m

$1307.50

McKenzies

634 m

$317.00

Sharps

402 m

$201.00

Lewis & Crown Land

1,851 m

$925.50

Totals

7,876 m

$3,938.00

Wairoa Compartment

Berghans

1,005 m

$502.50

Wairoa Stream

2,543 m

$1,271.50

Blairs

805 m

$402.50

Totals

4,353 m

$2,176.50


Machine cleaning

Over the 2018/19 year, the Kaitaia Area shall be investigated in conjunction with the spraying contractor to identify the location of any significant siltation and / or vegetation mats which will require removal.

Due to the amount of issues identified in the 2018 Drain Status Report, it is intended that a machine cleaning programme is put in place.

An allowance of $13,000 is currently allocated for 2018/19.

A complete review of these and any other areas which may require machine cleaning has been undertaken in conjunction with the spraying contractor to identify the location of any significant siltation and / or vegetation mats which will require removal.

The drains identified under this review are listed below:

·    Spains Drain – Thick mats of floating rush.

·    Waipapakauri Outfall – Very thick alligator weed.

·    School Drain – Thick weed.

·    Gills Drain – Thick weed.

·    Sankeys No. 1 – Thick alligator weed.

·    Maori Drain – Siltation and built up of weed causing it to have varying bed heights.

·    Pukepoto Creek – Thick weed and a fallen tree.

·    Waimanone to Walkers Drain – Thick weed and gorse on the bank.

·    Spains Road Drain – Very thick weed, drain on east side of the road requires a clean or spray by winter.

·    Mcmillans to Tupes Drain – Thick weed in some parts.

·    Factory Bend – Michies – Very thick weed in parts, would require another spray or clean by winter.

·    Pairatahi Bank Drain – Thick gorse on the bank.

·    Church Gully Drain – Very thick oxygen weed along the whole drain.

·    Awanui Drain – Very thick weed near the cemetery along with siltation on Steven Jurlina’s property.

·    W Masters C Drain – Thick pampus in the drain and on the bank.

·    H Subritzky’s Drain – Very thick alligator weed.

It is intended that the Kaitaia Drainage Area Committee makes a decision on what is to be done with the drains listed above.

Accessibility issues & maintenance

Access track mulching and grading is required along several drains, an allowance of $7,500 has been scheduled.

Due to the amount of issues identified in the 2018 Drain Status Report, it is intended that an access maintenance and / or improvements programme is put in place.

The spraying contractor identified several areas requiring track maintenance and / or fencing, a summary of the issues identified follows:

·    Church Gully Drain – Very wet entry, rough and overgrown track at some points. Near the recycling centre is also full of rubbish. No fencing when in farmland.

·    Spains Drain – Leylandii trees planted along one side blocking digger farm access to the drain.

·    Pukieti Outfall – Drain crossing to be reinstated for access, on Dave Van Bysterbelt’s property.

·    Lisle Drain – Requires fencing on the opposite side of the King’s property.

·    Birds Drain – Row of trees along one side of the drain.

·    Wireless Drain – Very rough access track along farmland.

·    Mcmillans to Tupes Drain – Fencing across the track on Shalders Farm.

·    Factory Bend – Michies – Fencing without gates near the drain causing time delays.

·    Pairatahi Bank Drain – Parts of the access track is overgrown, other side of the drain has no gates along the drain resulting in time delays.

·    Maimaru Drain – Parts of the access track was sprayed as it is overgrown. Middle of the drain was not sprayed as the property owner did not allow access.

·    Waimanone to Walkers Drain – Overgrown access track through Brian Dean and Shalders properties. Could not access through Dean’s property.

·    Sankeys No. 2 – In direct route to the drain.

·    Birds Boundary Drain – Row of trees along one side of the drain.

·    Yates Drain – Fencing without gates and drains without culverts near the drain causing time delays.

·    Wests Drain – Access track on one side is too rough to drive, the other has no gates along the drain which causes time delays.

The spraying contractor has been requested to identify the location of any of the following issues which are covered by the Far North District Council Land Drainage Bylaw 2009:

i)        Obstructions which interfere with the access for plant or machinery to and along the drainage channel or parts thereof and within 10 m of the drain, Clause 3.1.

ii)       Grazing stock which is not excluded from the drainage channel, Clause 5.7.

iii)      Damage caused to the drainage channel due to stock accessing the drainage channel for water, Clause 11.1.

iv)      Obstructions to flow within the drainage channel due to excessive vegetation material.

 

In recent years, a notice was sent to all property owners reminding them of the requirements that they must comply with the Drainage Bylaw and in particular the above issues.

2.3 Kaitaia Drainage Area management plan

There have been some minor changes made to the Management Plans in line with what was agreed upon in March 2017. The Management Plans were then approved by the Te Hiku Community Board in May 2017.

The next step is to have the approved Management Plans reviewed by the Northland Regional Council. This is required under section 27.2 Rules for Drainage and River Control Activities - Controlled Activities, of the Regional Water and Soil Plan for Northland.

2.4 Drainage area mapping

Late 2017, Council began using GIS (Geographic Information System) or mapping tools to log the location of the Drainage Area Drains electronically. The aim of this project is to put together a relatively accurate database of the drain width, depth, grade and location. Once gathered, the information will be added as a new layer in the Far North District Council’s online maps which are available to the public.

To date the entire Kaikino Drainage Area has been mapped and while it is not yet available online, a printed version of the map is attached as an example.

The other Drainage Areas, Waiharara, Kaitaia and Motutangi, are planned for mapping this year.

Additionally, Council has done some research on the cost of purchasing a drone for Drainage Area monitoring. Our recommended drone, the DJI Phantom 4 Pro Drone costs $2,499 and has a range of ~5km (may vary depending on terrain) and a battery life of 30 minutes. Additional items for the drone are listed below:

Spare batteries - $320 each

Memory card - $60

Carry bag - $120

Reason for the recommendation

To confirm the expected works and their associated costs to be completed by 30 June 2019.

3) Financial Implications and Budgetary Provision

A summary of the expected 2018/19 financial year is as follows:

Kaitaia

Budget

2017-18 Residual funds (reserve funds available)

$41,926

2018 Opening Balance (rated income)

 $70,000

2018-19 Proposed Expenditure

$81,231

2018-19 Closing Reserve Balance

$30,695

 

Attachments

1.       Kaikino Drainage Area GIS Map - A2002701  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

A low to medium significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Policy #4302 - Northland River Management Policy.

Policy #2104-14 Procuring Goods and Services.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report seeks a recommendation from the Committee to the Te Hiku Community Board.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Ngai Takoto Iwi is included in the development of the management plan for the districts drainage areas.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

The purpose of the Committee is to liaise with persons likely to be affected.

State the financial implications and where budgetary provisions have been made to support this decision.

Financial implications are to be considered by the committee and budgetary provision is made.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

 


Kaitaia Drainage Area Committee Meeting Agenda

10 September 2018

 


Kaitaia Drainage Area Committee Meeting Agenda

10 September 2018

 

4.3         Kaitaia Drainage Area 19/20 Programme

File Number:           A2159468

Author:                    Troy Smith, Assistant Engineer

Authoriser:             Andy Finch, General Manager - Infrastructure and Asset Management

 

Purpose of the Report

To provide the Kaitaia Drainage Area Committee with an outline of the proposed works and costs for the 2019/20 financial year.

Executive Summary

Over the 2019/20 financial year, the Far North District Council wishes to complete a selection of drainage area works. The work includes spraying, cleaning, access maintenance and status reporting of the drains. It is recommended a budget of $81,231 is allocated to cover the required and potential work.

 

Recommendation

That Kaitaia Drainage Area Committee:

a)      Recommend the reviewed 2019/20 work programme to the Te Hiku Community Board for approval.

 

1) Background

The founding of the Kaitaia Drainage Area dates back to 1913 where the Kaitaia Land Drainage Act was adopted with the exception that a board of trustees was to be applied.

The Kaitaia Drainage Area Committee was formally established at the 22 February 2016 meeting of the Te Hiku Community Board at the request of the members of the Kaitaia Drainage Management Committee.

The works programme for the 2019/20 financial year has been estimated from previous costs.

The list of required works is based on the assumption that the work programme for 2018/19 are completed as planned.

2) Discussion and Options

Across Kaitaia Drainage Area, there are several points which require work. This section details the work currently programmed and it is intended that the 2019/20 work programme is reviewed and changed accordingly.

Further review of the programme must be done during the following Drainage Area Committee Meeting held in September 2018 and over the next financial year. This is due to the highly estimated nature of the work programme.

2.1 Proposed work programme summary

Work is to be completed before 30 June 2020, with the spraying programme to start during late 2019:

Planned Work & Allowances:

Status report on the drains

$1,200

Spraying of the Kaitaia drains (breakdown in section 2.2)

$53,531

Alligator weed spraying

$3,000

Machine Cleaning Contingency

$13,000

Access Track Improvements

$7,500

General Contingency

$3,000

Total

$81,231

2.2 General maintenance within the work programme

Spraying

Spraying of the Kaitaia Area is to be completed during late Spring / early Summer, 2019/20. Any additional spraying will be included as a contingency.

If an area has Alligator weed issues, the current spray will have little effect on it. For cases that greatly affect the water flow machine cleaning maybe required otherwise the below may be appropriate:

An EPA “Permission for Use of Substances” & Northland Regional Council consent is required specific to the areas to be sprayed, for the correct type of spray. The spray used has to be applied with considerable forethought as it can affect crop growth, for some distance downstream.

A funding allowance of $3,000 plus NRC fees have been included in the 2019/20 year for spot spraying. The current spray programme has been separated out into compartments and individual drains. Spray programme follows:

Waipapakaurai Compartment

Waipapakauri Outfall

4,400 m

$2,200.00

Paparore Bank Drain

4,000 m

$2,000.00

Waipapakauri Bank

2,159 m

$1,079.50

Thodes

350 m

$175.00

Yates

945 m

$472.50

West

684 m

$342.00

Sandhills

7,502 m

$3,751.00

Birds Boundary

1,521 m

$760.50

Government drain

3,012 m

$1,506.00

Waimanone - Walkers

4,221 m

$2,110.50

Spains Drain

1,620 m

$810.00

Spains Road Drain

1,480 m

$740.00

Totals

33,414 m

$16,707.00

 

Lower Awanui Compartment

Prices Bank (Unahi)

2,615 m

$1,307.50

McMillans - Tupes

6,840 m

$3,420.00

Factory Bend - Michies

6,035 m

$3,017.50

Gills

2,008 m

$1,004.00

Kumi Road

1,006 m

$503.00

H Subritzkys

1,127 m

$563.50

Totals

19,631 m

$9,815.50

Puckeys Outfall Compartment

Puckeys Outfall

484 m

$242.00

Foleys

450 m

$250.00

Lisle

1,710 m

$855.00

Wireless

1,800 m

$900.00

Bells Road

2,012 m

$1006.00

Totals

6,456 m

$3,228.00

Pukepoto Outfall Compartment

Pukepoto Outfall

5,828 m

$2,914.00

W Masters E

1,300 m

$650.00

Campbells

684 m

$342.00

L Masters W

1,000 m

$500.00

L Masters C

1,400 m

$700.00

School

1,500 m

$750.00

Reynolds (West Bank)

2,213 m

$1,106.50

Maori

1,800 m

$900.00

Pukepoto Creek

800 m

$400.00

Houstons (West Bank)

2,213 m

$1,106.50

Parkers

1,813 m

$906.50

Reids West

1,115 m

$557.50

Totals

21,666  m

$10,833.00

Whangatane Compartment

Texifros

785 m

$392.50

Maimaru

1,127 m

$563.50

Oinu Stream

1,650 m

$825.00

Pairatahi Bank

2,716 m

$1,358.00

Totals

6,278 m

$3,139.00

Kaitaia Compartment

Lewis Junction - Boundary

443 m

$221.50

Lewis Junction - Road

333 m

$166.50

Church Gully

2,865 m

$1,432.50

Mathews Outfall

3,425 m

$1,712.50

Hanlons

322 m

$161.00

Totals

7,388 m

$3,694.00

Tangonge Compartment

Reids East

1,507 m

$753.50

Hoddles

867 m

$433.50

Millers

2,615 m

$1307.50

McKenzies

634 m

$317.00

Sharps

402 m

$201.00

Lewis & Crown Land

1,851 m

$925.50

Totals

7,876 m

$3,938.00

Wairoa Compartment

Berghans

1,005 m

$502.50

Wairoa Stream

2,543 m

$1,271.50

Blairs

805 m

$402.50

Totals

4,353 m

$2,176.50


Machine cleaning

Over the 2019/20 year, the Kaitaia Area shall be investigated in conjunction with the spraying contractor to identify the location of any significant siltation and / or vegetation mats which will require removal.

Due to the amount of issues identified in the 2018 Drain Status Report, it is intended that a machine cleaning programme is put in place.

An allowance of $13,000 is currently allocated for 2019/20.

Accessibility issues & maintenance

Access track mulching and grading is required along several drains, an allowance of $7,500 has been scheduled.

Due to the amount of issues identified in the 2018 Drain Status Report, it is intended that an access maintenance and / or improvements programme is put in place.

The spraying contractor has been requested to identify the location of any of the following issues which are covered by the Far North District Council Land Drainage Bylaw 2009:

i)        Obstructions which interfere with the access for plant or machinery to and along the drainage channel or parts thereof and within 10 m of the drain, Clause 3.1.

ii)       Grazing stock which is not excluded from the drainage channel, Clause 5.7.

iii)      Damage caused to the drainage channel due to stock accessing the drainage channel for water, Clause 11.1.

iv)      Obstructions to flow within the drainage channel due to excessive vegetation material.

 

In recent years, a notice was sent to all property owners reminding them of the requirements that they must comply with the Drainage Bylaw and in particular the above issues.

Reason for the recommendation

To confirm the expected works and their associated costs to be completed by 30 June 2020.

3) Financial Implications and Budgetary Provision

A summary of the expected 2019/20 financial year is as follows:

Please note the rated income has been lifted in order to keep the budget positive with the current work schedule. It is intended to have the rated income or work schedule or both adjusted by the Kaitaia Drainage Area Committee.

Kaitaia

Budget

2018-19 Residual funds (reserve funds available)

$30,695

2019 Opening Balance (rated income)

 $75,000

2019-20 Proposed Expenditure

$81,231

2019-20 Closing Reserve Balance

$24,464

 

Attachments

Nil


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

A low to medium significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Policy #4302 - Northland River Management Policy.

Policy #2104-14 Procuring Goods and Services.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report seeks a recommendation from the Committee to the Te Hiku Community Board.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Ngai Takoto Iwi is included in the development of the management plan for the districts drainage areas.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.

The purpose of the Committee is to liaise with persons likely to be affected.

State the financial implications and where budgetary provisions have been made to support this decision.

Financial implications are to be considered by the committee and budgetary provision is made.

Chief Financial Officer review.

The Chief Financial Officer has reviewed this report

 

  


Kaitaia Drainage Area Committee Meeting Agenda

10 September 2018

 

5            Meeting Close