Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting Minutes

19 March 2025

 

   MINUTES OF Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Wednesday, 19 March 2025 AT 10:30 AM

 

PRESENT:              Kahika Moko Tepania, Cr Steve McNally, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (online), Cr Ann Court, Cr Hilda Halkyard-Harawira (online), Cr Babe Kapa (online), Cr Penetaui Kleskovic, Cr Tāmati Rākena (online), Cr Mate Radich (online), Cr John Vujcich

IN ATTENDANCE: Adele Gardner (Chairperson – Te Hiku Community Board), Belinda Ward (Chairperson – Bay of Islands-Whangaroa Community Board)

STAFF PRESENT: Tanya Proctor (Head of Infrastructure Strategy), Aisha Huriwai (Manager – Democracy Services), Maria Bullen (Democracy Advisor), Guy Holroyd (Chief Executive Officer), Jacine Warmington (Group Manager – Strategic Relationships), Rhys Davies (Waters Intermediate Project Manager), Donald Sheppard (Team Leader – Policy and Bylaws), Trent Blakeman (Group Manager – Delivery and Operations), Ed Varley (Manager – Transportation), Emma Healy (Executive Officer)(online), Ken Lewis (Manager – Communications and Engagement), Simon Millichamp (Solid Waste Engineer), Scott Smith (Manager – Waters), Tui Mokaraka (Team Leader – Water Services), Apikali Rokobigi (Maintenance Lead).

 

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

·         There were no apologies.

3            ngā tono kōrero / Deputation

·         There were no deputations.

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS   

·         Maramataka for today is moving from Oike into the korekore phase.

5            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A5044426, pages 10 - 18 refers.

Resolution  2025/17

Moved:       Cr Ann Court

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 25 February 2025 are true and correct, subject to amendments.

Carried

 

6            Ngā Pūrongo / Reports

6.1         Water and Transport Portfolio Member Reports

Agenda item 5.1 document number A5044584, pages 19 - 19 refers.

Resolution  2025/18

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou – Transport and Infrastructure Committee note:

·    the verbal March 2025 reports from Members Ann Court and Steve McNally as Transport Portfolio holders; and

·    the verbal March 2025 report from Member Mate Radich as Water Portfolio holder.

Carried

Note: Staff to provide an update to the community of Kaitāia regarding water. Staff to check and update website regarding WWTP as needed. Website update to include water restrictions.

 

7            Ngā Pūrongo Taipitopito / Information Reports

7.1         Te Koukou Open Resolutions Update March 2025

Agenda item 6.1 document number A5044471, pages 20 - 21 refers.

Resolution  2025/19

Moved:       Cr John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution Update March 2025.

Carried

 

7.2         Matauri Bay Wastewater Treatment Plant

Agenda item 6.2 document number A5071888, pages 22 - 23 refers.

Resolution  2025/20

Moved:       Cr John Vujcich

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report Matauri Bay Wastewater Treatment Plant.

Carried

 

7.3         Infrastructure Abatement Notices

Agenda item 6.3 document number A5089202, pages 24 - 28 refers.

Resolution  2025/21

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Abatement Notices.

Carried

 

7.4         Infrastructure Consent Compliance Status

Agenda item 6.4 document number A5089208, pages 29 - 36 refers.

Resolution  2025/22

Moved:       Cr Steve McNally

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Consent Compliance Status.

Carried

 

7.5         Infrastructure Working Group Updates

Agenda item 6.5 document number A5089220, pages 37 - 43 refers.

Resolution  2025/23

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou - Transport and Infrastructure Committee receive the report Infrastructure Working Group Updates.

Carried

 

7.6         Road Safety & Traffic Engineering Information Report

Agenda item 6.6 document number A5092816, pages 44 - 46 refers.

Resolution  2025/24

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Road Safety & Traffic Engineering Information Report.

Carried

At 11:30 am, Kōwhai - Deputy Mayor Kelly Stratford left the meeting and returned at 11:34pm.

7.7         Transport Capital Works Programme Update

Agenda item 6.7 document number A5093068, pages 47 - 50 refers.

Resolution  2025/25

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Transport Capital Works Programme Update.

Carried

 

7.8         Capital Works Programme Delivery Update

Agenda item 6.8 document number A5093836, pages 51 - 57 refers.

Resolution  2025/26

Moved:       Cr Steve McNally

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the Te Koukou - Transport and Infrastructure Committee receive the report Capital Works Programme Delivery Update.

Carried

 

7.9         Transportation - Hokianga Ferry Service Contract January 2025 Update

Agenda item 6.9 document number A5094320, pages 58 - 60 refers.

Resolution  2025/27

Moved:       Cr John Vujcich

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report Transportation - Hokianga Ferry Service Contract January 2025 Update.

Carried

 

7.10       Transportation Maintenance and Renewals Activity Update January 2025

Agenda item 6.10 document number A5095982, pages 61 - 103 refers.

Resolution  2025/28

Moved:       Kahika Moko Tepania

Seconded:  Cr Steve McNally

That Te Koukou - Transport and Infrastructure Committee receive the report Transportation Maintenance and Renewals Activity Update January 2025.

Carried

 

7.11       North Hokianga Roading Working Group Meeting Minutes

Agenda item 6.11 document number A5119136, pages 104 - 108 refers.

Resolution  2025/29

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou - Transport and Infrastructure Committee receive the report North Hokianga Roading Working Group Meeting Minutes.

Note: Kahika Moko Tepania requested next meeting attendees to be listed – list name/who/role.

Carried

At 12:12 pm, Cr Steve McNally left the meeting.

At 12:13 pm, the meeting adjourned and resumed at 1:10 pm.

8            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2025/30

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.2 - SH 12 Ōmāpere Stormwater Upgrade - Contract Award

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.3 - Extension of Contract for Education and Promotion of Waste Minimisation and Sustainability Practices

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.4 - Kaitāia Water Supply - Sweetwater Update

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

Confirmation of Information and Decisions to be released in Public

That Te Koukou – Transport and Infrastructure confirms the information and decisions contained in the part of the meeting held with public excluded be restated in public meeting as follows:

 

·         That Te Koukou Transport and Infrastructure Committee:

approve the award of the SH 12 Ōmāpere Stormwater Improvements & Taumatawiwi Swale Extension contract to Civil Alliance Ltd for the value of $REDACTED (excl GST)

delegate authority to approve and execute the associated documents to the Far North District Council Chief Executive Officer or nominee:

i)   the contract document;

ii)  supplier recommendation report;

iii) variations to the contract of up to 10% of the total contract value.

·         That Te Koukou authorise the extension of Contract 7/14/600 to CBEC Ecosolutions by one year from October 1st, 2025, until September 30th 2026 at the fixed rate of $REDACTED per the LTP 2024-27 budget.

 

·         That Te Koukou - Transport and Infrastructure Committee receive the report Kaitāia Water Supply - Sweetwater Update.

 

8            Meeting Close

The meeting closed at 1:59 pm.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting held on 23 April 2025.

 

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CHAIRPERSON