Te Hiku Community Board Meeting Minutes

10 May 2022

 

   MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE
Conference Room, Te Ahu, Cnr Matthews Ave and South Road, Kaitaia
ON
Tuesday, 10 May 2022 AT 10:06 am

 

PRESENT:              Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy

STAFF PRESENT: Kim Hammond, Shayne Storey, Glenn Rainham, Rhonda-May Whiu

 

1            Karakia Timatanga / Opening Prayer

Chairperson Adele Gardener commenced the meeting and John Paitai opened with a Karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Member John Stewart declared a conflict regarding item 7.2 funding application Ahipara Aroha Incorporated.

Deputy Chairperson Jaqi Brown declared a conflict regarding item 7.2 funding application – Ahipara Aroha Incorporated and item 7.3g Winter 2021/2022 rural travel funding applications – Te Rarawa Rugby Club.

3            Te wāhanga tūmatanui / Public Forum

There were no public forum speakers.

4            Ngā Tono KŌrero / Deputations

There were no deputations.

5            ngā kaikōrero / Speakers

Lesley Wallace and John Paitai from Ahipara Aroha incorporated regarding item 7.2 funding application and tabled a draft programme for Matariki ki Ahipara.

6            Reports

7.2         FUNDING APPLICATIONS

Agenda item 7.2 document number a3666639, pages 40 - 43 refers

Resolution  2022/27

Moved:       Member Sheryl Bainbridge

Seconded:  Member Darren Axe

That Te Hiku Community Board approves the sum of $6,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Ahipara Aroha Incorporated for rent, advertising/promotion, administration, equipment hire and purchase and materials for Matariki ki Ahipara, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

iii)     We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

 

Carried

 

7.3         WINTER 2021/2022 RURAL TRAVEL FUNDING APPLICATIONS

Agenda item 7.3 document number a3672880, pages 51 - 54 refers

Resolution  2022/28

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)     

Ahipara Boardriders Club

$1,300.00

b)     

Kaitaia Abundant Life School

$1,750.00

c)     

Kaitaia Rugby Club

$2,400.00

d)     

Kaitaia United Womens Football

$500.00

e)     

Mangonui Netball Club

$1,500.00

f)      

Taipa Area School

$985.00

g)     

Te Rarawa Rugby Club

$2,200.00

 

TOTAL:

$10,635.00

 

Note: Thank you to Tanya Protor and her team for arranging Kaitaia courts to be tidied up and remarked to enable the Netball Club competition to contiune in Kaitaia this season.

 

Carried

 

7            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3538589, pages 12 - 14 refers

Resolution  2022/29

Moved:       Chairperson Adele Gardner

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board agrees that the minutes of the meeting held 29 March 2022 be confirmed as a true and correct record.

Carried

 

The meeting was adjourned from 10:39 am to 10:56 am

 

At 10:56 am, Member Felicity Foy left the meeting.

At 10:59 am, Member Felicity Foy returned to the meeting.

At 11:30 am, Member William (Bill) Subritzky left the meeting.

At 11:31 am, Member William (Bill) Subritzky returned to the meeting.

8            Reports

7.1         Chairperson and Members Reports

Agenda item 7.1 document number A3678626, pages 26 - 27 refers

Resolution  2022/30

Moved:       Member John Stewart

Seconded:  Member Darren Axe

That the Te Hiku Community Board note the reports from Chairperson Adele Gardner and Members Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Bill Subritzky.

Carried

 

 

7.4         Te Hiku Statement of Community Board Fund Account as at 31 March 2022.

Agenda item 7.4 document number A3674058, pages 95 - 96 refers

Resolution  2022/31

Moved:       Chairperson Adele Gardner

Seconded:  Member Jaqi Brown

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 31 March 2022.

Carried

 

The meeting was adjourned from 12:26 pm to 12:46 pm.

At 12:46 pm, Member Felicity Foy left the meeting.
At 12:53 pm, Member Felicity Foy returned to the meeting.

At 12:50 pm, Member Sheryl Bainbridge left the meeting.
At 12:54 pm, Member Sheryl Bainbridge returned to the meeting.

7.5         Kaitaia Drainage Area 2022/2023 Programme

Agenda item 7.5 document number A3683052, pages 99 - 105 refers

Resolution  2022/32

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board uplift the Kaitaia Drainage Area 2022/2023 Programme report and:

a)   approve the reviewed Kaitaia Drainage Area 2022/2023 work programme.

b)   approve a reserve balance of $26,222 to be held for unplanned works should it be required, based on feedback from the Kaitaia Drainage Area Committee.

Carried

 

7.6         Kaitaia Drainage Area 2023/2024 Programme

Agenda item 7.6 document number A3683054, pages 106 - 112 refers

Resolution  2022/33

Moved:       Chairperson Adele Gardner

Seconded:  Member John Stewart

That the Te Hiku Community Board uplift the Kaitaia Drainage Area 2023/2024 Programme report and receive the report as information.

Carried

 

7.7         Waiharara and Kaikino Drainage Areas 2022/2023 Programme

Agenda item 7.7 document number A3683159, pages 113 - 118 refers

Resolution  2022/34

Moved:       Member Jaqi Brown

Seconded:  Member John Stewart

That the Te Hiku Community Board uplift the Waiharara and Kaikino Drainage Areas 2022/2023 work programme report and:

a)    Approve the reviewed Waiharara and Kaikino Drainage Areas 2022/2023 work programme.

b)    Approve a reserve balance of $5,000 be held for unplanned works should it be required, based on feedback from the Waiharara and Kaikino Drainage Area Committee.

Carried

 

7.8         Waiharara and Kaikino Drainage Areas 2023/2024 Programme

Agenda item 7.8 document number A3683163, pages 119 - 124 refers

Resolution  2022/35

Moved:       Member Darren Axe

Seconded:  Member John Stewart

That Te Hiku Community Board uplift the Waiharara and Kaikino Drainage Areas 2023/2024 Programme report and receive the report as information.

Carried

 

7.9         Motutangi Drainage Area 2022/2023 Programme

Agenda item 7.9 document number A3683167, pages 125 - 130 refers

Resolution  2022/36

Moved:       Chairperson Adele Gardner

Seconded:  Member John Stewart

That the Te Hiku Community Board uplift the Motutangi Area 2022/2023 work programme report and:

a)    Approve the reviewed Motutangi Area 2022/2023 work programme.

b)    Approve a reserve balance of $17,000 be held for emergency works should they be required, based on feedback from the Motutangi Drainage Area Committee.

Carried

 

7.10       Motutangi Drainage Area 2023/2024 Programme

Agenda item 7.10 document number A3683209, pages 131 - 135 refers

Resolution  2022/37

Moved:       Member Jaqi Brown

Seconded:  Member William (Bill) Subritzky

That the Te Hiku Community Board uplift the Motutangi Drainage Area 2023/2024 Programme report and receive the report as information.

Carried

 

9            Information Reports

8.1         Te Hiku Statement of Financial Performance Activities by Ward for the period ending 31 March 2022

Agenda item 8.1 document number A3675292, pages 136 - 136 refers

Resolution  2022/38

Moved:       Chairperson Adele Gardner

Seconded:  Member William (Bill) Subritzky

That the Te Hiku Community Board receives the report Te Hiku Statement of Financial Performance Activities by Ward for the period ending 31 March 2022.

Carried

 

8.2         Te Hiku Community Board Action Sheet Update May 2022

Agenda item 8.2 document number A3661021, pages 139 - 139 refers

Resolution  2022/39

Moved:       Member Sheryl Bainbridge

Seconded:  Chairperson Adele Gardner

That the Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update May 2022.

Carried

 

8.3         Drainage Area Committees Minutes and Action Sheet

Agenda item 8.3 document number A3689352, pages 142 - 142 refers

Resolution  2022/40

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board receive the report Drainage Area Committees Minutes and Action Sheet.

Carried

 

 

9            TE WĀHANGA TŪMATAITI / PUBLIC EXCLUDED

Resolution  2022/41

Moved:       Member Sheryl Bainbridge

Seconded:  Member William (Bill) Subritzky

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - Ground Lease to Fire and Emergency NZ (FENZ) - Rangiputa, Hihi and Pukenui Stations

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

 

Carried

 

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 2:02 pm.

 

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 21 June 2022.

 

...................................................

CHAIRPERSON