Te Hiku Community Board Meeting Minutes CONFIRMED

5 October 2021

 

   MINUTES OF
Te Hiku Community Board Meeting
HELD
virtually via Microsoft TEAMs
ON
Tuesday, 5 October 2021 AT 10:00 am

 

PRESENT:              Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy

1            Karakia Timatanga / Opening Prayer

Chairperson Gardner opened the meeting with a prayer

3            Te wāhanga tūmatanui / Public Forum

Nil

4            Ngā Tono KŌrero / Deputations

George Smith, Drago Yelavich and Neil Marshall representing Kaitaia Croquet Club spoke to the Board in relation to Item 10.1 – 8A Mattews Ave Property for Sale.

5            ngā kaikōrero / Speakers

Jacey Horan representation Te Whakaora Tangata, spoke in relation to Item 8.3 – Funding Applications.

Geoff Lawson representation Youthline Charitable Trust, spoke in relation to Item 8.3 – Funding

Applications.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Nil.

6            Notice of Motion

6.1         Notice of Motion - Allocation of Placemaking Funding 2021/2022, Xcape Design Limited

Agenda item 6.1 document number A3415752, pages 12 - 12 refers

This item as ben withdrawn.

 


 

7            Confirmation of Previous Minutes

7.1         Confirmation of Previous Minutes

Agenda item 7.1 document number A3281920, pages 17 - 18 refers

Resolution  2021/87

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That Te Hiku Community Board agrees that the minutes of the meeting held 24 August 2021 be confirmed as a true and correct record.

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

Carried

 

8            Reports

8.1         Chairperson and Members Reports

Agenda item 8.1 document number A3402416, pages 30 - 31 refers

Committee Resolution  2021/68

Moved:       Member Darren Axe

Seconded:  Member William (Bill) Subritzky

That the Te Hiku Community Board note the reports from Chairperson Gardner and Member  Subritzky.

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

Carried

 

Attachment tabled at meeting

1 tabled document Member Darren Axe Report

 

 

8.2         Te Hiku Statement of Community Board Fund Account as at 31 August 2021

Agenda item 8.2 document number A3398849, pages 35 - 36 refers

 Resolution  2021/69

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 31 August 2021.

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

Carried

 

8.3a       Funding Applications

Agenda item 8.3 document number A3398473, pages 39 - 43 refers

resolution 2021/70 

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

That Te Hiku Community Board:

a)      approves the sum of $1,304 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Whakaora Tangata for venue hire for the family restoration graduation ceremony, to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

carried

resolution 2021/71

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

b)      approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Youthline Auckland Charitable Trust for youthline support line to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

carried

RESOLUTION 2021/72

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

c)      amends their resolution of 1 October 2019; allocates funds of $33,333 from the Placemaking Fund toward a placemaking project for Awanui as identified in the Te Hiku Community Board Strategic Plan, subject to Board consultation with the Awanui Progressives Ratepayers Association and the Awanui Community to read:

allocates funds of $35,338 from the Placemaking Fund toward a placemaking project for Awanui as identified in the Te Hiku Community Board Strategic Plan and approves  the transfer of this sum to the Te Hiku Revitalisation fund (within Council) to be specifically utilised for the upgrading and beautification of the toilets and the reserve at Awanui.

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

carried

RESOLUTION 2021/73

Moved:       Chairperson Adele Gardner

Seconded:  Member Sheryl Bainbridge

d)      approves the  sum of $93.00 (including GST if applicable) be paid from the Boards Community Fund account to Xcape Design Limited for the printing of the Community Plans.

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

 

carried

 

 

 

8.4         Project Funding Reports

Agenda item 8.4 document number A3405086, pages 58 - 59 refers

Resolution  2021/74

Moved:       Member Darren Axe

Seconded:  Member John Stewart

That Te Hiku Community Board note the project reports received from:

a)      CBEC Ecosolutions – Waste Wise Schools

b)      Goodlife Projects Charitable Trust

c)      Mangonui Rugby Football Union Inc

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

Carried

 

9            Information Reports

9.1         Te Hiku Community Board Action Sheet Update October 2021

Agenda item 9.1 document number A3378282, pages 69 - 69 refers

Resolution  2021/75

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update October 2021.

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

Carried

 

10          Public Excluded

Resolution  2021/76

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the

reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this

resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

10.1 - 8A Matthews Ave -

Property for Sale

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour:       Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against:           Nil

Carried

 

11          Karakia Whakamutunga / Closing Prayer

Member Brown closed the meeting with a karakia.

12          tE kAPINGA hUI / Meeting Close

The meeting closed at 12.33 pm.

 

The minutes of this meeting were confirmed at the Te Hiku Community Board meeting held on 9 November 2021.

 

...................................................

CHAIRPERSON