Te Hiku Community Board Meeting Minutes

16 April 2019

 

   MINUTES OF Far North District Council
Te Hiku Community Board Meeting
HELD AT THE
Coopers Beach Bowling Club, 234 State Highway 10
ON
Tuesday, 16 April 2019 AT 10:02 AM

 

PRESENT:                   Chairperson Adele Gardner, Member Lawrie Atkinson, Member Bronwyn Bauer-Hunt, Member Awhina Murupaenga, Member Nuu Ward, Cr Felicity Foy

STAFF PRESENT:               Melissa Wood - Meetings Administrator, Glenn Rainham - Manager Alliances, Steve Little - Team Leader 3 Waters Operations, Troy Smith - Graduate Engineer  

 

1            Apologies and conflicts of Interest

Apology

Resolution  2019/12

Moved:       Chairperson Adele Gardner

Seconded:  Member Bronwyn Bauer-Hunt

That the apology received from Member Dalziel be accepted and leave of absence granted.

Carried

 

2            Public Forum

Trudy Brown and Moana Erickson, from Open The Curtains,  spoke to the Board in regard to the need for traffic calming measures to be put into place on Bonnets Road Kaitaia. They also provided an update on the activities of Open The Curtains and Bonnets Road park. A hand out was tabled.

3            Deputations

There were no deputations

4            Speakers

Colleen Olsen and Rachel Foster, representatives from Far North Palliative and Cancer Care Charitable Trust spoke to the funding application, agenda item 7.2 refers

Trish Clark, representative from Volunteering Northland spoke to the funding application, agenda item 7.3 refers

Minor Item not on the Agenda

Resolution  2019/13

Moved:       Chairperson Adele Gardner

Seconded:  Member Bronwyn Bauer-Hunt

That the report entitled “Chairperson and Members Reports” dated 16 April 2019 be added to section 7 of the agenda.

Carried

 

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2395645, pages 12 - 13 refers

Resolution  2019/14

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Lawrie Atkinson

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 5 March 2019 be confirmed as a true and correct record, subject to corrections in numbering of the resolution item 7.1(a) refers.

Carried

 

6            Infrastructure and Asset Management Group

6.1         Road Naming - Stewart Road, Peria

Agenda item 6.1 document number A2349206, pages 21 - 23 refers

Resolution  2019/15

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a public paper road, Stewart Road, addressed at 5 Peria Road, Peria as per map (A2411563).

Carried

 

6.2         Road Naming - Amelie Place, Coopers Beach

Agenda item 6.2 document number A2414626, pages 26 - 27 refers

Resolution  2019/16

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way addressed between 17 and 19 Vidar Way, Coopers Beach, Amelie Place, as per maps (A2414511, and A2414611).

Carried

 

 

 

 

 

 

 

 

6.3         Kaitaia Drainage Area 18/19 Programme Update

Agenda item 6.3 document number A2409676, pages 31 - 39 refers

Resolution  2019/17

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board:

a)         Approves the 2018/19 work programme

b)        Requests that the Council insures and maintains the drone

c)         Requests that staff attend a drone training course

d)        Requests that staff complete a work programme and submit it at the March 2020 meeting to show how the drone will be utilised

e)         Requests that staff check with the Northland Regional Council and investigate the use of other chemicals to target problem weeds and report back at the September 2019 meeting

f)          Requests that the actual length and sprayed length of the drain are added as separate columns to the spraying programme / table

g)        Approves that the $3,000 for invasive weed spraying contingency be reinstated into the 2018/19 work programme

Carried

 

6.4         Kaitaia Drainage Area 19/20 Programme

Agenda item 6.4 document number A2412678, pages 40 - 45 refers

Resolution  2019/18

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Nuu Ward

That the Te Hiku Community Board:

a)         Approve the reviewed 2019/20 work programme

b)        Approve that $3,000 for invasive weed spraying be reinstated into the 2019/20 work programme

Carried

 

6.5         Kaitaia Drainage Area 20/21 Programme

Agenda item 6.5 document number A2414064, pages 46 - 51 refers

Resolution  2019/19

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board:

a)         Approve the reviewed 2020/21 work programme

b)        Approve that $3,000 for invasive weed spraying be reinstated into the 2020/21 work programme

Carried

 

6.6         Waiharara and Kaikino Drainage Areas 18/19 Programme Update

Agenda item 6.6 document number A2414367, pages 52 - 58 refers

Resolution  2019/20

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board:

a)         Approves the 2018/19 work programme

b)        Requests that the Council insures and maintains the drone

c)         Requests that staff attend a drone training course

d)        Requests that staff complete a work programme and submit it at the March 2020 meeting to show how the drone will be utilised

e)         Approves that the installation of an access way at John Matijevich’s be deferred to the 19/20 work programme.

f)          Approves that the formation of an access track and installation of 3 crossings to provide access to the downstream section of the Hobson Drain be deferred to the 19/20 work programme.

g)        Requests that staff contact Honeytree Farms and inspect that the following private work has been completed at the owners cost:

i)          Installation of the supplied culvert

ii)         Shift the windbreak to allow the digger to access the drain

iii)       Removal of the bund at the bridge access so that vehicles can get to the neighbouring property

iv)       Removal of the sandbags in the drain

v)         Widen and tidy the access track to make it easier near the southern boundary where they have just finished re-profiling land for the avocado farm

Carried

 

6.7         Waiharara and Kaikino Drainage Areas 19/20 Programme

Agenda item 6.7 document number A2414397, pages 59 - 63 refers

Resolution  2019/21

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Nuu Ward

That the Te Hiku Community Board:

a)         Approves the 2019/20 work programme

b)        Approves that the rates for the Kaikino Drainage Area be increased from $8,000 to $9,000 for one year and revised for the 2020/21 rating year

Carried

 

6.8         Waiharara and Kaikino Drainage Areas 20/21 Programme

Agenda item 6.8 document number A2414478, pages 64 - 67 refers

Resolution  2019/22

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board:

a)      Approves the 2020/21 work programme

Carried

 

6.9         Motutangi Drainage Area 18/19 Programme Update

Agenda item 6.9 document number A2414556, pages 68 - 73 refers

Resolution  2019/23

Moved:       Member Lawrie Atkinson

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board:

a)      Approves the 2018/19 work programme

Carried

 

6.10       Motutangi Drainage Area 19/20 Programme

Agenda item 6.10 document number A2414568, pages 78 - 81 refers

Resolution  2019/24

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Nuu Ward

That the Te Hiku Community Board:

a)      Approves the 2019/20 work programme

Carried

 

6.11       Motutangi Drainage Area 20/21 Programme

Agenda item 6.11 document number A2414580, pages 82 - 85 refers

Resolution  2019/25

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board:

a)      Approves the 2020/21 work programme

Carried

 

7            Corporate Services Group

7.1         Te Hiku Statement of Community Fund Account as at 28 February 2019

Agenda item 7.1 document number A2402054, pages 86 - 87 refers

Resolution  2019/26

Moved:       Chairperson Adele Gardner

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board receives the report Te Hiku Statement of Community Fund Account as at 28 February 2019.

Carried

 

7.2         Application for Funding - Far North Palliative and Cancer Care Charitable Trust

Agenda item 7.2 document number A2397651, pages 89 - 91 refers

Motion

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board in considering the provisions of the Community Grant Policy authorise the sum of $4,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Far North Palliative and Cancer Care Community Hospice for costs toward a palliative care specialist service, to support the following Community Outcomes:

i)        Proud vibrant communities

ii)       Liveable communities that are healthy, safe, connected, and sustainable

Amendment

Moved:       Chairperson Adele Gardner

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board in considering the provisions of the Community Grant Policy authorise the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Far North Palliative and Cancer Care Community Hospice for costs toward a palliative care specialist service, and other costs, to support the following Community Outcomes:

i)        Proud vibrant communities

ii)       Liveable communities that are healthy, safe, connected, and sustainable

Carried

The amendment became the substantive motions

. RESOLUTION  2019/26

Moved:       Chairperson Adele Gardner

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board in considering the provisions of the Community Grant Policy authorise the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Far North Palliative and Cancer Care Community Hospice for costs toward a palliative care specialist service, and other costs, to support the following Community Outcomes:

i)       Proud vibrant communities

ii)      Liveable communities that are healthy, safe, connected, and sustainable

Carried

 

7.3         Funding Application - Volunteering Northland

Agenda item 7.3 document number A2415748, pages 99 - 101 refers

Resolution  2019/27

Moved:       Member Bronwyn Bauer-Hunt

Seconded:  Member Awhina Murupaenga

That the Te Hiku Community Board in considering the provisions of the Community Grant Policy authorise the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Volunteering Northland to assist with their annual operational costs, to support the following Community Outcomes:

     i. Proud vibrant communities

          ii. Liveable communities that are healthy, safe, connected and sustainable

Carried

 

7.4         Chairperson and Member Reports

Resolution  2019/28

Moved:       Member Awhina Murupaenga

Seconded:  Member Lawrie Atkinson

That the Te Hiku Community Board note the reports from the Chairperson, and Member Atkinson, the tabled report from Member Ward, and the verbal report from Member Hunt.

 

Carried

 

8            Meeting Close

The Meeting closed at 12:15pm.

 

The minutes of this meeting were confirmed at the Te Hiku Community Board Meeting held on 28 May 2019.

 

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CHAIRPERSON