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Kaikohe-Hokianga Community Board Meeting Minutes |
5 September 2025 |
MINUTES OF
Kaikohe-Hokianga
Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Friday, 5 September
2025 AT 10:00
AM
PRESENT: Chairperson Chicky Rudkin, Deputy Chairperson Tanya Filia, Member Mike Edmonds, Member Harmonie Gundry, Member Jessie McVeagh, Cr John Vujcich
IN ATTENDANCE: Cr Babe Kapa (online),
STAFF ONLINE: Piripi Rākena (Kaiarahi Kaupapa Maori – Te Hono), Brooke Taylor (Team Leader – Property Management), Will Davis (Livestream), Maraea Tahere (Support Officer), Robin Rawson (Parks & Reserves Planner), Jaye Michalick (Team Leader – Growth, Planning & Placemaking), Natasha Rmandic (Democracy Advisor).
STAFF PRESENT: Donald Sheppard (Policy Advisor), Kathryn Trewin (Funding Advisor), Melissa Wood (Community Board Coordinator) Marlema Baker (Te Kuaka Coordinator & Democracy Advisor).
1 Karakia Timatanga / Opening Prayer
Chair Chicky Rudkin commenced the meeting and opened with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
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Resolution 2025/78 Moved: Chairperson Chicky Rudkin Seconded: Member Tanya Filia That the Kaikohe-Hokianga Community Board receive the apology from Member Trinity Edwards and grant a leave of absence. |
3 Te wāhanga tūmatanui / Public Forum
Linda Bracken – representing Kaikohe Business Association
- Beautification of Kaikohe Main Street:
The first engagement with shop and business owners had taken place, receiving strong support. Richard from Resene Paints expressed interest in supporting Stage 2, potentially offering discounted paints. The goal is to implement this within three months.
- CCTV Camera Network:
A gap analysis is underway to assess the current CCTV infrastructure. A contractor has been engaged to evaluate the system across the region. The Association is also liaising with other district councils to ensure future-proofing, including potential fibre upgrades.
- Kaikohe Market Expansion:
The Association is trialling a Saturday market in addition to the usual Sunday market. This aims to increase foot traffic and provide more reasons for people to stop and shop in Kaikohe.
- Innovation Park and Candidate Events:
15 of the 17 local body election candidates had confirmed attendance at an event at Innovation Park. The Ratepayers Association is also planning something similar in Hokianga to reduce the need for people to travel to Kaikohe.
- Kaikohe Refuse Station Closure:
Concerns were raised about the temporary closure of the Kaikohe refuse station. The last major clean caused a backflow issue that contaminated the building’s toilets. Discussions are ongoing to ensure sufficient sanitation and prevent recurrence.
- Christmas Parade Planning:
There is excitement about the upcoming Christmas Parade and noted the town is already showing signs of preparation, including children picking up rubbish and new bins being installed. The Business Association is working with the community and police to reduce costs and increase participation.
- Community Collaboration and Compliance:
Emphasized the importance of collaboration with community groups and authorities. She also raised a question about compliance requirements for the new Saturday market, suggesting that more clarity is needed on how the decision was made.
4 Ngā Tono KŌrero / Deputations
No deputation requests received for this meeting.
- Man vs Wild – Wally Te Huia & Monty Tito - Man vs Wild Camp 2026 - $6,363
- Hospice Mid-North - Vania Hamlin - Mattresses for patients - $5,765
- Komene Marino - Komene Marino Mahi Pai - Hauora and Wellbeing Day - $12,000
- Rawene Primary School – Hayley & Louisa - Christmas in the Park - $9,000
- Te Paiaka Marae Touch - Pettania Hohaia - Rawene Domain Sports Field Rehabilitation - $4,000
- Kaikohe Business Association - Linda Bracken - Kaikohe Christmas festival event - $5,000
6 He Pānui Whakamōtini / Notice of Motion
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6.1 Notice of Motion - Disestablishment of Taxi Stands in Kaikohe & Relocation of Clifford Street Loading Zone Agenda item 6.1 document number A5321342, pages 8 - 8 refers |
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Resolution 2025/79 Moved: Member Mike Edmonds Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board recommends to Council that the taxi stands in Kaikohe (Clifford Street and Memorial Ave as noted in schedule 2 of the Far North District Council Parking Bylaw 2022) be disestablished and that the Clifford Street loading zone (also schedule 2) be moved to the location of the disestablished taxi stand, with the following comments: a) this recommendation is made without the benefit of council staff advice. b) however, given that there haven't been any taxis in Kaikohe for almost 20 years and that there is only one another taxi stand in all of the Far North, this shouldn't be an issue. c) the loading zone is mostly occupied by resident car parking and is on the wrong side of the street for pallet deliveries for the Bank Bar. The taxi stand is often occupied by cars making it unsuitable for loading. d) unless the staff advice would counter to this recommendation or there is information that necessarily should be considered by the board, no further presentation to the board is necessary before a paper supporting this is presented to council. e) the purpose of this action is to reduce council spending on taxi stand upkeep (signs and road marking) for no reason, to free up parking for residents of Clifford Street, and to move the loading zone to a more sensible location. |
7 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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7.1 Confirmation of Previous Minutes Agenda item 7.1 document number A5321427, pages 9 - 18 refers |
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Resolution 2025/80 Moved: Chairperson Chicky Rudkin Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 8 August 2025 to be a true and correct record. |
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8.1 New Ground Lease to Kohukohu Bowling Club Incorporated over 22 Beach Road, Kohukohu Agenda item 8.1 document number A5301251, pages 19 - 31 refers |
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Resolution 2025/81 Moved: Member Jessie McVeagh Seconded: Cr John Vujcich That the Kaikohe - Hokianga Community Board recommend to Council: a) Grant a new ground lease to Kohukohu Bowling Club Incorporated over part of the Recreation Reserve being Part Lot 2 DP 23934 and Pt Sec 81 Blk X Mangamuka SD, approximately 2,555.4 square metres, vested in Far North District Council as recreation reserve, located at 22 Beach Road, Kohukohu. The terms of the proposed lease shall be: Term: 30 Years (10+10+10) – allowed for under the Reserves Act 1977 Annual Rental: $124 plus GST for 2024/25 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule. b) authorises the Group Manager Delivery and Operations to negotiate the final terms and conditions of the lease and execute the lease on behalf of Council. |
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8.2 Review of Alcohol Control Areas in the Ward Agenda item 8.2 document number A5308780, pages 32 - 114 refers |
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Resolution 2025/82 Moved: Chairperson Chicky Rudkin Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board, under section 147B of the Local Government Act 2002, recommends that Council, by resolution, amends the current permanent Alcohol Control Area in Kaikohe that will continue to apply 24 hours a day, 7 days a week, all year round. |
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8.3 Kaikohe-Hokianga Community Board Members Report Agenda item 8.3 document number A5320504, pages 115 – 119 refers |
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Resolution 2025/83 Moved: Chairperson Chicky Rudkin Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board note the reports from Chair Chicky Rudkin. |
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Agenda item 8.4 document number A5329994, pages 120 – 133 refers |
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Resolution 2025/84 Moved: Chairperson Chicky Rudkin Seconded: Member Harmonie Gundry That the Kaikohe-Hokianga Community Board note the project reports received from: a) Ako Hokianga b) Hokianga Historical Society c) Hokianga Para Kore d) Okaihau Whanau House e) Reva Mendes |
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Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/85 Moved: Member Tanya Filia Seconded: Chairperson Chicky Rudkin a) That the Kaikohe-Hokianga Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Kaikohe Business Association towards the costs Kaikohe Christmas 2025. |
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/86 Moved: Chairperson Chicky Rudkin Seconded: Member Tanya Filia b) That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Man vs Wild towards the costs for Man vs Wild 2026. |
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/87 Moved: Member Jessie McVeagh Seconded: Chairperson Chicky Rudkin c) That the Kaikohe-Hokianga Community Board approve the sum of $2,468 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Manaki Tinana Trust towards costs of repairing the community gym roof. |
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/88 Moved: Member Harmonie Gundry Seconded: Chairperson Chicky Rudkin d) That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Hospice Mid-North toward the costs of replacing mattresses. |
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/89 Moved: Member Jessie McVeagh Seconded: Chairperson Chicky Rudkin e) That the Kaikohe-Hokianga Community Board approve the sum of $2,145 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Momentum Charitable Trust towards the costs of life and financial skills courses at Kaikohe Probation Centre. |
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/90 Moved: Member Jessie McVeagh Seconded: Member Harmonie Gundry f) That the Kaikohe-Hokianga Community Board approve the sum of $1,772 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Northland Edible Garden Trail towards the costs of Te Ara Māra Kai o Tai Tokerau.
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/91 Moved: Cr John Vujcich Seconded: Chairperson Chicky Rudkin g) That the Kaikohe-Hokianga Community Board approve the sum of $1,590 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Ohaeawai Taiamai Residents Association towards the costs of 2025 Ohaeawai Christmas Picnic. |
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/92 Moved: Member Jessie McVeagh Seconded: Member Tanya Filia h) That the Kaikohe-Hokianga Community Board approve the sum of $4,500 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Rawene Primary School towards the costs of 2025 Community Christmas event.
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/93 Moved: Member Mike Edmonds Seconded: Chairperson Chicky Rudkin i) That the Kaikohe-Hokianga Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Te Oho Wairua Journeys Charitable Trust towards Hine Te Aparangi Waka Safety Workshop.
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/94 Moved: Chairperson Chicky Rudkin Seconded: Member Tanya Filia j) That the Kaikohe-Hokianga Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Komene Marino towards Mahi Pai Hauora and Wellbeing Day.
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Resolution 2025/95 Moved: Member Mike Edmonds Seconded: Cr John Vujcich That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Funding Application 8.5 k) Te Paiaka Marae Touch on the following grounds: - s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information, and - s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7. |
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Resolution 2025/96 Moved: Member Mike Edmonds Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board moves out of Public Excluded and into Ordinary meeting. |
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8.5 Funding Applications Agenda item 8.5 document number A5279856, pages 134 – 252 refers |
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Resolution 2025/97 Moved: Member Jessie McVeagh Seconded: Member Tanya Filia k) That The Kaikohe-Hokianga Comunity Board approve the sum of $4,000 (plus gst if applicable) be paid from the boards Community Grant Fund account to Te Paiaka Marae Touch towards Rawene Domain Sports Field Rehabilitation, subject to confirmation from staff that additional funding has not been achieved elsewhere and that stock is excluded. |
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8.6 Town Beautification Upgrades to Broadway, Kaikohe Agenda item 8.1 document number A5331710, pages 4 - 9 refers |
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Resolution 2025/98 Moved: Cr John Vujcich Seconded: Chairperson Chicky Rudkin That the Kaikohe-Hokianga Community Board: a) approve use of its $57,000 town beautification funding for capital works improvements paid to Far North Holdings Limited last financial year to create landscaped areas, which may include street furniture and bike racks, in the no-stopping areas either side of the pedestrian crossing on Broadway, Kaikohe between Clifford Street and Raihara Street and the surrounding footpath, and b) any landscaping and construction drawings must be endorsed by the Far North District Council Parks and Reserves Planner before implementation by Far North Holdings Limited. |
9 Ngā Pūrongo Taipitopito / Information Reports
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9.1 Triennium Funding Breakdown Agenda item 9.1 document number A5335556, pages 253 – 257 refers |
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Resolution 2025/99 Moved: Chairperson Chicky Rudkin Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board receive the report Triennium Funding Breakdown. |
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9.2 Reserve on Mangakahia Road Kaikohe (Lot 14 DP 38215) - options for other uses Agenda item 9.2 document number A5300783, pages 258 - 263 refers |
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Resolution 2025/100 Moved: Member Mike Edmonds Seconded: Chairperson Chicky Rudkin That the Kaikohe-Hokianga Community Board receive the report ‘Reserve on Mangakahia Road Kaikohe (Lot 14 DP 38215) - options for other uses’. |
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9.3 Open Resolutions and Actions Update Agenda item 9.3 document number A5329203, pages 264 - 264 refers |
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Resolution 2025/101 Moved: Member Mike Edmonds Seconded: Chairperson Chicky Rudkin That the Kaikohe-Hokianga Community Board receive the Open Resolution Report for September 2025. |
10 tE kAPINGA hUI / Meeting Close
The meeting closed with a karakia at 11:50pm.
The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on a date to be confirmed. .
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CHAIRPERSON