Kaikohe-Hokianga Community Board Meeting Minutes - UNCONFIRMED

8 August 2025

 

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Friday, 8 August 2025 AT 10:00 AM

 

PRESENT:              Chairperson Chicky Rudkin, Member Mike Edmonds, Member Jessie McVeagh, Cr John Vujcich

IN ATTENDANCE: Cr Babe Kapa (arrived 10:57am)

STAFF PRESENT: Melissa Wood (Community Board Coordinator), Kathryn Trewin (Funding Advisor), Emma Manning (Senior Strategic Planner), Brooke Taylor (online – Team Leader – Property Management), Natasha Rmandic (Democracy Advisor), Marlema Baker (Te Kuaka Coordinator / Democracy Advisor).

 

1            Karakia Timatanga / Opening Prayer

Chair Chicky Rudkin commenced the meeting and opened with a karakia.

 

1.1       CHAIR ANNOUNCEMENTS:

Acknowledgement of the Te Tai Tokerau Kapa Haka Regionals held in Kaikohe:

·         Congratulations to three kapa haka groups from the area who qualified for nationals.

·         Thanks to the organising rōpū for managing the event despite poor weather.

Tribute to a local sports legend Cheryl Smith

·         Acknowledgement of her contribution to the community and support during her treatment.

Condolences to the Walkley whānau:

·         Recognition of a recent bereavement in the community.

Welcome to Natasha, a new member of the Democracy Services team.

Concern over a traffic incident on Hillcrest Road:

·         Frustration expressed over Council’s failure to act on previous safety recommendations.

·         Criticism of misplaced traffic calming measures in Kaikohe.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

2.1         Apologies and Confilcts of Interest

Resolution  2025/63

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board receive the apologies from Deputy Chairperson Tanya Filia, Member Trinity Edwards and Harmonie Gundry and a leave of absence be granted.

Carried

 

 

3            Te wāhanga tūmatanui / Public Forum

Shaun Reilly

Concerns about potholes in Countdown car park and other areas.

Criticism of street sweeping frequency and effectiveness.

Call for transparency around public funding and redacted documents.

Suggestion to engage local contractors for town maintenance.

Request for information on street sweeping schedules.

Linda Bracken (Kaikohe Business Association)

Acknowledgement of the tragic death of an 11-year-old near her home.

Support for the victim’s whānau, including the father currently in Corrections.

Concerns about retail crime:

-       Youth offending and lack of police follow-up for thefts under $500.

-       Hosting a government inquiry on retail crime at Innovation Park.

CCTV initiative:

-       Regional business associations collaborating with Council and police.

-       Preparing for the opening of the new Corrections facility.

Christmas event planning - Urgency around funding application before board elections.

Meet the Police Candidates event - Scheduled for 15 August.

Meet the Candidates & AGM - Scheduled for 17 September at Innovation Park.

Beautification efforts in Pioneer Village:

-       Recent working bee and upcoming events:

ü  Cancer fundraiser on 30 August.

ü  Wild West Day on 20 September.

Under-veranda lighting - Noted increase in private installations and reassessment underway.

 

Joe Carr

Discussion on emergency route security and infrastructure planning.

Critique of Council performance and costs of governance.

Update on RMA reforms:

-       Implications for regional councils and district planning.

Support for four-laning of Brindley’s section:

-       Importance for container traffic and economic development.

-       Timeline aiming for completion by 2035.

Encouragement for community submissions:

-       Especially regarding flood-prone areas like Tarawera Road.

-       Emphasis on community-led advocacy for infrastructure improvements.

4            Ngā Tono KŌrero / Deputations

No deputation requests were received for this meeting.

5            ngā kaikōrero / Speakers

Broadwood Mosaic Project

Jen

Gay

Gay

Semenoff

Umawera and Districts Community

Sarah

Tammy

Wright

Wooster

Bay of Islands Creative Charitable Trust

Melanie

Chandler-Winters

Okaihau College 150 Year Reunion

Thyrl

Weber

 

Cr Babe Kapa arrived 10:57am

6            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A5279777, pages 8 - 16 refers

Resolution  2025/64

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held       11 July 2025 to be a true and correct record.

Carried

7            Ngā Pūrongo / Reports

7.1         Recommendation on the Granting of a Ground Lease Over 36 Recreation Road, Kaikohe - Sportsville

Agenda item 7.1 document number A5188331, pages 17 - 26 refers

Resolution  2025/65

Moved:       Cr John Vujcich

Seconded:  Member Mike Edmonds

That the Kaikohe – Hokianga Community Board recommend to Council:

a)      grant a new ground lease to Kaikohe & Districts Sportsville Incorporated, over approximately 485.7m2 of land being Lot 31 DP 10045 and 7,067.5m2 of land being part Lot 3 DP 22327, vested in Far North District Council as recreation reserve, located at 36 Recreation Road, Kaikohe.

The terms of the proposed lease shall be:

-       Term: 30 years (10+10+10) – allowed for under the Reserves Act 1977

-       Rental: $121 plus GST for 2024/25 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule.

b)      authorises the Group Manager Delivery and Operations to negotiate the final terms and conditions of the lease and execute the lease on behalf of Council.

Carried

7.2         Funding Application

Agenda item 7.2 document number A5287049, pages 27 -90 refers

Resolution  2025/66

Moved:       Member Jessie McVeagh

Seconded:  Member Mike Edmonds

a)    That the Kaikohe-Hokianga Community Board approve the sum of $4,727 (plus GST if applicable) be paid from the Boards Pride of Place Fund Account to the Broadwood Mosaic Project (Jen Gay) for the costs towards the reinstallation of a tile mosaic on a roading reserve in Broadwood.

Carried

 

7.2         Funding Application

Agenda item 7.2 document number A5287049, pages 27 - 90 refers

Resolution  2025/67

Moved:       Member Mike Edmonds

Seconded:  Cr John Vujcich

b)    That the Kaikohe-Hokianga Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Umawera and Districts Hall for the costs to repair the internal hall roof.

Carried

7.2         Funding Application

Agenda item 7.2 document number A5287049, pages 27 - 90 refers

Resolution  2025/68

Moved:       Member Jessie McVeagh

Seconded:  Chairperson Chicky Rudkin

c)    That the Kaikohe-Hokianga Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Bay of Islands Creative Charitable Trust towards the costs of KOAST 2025.

Carried

7.2         Funding Application

Agenda item 7.2 document number A5287049, pages 27 - 90 refers

Resolution  2025/69

Moved:       Member Jessie McVeagh

Seconded:  Cr John Vujcich

d)    That the Kaikohe-Hokianga Community Board approve the sum of $2,512 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the Hokianga Country Music Club Inc towards the costs of the 2025 Hokianga Country Music Festival.

Carried

 

7.2         Funding Application

Agenda item 7.2 document number A5287049, pages 27 - 90 refers

Resolution  2025/70

Moved:       Cr John Vujcich

Seconded:  Chairperson Chicky Rudkin

e)    That the Kaikohe-Hokianga Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to the  Okaihau College towards the costs of Okaihau and Districts Schools’ 150th reunion.

Carried

 

7.3         Project Funding Reports

Agenda item 7.3 document number A5287074, pages 91 - 112 refers

Resolution  2025/71

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Mike Edmonds

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)   2024 Kohukohu Spring Show

b)   Hokianga Community Education Trust – He Kete Kai

c)   Momentum Charitable Trust

d)   Opononi Residents and Ratepayers

e)   Rob Pink - Rawene Sand

f)    Solomon Group – Youth Event

g)   Te Tai Tokerau Kapa Haka Festival

h)   Weet-Bix TRY Challenge

Carried

 

7.4         Chairperson and Members Reports

Agenda item 7.4 document number A5279852, pages 113 - 116 refers

Resolution  2025/72

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board note the August 2025 member report from Deputy Chair Tanya Filia.

Carried

7.5         Broadway Kaikohe Placemaking Plan

Supplementary Agenda item 7.5 document number A5275399, pages 5 - 90 refers

Motion

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board:

a)      endorse the Broadway Kaikohe Placemaking Plan in Attachment 1,

b)      approve incorporating the Broadway Kaikohe Placemaking Plan into the Kaikohe-Hokianga Community Board Strategic Plan 2023-2025, and

c)      recommend that Council also endorse the Broadway Kaikohe Placemaking Plan and approve its inclusion in the 2027-2037 Long-Term Plan.

Amendment

Moved:       Member Mike Edmonds

Seconded:  Cr John Vujcich

That the Kaikohe-Hokianga Community Board:

a)      endorse the Broadway Kaikohe Placemaking Plan, excluding the section entitled Kaikohe Market Place, in Attachment 1,

b)      approve incorporating the Broadway Kaikohe Placemaking Plan, excluding the section entitled Kaikohe Market Place, into the Kaikohe-Hokianga Community Board Strategic Plan 2023-2025, and

c)      recommend that Council also endorse the Broadway Kaikohe Placemaking Plan, excluding the section entitled Kaikohe Market Place, and approve its inclusion in the 2027-2037 Long-Term Plan.

CARRIED

The amendment became the substantive motion

Resolution  2025/73

Moved:       Member Mike Edmonds

Seconded:  Cr John Vujcich

That the Kaikohe-Hokianga Community Board:

a)      endorse the Broadway Kaikohe Placemaking Plan, excluding the section entitled Kaikohe Market Place, in Attachment 1,

b)      approve incorporating the Broadway Kaikohe Placemaking Plan, excluding the section entitled Kaikohe Market Place, into the Kaikohe-Hokianga Community Board Strategic Plan 2023-2025, and

c)      recommend that Council also endorse the Broadway Kaikohe Placemaking Plan, excluding the section entitled Kaikohe Market Place, and approve its inclusion in the 2027-2037 Long-Term Plan.

Carried

 

7.5         Broadway Kaikohe Placemaking Plan

Supplementary Agenda item 7.5 document number A5275399, pages 5 - 90 refers

Resolution  2025/74

Moved:       Member Jessie McVeagh

Seconded:  Member Mike Edmonds

That the Kaikohe-Hokianga Community Board express our concern about the chemical use in the water-blasting in the Placemaking project, due to the possibility of the chemical entering the waterways via stormwater. The warning on the label states that the chemical, should not enter waterways.

Carried

8            Ngā Pūrongo Taipitopito / Information Reports

8.1         Open Resolutions and Actions Update

Agenda item 8.1 document number A5279825, pages 117 - 127 refers

Resolution  2025/75

Moved:       Cr John Vujcich

Seconded:  Chairperson Chicky Rudkin

That the Kaikohe-Hokianga Community Board receive the Open Resolution Report for August 2025.

Carried

9            Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2025/76

Moved:       Member Mike Edmonds

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

At the closing of the Public Excluded part of the meeting the Community Board made the following resolution.

9.2         Confirmation of Information and Decisions to be Released in Public

Resolution  2025/77

Moved:       Chairperson Chicky Rudkin

Seconded:  Cr John Vujcich

That the Kaikohe-Hokianga Community Board confirms the information and decisions contained in the part of the meeting held with the public excluded, in relation to item 9.1 Confirmation of Previous Minutes – Public Excluded be restated in public.

Carried

10          tE kAPINGA hUI / Meeting Close

The meeting closed at 12pm

 

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 5 September 2025.

 

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CHAIRPERSON