Minutes of Kaikohe-Hokianga Community Board Meeting - Friday, 19 April 2024

Kaikohe-Hokianga Community Board Meeting Minutes

19 April 2024

. MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Friday, 19 April 2024 AT 10:00am

PRESENT: Chairperson Chicky Rudkin, Member Tanya Filia, Member Mike Edmonds, Member Trinity Edwards (virtually), Member Harmonie Gundry, Member Jessie McVeagh, Cr John Vujcich.

IN ATTENDANCE: Councillor Babe Kapa.

STAFF PRESENT: Trinity Lane (Finance and Customer Services Administration), Peggy Veen (Principal Advisor – Strategic Relationships), Kathryn Trewin (Funding Advisor- Strategic Relationships), Melissa Wood (Community Board Coordinator - Strategic Relationships), Casey Gannon (Manager – Democracy Services), Fleur Beresford (Democracy Advisor - Democracy Services).

1 Karakia Timatanga / Opening Prayer

At 10.02am Member Harmonie Gundry opened the meeting with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Nil

3 Te wāhanga tūmatanui / Public Forum

· Fiona Bannister to speak in regard to ongoing sewerage issues in Ngawha.

4 Ngā Tono KŌrero / Deputations

5 ngā kaikōrero / Speakers

· Sarah Burren representing Living Theatre Co Item 7.3 page 30 refers (virtually) ;

· Jo Lynch representing R Tucker Thompson item 7.3 page 50 refers (virtually);

· Liam Kiely representing Waimamaku Community Garden item 7.3 page 59 refers (virtually); and

· Nick Carrol representing Momentum Trust item 7.3 page 40 refers (virtually).

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A4536082, pages 8 - 13 refers

Resolution 2024/24

Moved: Councillor John Vujcich

Seconded: Member Tanya Filia

That the Kaikohe-Hokianga Community Board confirms the minutes of the meeting held 22 March 2024 as a true and correct record.

7 Ngā Pūrongo / Reports

7.1 Road Naming - End of Reservoir Road, Kaikohe

Agenda item 7.1 document number A4613132, pages 14 - 18 refers

Resolution 2024/25

Moved: Member Mike Edmonds

Seconded: Councillor John Vujcich

That Kaikohe-Hokianga Community Board name a new road, “Te Puna Wai Lane” that is currently addressed at Reservoir Road, Kaikohe.

7.2 Winter 2024 Rural Travel Funding Applications

Agenda item 7.2 document number A4620368, pages 19 - 23 refers

Resolution 2024/26

Moved: Member Harmonie Gundry

Seconded: Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Hokianga Rugby Sub Union, Kohukohu $2,000.00

b) Hokianga Sports Club $1,200.00

c) Kaikohe Rugby football Sports Club $2,000.00

d) Okaihau Junior Rugby Club $1,000.00

e) Omanaia School $1,048.00

f) Opononi Area School $500.00

g) Opononi JMB $1,200.00

h) Panguru Rugby Football Club $1,000.00

i) Panguru School $1,000.00

j) Pawarenga School $700.00

k) Rawene School $1,000.00

l) Taiamai Ohaeawai Junior Rugby $2,000.00

m) Umawera School $700.00

n) Okaihau College $1,000.00

TOTAL $16,348.00

7.3 Funding Applications

Agenda item 7.3 document number A4647265, pages 24 - 65 refers

Resolution 2024/27

Moved: Cr John Vujcich

Seconded: Chairperson Chicky Rudkin

That the Kaikohe-Hokianga Community Board move the following recommendations:

a) That Kaikohe-Hokianga Community Board approve the sum of xxxx (plus GST if applicable) be paid from the Boards Community Grant Fund account to Living Theatre Charitable Trust for the costs of the production of Bad Jelly the Witch.

MOtion

b) That Kaikohe-Hokianga Community Board approve the sum of xxxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Momentum Trust for the costs towards the provision of life and financial skills programmes at Kaikohe Probation Centre.

MOtion

c) That Kaikohe-Hokianga Community Board approve the sum of xxxx (plus GST if applicable) be paid from the Boards Placemaking Fund account to R Tucker Thompson Youth Sailing Trust for the costs of rangatahi from Kaikohe-Hokianga Ward attending a youth development sailing.

MOtion

d) That Kaikohe-Hokianga Community Board approve the sum of xxxx (plus GST if applicable) be paid from the Boards Placemaking Fund account to Waimamaku Community Garden for the costs towards the community garden at Waimamaku.

7.4 Chairperson and Members Reports

Agenda item 7.4 document number A4536029, pages 66 - 69 refers

Resolution 2024/28

Moved: Member Jessie McVeagh

Seconded: Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board note the April 2024 member report from Chairperson Chicky Rudkin.

7.5 Rural Travel Funding Reports

Agenda item 7.5 document number A4620275, pages 70 - 76 refers

Resolution 2024/29

Moved: Member Mike Edmonds

Seconded: Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board note the project report received from Rawene School.

7.6 Project Funding Reports

Agenda item 7.6 document number A4647177, pages 77 - 80 refers

Resolution 2024/30

Moved: Councillor John Vujcich

Seconded: Member Tanya Filia

That the Kaikohe-Hokianga Community Board note the project report received from Kaikohe Yun Jung Do Development Trust.

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Kaikohe-Hokianga Community Board April Open Resolution Report

Agenda item 8.1 document number A4536141, pages 81 - 82 refers

Committee Resolution 2024/31

Moved: Member Jessie McVeagh

Seconded: Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board April Open Resolution Report.

Noted: That an update to the item regarding the New Ground Lease to Hokianga Bowling Club be given to the Board.

Resolution to exclude the Public

Resolution 2024/32

Moved: Councillor John Vujcich

Seconded: Chairperson Chicky Rudkin

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.2 – Funding Applications	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

At 10.58am Member Jessie McVeagh left the meeting.

Confirmation of Information and Decisions to be released in Public

Resolution 2024/33

Moved: Chairperson Chicky Rudkin

Seconded: Member Harmonie Gundry

That Kaikohe-Hokianga Community Board confirm the information and decisions contained in the part of the meeting held with public excluded not be reinstated in public meeting.

Resolution to Readmit the Public

Resolution 2024/34

Moved: Chairperson Chicky Rudkin

Seconded: Councillor John Vujcich

That Kaikohe-Hokianga Community Board move out of Public Excluded and into Ordinary meeting.

7.3 a) Funding Applications

Agenda item 7.3 document number A4647265, pages 24 - 65 refers

Resolution 2024/35

Moved: Member Tanya Filia

Seconded: Councillor John Vujcich

That Kaikohe-Hokianga Community Board approve the sum of $2,000.00 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Living Theatre Charitable Trust for the costs of the production of Bad Jelly the Witch.

7.3 b) FUNDING APPLICATIONS

Agenda item 7.3 document number A4647265, pages 24 - 65 refers

Resolution 2024/36

Moved: Member Jessie McVeagh

Seconded: Chairperson Chicky Rudkin

That Kaikohe-Hokianga Community Board approve the sum of $2,145.00 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Momentum Trust for the costs towards the provision of life and financial skills programmes at Kaikohe Probation Centre.

7.3 c) FUNDING APPLICATIONS

Agenda item 7.3 document number A4647265, pages 24 - 65 refers

Resolution 2024/37

Moved: Member Mike Edmonds

Seconded: Member Harmonie Gundry

That Kaikohe-Hokianga Community Board approve the sum of $4,000.00 (plus GST if applicable) be paid from the Boards Placemaking Fund account to R Tucker Thompson Youth Sailing Trust for the costs of rangatahi from Kaikohe-Hokianga Ward attending a youth development sailing.

7.3 d) FUNDING APPLICATIONS

Agenda item 7.3 document number A4647265, pages 24 - 65 refers

Resolution 2024/38

Moved: Member Tanya Filia

Seconded: Member Harmonie Gundry

That Kaikohe-Hokianga Community Board approve the sum of $2,500.00 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Waimamaku Community Garden for the costs towards the community garden at Waimamaku.

9 tE kAPINGA hUI / Meeting Close

At 11.32am Councillor Kapa closed the meeting with a karakia.

The meeting closed at 11.32am.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 17 May 2024.

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CHAIRPERSON