Kaikohe-Hokianga Community Board Meeting Minutes - Unconfirmed

16 November 2022

 

   MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 16 November 2022 AT 10:01 am

 

PRESENT:              Member Chicky Rudkin (Chairperson), Member Tanya Filia (Deputy Chairperson),  Member Mike Edmonds, Member Trinity Edwards, Member Harmonie Gundry, Member Jessie McVeagh,

IN ATTENDANCE: Cr John Vujcich, Cr Babe Kapa.

STAFF PRESENT: Melissa Woods (Community Board Coordinator), Kim Hammond (Funding Advisor), Laurel Belworthy (Community Development Advisor) Janie Little (Programme Coordinator), Ken Ross (Community Development Advisor). Marlema Baker (Democracy Advisor),

 

1            Karakia Timatanga / Opening Prayer

Chairperson Chicky Rudkin commenced the meeting and opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Kahika-Mayor Moko Tepania and Kowhai – Deputy Mayor Kelly Stratford gave apologies for this meeting.

3            Te wāhanga tūmatanui / Public Forum

Charlie Nathan – Kaitiaki Te Mahurehure Roopu Whenua (TMRW) Tabled item Objective I.D A3988143

·         Engages with Councils and other organisations on behalf of TMRW.

·         Seeking resolution of his historical RFS back to 2015.

·         Advocates for upper and lower Waima catchment and is seeking a meeting with the CB to assist with advocacy on TMRW matters.

4            Ngā Tono KŌrero / Deputations

No deputation requests received for this meeting.

5            ngā kaikōrero / Speakers

·         Alice Davis - representative from Hokianga Sports Club. Item 7.3 a) refers.

·         Karis Vesey & Rachel Shepherd – representatives from Kaimoana Queens (Wekaweka Valley Community Trust). Item 7.3 b) refers.

·         May Nicholson – representative from Ngapuhi Hokianga Ki Te Raki Society. Item  7.3 c) refers.

·         Rawinia Le Noel – representative from Nga Mahi Toi o Horeke. Item 7.3 g) refers.

·         Kirsty Joiner – representative from Rawene Area Residents Association. Item 7.3 f) refers.

·         Jacey Horan and Lynda Porteous - representative from Te Whakaora Tangata. Item 7.3 e) refers.

 

7.1         Making and Attesting of Declarations

Agenda item 7.1 document number A3963160, pages 14 - 15 refers

Chairperson Chicky Rudkin witnessed the Attestation and Declaration of Community Board Members:

·                 Member John Vujcich

·                 Member Mike Edmonds

·                 Member Jessie McVeagh,

 

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3962403, pages 10 - 13 refers

motion

Moved:       Member Jessie McVeagh

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 20 October 2022 as a true and correct record with the amendment below.

Amendment

Moved:       Deputy Chairperson Tanya Filia

Seconded:  Member Jessie McVeagh

that the election of the Chairperson was done by secret ballot adjudicated by the Chief Executive Officer’s appointed officer, Aisha Huriwai.

carried

The amendment became the substantive motion.

Resolution  2022/53

Moved:       Member Jessie McVeagh

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board:

a)    confirms the minutes of their meeting held 20 October 2022 as a true and correct record with the amendment below;

b)    that the Election of the Chairperson was done by secret ballot adjudicated by the Chief Executive Officer’s Appointed Officer, Aisha Huriwai.

Carried

7            Reports

7.2         Project Funding Reports

Agenda item 7.2 document number A3945442, pages 16 - 20 refers

Resolution  2022/54

Moved:       Member Trinity Edwards

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board note the project reports received from

a)      R. Tucker Thompson Sail Training Trust – Youth Development Voyage

Carried

 

              Resolution to Exclude the Public

Resolution  2022/55

Moved:       Deputy Chairperson Tanya Filia

Seconded:  Member Harmonie Gundry

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.2 – Funding Applications

s7(2)(f)(i) free and frank expression of opinions by or between or to members or officers or employees of any local authority. 

s7(2)(f)(i) free and frank expression of opinions by or between or to members or officers or employees of any local authority. 

 

Carried

 

Resolution to Readmit the Public

Resolution  2022/56

Moved:       Member John Vujcich

Seconded:  Deputy Chairperson Tanya Filia

That the Kaikohe-Hokianga Community Board moves out of Public Excluded and into Ordinary meeting.

Carried

 

7.3         Funding Applications

Agenda item 7.3 document number A3962218, pages 21 - 82 refers

Resolution  2022/57

Moved:       Deputy Chairperson Tanya Filia

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board:

a.            approves the sum of $2,925 (plus GST if applicable) be paid from the Boards Community Fund account to Hokianga Sports Club for rent/venue hire and facilitator/professional fees, to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/58

Moved:       Member John Vujcich

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board:

b.            approves the sum of $950 (plus GST if applicable) be paid from the Boards Community Fund account to Wekaweka Valley Community Trust (Kaimoana Queens) for rent/venue hire, facilitator/professional fees and equipment hire to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/59

Moved:       Member John Vujcich

Seconded:  Member Trinity Edwards

That the Kaikohe-Hokianga Community Board:

c.            approves the sum of $1,800 (plus GST if applicable) be paid from the Boards Community Fund account to Ngapuhi Hokianga Ki Te Raki Society Incorporated for rent/venue hire, equipment hire and the purchase of hardware/materials, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/60

Moved:       Member Jessie McVeagh

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board:

d.            approves the sum of $4,000 (plus GST if applicable) be paid from the Boards Community Fund account to SMC Events Limited on behalf of Sanitarium Health and Wellbeing Company for the TRY Challenge Kits for participants to support the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/61

Moved:       Deputy Chairperson Tanya Filia

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board:

e.            approves the sum of $1,951 (plus GST if applicable) be paid from the Boards Community Fund account to Te Whakaora Tangata for the purchase of tables, water urn and flags to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/62

Moved:      Deputy Chairperson Tanya Filia

Seconded: Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board:

f.             approves the sum of $550 (plus GST if applicable) be paid from the Boards Community Fund account to Rawene Area Residents Association for advertising/promotion costs and room hire to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/63

Moved:       Member John Vujcich

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board:

g.            approves the sum of $3,000 (plus GST if applicable) be paid from the Boards Community Fund account to Nga Mahi Toi o Horeke for rental costs for the stage hire to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/64

Moved:       Member Jessie McVeagh

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board:

h.            approves the sum of $1,000 (plus GST if applicable) be paid from the Boards Community Fund account to Manaki Tinana Trust for rental costs for the hireage of Rawene Town Tall to support the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable.

Carried

8            Information Reports

8.1         Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 September 2022

Agenda item 8.1 document number A3956782, pages 83 - 88 refers

Resolution  2022/65

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Trinity Edwards

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 September 2022

Carried

 

8.2         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2022.

Agenda item 8.2 document number A3959451, pages 89 - 91 refers

Resolution  2022/66

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Tanya Filia

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2022.

Carried

 

8.3         Kaikohe-Hokianga Community Board Action Sheet Update November 2022

Agenda item 8.3 document number A3970643, pages 92 - 97 refers

Resolution  2022/67

Moved:       Chairperson Chicky Rudkin

Seconded:  Member Tanya Filia

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update November 2022.

Carried

8            tE kAPINGA hUI / Meeting Close

Chairperson Chicky Rudkin closed the meeting with a karakia.

The meeting closed at 11:20 am.

 

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 14 December 2022.

 

...................................................

CHAIRPERSON