Kaikohe-Hokianga Community Board Meeting Minutes - UNCONFIRMED

6 April 2022

 

   MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Held virtually via Microsoft Teams
ON
Wednesday, 6 April 2022 AT 10:31 am

 

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

STAFF PRESENT: Kim Hammond, Aisha Huriwai, Shayne Storey, Laurel Belworthy, Kirsty Farrow, Nick Marshall (NTA), Elizabeth Stacey (NTA), Ken Lewis, Joshna Panday, Rhonda-May Whiu, Sheryl Gavin

1            ngā kaikōrero / Speakers

·                Esther Booth from Kohukohu Bowling Club regarding Item 6.3a funding application.

·                Rhonda Zielinski and Te Miringa Mihaka requesting support for Freedom Whare Limited.

Member Alan Hessell joined the meeting at 10.55am

2            Te wāhanga tūmatanui / Public Forum

·                Shaun Reilly - Kaikohe township and stormwater needs maintenance, and has poor appearance.

3            Ngā Tono KŌrero / Deputations

No deputations.

7            Information Reports

7.1         Kaikohe Traffic Calming Delivery Strategy

Agenda item 7.1 document number A3627293, pages 55 - 56 refers

MOTION  

Moved:       Member Alan Hessell

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receive the report Kaikohe Traffic Calming Delivery Strategy

AMENDMENT
Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board

a)      receive the report Kaikohe Traffic Calming Delivery Strategy; and

b)     accepts Elizabeth Stacey’s (NTA) commitment to provide an overall strategy list for Kaikohe at the next meeting.

In Favour:       Members Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers and John Vujcich

Against:           Nil

carried 7/0

The amendment became the substantive motion

Resolution  2022/16

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Kaikohe Traffic Calming Delivery Strategy and accepts Elisabeth’s commitment to provide an overall strategy list for Kaikohe at the next meeting.

In Favour:       Members Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers and John Vujcich

Against:           Nil

Carried

4            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Resolution  2022/17

Moved:    Chairperson Mike Edmonds

Seconded:      Member Emma Davis

That the apology received from Member Moko Tepania be accepted.

In Favour:  Members Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers and John Vujcich

Against:      Nil

Carried

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A3538463, pages 12 - 12 refers

Resolution  2022/18

Moved:       Member Alan Hessell

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 2 March 2022 as a true and correct record

In Favour:       Members Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers and John Vujcich

Against:           Nil

Carried

6            Reports

6.1         Discharging of the Hokianga Spraying Committee

Agenda item 7.1 document number A3615572, pages 16 - 17 refers

Resolution  2022/19

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That Kaikohe-Hokianga Community Board;

a)    disestablish the Hokianga Spraying Committee and discharge all members from their committee roles.

b)    acknowledge and thank community representatives Gail and John Aiken, Peter Reid and Lorene Royal for their service and community advocacy.

In Favour:       Members Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers and John Vujcich

Against:           Nil

Carried

 

6.2         Kaikohe-Hokianga Statement of Community Board Fund Account as at 28 February 2022

Agenda item 7.2 document number A3640349, pages 18 - 19 refers

Resolution  2022/20

Moved:       Member Louis Toorenburg

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 28 February 2022.

In Favour:       Members Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers and John Vujcich

Against:           Nil

Carried

7            Information Reports continued

7.1         Kaikohe - Hokianga Community Hall Annual Information Update

Agenda item 8.2 document number A3603256, pages 61 - 62 refers

Resolution  2022/21

Moved:       Member Louis Toorenburg

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board receive the report Kaikohe - Hokianga Community Hall Annual Information Update.

In Favour:       Members Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers and John Vujcich

Against:           Nil

Carried

 

7.2         Kaikohe-Hokianga Community Board Action Sheet Update April 2022

Agenda item 8.3 document number A3640622, pages 117 - 117 refers

Resolution  2022/22

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update April 2022.

In Favour:       Members Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers and John Vujcich

Against:           Nil

Carried

 

6.3         Funding Applications

Resolution  2022/24

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board:

  a)    approves the sum of $xx.xx (plus GST if applicable) be paid from the Board’s Community Fund account to Kohukohu Bowling Club to replace  the grass and purchase two water tanks for the Kohukohu Bowling Club, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

  b)  approves the sum of $xx.xx (plus GST if applicable) be paid from the Board’s Community Fund account to R. Tucker Thompson to send a youth from the Kaikohe-Hokianga Community Board area to attend the 7-day Youth Development Voyage on the R. Tucker Thompson, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

c)  approves the sum of $xx.xx (plus GST if applicable) be paid from the Boards Community Fund account to Weka Weka Valley Community Trust for the purchase of shelving, paint, roller blinds and barstools for the Waimamaku Resource Centre, to support the following Community Outcomes:

i)       Proud, Vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

In Favour:       Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers, John Vujcich and Moko Tepania

Against:           Nil

Carried

 

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2022/25

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.5 – Funding Applications

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

 s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority.

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

The meeting adjorned 12.03 to 12.15pm

At 12:12 pm, Member Moko Tepania joined the meeting.

Resolution to Readmit the Public

Resolution  2022/26

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That Kaikohe-Hokianga Community Board moves out of Public Excluded and into Ordinary meeting.

In Favour:       Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers, John Vujcich and Moko Tepania

Against:           Nil

Carried

6            Reports

6.3a       Funding Applications continued

Agenda item 7.3 document number A3614080, pages 22 - 25 refers

Resolution  2022/27

Moved:    Member Kelly van Gaalen

Seconded:      Member John Vujcich

That the Kaikohe-Hokianga community Board approves the sum of $14,190 (plus GST if applicable) be paid from the Board’s Community Fund account to Kohukohu Bowling Club to replace the grass and purchase two water tanks for the Kohukohu Bowling Club, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

In Favour:  Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers, John Vujcich and Moko Tepania

Against:      Nil

Carried

 

6.3b       Funding Applications continued

Agenda item 7.3 document number A3614080, pages 22 - 25 refers

Resolution  2022/28

Moved:    Member Kelly van Gaalen

Seconded:      Member John Vujcich

That the Kaikohe-Hokianga community Board approves the sum of $2,140 (plus GST if applicable) be paid from the Board’s Community Fund account to R. Tucker Thompson to send a youth from the Kaikohe-Hokianga Community Board area to attend the 7-day Youth Development Voyage on the R. Tucker Thompson, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

In Favour:  Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers, John Vujcich and Moko Tepania

Against:      Nil

Carried

 

6.3c       Funding Applications continued

Agenda item 7.3 document number A3614080, pages 22 - 25 refers

MOTION  

Moved:    Member Kelly van Gaalen

Seconded:      Member John Vujcich

That the Kaikohe-Hokianga Community board leave the Weka Weka Valley Community Trust funding application for the purchase of shelving, paint, roller blinds and barstools for the Waimamaku Resource Centre to lie on the table pending Weka Weka Valley Community Trust seeking local quotes.

In Favour:  Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers, John Vujcich and Moko Tepania

Against:      Nil

LEFT TO LIE

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 12.31pm.

 

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 11 May 2022.

 

...................................................

CHAIRPERSON