Kaikohe-Hokianga Community Board Meeting Minutes

6 October 2021

 

   MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 6 October 2021 AT 10.31 am

 

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE: Shaun Clarke (CEO)

STAFF PRESENT: Laurel Belworthy (Community Development Advisor), Kathryn Trewin (Funding Advisor), Vickie Begbie (Manager – Business Development), Janice Smith (Chief Financial Officer), Tania Steen (Property Officer) Carla Ditchfield-Hunia (Manager – Legal Services), Casey Gannon (Meetings Administrator), Darren James (Asset Manager – District Facilities), Jeanette England (Asset Manager – District Facilities), Nick Marshall (NTA), Rochelle Dean (Manager – Environmental Services).

1            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Chair Mike Edmonds, Members John Vujcich and Kelly Van Gaalen declared conflicts related to Funding Applications Item: 6.9b and will not participation in discussions or decisionmaking.

2            Te wāhanga tūmatanui / Public Forum

·      Shaun Reilly: Footpaths.

·      Linda Bracken (Chair of Kaikohe Business Association) - crime prevention and making Kaikohe a safer place.

·      Liz Owen (Okaihau Community Education Trust) - extending early childhood services in Okaihau.

·      Chris Galbraith and Aimee (Far North Holdings Ltd) - Omapere Wharf

3            Ngā Tono KŌrero / Deputations

Nil

4            ngā kaikōrero / Speakers

Funding Applicants:

·                Geoff Lawson – Youthline Helpline

·                Dave Adams – South Hokianga War Memorial Hall

Member Emma Davis left the meeting at 11:09 am,

Member Emma Davis returned to the meeting.At 11:14 am.

 

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2021/59

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

8.1 - Section 5 & 6 Kohukohu Road, Kohukohu - Property for Sale

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 

The meeting was adjourned from 12:05pm  to 12:51pm.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3052594, pages 12 - 12 refers

Resolution  2021/60

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 4 August 2021 as a true and correct record.

Carried

6            Reports

6.1         Hokianga Spraying Committee Additional Community Representatives Request

Agenda item 7.1 document number A3280718, pages 18 - 20 refers

Resolution  2021/61

Moved:       Member Louis Toorenburg

Seconded:  Member John Vujcich

That the Kaikohe- Hokianga Community Board:

a)         approves the appointment of Peter Reid and Lorene Royal to the Hokianga Spraying Committee as community representatives.

Carried

At 1:16 pm, Member Laurie Byers left the meeting

6.2         Koutu Mongeroa Picnic Area Encroachment

Agenda item 7.2 document number A3346858, pages 23 - 29 refers

Resolution  2021/62

Moved:       Member Alan Hessell

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board.

a)      engage with the kaitiaki of the Koutū Mongeroa Picnic Area to formalise a Kaitiaki Agreement for the lawful use of the area as a campground; and

b)      engage with the kaitiaki to obtain the necessary consents under the Resource Management Act, Local Government Act and Health Act to facilitate the lawful use of the area as a campground.

Carried

 

6.3         Road Naming - 16 Rowsell Heights, Kaikohe

Agenda item 7.3 document number A3350976, pages 30 - 32 refers

Resolution  2021/63

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way, Buena Vista Rise that is currently addressed at 16 Rowsell Heights, Kaikohe as per map (A2556386).

Carried

 

At 1:30 pm, Member Emma Davis left the meeting.

At 1:36 pm, Member Emma Davis returned to the meeting.

At 1:46 pm, Member Laurie Byers returned to the meeting.

6.4         Upgrade Memorial Park, Kaikohe

Agenda item 7.4 document number A3381320, pages 50 - 54 refers

Resolution  2021/64

Moved:       Member Moko Tepania

Seconded:  Member Kelly van Gaalen

That Kaikohe-Hokianga Community Board:

a)      approves the final concept for Memorial Park as developed by AKAU.

b)      approves the removal of the Casuarina Tree close to the final location of the Wharepaku.

c)      approves the use of Streetscapes budget for the landscaping, furniture, footpaths, tree works and learn to ride paths within Memorial Park ($344,200).

d)      approves the use of Town Beautification budget for the new civil works and surfacing for the new Playground within Memorial Park ($100,000).

e)      approves the use of the Amenity Lighting budget for new lights within Memorial Park ($18,500).

Carried

ABSTAINED : Member Byers

 

At 1:56 pm, Member Moko Tepania left the meeting.

6.5         Omapere Wharf - Renewal of End section

Agenda item 7.5 document number A3325907, pages 74 - 76 refers

Resolution  2021/65

Moved:       Member Louis Toorenburg

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board:

a)         Receive the report Omapere Wharf - Renewal of End section.

b)        Supports the new design concept for the replacement section of the Wharf; and

c)         that inter-tidal steps be strongly recommended and incorporated into the design.

Carried

 

6.6         Kaikohe-Hokianga Footpath Programme

Agenda item 7.6 document number A3398048, pages 80 - 85 refers

Resolution  2021/66

Moved:       Chairperson Mike Edmonds

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board identifies:

a)      Manning Street Rawene - Existing to House #54 Manning Street (Est $70,000) to be constructed 100 % from the footpath budget and a list of Kaikohe footpaths be brought back to Kaikohe-Hokianga Community Board for consideration; and

b)     request that the remaining footpath budget from 2020 (estimated 80k) be found and returned for allocation to Kaikohe-Hokianga Community footpaths

Carried

 

6.7         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 July 2021

Agenda item 7.7 document number A3345193, pages 86 - 88 refers.

Resolution  2021/67

Moved:       Member John Vujcich

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 July 2021.

Carried

 

6.8         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 August 2021

Agenda item 7.8 document number A3398377, pages 89 - 90 refers.

Resolution  2021/68

Moved:       Member Emma Davis

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 August 2021.

Carried

 

6.9         Funding Applications - August 2021

Agenda item 7.9 document number A3314739, pages 93 - 97 refers

Resolution  2021/69

Moved:       Chairperson Mike Edmonds

Seconded:  Member Louis Toorenburg

6.9a) That the Kaikohe-Hokianga Community Board approves the sum of $1,785 (plus GST if applicable) be paid from the Board’s Community Fund account to Ngā Mahi Toi o Horeke for costs towards installation of murals along Te Pou Herenga cycle trail to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

CARRIED

AGAINST: Deputy Chair Emma Davis

Resolution  2021/70

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

6.9b) That the Kaikohe-Hokianga Community Board approves the sum of $1,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Pioneer Village Kaikohe for costs towards 2021 Halloween event to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

CARRIED

Resolution  2021/71

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

6.9c) That the Kaikohe-Hokianga Community Board approves the sum of $4,098 (plus GST if applicable) be paid from the Board’s Community Fund account to South Hokianga War Memorial Hall for costs towards the purchase and installation of an AED defibrillator to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

CARRIED

Resolution  2021/72

Moved:       Chairperson Mike Edmonds

Seconded:  Member Kelly van Gaalen

6.9d) That the Kaikohe-Hokianga Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Youthline Auckland Charitable Trust for costs towards Youthline services to support the following Community Outcomes:

iii)     Communities that are healthy, safe, connected and sustainable

iv)     Proud, vibrant communities

Carried

 

6.10       Project Funding Reports

Agenda item 7.10 document number A3399082, pages 119 - 120 refers

Resolution  2021/73

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board note the project report received from Hokianga Treks 4 Kids.

Carried

7            Information Reports

7.1         Kaikohe-Hokianga Community Board Action Sheet Update October 2021

Agenda item 8.1 document number A3378962, pages 123 - 123 refers

Resolution  2021/74

Moved:       Member John Vujcich

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update October 2021.

Carried

 

7.2          Major Item not on the Agenda

Resolution  2021/75

Moved:    Member Louis Toorenburg

Seconded:      Member Alan Hessell

That the Kaikohe-Hokianga Community Board:

a)     resolves to consider these items not on the agenda;

                      I.        Pawarenga Road Sealing

                    II.        Okaihau Playcentre Lease

b)     notes these items were not on the agenda because members of the Community Board did not know about the issues until today.

c)     the report cannot be delayed because these matters are urgent.

Carried

 

7.3         Items Not on the Agenda: Pawarenga Road Sealing & Okaihau Playcentre Lease

Resolution  2021/73

Moved:    Chairperson Mike Edmonds

Seconded:      Member Emma Davis

That the Kaikohe-Hokianga Community Board:

a)     be provided with answers as to why the non-residential part of Pawarenga Road was sealed but the residential part was not sealed.

b)     request that Council delegate the powers to negotiate the terms of the Okaihau Playcentre lease to Chair Mike Edmonds, Member John Vujcich and Member Moko Tepania.

Carried

9            tE kAPINGA hUI / Meeting Close

The meeting closed at 3:02pm.

 

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 3 November 2021.

 

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:CHAIRPERSON