Kaikohe-Hokianga Community Board Meeting Minutes

12 May 2021

 

 MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 12 May 2021 AT 10.30 am

 

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich.

IN ATTENDANCE:

STAFF PRESENT: Marlema Baker (Meetings Advisor), Kathryn Trewin (Funding Advisor)

 

1            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

1a          Apologies and Conflicts of Interest

Resolution  2021/33

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That:

a)    the apology from member Moko Tepania be accepted and a leave of absence granted.

b)    the apology from member Emma Davis for lateness be accepted.

Carried

2            Public Forum

·                Shaun Reilly opposes the implementation of Maori Wards and hopes Council reconsiders their decision.

3            Ngā Tono KŌrero / Deputations

·                Phil Grimshaw spoke regarding Healthy Families (document tabled).

·                John Klaricich (on behalf of Ian Mackenzie) spoke regarding Pakanae Urupa (document tabled).

·                Liz Owen spoke regarding Okaihau Playcentre.

4            Speakers

·                Ana Heremaia – Ākau Design: funding applications 7.4a and 7.4b refers.

§  7.4b – Te Reo Maori signage in Kaikohe Streetscape and waiata Maori to be recorded.

§  7.4a – Bling Bling event - needs a big structure to house mahi over 4 days.

·                Tania Filia – Omanaia Marae 7.4d refers – Omanaia Marae.

·      Seeks funding for bi-fold fold out tables.

·                Cheryl Smith – Rural Travel Fund speaking on behalf of Sport Northland:

·      Kathryn Trewin to provide a report to the August 2020 Community Board meeting regarding making an application to Sport Northland to increase funding for the Kaikohe-Hokianga ward.

·      Chair Edmonds raised the possibility of the Kaikohe-Hokianga Community Board augmenting some of the Rural Travel funding needed to supplement the needs of the Kaikohe-Hokianga ward.

Meeting adjourned 11:55 am – 12:49 pm

5            Notice of Motion

5.1         Kaikohe-Hokianga Notice of Motion - Okaihau Playcentre Reserve

Agenda item 6.1 document number A3181638, pages 12 - 12 refers

Resolution  2021/34

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That, pursuant to the Local Government Act 2002, Schedule 7, Cl 32(6), the Kaikohe-Hokianga Community Board requests that the Council consider delegating governance responsibility for the reserve land upon which the Okaihau Playcentre sits to the KHCB to the fullest extent possible, and that the Kaikohe-Hokianga Community Board be delegated recommendation rights for all those powers not able to be delegated.

Carried

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 7.1 document number A3052579, pages 13 - 13 refers

Resolution  2021/35

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 7 April 2021 as a true and correct record.

Carried

7            Reports

7.1         Kaikohe-Hokianga Community Board Hokianga Spraying Commiittee

Agenda item 8.1 document number A3181642, pages 18 - 20 refers

Resolution  2021/36

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board adopt the terms of reference for the Hokianga Spraying Committee as follows: that with regard to the herbicide and spraying in and around Rawene the Hokianga Spraying Committee will:

a)      represent, and act as an advocate for, the interests of its community.

b)      consider and report on information provided and/or referred to it by the Far North District Council.

c)      prepare an annual submission to the Far North District Council for expenditure within the community; and

d)      communicate with interested parties within the community.

Carried

 

7.2         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 March 2021

Agenda item 8.2 document number A3160464, pages 23 - 24 refers

Resolution  2021/37

Moved:       Member John Vujcich

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board

a)    receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 March 2021, and

b)    request that any unallocated funds from 2021 be rolled over into the next financial year.

Carried

 

7.3         Winter 2021 Rural Travel Funding Applications

Agenda item 8.3 document number A3155766, pages 27 - 30 refers

Resolution  2021/38

Moved:       Member John Vujcich

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)      Datz Us Netball                                                                                                          $2400

b)      Hokianga Sports Club                                                                                              $2000

c)      Kaikohe Rugby Football and Sports Club                                                             $3800

d)      Kerikeri Gymnastics Club                                                                                          $910

e)      Mid North United Sports                                                                                           $2300

f)       Omanaia School                                                                                                          $800

g)      Taiamai Ohaeawai Junior Rugby Club                                                                   $2000

h)      Te Kura a-Iwi o Pawarenga                                                                                        $350

i)       Te Kura Kaupapa Māori o Kaikohe                                                                         $3042

j)       Te Kura Taumata o Panguru                                                                                    $1000

k)      Rawene Primary School                                                                                           $2000

                                                                                                Total                                  $20,602

Carried

 

7.4         FUNDING APPLICATIONS

Agenda item 8.4 document number A3169182, pages 86 - 91 refers

Resolution  2021/39

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

7.4.a That the Kaikohe-Hokianga Community Board approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Ākau Foundation for costs towards Bling Bling Toi Marama 2021 to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

7.4.b That the Kaikohe-Hokianga Community Board approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Ākau Foundation for costs towards Te Reo Māori on the Streets to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

7.4.c That the Kaikohe-Hokianga Community Board approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Hokianga Treks 4 Kids for costs towards clearing the Rawene horse track to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

7.4.d That the Kaikohe-Hokianga Community Board approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Omanaia Marae for costs towards tables and chairs for the whare kai to support the following Community Outcomes:

               i.         Communities that are healthy, safe, connected and sustainable

             ii.         Proud, vibrant communities

Carried

 

7.4.e      RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2021/40

Moved:       Chairperson Mike Edmonds

Seconded:  Member Laurie Byers

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.4 – Funding Applications

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

 s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority.

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

 

7.4.f       Motion to move out of closed meeting into open meeting

Resolution  2021/41

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board moves out of closed meeting into open meeting.

Carried

 

7.4         Funding Applications continued

Agenda item 8.4 document number A3169182, pages 86 - 91 refers

Resolution  2021/42

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

7.4a That the Kaikohe-Hokianga Community Board approves the sum of $7500 (plus GST if applicable) be paid from the Board’s Community Fund account to Ākau Foundation for costs towards Bling Bling Toi Marama 2021 and $7500 on presentation of an invoice for 2022 to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

7.4b That the Kaikohe-Hokianga Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Ākau Foundation for costs towards Te Reo Māori on the Streets to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

7.4c That the Kaikohe-Hokianga Community Board approves the sum of $1,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Hokianga Treks 4 Kids for costs towards clearing the Rawene horse track to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

7.4d That the Kaikohe-Hokianga Community Board approves the sum of $2,450 (plus GST if applicable) be paid from the Board’s Community Fund account to Omanaia Marae for costs towards tables and chairs for the whare kai to support the following Community Outcomes:

            iii.         Communities that are healthy, safe, connected and sustainable

            iv.         Proud, vibrant communities

Carried

 

7.5         Project Funding Reports

Agenda item 8.5 document number A3169225, pages 120 - 121 refers

Resolution  2021/43

Moved:       Member Louis Toorenburg

Seconded:  Member Laurie Byers

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Hokianga Trek 4 Kids

b)      Okaihau Bowling Club – Kitchen

c)      Okaihau Bowling Club – Bowling Mats

d)      He Whakamanamai Whanau Trust

Carried

 

7.6         Rural Travel Funding Reports

Agenda item 8.6 document number A3170785, pages 134 - 135 refers

Resolution  2021/44

Moved:       Member John Vujcich

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Hokianga Sports Club

b)      Rawene Primary School

Carried

8            Information Reports

8.1         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 March 2021

Agenda item 9.1 document number A3160432, pages 142 - 142 refers

Resolution  2021/45

Moved:       Member John Vujcich

Seconded:  Member Laurie Byers

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 March 2021.

Carried

9            tE kAPINGA hUI / Meeting Close

The meeting closed at 2pm.

 

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 2 June 2021.

 

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CHAIRPERSON