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AGENDA

Kaikohe-Hokianga Community Board Meeting

 

Wednesday, 3 March 2021

 

Time:

10.30 am

Location:

Council Chamber

Memorial Avenue

Kaikohe

 

Membership:

Member Mike Edmonds - Chairperson

Member Emma Davis – Deputy Chairperson

Member Laurie Byers

Member Kelly van Gaalen

Member Alan Hessell

Member Moko Tepania

Member Louis Toorenburg

Member John Vujcich

 


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

The Local Government Act 2002 states the role of a Community Board is to:

(a)       Represent, and act as an advocate for, the interests of its community.

(b)       Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board.

(c)        Maintain an overview of services provided by the territorial authority within the community.

(d)       Prepare an annual submission to the territorial authority for expenditure within the community.

(e)       Communicate with community organisations and special interest groups within the community.

(f)        Undertake any other responsibilities that are delegated to it by the territorial authority

 

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·           Amenity lighting

·           Cemeteries

·           Drainage (does not include reticulated storm water systems)

·           Footpaths/cycle ways and walkways.

·           Public toilets

·           Reserves

·           Halls

·           Swimming pools

·           Town litter

·           Town beautification and maintenance

·           Street furniture including public information signage.

·           Street/public Art.

·           Trees on Council land

·           Off road public car parks.

·           Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

 

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

 

Set local priorities for minor capital works in accordance with existing strategies,

1.            Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long-Term Plan processes.

2.            Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.            Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.            Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.            To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long-Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.            To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long-Term Plan and make recommendations to the Council.

7.            Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres.

8.            To allocate names for previously unnamed local roads, reserves, and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.            To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977 and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.         To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.         Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.         Recommend new bylaws or amendments to existing bylaws.

13.         Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.         Exercise the following powers in respect of the Council bylaws within their community:

a.      Control of Use of Public Spaces – Dispensations on signs

b.      Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.      Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.      Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.      Speed Limits – Recommend places and speed limits which should be imposed.

15.         To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.         Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.         To set schedule of meeting dates, times, and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.         To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance, and appropriate location, and to agree to their installation.

19.         In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.         Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

 

 

 

 

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.            Comment on adverse performance to the Chief Executive in respect of service delivery.

2.            Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.            Assist their communities to set priorities for Pride of Place programmes.

4.            Have special regard for the views of Maori.

5.            Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.            Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.            Seek and report to Council community feedback on current issues by:

a.      Holding a Community forum prior to Board meetings

b.      Varying the venues of Board meetings to enable access by members of the community

8.            Monitor and make recommendations to Council to improve effectiveness of policy.

9.            Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

 

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.            Provide appropriate management support for the Boards.

2.            Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.            Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a.      the disposal and purchase of land

b.      proposals to acquire or dispose of reserves

c.      representation reviews

d.      development of new maritime facilities

e.      community development plans and structure plans

f.       removal and protection of trees

g.      local economic development initiatives

h.      changes to the Resource Management Plan

4.            Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.            Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.            Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.            Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.            Help Boards to implement local community projects.

9.            Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long-Term Plan.

10.         Provide information.

 

 

 

 

 

 

 

 

 

KAIKOHE-HOKIANGA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Mike Edmonds

Chair

Kaikohe Mechanical and Historic Trust

Council Funding

 Decide at the time

Committee member

Kaikohe Rugby Football and Sports Club

Council Funding

Withdraw and abstain

Kelly van Gaalen

No form received

 

 

 

Louis Toorenburg

No form received

 

 

 

Alan Hessell

Nil

Nil

Nil

Nil

Laurie Byers

Kaikohe Golf Club

 

 

 

Kaikohukohu Trust

 

 

 

North Point Trust

 

 

 

Patron Bay of Islands Hockey

 

 

 

Emma Davis

Secretary

Pompallier Hokianga Trust

Council Funding

Decide at the time to withdraw and/or abstain

Trustee

Raiatea Resource Centre

Council Funding

Decide at the time to withdraw and/or abstain

Committee Member

Rawene Hall

Council Funding

Decide at the time to withdraw and/or abstain

Committee Member

Kohukohu Hall

Council Funding

Decide at the time to withdraw and/or abstain

Member of teaching staff

Broadwood Area School

Council Funding

Decide at the time to withdraw and/or abstain

John Vujcich

Board Member

Pioneer Village

Matters relating to funding and assets

Declare interest and abstain

Director

Waitukupata Forest Ltd

Potential for council activity to directly affect its assets

Declare interest and abstain

Director

Rural Service Solutions Ltd

Matters where council regulatory function impact of company services

Declare interest and abstain

Director

Kaikohe (Rau Marama) Community Trust

Potential funder

Declare interest and abstain

Partner

MJ & EMJ Vujcich

Matters where council regulatory function impacts on partnership owned assets

Declare interest and abstain

Member

Kaikohe Rotary Club

Potential funder, or impact on Rotary projects

Declare interest and abstain

Member

New Zealand Institute of Directors

Potential provider of training to Council

Declare a Conflict of Interest

Member

Institute of IT Professionals

Unlikely, but possible provider of services to Council

Declare a Conflict of Interest

Moko Tepania

Teacher

Te Kura Kaupapa Māori o Kaikohe.

Potential Council funding that will benefit my place of employment.

Declare a perceived conflict

Chairperson

Te Reo o Te Tai Tokerau Trust.

Potential Council funding for events that this trust runs.

Declare a perceived conflict

Tribal Member

Te Rūnanga o Te Rarawa

As a descendent of Te Rarawa I could have a perceived conflict of interest in Te Rarawa Council relations.

Declare a perceived conflict

Tribal Member

Te Rūnanga o Whaingaroa

As a descendent of Te Rūnanga o Whaingaroa I could have a perceived conflict of interest in Te Rūnanga o Whaingaroa Council relations.

Declare a perceived conflict

Tribal Member

Kahukuraariki Trust Board

As a descendent of Kahukuraariki Trust Board I could have a perceived conflict of interest in Kahukuraariki Trust Board Council relations.

Declare a perceived conflict

Tribal Member

Te Rūnanga ā-Iwi o Ngāpuhi

As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi Council relations.

Declare a perceived conflict


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

Far North District Council

Kaikohe-Hokianga Community Board Meeting

will be held in the Council Chamber, Memorial Avenue, Kaikohe on:

Wednesday 3 March 2021 at 10.30 am

Order of Business / Te Paeroa Mahi

1          Apologies and Conflicts of Interest 9

2          Public Forum.. 9

3          Deputations. 9

4          Speakers. 9

5          Confirmation of Previous Minutes. 10

5.1            Confirmation of Previous Minutes. 10

6          Reports. 17

6.1            Road Naming - 5978B State Highway 12, Ohaeawai 17

6.2            Road Naming - 6 Bisset Road Kaikohe. 37

6.3            Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 January 2021  58

7.4            Funding Application. 61

6.5            Project Funding Reports. 70

7          Information Reports. 90

7.1            Community Funding and Reporting Review.. 90

7.2            Community and Customer Services Report 1 July 2020 - 31 December 2020. 92

8          Meeting Close. 100

 

 


1            Apologies and Conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

2            Public Forum

3            Deputations

No requests for deputations were received at the time of the Agenda going to print.

4            Speakers

Funding Applicants:

·         Willie Mailhi – CHI Festival 2021 – Item 6.4 refers.


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

File Number:           A3052575

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Democracy Services

 

Purpose of the Report

The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 3 February 2021 as a true and correct record.

 

 

1) Background

Local Government Act 2002 Schedule 7 clause 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The unconfirmed minutes of the meeting are attached.

The Kaikohe-Hokianga Community Board Standing Orders Section 3.17.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1.       2021-02-03 Kaikohe-Hokianga Community Board Minutes - A3074913  

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 3 February 2021 AT 10.30 am

 

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE: Shaun Clarke (CEO)

STAFF PRESENT: Kathryn Trewin (Funding Advisor), Shayne Storey (Community Development Advisor), Ana Mules (Team Leader – Community Development and Investment), Aisha Huriwai (Team Leader – Democracy Services), Marlema Baker (Meetings Administrator – Democracy Services).

1            Apologies and conflicts of Interest

Alan Hessell sought leave to attend another meeting at 10:30 am and returned at 1:16 pm.

2            Public Forum

·    Mr David Boyce – Roading and drainage at Station Road (RFS submitted by Member Davis).

·    Materoa Mokaraka – House next door makes her place look untidy and is concerned that no one is using the COVID app when they come to the Council building.

·    Jenni Kerr and Shem Kerr – Broadwood Community decision to replace unusable footbridge/walking link (Takahue and Broadwood). Advocacy on maintenance and support for the Mangonuiowai suspension footbridge. (Ana Mules spoke briefly on this issue).

·    Shaun Reilly – Neglected town maintenance. Station Road, footpaths, and substandard maintenance. Property owned by Grey Phillips has been under negotiations for 25 years and Council should purchase it.

·    Gail Aitkin – Hokianga Environmental Group – Spraying verges in Rawene. (follow-up on letter sent to all CB members). Stop spraying and mow first and then look at other alternatives.

3            Deputations

Nil

4            Speakers

Funding Applicants

Brian Vesey, Wally Te Huia,                     - Man Vs Wild Fishing Competition;         Item 6.2a refers.

Peter McCraith,                                         - North Hokianga A & P Show;                 Item 6.2c refers.

Heather Randerson,                                  - Niniwa Collective;                                   Item 6.2d refers.

Pamela Collins, Jenny McDougall,           - Manaki Tinana Trust;                              Item 6.2b refers.

 

4.1         Item of Business not on the Agenda which cannot be delayed – Rawene Glyphosate Weed Spraying

Resolution  2021/1

Moved:       Member Louis Toorenburg

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community board resolves, under Section 46A (7), LGOIMA, to address the Rawene Glyphosate Weed Spraying item and the Chairperson provides the following information during the public part of the meeting:

a)   the reason the item is not on the agenda is that there was limited time for the Community to discuss this item.

b)   the reason why the discussion of the item cannot be delayed until a subsequent meeting is that the weed spraying is immenent.

Carried

 

4.2         Motion to Temporarily SuSpend Standing Orders

Resolution  2021/2

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board agrees to temporarily suspend Standing Orders so that the establishment of a Rawene Spraying Committee can be discussed without having a motion on the floor.

.Carried

 

Standing Orders suspended at 12:05 pm

Kelly van Gaalen left the meeting at 12:06 pm – 12:10 pm

Moko Tepania left the meeting at 1:23 pm

 

4.3         Motion to Reinstate Standing Orders

Resolution  2021/3

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board reinstate Standing Orders.

Carried

 

4.4         Establishment of a Hokianga Spraying Sub-Committee

Resolution  2021/4

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board establish a Hokianga Spraying Committee which will include Chairperson Mike Edmonds and members Louis Toorenburg, Emma Davis, John Vujcich, Alan Hessell and 2 members of the public.

Carried

 

Meeting adjourned 12:17 pm.

Spray Committee Meeting opened 12:22 pm

Present: Chair Mike Edmonds, Members Emma Davis, John Vujcich, Louis Toorenburg, Shaun Clarke (CEO) Marlema Baker (Meeting Administrator), Gail Aitkin (Hokianga Environmental Group).

 

4.5         Kaikohe-Hokianga Community Board Sub-Committee - Hokianga Spraying Committee

Resolution  2021/5

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Hokianga Spraying subcommittee agree to discuss the issue of spraying in Rawene.

Carried

 

Spray Committee Meeting closed 12:39 pm.

Meeting resumed 1:10 pm.

Public Forum continued

•           June Hicks – Broadwood-Mangonuiowai Community Rep – replacement of the Broadwood Bridge.

Member Alan Hessell arrived 1:16 pm

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3039832, pages 10 - 17 refers

Resolution  2021/6

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 9 December 2020 as a true and correct record.

Carried

6            Reports

6.1         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 December 2020

Agenda item 7.1 document number A3062151, pages 18 - 21 refers

Resolution  2021/7

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 December 2020.

Carried

 

6.2         Funding Applications

Agenda item 7.2 document number A3056417, pages 22 - 56 refers

MOtion

Moved:       Member Louis Toorenburg

Seconded:  Member Kelly van Gaalen

a)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Man vs Wild Fishing Competition for costs towards the 2021 fishing competition to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected, and sustainable.

MOtion

b)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Manaki Tinana Trust for costs towards hall hire for one year of community fitness classes to support the following Community Outcomes:

 

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected, and sustainable.

MOtion

c)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to North Hokianga A&P Society Inc for costs towards entertainment at the 2021 show to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected, and sustainable.

MOtion

d)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Niniwa Collective for costs towards the Te Whenua Tupu Ora to support the following Community Outcomes:

(iii)    Proud vibrant communities.

(iv)    Communities that are healthy, safe, connected, and sustainable.

Carried

 

6.3         Resolution to exclude the Public

Resolution  2021/8

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.2 – Funding Applications

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 

6.4         Motion to move out of closed meeting into open meeting

Resolution  2021/9

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board moves out of closed meeting into open meeting.

Carried

 

6.4         Funding applications (continue)

Resolution  2021/10

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

a)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,600 (plus GST if applicable) to be paid from the Board’s Community Fund account to Man vs Wild Fishing Competition for costs towards the 2021 fishing competition to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected, and sustainable.

Resolution  2021/11

b)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,560 (plus GST if applicable) to be paid from the Board’s Community Fund account to Manaki Tinana Trust for costs towards hall hire for one year of community fitness classes to support the following Community Outcomes:

 

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected, and sustainable.

Resolution  2021/12

c)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $3,720 (plus GST if applicable) to be paid from the Board’s Community Fund account to North Hokianga A&P Society Inc for costs towards entertainment at the 2021 show to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected, and sustainable.

Resolution  2021/13

d)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Niniwa Collective for costs towards the Te Whenua Tupu Ora to support the following Community Outcomes:

(iii)    Proud vibrant communities.

(iv)    Communities that are healthy, safe, connected, and sustainable.

 

Carried

7            Information Reports

7.1         Kaikohe Streetscape Projects

Agenda item 8.1 document number A3051552, pages 57 - 84 refers

Resolution  2021/14

Moved:       Member Emma Davis

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board receive the report, Kaikohe Streetscape Projects, dated 3 February 2021.

.Carried

Note: that the tall planting on concept plan 72 has been updated and will now be low level planting of flaxes and shrub types. Akau in conversation with He Waka Kotahi regarding potential funding for specific sections of the Streetscape plan

8            Meeting Close

The Meeting closed at 1:30 pm.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 3 March 2021.

 

...................................................

CHAIRPERSON

 


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

6            Reports

6.1         Road Naming - 5978B State Highway 12, Ohaeawai

File Number:           A3080628

Author:                    Selina Topia, Roading Support Officer

Authoriser:             Glenn Rainham, Manager - Infrastructure Operations

 

Purpose of the Report

To seek approval from the Kaikohe-Hokianga Community Board to officially name a private road.

Executive Summary

Council has received a Road Naming application to name a private road addressed at 5978b State Highway 12, Ohaeawai.  Community Boards have delegated authority to name private roads.

Recommendation

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Te Mania Drive that is currently addressed at 5978b State Highway 12, Ohaeawai as per application and maps (A3080460).

 

 

1) Background

Mrs Dorothy Johnson (Resident) has advised that this is a private road addressed at 5978b State Highway 12, Ohaeawai.

The name Te Mania is the original name given to the block.

The background for these names is given also as per the Road Naming application attached (A3080460). 

2) Discussion and Options

Their suggestions are as follows:

1.   Te Mania Drive

2.   Te Mania Lane

3.   Te Mania Way

The Roading team have no objections to the names suggested above.

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant

Attachments

1.       Application - Document number - A3080460

2.       Schedule - Document number - A3080615

3.       Property Owner consents - Document number - A3080467

4.       LINZ approval - Document number - A3080462

5.       Iwi approval - Document number - A3080459  

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a private road and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Hapu representatives were consulted and were asked to provide their input.  They are happy with the names requested as per Iwi approval attached (A3080459)

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

All property owners have given written consent as per the Road Naming application (A3080460) and Property Owners consents (A3080459)

State the financial implications and where budgetary provisions have been made to support this decision.

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

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6.2         Road Naming - 6 Bisset Road Kaikohe

File Number:           A3083222

Author:                    Selina Topia, Roading Support Officer

Authoriser:             Glenn Rainham, Manager - Infrastructure Operations

 

Purpose of the Report

To seek approval from the Kaikohe-Hokianga Community Board to officially name a private road.

Executive Summary

Council has received a Road Naming application to name a private road addressed at 6 Bisset Road, Kaikohe.  Community Boards have delegated authority to name private roads.

Recommendation

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Timatanga Place that is currently addressed at 6 Bisset Road, Kaikohe as per map (A3080456).

 

 

1) Background

Esnem Properties Ltd has advised that this is a private road created by a subdivision addressed at 6 Bisset Road, Kaikohe.

The name Timatanga means ‘beginning’ or ‘start’. This would be a fitting street name as many see Kaikohe as the gateway to the North. Also, with the proposed business park going ahead near the township, there will be many new jobs and growth opportunities.  The business park will bring many people from far and wide which will inject the area with new life and activity.  It will be the beginning of a new era for Kaikohe.

 

The name Hika is reference to a war chief whose home was in Kaikohe.

The background for these names is given also as per the Road Naming application attached (A3080455). 

2) Discussion and Options

Their suggestions are as follows:

1.   Timatanga Place

2.   Hika Place

 

The Roading team have no objections to the names suggested above.

Reason for the recommendation

The road names recommended in this report are not duplicates of any other road names in the District, therefore meeting the criteria set down in the Council’s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS 4819.2011.

3) Financial Implications and Budgetary Provision

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant.

Attachments

1.       Application - Document number - A3080455

2.       Map - Document number - A3080456

3.       Schedule - Document number - A3083220

4.       LINZ approval - A3080457

5.       Iwi approval - Document number - A3080458  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is the naming of a private road and is of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Road Naming and Property Numbering Policy #2125 and Australia/New Zealand Urban and Rural Addressing Standards 4819.2011.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

No district wide relevance and the Community Board have the delegated authority to approve road names.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

Hapu representatives were consulted and were asked to provide their input.  They are happy with the names requested as per Iwi approval attached (A3080458).

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

There are currently no property owners as this is a new subdivision/ private road.

 

State the financial implications and where budgetary provisions have been made to support this decision.

There will be no financial implications to Council relating to the installation of the road name sign (blue on white background name blade).  The cost of the road signage and installation will be met by the applicant

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

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6.3         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 January 2021

File Number:           A3083803

Author:                    Ajay Kumar, Management Accountant

Authoriser:             Janice Smith, Chief Financial Officer

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Kaikohe-Hokianga Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 January 2021.

Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available.

Community Fund Account balance as at 1 July 2020

$115,902.00

·    Plus, uncommitted funds from 2019-20 carried forward

$59,550.00

·    Less funds granted and uplifted to 31 January 2021

$80,552.00

·    Less funds not uplifted from 05 August 2020 for Okaihau Bowling Club and Life Education Trust

$5,005.00

·    Less funds not uplifted from 07 October 2020 for Te Puna o Kupenuku Inc and Maihi Memorial Charitable Trust

$18,291.00

·    Less funds not uplifted from 09 December 2020 for Kaikohe Business Association and Okaihau Bowling Club

$9,750.00

Community Fund Account balance as at 31 January 2021

$61,854.00

Discussion and Next Steps

Board members will consider the applications on the agenda and decide on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 31 January 2021 is $61,854.00.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of relevant community board funds to the Kaikohe-Hokianga Community Board.  The statement of the Community Fund account as at 31 January 2021 is attached.

Attachments

1.       Statement of Kaikohe-Hokianga Community Board Fund Account as at 31 January 2021 - A3083801   


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

7.4         Funding Application

File Number:           A3086614

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

This report summarises applications for Local Community Grant funding to enable the Kaikohe-Hokianga Community Board to determine which application/s will receive funding at the 3 March 2021 meeting.

Executive Summary

·        The applicant applied to the Community Board for funding in the amount of $41,562 (71% of the projected total cost of the event), and funding in the amount of $1,000 was granted to the Maihi Memorial Parks Charitable Trust for their 2021 CHI Festival at the Board meeting of 7 October 2020.

·        This was an out of policy decision, as the applicant did not have 50% of the overall required funding for the event.

·        The applicant has asked that the Board reconsider the original application with a view to increasing the amount granted (no additional information has been received at the time this report was prepared).

 

Recommendation

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Maihi Memorial Parks Charitable Trust for costs towards the CHI Festival 2021 to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected, and sustainable.

 

 

1) Background

In 2020, Mr Maihi, on behalf of the Maihi Memorial Parks Charitable Trust, applied for an event to take place in early 2020.  Due to Covid-19, this event was postponed and rescheduled to take place in March 2021.

The initial application was declined by the Board as it did not meet the minimum criteria for funding, particularly the minimum requirement of 50% of the funding being secured from non-Council sources.

The Kaikohe-Hokianga Community Board considered the application at their 7 October 2020 meeting, and while the application did not meet the minimum criteria, the Board decided to make an out of policy decision and support the event with $1000.

Mr Maihi has requested that the Board reconsider his application, hence this report.

2) Discussion and Options

The applicant was required to complete a standard application form and provide supporting information. 

The Board has three options.

Option 1    Let the original resolution for $1,000 stand

Option 2    Rescind the original resolution and increase the funding amount granted.

Option 3    Rescind the original resolution and decrease the funding amount granted.

Reason for the recommendation

The Board has already considered the initial application and made an out-of-policy decision to support this event. 

3) Financial Implications and Budgetary Provision

The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting’s agenda.

Attachments

1.       KHCB - CHI Festival Funding Application copy - A2958289  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Māori in relation to land and/or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

6.5         Project Funding Reports

File Number:           A3084602

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project. 

 

Recommendation

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Ngapuhi Hokianga Ki Te Raki Incorporated Society

b)      North Hokianga A&P Show (2020 report)

c)      Te Rau o Te Huia

 

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information.  Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1.       KHCB - Project Report - Ngapuhi Hokianga Ki Te Raki Inc Soc - Mangamuka Xmas in the Park - A3067855

2.       KHCB - Project Report - North Hokianga AP show - A3067855

3.       KHCB - Project Report - Te Rau O Te Huia - A3073429  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

This is a matter of low significance.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.

This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

7            Information Reports

7.1         Community Funding and Reporting Review

File Number:           A3085298

Author:                    Kathryn Trewin, Funding Advisor

Authoriser:             Ana Mules, Team Leader - Community Development and Investment

 

Purpose of the Report

This report is provided to give the Board a review of what funding has been provided this financial year and to update the Board on Project Funding reports for previously funded projects.

Recommendation

That the Kaikohe-Hokianga Community Board receive the report Community Funding and Reporting Review.

Background

A request was received from a Member of the Bay of Islands – Whangaroa Community Board asking how many funding applications had outstanding project reports.  As such, a similar report has also been created for Kaikohe-Hokianga Community Board and Te Hiku Community Board for the March meetings.

It is noted that Clause 15 of the Community Grant Policy 2018 states that recipients of funding must provide a project form within two months of completion of the project and that recipients who do not complete this form are ineligible for funding for a period of five years.

This report also provides the Board with a breakdown of the funding that they have granted in this financial year.

Discussion and Next Steps

Between October of 2016 and June of 2020, Kaikohe-Hokianga Community Board received 84 funding applications and granted funding to 68 applicants.  At the time of writing this report, 16 project reports appear to be outstanding (19%) for this five-year period.

In the current financial year (1 July 2020 – 30 June 2021), Kaikohe-Hokianga Community Board has made 24 community grants, with 24 project reports outstanding as at 30 January 2021.  This number is anticipated to reduce at projects are completed by applicants.

Prior to 1 July 2020, this information was recorded on multiple spreadsheets and some information does not appear to be recorded.  Staff are currently reviewing the records from 2016-June 2020 to ascertain whether reports have been received but not recorded.  Where no report can be found, applicants will be contacted to request one be completed.  Staff intend to provide an updated report at the end of this financial year. 

Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1.       KHCB Funding Report - A3086107  

 


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

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Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

7.2         Community and Customer Services Report 1 July 2020 - 31 December 2020

File Number:           A3082526

Author:                    Chris Pigott, Manager - Libraries and Museums

Authoriser:             Dean Myburgh, General Manager - District Services

 

Purpose of the Report

The purpose of the report is to provide information to the Kaikohe-Hokianga Community Board for the community and customer service activities.

Executive Summary

This information-only report is provided by way of an update to Community Boards.

Recommendation

That the Kaikohe-Hokianga Community Board receive the report Community and Customer Services Report 1 July 2020 - 31 December 2020.

 

Background

Statistical information in relation to the community and customer services department of the district services group is provided to the Kaikohe-Hokianga community board to provide an overview of activity and performance for the months of July to end of December 2020 for the Kaikohe-Hokianga area.

Discussion and Next Steps

Contact Centre

Customer interactions district wide for the 6 months ending December 2020 totalled 83,230 (which was less than the same 6 months in the previous year at 90,413.) These interactions included Phone calls: 42,930, Ask Us emails: 9,649, Requests for Service: 13,518, Booking Building Inspections: 2,915.

 

·    In comparison to the previous year, incoming calls are holding at a similar number. 

·    Incoming emails (AskUs Emails) overall are decreasing compared to the same period last year which may reflect a change in customers preferred channel in which to contact council.

·    Customers use of the Afterhours phone service has shown an overall increase.

·    District wide the top two issues that customers contacted Council about were Rates: 17,899 (including payments, account balances and direct debits) and Building: 12,054 (including booking Building inspections). 

 

 

 

 

Service Centres

 

Across all service centres the decline in the number of financial transactions continues as customers are entering into Rates Easy Pay arrangements and direct debit payments.

 

Processing building inspection bookings and responding to AskUs emails remain a core focus of Rawene and Kaikohe service centres.

The results from the Customer Experience Programme indicates that the service centres district wide are consistently addressing and meeting the needs of customers.  The staff are engaged with customers and strive to deliver the best service possible.

 

 

 

 

Kaikohe Library

 

Kaikohe Library introduced a successful range of new initiatives in the second half of 2020. These included running a Matariki poetry programme that saw several local schools participating. This was supported by prizes from local businesses including Café Malaahi, The Warehouse Kaikohe and Ngapuhi.

 

Kaikohe Library staff were involved in producing two read aloud stories on FB, for Books Alive Online Events & Virtual Storytime’s with LIANZA and New Zealand Book Awards for Children’s and Young Adults. The author of one of these stories reposted the recording on her own FB page, she was so delighted with it.

 

Te Wiki O Te Reo was celebrated with a suite of Facebook posts, and a phrase of the day in the branch.

 

A Seniors Christmas morning tea was held in the library with 12 residents attending. Senior Librarian Joanna Boyd worked with the Librarian at Northland College on a Youth Summer Reading Programme, with prizes sponsored generously by local businesses.

 

Outreach Service

The library outreach service has grown effectively during the second half of 2020. A monthly pop-up library has been established at Opononi Hall, several visits were made to kura, kohanga and schools across the district. Over the holiday period, three successful sessions in partnership with DOC were held for children staying on Urupukapuka Island. Attendees had the opportunity to engage with library books, crafts, and virtual reality.

 

In the new year, the outreach librarian will be supporting provision of Skinny Jump internet modems into FNDC-managed Housing for Elderly facilities. These modems are free, and customers can then top up data under a low-cost model provided by the Spark Foundation.

 

Other Library News

New online databases have been added to the library package of E-Resources. Made possible in part by National Library fee waivers post-Covid, new sites include Press Reader (Local and international magazines and Newspapers), Beamafilm (independent films and documentaries) and EBSCO (academic databases). Customer uptake has been high, especially with Press Reader. The library has also added Niche Academy, an online help dataset, that provides video on how to get started with digital tools and resources.

 

National Library funding also enabled the appointment of a Services for Maori Specialist to our library team. This role has been filled and will begin in late January. Another funded role, Digital Programmes Specialist, has yet to be filled and will be re-advertised.

 

A project to bring customer self-check units into our libraries is currently underway. There are some compatibility issues with FNDC IT systems to manage before this project moves forwards, but the hope is to begin work this financial year.

 

Another project to enable collections work to be outsourced to a book supplier has been completed. Work will get underway at the start of the next financial year. It will result in cataloguing being done off-site and books arriving in our libraries shelf-ready. This will enable staff currently engaged in collections work to focus on future projects and increased levels of programming and services.

 

 

 

 

Hokianga i-SITE

Visitor numbers are down due to Covid-19 and the lack of international visitors. 

 

Retail has been doing well with strong support from both locals and visitors.  There is a good selection of locally made items.  Staff are continuing to source good product that is made in the area.  There is often a problem of supply with artisans unable to keep up with demand. 

There is a shortage of accommodation in the area, but a lot of Airbnb properties and the team is currently investigating the possibility of representing them to make bookings.

 

Manea Footprints of Kupe is now open and is a quality product.  There has been a lack of product in the area and what is available is often weather dependent.

 

The community are utilising the i-SITE to make payments and processing other Council work and can ask questions there.

 

 

 

 

Events on Council Reserves and other Council Managed Spaces

Permits are issued to applicants for the use of Councils open spaces for many kinds of activities such as weddings, family picnics, sporting events, circuses, fairs, and large community events.

From July to the end of December, 29 events were successfully held across the district.

Unfortunately, 5 scheduled events were cancelled because of the COVID-19 pandemic moved to Level 2 in August.  This included the much-anticipated tours by The Great Moscow Circus and the Royal New Zealand Navy Band.

Cemeteries - Sexton Services

Council manages the Kaikohe, Kohukohu, Okaihau and Rawene public cemeteries under the legislation of the Burial and Cremation Act 1964 and Far North District Council Bylaw 1401-1442.

Plans are actively in place for the management the Council run cemeteries during the COVID 19 pandemic.  The reservation of plots for use future use has not been allowed during the pandemic.  All plots are available for immediate use only.

At the time of writing this report New Zealand is at COVID-19 Level 1, but this can change at any time.  When the pandemic is declared over there will be a return to normal practices.

 

There were 6 full burials and one ash burial in the Kaikohe-Hokianga Ward over the July to December period.

 

 

The number of cemetery enquiries have followed the normal trend of dropping in numbers in the second half the year.

 

Housing for the Elderly

Council owns and rents out 147 Housing for the Elderly units and bedsits overall. In the Kaikohe-Hokianga area there are Villages at:

 

During the period from 1 July – 31 December 2020, seven tenancies ended (3 in Kaikohe, 1 in Kohukohu, 2 in Omapere and 1 in Rawene and two tenancies began (2 in Kaikohe). Two tenants (1 in Rawene and 1 in Waima) transferred units within the same complex. 

 

There are currently 3 units undergoing refurbishment in Kaikohe, 1 in Rawene, 2 in Omapere, 1 in Kohukohu and 1 in Waima. Several of these in Kaikohe, Omapere and Kohukohu will be ready to tenant early in the new year.

 

There is continued focus around the Healthy Homes regulations that are set to take effect on 1 July 2021. Units require heating, ventilation, and extraction methods to be installed in the next 12 months to comply with the regulations. With insulation already completed, heating will be installed next.

 

 

Financial Implications and Budgetary Provision

There are no financial implications.

Attachments

Nil

 


Kaikohe-Hokianga Community Board Meeting Agenda

3 March 2021

 

8            Meeting Close