Kaikohe-Hokianga Community Board Meeting Minutes Unconfirmed |
6 November 2019 |
MINUTES
OF the Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 6
November 2019 AT 10:05 am
PRESENT: Member Laurie Byers, Member Emma Davis, Member Mike Edmonds Member Kelly van Gaalen, Member Louis Toorenburg,
IN ATTENDANCE: His Worship The Mayor John Carter
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager – Infrastructure & Asset Management and Infrastructure), George Swanepoel (Corporate Services In-house Counsel)
The meeting opened with a powhiri.
10:30 am Shaun Clarke (CEO) left the meeting.
10:45 am His Worship the Mayor assumed the role of Chair for the meeting.
1 Apologies and conflicts of Interest
Apologies: Member Alan Hessell
No Public Forum for this inaugural meeting
No Deputations for this inaugural meeting
1. Speaker: Dallas Williams representing Te Mauri o Te Wai Roopu
5.1 Making and Attesting of Declarations
Agenda item 5.1 document number A2715434, pages 10 - 10 refers |
His Worship The Mayor John Carter witnessed the attestation and declaration of Community Board Members: Emma Davis Laurie Byers Mike Edmonds Louis Toorenburg Kelly van Gaalen Councillor John Vujcich |
Agenda item 5.2 document number A2715450, pages 11 - 13 refers His Worship The Mayor presided over the election of Chairperson
|
Resolution 2019/98 Moved: Member Emma Davis Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board: a) use System B as the preferred voting system to elect a Chairperson and b) elect Mike Edmonds as Chairperson for the triennium October 2019 to October 2022, in accordance with Standing Orders. |
11:05 am His Worship the Mayor relinquished the role of Chair to new Chairman Mike Edmonds
5.3 Election of Deputy Chairperson Agenda item 5.3 document number A2715868, pages 14 - 16 refers |
Resolution 2019/99 Moved: Member Laurie Byers Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board: a) use System B as the preferred voting system to elect a Deputy Chairperson. b) elect Emma Davis as Deputy Chairperson for the triennium October 2019 to October 2022, in accordance with Standing Orders. Carried |
5.4 Noting of Kaikohe-Hokianga Community Board Standing Orders Agenda item 5.4 document number A2715905, pages 17 - 18 refers |
Resolution 2019/100 Moved: Member John Vujcich Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board adopt the Kaikohe-Hokianga Community Board Standing Orders. |
11:15 am
George Swanepoel (in-house Counsel) presentation: A General Guide through the
laws
affecting Elected Members
5.5 Explanation of Laws Affecting Elected Members Agenda item 5.5 document number A2715919, pages 65 - 65 refers |
Resolution 2019/101 Moved: Member John Vujcich Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board note the report “Explanation of Laws Affecting Elected Members”, and the advice provided at this meeting. |
Meeting Adjourned for lunch 12:50 pm
Meeting Reconvened 1:43 pm
5.6 Kaikohe-Hokianga Community Board First Meeting Agenda item 5.6 document number A2715928, pages 152 - 152 refers |
Resolution 2019/102 Moved: Member Emma Davis Seconded: Chairperson Mike Edmonds That the Kaikohe-Hokianga Community Board a) receive the report “Kaikohe-Hokianga Community Board First Meeting” b) that the next meeting be held on 4th December 2019 beginning at 9:30am and c) that apologies from Member Toorenberg be tabled at that meeting. |
5.7 Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2019 Agenda item 5.7 document number A2715929, pages 153 - 153 refers |
Resolution 2019/103 Moved: Member Kelly van Gaalen Seconded: Member Mike Edmonds That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2019. |
5.8 Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2019 Agenda item 5.8 document number A2707869, pages 156 - 157 refers |
Resolution 2019/104 Moved: Cr John Vujcich Seconded: Member Kelly van Gaalen That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2019. |
6 Strategic Planning and Policy Group
6.1 Application for Funding - Kaikohe Business Association Inc Agenda item 6.1 document number A2712251, pages 160 - 163 refers |
Moved: Member Emma Davis Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board approve the sum of $_______ (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association Inc for the Christmas in the Village to support the following Community Outcome: i. Proud, vibrant communities Resolution 2019/105 Moved: Member Emma Davis Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association Inc for the Christmas in the Village to support the following Community Outcome: i. Proud, vibrant communities |
Agenda item 6.2 document number A2718814, pages 172 - 174 refers |
Resolution 2019/106 Moved: Member Kelly van Gaalen Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board note the project reports received from Hokianga Sailing Trust. |
6.3 Kaikohe-Hokianga Community Board Appointment to Disability Action Group Agenda item 6.3 document number A2701419, pages 177 - 180 refers |
Resolution 2019/107 Moved: Member Mike Edmonds Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board appoint Emma Davis as its representative on the Disability Action Group. Carried |
6.4 Rural Travel Funding Project Reports Agenda item 6.4 document number A2631355, pages 183 - 184 refers |
Resolution 2019/108 Moved: Member Laurie Byers Seconded: Member Kelly van Gaalen That the Kaikohe-Hokianga Community Board note the Rural Travel Project Report from Mid North United Sports Inc |
6.5 Rural Travel Funding - Applications Summer round 2019/20 Agenda item 6.5 document number A2713029, pages 187 - 191 refers |
Moved: Member Emma Davis Seconded: Member Louis Toorenburg a) Kerikeri Gymnastics Club $1,450.00 b) Special Olympics Bay Of Islands $1,000.00
lost Moved: Chairperson Mike Edmonds Seconded: Member Kelly van Gaalen That the Kaikohe-Hokianga Community Board: a) considers the Rural Travel Fund applications from Kerikeri Gymnastics Club and Special Olympics Bay of Island separately; b) allocates the sum of $1,000 to be paid from the Rural Travel Grant Fund to Special Olympics Bay of Island, in accordance with the recommendations received from Sport Northland, And: c) allocates the sum of $800 to be paid from the Rural Travel Grant Fund to Kerikeri Gymnastics Club Northland Resolution 2019/109 Moved: Chairperson Mike Edmonds Seconded: Member Kelly van Gaalen That the Kaikohe-Hokianga Community Board: d) considers the Rural Travel Fund applications from Kerikeri Gymnastics Club and Special Olympics Bay of Island separately; e) allocates the sum of $1,000 to be paid from the Rural Travel Grant Fund to Special Olympics Bay of Island, in accordance with the recommendations received from Sport Northland, And: f) allocates the sum of $800 to be paid from the Rural Travel Grant Fund to Kerikeri Gymnastics Club Northland . Carried |
The Meeting closed at 2.25pm.
The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 04 December 2019.
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CHAIRPERSON