Kaikohe-Hokianga Community Board Meeting Minutes Unconfirmed

6 November 2019

 

   MINUTES OF the Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 6 November 2019 AT 10:05 am

 

PRESENT:              Member Laurie Byers, Member Emma Davis, Member Mike Edmonds Member Kelly van Gaalen, Member Louis Toorenburg,

IN ATTENDANCE: His Worship The Mayor John Carter

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager – Infrastructure & Asset Management and Infrastructure), George Swanepoel (Corporate Services In-house Counsel)

The meeting opened with a powhiri.

10:30 am Shaun Clarke (CEO) left the meeting.

10:45 am His Worship the Mayor assumed the role of Chair for the meeting.

1            Apologies and conflicts of Interest

Apologies:  Member Alan Hessell

2            Public Forum

No Public Forum for this inaugural meeting

3            Deputations

No Deputations for this inaugural meeting

4            Speakers

1.    Speaker: Dallas Williams representing Te Mauri o Te Wai Roopu

5            Corporate Services Group

5.1         Making and Attesting of Declarations

 

Agenda item 5.1 document number A2715434, pages 10 - 10 refers

His Worship The Mayor John Carter witnessed the attestation and declaration of Community Board Members:

Emma Davis

Laurie Byers

Mike Edmonds

Louis Toorenburg

Kelly van Gaalen

Councillor John Vujcich

5.2         Election of Chairperson

Agenda item 5.2 document number A2715450, pages 11 - 13 refers

His Worship The Mayor presided over the election of Chairperson

 

Resolution  2019/98

Moved:       Member Emma Davis

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board:

a)      use System B as the preferred voting system to elect a Chairperson and

b)      elect Mike Edmonds as Chairperson for the triennium October 2019 to October 2022, in accordance with Standing Orders.

Carried

 

11:05 am His Worship the Mayor relinquished the role of Chair to new Chairman Mike Edmonds

 

5.3         Election of Deputy Chairperson

Agenda item 5.3 document number A2715868, pages 14 - 16 refers

Resolution  2019/99

Moved:       Member Laurie Byers

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board:

a)     use System B as the preferred voting system to elect a Deputy Chairperson.

b)     elect Emma Davis as Deputy Chairperson for the triennium October 2019 to October 2022, in accordance with Standing Orders.                                                            

Carried

 

5.4         Noting of Kaikohe-Hokianga Community Board Standing Orders

Agenda item 5.4 document number A2715905, pages 17 - 18 refers

Resolution  2019/100

Moved:       Member John Vujcich

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board adopt the Kaikohe-Hokianga Community Board Standing Orders.

Carried

 

11:15 am George Swanepoel (in-house Counsel) presentation: A General Guide through the laws
affecting Elected Members

 

5.5         Explanation of Laws Affecting Elected Members

Agenda item 5.5 document number A2715919, pages 65 - 65 refers

Resolution  2019/101

Moved:       Member John Vujcich

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board note the report “Explanation of Laws Affecting Elected Members”, and the advice provided at this meeting.

Carried

 

Meeting Adjourned for lunch 12:50 pm

Meeting Reconvened 1:43 pm

 

5.6         Kaikohe-Hokianga Community Board First Meeting

Agenda item 5.6 document number A2715928, pages 152 - 152 refers

Resolution  2019/102

Moved:       Member Emma Davis

Seconded:  Chairperson Mike Edmonds

That the Kaikohe-Hokianga Community Board

a)    receive the report “Kaikohe-Hokianga Community Board First Meeting”

b)    that the next meeting be held on 4th December 2019 beginning at 9:30am and

c)    that apologies from Member Toorenberg be tabled at that meeting.

Carried

 

5.7         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2019

Agenda item 5.7 document number A2715929, pages 153 - 153 refers

Resolution  2019/103

Moved:       Member Kelly van Gaalen

Seconded:  Member Mike Edmonds

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2019.

Carried

 

5.8         Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2019

Agenda item 5.8 document number A2707869, pages 156 - 157 refers

Resolution  2019/104

Moved:       Cr John Vujcich

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2019.

Carried

 

6            Strategic Planning and Policy Group

6.1         Application for Funding - Kaikohe Business Association Inc

Agenda item 6.1 document number A2712251, pages 160 - 163 refers

Recommendation

Moved:       Member Emma Davis

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board approve the sum of $_______ (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association Inc for the Christmas in the Village to support the following Community Outcome:

i.              Proud, vibrant communities

Resolution  2019/105

Moved:       Member Emma Davis

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association Inc for the Christmas in the Village to support the following Community Outcome:

i.              Proud, vibrant communities

Carried

 

6.2         Funding Project Reports

Agenda item 6.2 document number A2718814, pages 172 - 174 refers

Resolution  2019/106

Moved:       Member Kelly van Gaalen

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board note the project reports received from Hokianga Sailing Trust.

Carried

 

6.3         Kaikohe-Hokianga Community Board Appointment to Disability Action Group

Agenda item 6.3 document number A2701419, pages 177 - 180 refers

Resolution  2019/107

Moved:       Member Mike Edmonds

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board appoint Emma Davis as its representative on the Disability Action Group.

Carried

 

6.4         Rural Travel Funding Project Reports

Agenda item 6.4 document number A2631355, pages 183 - 184 refers

Resolution  2019/108

Moved:       Member Laurie Byers

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board note the Rural Travel Project Report from Mid North United Sports Inc

.Carried

 

6.5         Rural Travel Funding - Applications Summer round 2019/20

Agenda item 6.5 document number A2713029, pages 187 - 191 refers

recommendation

Moved:       Member Emma Davis

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)      Kerikeri Gymnastics Club                    $1,450.00

b)      Special Olympics Bay Of Islands        $1,000.00

 

 

lost

Motion

Moved:       Chairperson Mike Edmonds

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board:

a)    considers the Rural Travel Fund applications from Kerikeri Gymnastics Club and Special Olympics Bay of Island separately;

b)    allocates the sum of $1,000 to be paid from the Rural Travel Grant Fund to Special Olympics Bay of Island, in accordance with the recommendations received from Sport Northland,

And:

c)    allocates the sum of $800 to be paid from the Rural Travel Grant Fund to Kerikeri Gymnastics Club Northland

Resolution  2019/109

Moved:       Chairperson Mike Edmonds

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board:

d)    considers the Rural Travel Fund applications from Kerikeri Gymnastics Club and Special Olympics Bay of Island separately;

e)    allocates the sum of $1,000 to be paid from the Rural Travel Grant Fund to Special Olympics Bay of Island, in accordance with the recommendations received from Sport Northland,

And:

f)     allocates the sum of $800 to be paid from the Rural Travel Grant Fund to Kerikeri Gymnastics Club Northland

. Carried

 

7            Meeting Close

The Meeting closed at 2.25pm.

 

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 04 December 2019.

 

...................................................

CHAIRPERSON