AGENDA

 

 

Kaikohe-Hokianga Community Board Meeting

 

Wednesday, 4 September 2019

Time:

10.30 am

Location:

Council Chamber

Memorial Avenue

Kaikohe

 

 

Membership:

Chairperson Mike Edmonds - Chairperson

Member Emma Davis

Member Shaun Reilly

Member Louis Toorenburg

Member Kelly van Gaalen

Member Alan Hessell

Cr John Vujcich

 

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

The Local Government Act 2002 states the role of a Community Board is to:-

(a)      Represent, and act as an advocate for, the interests of its community;

(b)      Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(c)      Maintain an overview of services provided by the territorial authority within the community;

(d)      Prepare an annual submission to the territorial authority for expenditure within the community;

(e)      Communicate with community organisations and special interest groups within the community;

(f)      Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

·         Amenity lighting

·         Cemeteries

·         Drainage (does not include reticulated storm water systems)

·         Footpaths/cycle ways and walkways.

·         Public toilets

·         Reserves

·         Halls

·         Swimming pools

·         Town litter

·         Town beautification and maintenance

·         Street furniture including public information signage.

·         Street/public Art.

·         Trees on Council land

·         Off road public car parks.

·         Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1.    Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2.    Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3.    Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4.    Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5.    To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6.    To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7.    Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8.    To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9.    To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10.  To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11.  Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12.  Recommend new bylaws or amendments to existing bylaws.

13.  Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14.  Exercise the following powers in respect of the Council bylaws within their community:

a.    Control of Use of Public Spaces – Dispensations on signs

b.    Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c.    Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d.    Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e.    Speed Limits – Recommend places and speed limits which should be imposed.

15.  To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16.  Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17.  To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18.  To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19.  In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20.  Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1.    Comment on adverse performance to the Chief Executive in respect of service delivery.

2.    Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3.    Assist their communities to set priorities for Pride of Place programmes.

4.    Have special regard for the views of Maori.

5.    Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6.    Actively participate in community consultation and advocacy and keep Council informed on local issues.

7.    Seek and report to Council community feedback on current issues by:

a)     Holding a Community forum prior to Board meetings

b)     Varying the venues of Board meetings to enable access by members of the community

8.    Monitor and make recommendations to Council to improve effectiveness of policy.

9.    Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1.    Provide appropriate management support for the Boards.

2.    Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3.    Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a.   the disposal and purchase of land

b.   proposals to acquire or dispose of reserves

c.   representation reviews

d.   development of new maritime facilities

e.   community development plans and structure plans

f.    removal and protection of trees

g.   local economic development initiatives

h.   changes to the Resource Management Plan

4.    Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5.    Prepare an induction/familiarisation process targeting new members in particular early in the term.

6.    Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7.    Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8.    Help Boards to implement local community projects.

9.    Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10.  Provide information.


 

KAIKOHE-HOKIANGA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name

Responsibility (i.e. Chairperson etc)

Declaration of Interests

Nature of Potential Interest

Member's Proposed Management Plan

Mike Edmonds

Chair

Kaikohe Mechanical and Historic Trust

Council Funding

 Decide at the time

Committee member

Kaikohe Rugby Football and Sports Club

Council Funding

Withdraw and abstain

Shaun Reilly

No form received

 

 

 

Kelly van Gaalen

No form received

 

 

 

Louis Toorenburg

No form received

 

 

 

Alan Hessell

Nil

Nil

Nil

Nil

Emma Davis

Secretary

Pompallier Hokianga Trust

Council Funding

Decide at the time to withdraw and/or abstain

Trustee

Raiatea Resource Centre

Council Funding

Decide at the time to withdraw and/or abstain

Committee Member

Rawene Hall

Council Funding

Decide at the time to withdraw and/or abstain

Committee Member

Kohukohu Hall

Council Funding

Decide at the time to withdraw and/or abstain

Member of teaching staff

Broadwood Area School

Council Funding

Decide at the time to withdraw and/or abstain

John Vujcich

Board Member

Ngati Hine Health Trust

Matters pertaining to property or decisions that may impact of their health services

Declare interest and abstain

Board Member

Pioneer Village

Matters relating to funding and assets

Declare interest and abstain

Director

Waitukupata Forest Ltd

Potential for council activity to directly affect its assets

Declare interest and abstain

Director

Rural Service Solutions Ltd

Matters where council regulatory function impact of company services

Declare interest and abstain

Director

Kaikohe (Rau Marama) Community Trust

Potential funder

Declare interest and abstain

Partner

MJ & EMJ Vujcich

Matters where council regulatory function impacts on partnership owned assets

Declare interest and abstain

Member

Kaikohe Rotary Club

Potential funder, or impact on Rotary projects

Declare interest and abstain

Member

New Zealand Institute of Directors

Potential provider of training to Council

Declare a Conflict of Interest

Member

Institute of IT Professionals

Unlikely, but possible provider of services to Council

Declare a Conflict of Interest

Member

Kaikohe Business Association

Possible funding provider

Declare a Conflict of Interest

 

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

Far North District Council

Kaikohe-Hokianga Community Board Meeting

will be held in the Council Chamber, Memorial Avenue, Kaikohe on:

Wednesday 4 September 2019 at 10.30 am

Order Of Business

1          Apologies and conflicts of Interest 9

2          Public Forum.. 9

3          Deputations. 9

4          Speakers. 9

5          Confirmation of Previous Minutes. 10

5.1            Confirmation of Previous Minutes. 10

6          Strategic Planning and Policy Group. 17

6.1            Kohukohu Community Plan Report 17

6.2            Kaikohe Business Association funding for security lighting. 71

7          Corporate Services Group. 76

7.1            Funding Project Reports. 76

7.2            Kaikohe-Hokianga Statement of Community Fund Account as at 31 July 2019. 84

7.3            Application for Funding - Hokianga Country Music Club. 86

7.4            Application for Funding - Waimamaku Community Garden Group. 98

7.5            Application for Funding - Learn NZSL Language with Eddie Trust 112

7.6            Application for Funding - Te Pokapu Tiaki Taiao o Te Tai Tokerau. 123

8          Meeting Close. 134

 

 


1            Apologies and conflicts of Interest

Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).

It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.

2            Public Forum

3            Deputations

No requests for deputations were received at the time of the Agenda going to print.

4            Speakers

Learn NZSL with Eddie Trust

Waimamaku Community Garden Group


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

File Number:           A2627987

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

The minutes are attached to allow the Kaikohe-Hokianga Community Board to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 7 August 2019 as a true and correct record.

 

1) Background

Local Government Act 2002 Schedule 7 clause 28 states that a local authority must keep minutes of its proceedings.  The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The unconfirmed minutes of the meeting are attached.

The Kaikohe-Hokianga Community Board Standing Orders Section 3.17.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1.       2019-08-07 Kaikohe-Hokianga Community Board Unconfirmed Minutes - A2598185  

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

   MINUTES OF Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 7 August 2019 AT 10.30 am

 

PRESENT:              Chairperson Mike Edmonds, Cr John Vujcich, Member Emma Davis, Member Shaun Reilly, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell

IN ATTENDANCE:     

STAFF PRESENT: Jaco Cronje (Project Manager – Footpaths and Cycleways), Marlema Baker (Meetings Administrator)

 

1            Apologies and conflicts of Interest

Nil

2            Public Forum

·    Matt Anderson and Darren Huston - Representative from Kaikohe Business Association to speak to funding application 7.5 - Te Wairua o Kaikohe Dinner Event.

·    Kim Wares and Victoria Brown - Representatives from Horeke Hall Committee attended to acknowledge and thank the Community Board for their ongoing support, enquire about funding grants, enquire about the building warrant of fitness for Horeke Hall and request fire extinguishers. They also spoke regarding the power connection for the public toilets attached to Horeke Hall and carpark drainage concerns.

·    Representatives from Francher Ltd to speak to Funding Application 7.4 – Rawene Good Vibes event.

·    Representative from Friends of the School to speak to Funding Application 7.6 – Opononi Area School Twilight Gala

Meeting adjourned 11:04 am returned 11:19 am

 

3            Deputations

Nil

 

4            Speakers

Nil

 

5            Confirmation of Previous Minutes

 

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2586716, pages 10 - 10 refers

That the Kaikohe-Hokianga Community Board agrees the minutes of their meeting held 3 July 2019 be confirmed as a true and correct record.

Carried

6            Infrastructure and Asset Management Group

6.1         Kaikohe-Hokianga Footpaths Programme 2019/20 and 2020/21

Agenda item 6.1 document number A2581509, pages 15 - 19 refers

Resolution  2019/72

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board agrees to the revised 2019/20 and 2020/21 footpath programme as follows:

 

a)      Mangakahia Road Left Shared Path,

b)      Taheke Road to Orrs Road eastbound,

c)      Kaikohe: Rangihamama Road to Taheke Road SH12,

e)      Northland college to Sale yards,

f)       Waianga Place Opononi,

g)      Koutu Point Road,

h)      Omapere: Signal Station Road,

And that the Community Board receive 3-monthly progress reports.

Carried

 

At 11:37 am, Member Emma Davis left the meeting

At 11:41 am, Member Emma Davis returned to the meeting.

7            Corporate Services Group

7.1         Funding Project Reports

Agenda item 7.1 document number A2563797, pages 23 - 24 refers

Resolution  2019/73

Moved:       Chairperson Mike Edmonds

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board notes the Project Reports from:

a)      Hokianga Environmental Protection Group

b)      Manaaki Tinana Trust

c)      Hokianga Hospital Auxiliary Inc

Carried

7.2         Kaikohe-Hokianga Statement of Community Fund Account as at 30 June 2019

Agenda item 7.2 document number A2569694, pages 34 - 35 refers

Resolution  2019/74

Moved:       Cr John Vujcich

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 30 June 2019.

Carried

7.3         Extension of Purpose of Funding Grant - Hokianga Environmental Protection Group

Agenda item 7.3 document number A2562600, pages 38 - 40 refers

Resolution  2019/75

Moved:       Member Kelly van Gaalen

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board approve the extension of the purpose request from Hokianga Environmental Protection Group for the Community Grant authorised on 3 April 2019:

a)   to include:

i.    a one day Fermented Food Workshop.

ii.   purchase of community resource books for the local library network.

 

b)   to support the following community outcomes:

i.    proud vibrant communities.

ii.   liveable communities that are healthy, safe, connected and sustainable.

Carried

 

7.4         Application for Funding - Francher Ltd

Agenda item 7.4 document number A2558087, pages 45 - 47 refers

Resolution  2019/76

Moved:       Member Emma Davis

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board approves the sum of $1,400 (plus GST if applicable) to be paid from the Board’s Community Fund account to Francher Ltd for the Rawene Good Vibes event to:

a)   assist with costs towards:

i.    advertising,

ii.   administration,

iii.  equipment hire,

iv.  travel, and accommodation

b)   to support the following Community Outcome:

i.    Communities that are healthy, safe, connected and sustainable.

Carried

 

7.5         Application for Funding - Kaikohe Business Association

Agenda item 7.5 document number A2574379, pages 56 - 58 refers

Resolution  2019/77

Moved:       Cr John Vujcich

Seconded:  Member Shaun Reilly

That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy authorises the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association for the Te Wairua o Kaikohe Dinner Event, to:

a)   assist with costs towards:

i.    venue hire

ii.   advertising and promotion

iii.  administration

iv.  equipment hire

v.   hardware

vi.  volunteer reimbursements

b)   support the following Community Outcome:

i.    Proud vibrant communities

Carried

 

7.6         Application for Funding -  Friends of the School (Opononi Area School)

Agenda item 7.6 document number A2574926, pages 66 - 68 refers

Recommendation  

That the Kaikohe-Hokianga Community Board authorises the sum of $6,055 (plus GST if applicable) to be paid from the Board’s Community Fund account to Opononi Area School (OAS), for costs towards equipment hire for a Community Twilight Gala, to support the following Community Outcome:

i.          Proud vibrant communities

 

AMENDMENT

Moved:       Member Emma Davis

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board authorises the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Opononi Area School (OAS), for costs towards equipment hire for a Community Twilight Gala, to support the following Community Outcome:

     i. Proud vibrant communities

lost

The Community Board Members invite Friends of the School to apply to the Community Fund for assistance towards purchasing shade-sails for Opononi Area School.

 

8            Information Reports

8.1         Community and Customer Services Information Report

Agenda item 8.1 document number A2565886, pages 77 - 87 refers

Resolution  2019/78

Moved:       Cr John Vujcich

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receive the Community and Customer Services Information Report.

Carried

 

9            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2019/79

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

1.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

Resolution  2019/80

Moved:       Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

That the Kaikohe-Hokianga Community Board agreed to readmit the public to the meeting.

Carried

 

10          Meeting Close                                            

The Meeting closed at 12:52 pm.

 

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 4 September 2019.

 

...................................................

CHAIRPERSON


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

6            Strategic Planning and Policy Group

6.1         Kohukohu Community Plan Report

File Number:           A2588722

Author:                    Ken Ross, Community Development Advisor

Authoriser:             Darrell Sargent, General Manager - Strategic Planning and Policy

 

Purpose of the Report

To receive the (revised) Kohukohu Community Plan.

Executive Summary

The Kohukohu Community Plan Review Working Party has completed this body of work on behalf of the Kohukohu community.  The Working Party is now engaging with the community and interest groups to ensure there will be adequate participation and application across all sections of the plan’s goals for the foreseeable future.  The focus areas of the (Revised) Kohukohu Community Plan are:

·    Hapori:     Community

·    Te taiao:  Natural Environment

·    Taonga tuku iho:  Heritage

·    Ohanga:  Economy

·    Nga hanganga:  Infrastructure.

 

Recommendation

That the Kaikohe-Hokianga Community Board receive the Kohukohu Community Plan Report.

 

 

Background

The Kohukohu Community Plan has been completed by the Kohukohu Working Party and socialised within the wider Kohukohu community for approval.

Discussion and Next Steps

Council has encouraged communities to engage in a community planning process to identify, highlight and prioritise their values, aspirations and goals.  This resultant plan gives direction to the community to develop sustainably and frame up projects that can be supported on a wider scale.

The Kohukohu Working Party is now engaging with a variety of groups within the community to map out timings and priorities for the implementation of the plan’s objectives. There are no perceived conflicts with Council policies and strategies, and working with communities is consistent with Council’s approach to community development.  The revision of the original Kohukohu Community Plan was a process supported by Community Development Advisors.

Reason for the recommendation:

The Kohukohu Community has completed a revision of the original Kohukohu Community Development Plan to address changing community aspirations and goals, and now seeks endorsement for the new plan from the Kaikohe-Hokianga Community Board.

 

 

Financial Implications and Budgetary Provision

There is no financial implication.  Any budgetary requirements for projects would be through future provision in Community Board Grants, Annual Plans or Long Term Plans.

 

Attachments

1.       Kohukohu Community Plan - A2589259  

 


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

6.2         Kaikohe Business Association funding for security lighting

File Number:           A2615553

Author:                    Robert Willoughby, Community Development Advisor

Authoriser:             Sheryl Gavin, Manager - Corporate Planning and Community Development

 

Purpose of the Report

The purpose of this report is twofold:

·    To discuss the provision of a grant to the Kaikohe Business Association (KBA) from the Western Amenity Improvement Levy to upgrade and operate existing security lighting assets for the 2019/20 financial year.

·    To recommend to Council that a targeted rate be levied on the business owners within the pedestrian zone of Kaikohe, sufficient to fund the ongoing maintenance and operating costs of the lighting network and other amenities and facilities that may be requested by the KBA. 

Executive Summary

Over a number of years a lighting network has been established for night-time safety purposes in what is known as the pedestrian area of Kaikohe. The assets were not put in by Council, nor does Council maintain or pay for their operation. The lights are not in good repair and new ones are required in unlit areas.

 

The cost to make the network fit for purpose and to standardise parts for easier and cheaper maintenance going forward is approximately $10,000 which could be spread over two years, including estimated electricity supply costs.

 

For the first year (2019/20), funding of $5,000 could be provided by the Community Board by way of a grant from the Western Amenity Development Fund. The fund has a current balance of $159,928 and is restricted to funding capital development within the CBD radius. The fund is administered by the Community Board.

 

For subsequent years costs could be recovered from business owners in Kaikohe by way of a targeted rate. A targeted rate can only be established by Council, and only alongside adoption of a Long Term Plan (LTP) or an amendment to the current LTP.

 

This report discusses:

·    A proposed grant from the Community Board for the 2019/20 financial year.

·    A proposal to request that Council establish a targeted rate, effective from the 2020/21 financial year if the planned 2018-28 LTP amendment proceeds, or 2021/22 (year one of the 2021-31 LTP) if the amendment does not proceed.

 

Recommendation

That the Kaikohe-Hokianga Community Board:

a)      Provide a grant of $5,000 from the ‘Western Amenity Improvement Levy’ to the Kaikohe Business Association for the upgrade and operation of security lighting in the pedestrian zone of Kaikohe.

b)      Request that Council consult affected ratepayers on a targeted rate sufficient to cover the ongoing cost of amenity and security lighting in the pedestrian zone of Kaikohe:

i)       Effective 1 July 2020 if an LTP amendment proceeds in 2019/20; or

ii)       Effective 1 July 2021 (year one of the 2021-31 LTP) if an LTP amendment does not proceed in 2019/20.

 

1) Background

In his Chairs Report for the Board meeting of 7 November 2018, Mike Edmonds raised the issue of lighting in the pedestrian zone of Kaikohe.

 

The current lighting assets are installed on a number of buildings and are not Council owned. The lights require repairs and upgrades, and standardised connections to allow for improved maintenance and extension to include a number of unlit portions in the zone. The cost of power supply is not shared by all business owners who benefit.

 

The Community Board agreed to seek the input of an electrician who advised that the cost to upgrade the network, extend it to unlit areas and cover the cost of power would run to approximately $10,000. The KBA believes this cost could be spread across two financial years. Power supply and maintenance would be the only associated costs after the second year.

 

The KBA believes the fairest way to fund this is via a targeted rate to business owners, and if this is agreed to by Council, would like the opportunity to consider other amenities and facilities of value to the township, such as CCTV.

2) Discussion and Options

·    Upgrade of the lighting network – costs for 2019/20

This report requests Community Board assistance, by way of a grant to the KBA, for the repair and upgrade of the under-veranda lighting network in the pedestrian zone of Kaikohe and electricity costs for one year. A grant of $5,000 would be sufficient for the 2019/20 year.

The Western Amenity Improvement Levy is the most appropriate source of funding. The balance of the reserve is currently $159,928.

Option 1:

Provide a grant to the KBA from the Western Amenity Improvement Levy for $5,000.

This is the recommended option as it is the best short-term means of assisting the KBA in its efforts to improve the amenities within the business area of Kaikohe.

Option 2:

Decline the grant.

·    Funding beyond the first year

To provide funding beyond the 2019/20 financial year, the KBA asks that Council establish a targeted rate levied on the business owners within the zone to come into effect for the 2020/21 financial year.

The targeted rate would raise sufficient funds to continue the repair and upgrade of the lights for another year, pay for power supply and provide other items of benefit to business owners, such as other amenity lighting, landscaping and CCTV.

The following steps are required to establish the targeted rate:

·    Identify the businesses to be targeted.

·    Define the total annual funding required.

·    Define what the funds will be used for.

·    Consult the affected ratepayers regarding this proposal.

·    Pass a Council resolution to set the rate as part of either an LTP or LTP amendment.

 

Alongside the rate, a signed Memorandum of Understanding (MOU) between Council and the KBA would be required.

Such an MOU would need to include (but not be limited to):

·    Local Government Rating Act 2002 legal context

·    A clear statement that the Kaikohe Business Association (KBA) be responsible for paying all invoices, including those for power supply to any asset.

·    The process and timing for requesting payment of funds by Council to the KBA once the rate has been levied.

·    The process and timing to confirm, annually, the amount of funds to be levied and the use those funds would be put to, including the circumstances under which Council or the KBA would need to carry out consultation with affected ratepayers.

·    The process and timing for annual reports from the KBA to the Community Board on the use of funds.

·    The process for terminating the targeted rate.

·    The process for mediating disagreement between the members of the KBA and/or between the KBA and Council.

Such an MOU would be developed by Council’s legal team. Content may vary from the above.

Option 1:

On behalf of the KBA, request that Council levy a targeted rate for the 2020/21 financial year.

This is the recommended option as it is the best long-term means of assisting the KBA in its efforts to improve the amenities within the business area of Kaikohe.

Note that this can only occur if Council decides to proceed with the planned amendment to the 2018-28 Long Term Plan.

If the amendment does not proceed the targeted rate cannot be established until the 2021-31 LTP is adopted, with the first year the rate would be levied being 2021/20.

Option 2:

Decline the request and advise the KBA to seek an annual grant from the Community Board grant for the required amount.

Reason for the recommendation

The KBA would ideally like a targeted rate in place now so that it can upgrade the lights and operate them going forward.

The Local Government Rating Act 2002 provides for new targeted rates only alongside the adoption of an LTP or LTP amendment. For this reason, the KBA requests the assistance of the Community Board and Council in two parts:

·    Firstly, a grant from the Community Board to enable work on the lights in 19/20 and

·    Secondly, a targeted rate as soon as possible afterwards.

The KBA believes this is the fairest means to raise the required funding.

3) Financial Implications and Budgetary Provision

The Western Amenity Improvement Levy balance is currently $159,928.

Attachments

Nil


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

The provision of a grant from the Community Board is not significant.

The establishment of a targeted rate is considered to be significant due to the impact on a group of ratepayers.

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Local Government Rating Act 2002.

Community Funding Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

Not of district-wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No specific implications to Maori.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).

Business owners in the pedestrian area of Kaikohe who may fall into the area of benefit for any targeted rate.

State the financial implications and where budgetary provisions have been made to support this decision.

Sufficient funding is available in the Amenity Improvement Reserve.

Chief Financial Officer review.

The CFO has not reviewed this report.

 

  


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

7            Corporate Services Group

7.1         Funding Project Reports

File Number:           A2629104

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report

To receive the project reports from funding applicants in accordance with the Community Grants Policy.

Executive Summary

·   Recipients of grants from the Community Fund must complete and submit a project report within two months of completion of their project.

·   Two Project Reports have been received from Pioneer Village Kaikohe.

 

Recommendation

That the Kaikohe-Hokianga Community Board notes the Project Reports from:

a)      Pioneer Village Kaikohe      - Growing Opportunities

b)      Pioneer Village Kaikohe      - Park-Up Safely

 

1) Background

The Community Grant Policy - Section 1, Clause 15 states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. 

These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent.

Recipients who do not complete this form are ineligible for Council funding for a period of five years”

2) Discussion and Options

Copies of these project reports are attached for the Board’s information. 

Should Board members have concerns or issues with these reports, they should be raised for discussion at this part of the meeting.

Reason for the recommendation

In providing this Project Report the recipient has satisfactorily complied with the Community Grant Policy requirements, Section 1, Clause 15.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1.       2019-09-04 KHCB Project Report - Pioneer Village  - Growing Opportunities - A2628874

2.       Supporting Documents - Pioneer Village Kaikohe - Growing Opportunities - A2629005

3.       2019-09-04 KHCB Project Report - Pioneer Village - Park Up Safely - A2628878

4.       Supporting Documents - Pioneer Village Kaikohe - Park Up Safely - A2629011  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

The Community Grant Policy applies to this matter and relevant sections are included in the content of the report.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This is a community board report.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

None

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. (for example, youth, the aged and those with disabilities).

The Community Board has delegated authority to allocate funding.

State the financial implications and where budgetary provisions have been made to support this decision.

There are no financial implications or the need for Budgetary provision.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

7.2         Kaikohe-Hokianga Statement of Community Fund Account as at 31 July 2019

File Number:           A2601652

Author:                    Sam Chapman, Accounting Support Officer

Authoriser:             Angie Thomas, Manager - Accounting

 

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Kaikohe-Hokianga Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 31 July 2019.

 

 

Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

 

Community Fund Account balance as at 1 July 2019

$115,902.00

·    Less funds granted and uplifted to 31 July 2019

$4,300.00

Community Fund Account balance as at 31 July 2019

$111,602.00

Discussion and Next Steps

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate.  The uncommitted balance in the Community Fund account as at 31 July 2019 is $0

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of funds from the Kaikohe-Hokianga Community Fund account to the Kaikohe-Hokianga Community Board. The statement of the Community Fund account as at 31 July 2019 is attached.

 

Attachments

1.       Statement of Kaikohe-Hokianga Community Board Fund Account as at 31 July 2019 - A2604618  

 


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

7.3         Application for Funding - Hokianga Country Music Club

File Number:           A2629121

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report:

To present the Community Board with information on the Local Community Grant application from Hokianga Country Music Club Inc to assist members in determining whether to approve, or decline the application.

Executive Summary

Hokianga Country Music Club Inc seeks funding to assist with costs towards providing special ferries and ferry crossing expenses for bands and performers attending the 2019 Hokianga Country Music Festival.

Recommendation

That the Kaikohe-Hokianga Community Board approves the sum of $2,785 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Country Music Club Inc for costs towards special ferry and ferry crossing expenses for bands and performers attending the 2019 Hokianga Country Music festival, to support the following Community Outcomes:

a)   Liveable communities that are healthy, safe, connected and sustainable

b)   Prosperous communities supported by a growing economy.

 

 

1) Background

The purposes of the Hokianga Country Music Club Inc are to:

·    Foster, encourage and develop the musical talents of all members and

·    Promote and convene social activities to further the objectives of the Club.

 

This includes holding major activities in the Hokianga area as an ideal holiday and tourist destination.

The venues for this year’s festival include Waimamaku, Omapere and Opononi as well as Rawene and Kohukohu. Continuous music is played at all venues throughout the weekend.

The Hokianga Country Music Club encourages everyone to enjoy Hokianga music, countryside and harbour vistas as well as partake in Hokianga hospitality. Based on attendance figures from previous years it is expected that 600 – 700 people will attend this festival.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

This applicant previously received funding in 2017 and 2018. Project reports have been received.

Option 1    Authorise the full amount requested

This application is for $2,785 which is 7.60 % of the total project cost of the project.

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       KHCB Application for Funding - Hokianga Country Music Club Inc - A2628806

2.       Schedule of Supporting Documents - Hokianga Country Music Club Inc - A2631701  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy.

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences for example, youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

7.4         Application for Funding - Waimamaku Community Garden Group

File Number:           A2632044

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report:

To present the Community Board with information on the Local Community Grant application from Waimamaku Garden Club Group to assist members in determining whether to approve, or decline the application.

Executive Summary

Waimamaku Community Garden seeks funding to assist with costs towards purchasing resources, equipment, machinery and infrastructure items for the Waimamaku Community Garden.

Recommendation

That the Kaikohe-Hokianga Community Board approves the sum of $6,451 (plus GST if applicable) to be paid from the Board’s Community Fund account to Waimamaku Community Garden Group for costs towards purchasing the following:

a)   Broad fork

b)   First aid kit

c)   Greenhouse

d)   Compost bins and safety gear

e)   Water tank and

f)    Machinery

to support the following Community Outcomes:

a)   Liveable communities that are healthy, safe, connected and sustainable

b)   Prosperous communities supported by a growing economy.

 

 

1) Background

The Waimamaku Community Garden Group is a recent addition to the small community of Waimamaku established in 2018 as part of a wider community conversation on community development.

The Group consists of experienced and seasoned gardeners, expert ecologists, horticulturalists and rangatahi. It holds regular gardening workshops and provides educational opportunities to learn horticultural skills to encourage whanau in the area to grow healthy kai.

It also encourages the community to develop small-scale gardening enterprises for the purpose of providing for their own income and financial security.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

This is a new applicant.

Option 1    Authorise the full amount requested

This application is for $6,451 which is 48.17 % of the total project cost.

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Application for Funding - Waimamaku Community Garden Group - A2628785

2.       Supporting Information - Waimamaku Community Garden Group - A2631704  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance.

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water.

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

7.5         Application for Funding - Learn NZSL with Eddie Trust

File Number:           A2632124

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report:

To present the Community Board with information on the Local Community Grant application from Learn Sign Language with Eddie Trust to assist members in determining whether to approve, or decline the application.

Executive Summary

Learn Sign Language with Eddie Trust seeks funding to assist with costs towards host low-cost New Zealand Sign Language (NZSL) classes in Kaikohe.

Recommendation

That the Kaikohe-Hokianga Community Board approves the sum of $2,299 (plus GST if applicable) to be paid from the Board’s Community Fund account to Learn New Zealand Sign Language with Eddie Trust for costs towards:

a)   Venue hire

b)   Advertising and promotion

c)   Facilitator fees

d)   Administration

e)   Consumable materials and

f)    Travel

to support the following Community Outcomes:

a)   Liveable communities that are healthy, safe, connected and sustainable

b)   Proud, vibrant communities

 

 

1) Background

Learn New Zealand Sign Language with Eddie Trust aims to provide low-cost sign language classes to bridge communication with local and visiting deaf people who use NZ sign language. Over 2000 deaf people live in the Northland district and use NZSL.

Sign language enhances communication skills for people wanting learn. A recent scoping survey identified 10 students from Kaikohe wanted to learn NZSL.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

This is a new applicant.

Option 1    Authorise the full amount requested

This application is for $2,299 which is 50 % of the total project cost.

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Application for Funding - Learn NZ Sign Language with Eddie Trust - A2628798

2.       Supporting information - Learn NZ Sign Language with Eddie Trust - A2631703  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


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7.6         Application for Funding - Te Pokapu Tiaki Taiao o Te Tai Tokerau

File Number:           A2632157

Author:                    Marlema Baker, Meetings Administrator

Authoriser:             Aisha Huriwai, Team Leader Governance Support

 

Purpose of the Report:

To present the Community Board with information on the Local Community Grant application from Te Pokapu Tiaki Taiao o Te Tai Tokerau to assist members in determining whether to approve, or decline the application.

Executive Summary

Te Pokapu Tiaki Taiao o Te Tai Tokerau seeks funding to assist with costs towards engaging the services of a Timebank Coordinator.

Recommendation

That the Kaikohe-Hokianga Community Board approves the sum of $2,880 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Pokapu Tiaki Taiao o Te Tai Tokerau for costs towards engaging a Timebank Coordinator to support the following Community Outcomes:

a)   Liveable communities that are healthy, safe, connected and sustainable

b)   Proud, vibrant communities.

 

 

1) Background

The Kaitaia Timebank has recently amalgamated with smaller Timebanks in the Far North. By expanding the hours available for a Member Support Coordinator Te Pokapu Tiaki Taiao o Te Tai Tokerau aims to increase the capacity of the Tai Tokerau Timebank to assist community members in the Kaikohe-Hokianga Ward.

The Timebank functions like a club. Membership is open to all residents of the Far North and currently involves people from a range of ages, ethnicities and qualifications.

Timebanking enables people to trade skills in the community without the need for money. Its members help each other.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

This is a new applicant to the Kaikohe-Hokianga Community Board. This applicant has also applied to the Bay of Islands-Whangaroa Community Board.

Option 1    Authorise the full amount requested

This application is for $2,880 which is 50 % of the total project cost.

Option 2    Authorise partial funding of the amount requested

Option 3    Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1.       Application for Funding - Te Pokapu Tiaki Taiao o Te Tai Tokerau - A2628788

2.       Supporting Documentation - Te Pokapu Tiaki Taiao o Te Tai Tokerau - A2632151  


 

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1.       A Local authority must, in the course of the decision-making process,

a)      Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b)      Assess the options in terms of their advantages and disadvantages; and

c)      If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2.       This section is subject to Section 79 - Compliance with procedures in relation to decisions.

 

Compliance requirement

Staff assessment

State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy

Low

State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.

Community Grant Policy

State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.

This report does not have district wide relevance

State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.

No implications for Maori in relation to land and / or water

Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).

Considered in the application.

State the financial implications and where budgetary provisions have been made to support this decision.

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Chief Financial Officer review.

The Chief Financial Officer has not reviewed this report.

 

 


Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

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Kaikohe-Hokianga Community Board Meeting Agenda

4 September 2019

 

8            Meeting Close