Kaikohe-Hokianga Community Board Meeting Minutes - Unconfirmed

7 August 2019

 

   MINUTES OF Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 7 August 2019 AT 10.30 am

 

PRESENT:              Chairperson Mike Edmonds, Cr John Vujcich, Member Emma Davis, Member Shaun Reilly, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell

IN ATTENDANCE:     

STAFF PRESENT: Jaco Cronje (Project Manager – Footpaths and Cycleways), Marlema Baker (Meetings Administrator)

 

1            Apologies and conflicts of Interest

Nil

2            Public Forum

·         Matt Anderson and Darren Huston - Representative from Kaikohe Business Association to speak to funding application 7.5 - Te Wairua o Kaikohe Dinner Event.

·         Kim Wares and Victoria Brown - Representatives from Horeke Hall Committee attended to acknowledge and thank the Community Board for their ongoing support, enquire about funding grants, enquire about the building warrant of fitness for Horeke Hall and request fire extinguishers. They also spoke regarding the power connection for the public toilets attached to Horeke Hall and carpark drainage concerns.

·         Representatives from Francher Ltd to speak to Funding Application 7.4 – Rawene Good Vibes event.

·         Representative from Friends of the School to speak to Funding Application 7.6 – Opononi Area School Twilight Gala

Meeting adjourned 11:04 am returned 11:19 am

 

3            Deputations

Nil

 

4            Speakers

Nil

 

5            Confirmation of Previous Minutes

 

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2586716, pages 10 - 10 refers

That the Kaikohe-Hokianga Community Board agrees the minutes of their meeting held 3 July 2019 be confirmed as a true and correct record.

Carried

6            Infrastructure and Asset Management Group

6.1         Kaikohe-Hokianga Footpaths Programme 2019/20 and 2020/21

Agenda item 6.1 document number A2581509, pages 15 - 19 refers

Resolution  2019/72

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board agrees to the revised 2019/20 and 2020/21 footpath programme as follows:

 

a)      Mangakahia Road Left Shared Path,

b)      Taheke Road to Orrs Road eastbound,

c)      Kaikohe: Rangihamama Road to Taheke Road SH12,

e)      Northland college to Sale yards,

f)       Waianga Place Opononi,

g)      Koutu Point Road,

h)      Omapere: Signal Station Road,

And that the Community Board receive 3-monthly progress reports

Carried

 

At 11:37 am, Member Emma Davis left the meeting

At 11:41 am, Member Emma Davis returned to the meeting.

7            Corporate Services Group

7.1         Funding Project Reports

Agenda item 7.1 document number A2563797, pages 23 - 24 refers

Resolution  2019/73

Moved:       Chairperson Mike Edmonds

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board notes the Project Reports from:

a)      Hokianga Environmental Protection Group

b)      Manaaki Tinana Trust

c)      Hokianga Hospital Auxiliary Inc

Carried

7.2         Kaikohe-Hokianga Statement of Community Fund Account as at 30 June 2019

Agenda item 7.2 document number A2569694, pages 34 - 35 refers

Committee Resolution  2019/74

Moved:       Cr John Vujcich

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 30 June 2019.

Carried

7.3         Extension of Purpose of Funding Grant - Hokianga Environmental Protection Group

Agenda item 7.3 document number A2562600, pages 38 - 40 refers

Resolution  2019/75

Moved:       Member Kelly van Gaalen

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board approve the extension of the purpose request from Hokianga Environmental Protection Group for the Community Grant authorised on 3 April 2019:

a)   to include:

i.    a one day Fermented Food Workshop

ii.   purchase of community resource books for the local library network,

 

b)   to support the following community outcomes:

i.    proud vibrant communities

ii.   liveable communities that are healthy, safe, connected and sustainable.

Carried

 

7.4         Application for Funding - Francher Ltd

Agenda item 7.4 document number A2558087, pages 45 - 47 refers

Resolution  2019/76

Moved:       Member Emma Davis

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board approves the sum of $1,400 (plus GST if applicable) to be paid from the Board’s Community Fund account to Francher Ltd for the Rawene Good Vibes event to:

a)   assist with costs towards:

i.    advertising,

ii.   administration,

iii.  equipment hire,

iv.  travel, and accommodation

b)   to support the following Community Outcome:

i.    Communities that are healthy, safe, connected and sustainable

Carried

 

7.5         Application for Funding - Kaikohe Business Association

Agenda item 7.5 document number A2574379, pages 56 - 58 refers

Resolution  2019/77

Moved:       Cr John Vujcich

Seconded:  Member Shaun Reilly

That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy authorises the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association for the Te Wairua o Kaikohe Dinner Event, to:

a)   assist with costs towards:

i.    venue hire

ii.   advertising and promotion

iii.  administration

iv.  equipment hire

v.   hardware

vi.  volunteer reimbursements

b)   support the following Community Outcome:

i.    Proud vibrant communities

Carried

 

7.6         Application for Funding -  Friends of the School (Opononi Area School)

Agenda item 7.6 document number A2574926, pages 66 - 68 refers

Recommendation  

That the Kaikohe-Hokianga Community Board authorises the sum of $6,055 (plus GST if applicable) to be paid from the Board’s Community Fund account to Opononi Area School (OAS), for costs towards equipment hire for a Community Twilight Gala, to support the following Community Outcome:

i.              Proud vibrant communities

 

AMENDMENT

Moved:       Member Emma Davis

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board authorises the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Opononi Area School (OAS), for costs towards equipment hire for a Community Twilight Gala, to support the following Community Outcome:

     i. Proud vibrant communities

lost

The Community Board Members invite Friends of the School to apply to the Community Fund for assistance towards purchasing shade-sails for Opononi Area School.

 

8            Information Reports

8.1         Community and Customer Services Information Report

Agenda item 8.1 document number A2565886, pages 77 - 87 refers

Resolution  2019/78

Moved:       Cr John Vujcich

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receive the Community and Customer Services Information Report.

Carried

 

9            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2019/79

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

1.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

Resolution  2019/80

Moved:       Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

That Council moves out of Closed Council into Open Council.

Carried

 

 

10          Meeting Close                                            

The Meeting closed at 12:52 pm.

 

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 4 September 2019.

 

...................................................

CHAIRPERSON