Infrastructure Committee Meeting Minutes - Confirmed

23 March 2022

 

   MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD AT THE
Virtually via Microsoft Teams
ON
Wednesday, 23 March 2022 AT 9:30 am

 

PRESENT:              Chairperson Felicity Foy, Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Dave Collard, Cr John Vujcich, Member Adele Gardner

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy), Janice Smith (Chief Financial Officer), Blair King (Incoming Chief Executive Officer)

 

1            Karakia TimatAnga – Opening Prayer

Chair Felicity Foy commenced the meeting and opened with a karakia.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Apology

Resolution  2022/8

Moved:       Chairperson Felicity Foy

Seconded:  Cr John Vujcich

That the apology received from Crs Rachel Smith and Kelly Stratford be accepted and leave of absence granted.

In Favour:       Mayor John Carter, Deputy Mayor Court, Crs Felicity Foy, Dave Collard, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

3            Ngā Tono Kōrero / Deputation

There were no deputations.

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A3613406, pages 14 - 19 refers

Resolution  2022/9

Moved:       Chairperson Felicity Foy

Seconded:  Member Adele Gardner

That the Infrastructure Committee confirm that the minutes of the meeting held 9 February 2022 be confirmed as a true and correct record.

In Favour:       Mayor John Carter, Deputy Mayor Court, Crs Felicity Foy, Dave Collard, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

5            Reports

5.1         Economic and Practicability Assessment for Discharge of Treated Wastewater to Land from Kaeo Wastewater Treatment Plant

Agenda item 5.1 document number A3572769, pages 20 - 117 refers

Resolution  2022/10

Moved:       Deputy Mayor Ann Court

Seconded:  Mayor John Carter

That the Infrastructure Committee recommends to Council that:

1.       the option of discharging treated wastewater from the Kaeo Wastewater Treatment Plant to land is not pursued at this time as part of the application to replace the resource consents authorising discharge of contaminants from the Kaeo Wastewater Treatment Plant, on the basis that the costs associated with that activity, are assessed as not economically viable.

That the Infrastructure Committee notes that:

2.         staff will undertake initial engagement with mana whenua and affected landowners to determine the selection of a possible site based on the options presented in the desktop study; and

3.         should a possible site(s) be identified, staff prepare a budget request for this Committee to consider making funding available for the site assessment and concept design for the discharging to land from the Kaeo wastewater treatment plant that includes site specific technical, design and cost investigation of this option, in which mana whenua are included.

In Favour:       Mayor John Carter, Deputy Mayor Court, Crs Felicity Foy, Dave Collard, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

6            Information Reports

6.1         FNDC / NTA Transportation Activity Update - FY 2021/22 – 6-month Report

Agenda item 6.1 document number A3612506, pages 118 - 130 refers

Resolution  2022/11

Moved:       Chairperson Felicity Foy

Seconded:  Deputy Mayor Ann Court

That the Infrastructure Committee receive the report FNDC / NTA Transportation Activity Update FY 2021/22 – 6-month Report.

In Favour:       Mayor John Carter, Deputy Mayor Court, Crs Felicity Foy, Dave Collard, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

 

The meeting was adjourned from 10:42 am to 11:00 am.

6.2         Infrastructure And Asset Management (IAM) Monthly Business Report For January 2022

Agenda item 6.2 document number A3612880, pages 131 – 383 refers

Resolution  2022/12

Moved:       Chairperson Felicity Foy

Seconded:  Cr John Vujcich

That the Infrastructure Committee receive the report “Infrastructure and Asset Management (IAM) Monthly Business Report January 2022”.

In Favour:       Mayor John Carter, Deputy Mayor Court, Crs Felicity Foy, Dave Collard, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

 

6.3         Infrastructure Committee Action Sheet Update March 2022

Agenda item 6.3 document number A3621517, pages 384 - 386 refers

Resolution  2022/13

Moved:       Chairperson Felicity Foy

Seconded:  Mayor John Carter

That the Infrastructure Committee receive the report Action Sheet Update March 2022.

In Favour:       Mayor John Carter, Deputy Mayor Court, Crs Felicity Foy, Dave Collard, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

7            Te  Wāhanga Tūmatati / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2022/14

Moved:       Chairperson Felicity Foy

Seconded:  Mayor John Carter

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.2 - Tourism Infrastructure Fund Applications - March 2022

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour:       Mayor John Carter, Deputy Mayor Court, Crs Felicity Foy, Dave Collard, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

 

Confirmation of Information and Decisions to be released in Public

Resolution  2022/15

Moved:    Mayor John Carter

Seconded:      Member Adele Gardner

That the Infrastructure Committee confirms the information and decisions contained in the part of the meeting held with public excluded not be restated in public meeting as follows:

·         7.2  Tourism Infrastructure Fund Applications - March 2022

In Favour:  Mayor John Carter, Deputy Mayor Court, Crs Felicity Foy, Dave Collard, John Vujcich and Member Adele Gardner

Against:      Nil

Carried

8            Karakia Whakamutunga – Closing Prayer

General Manager Darren Edwards closed the meeting with a karakia. closed the meeting with a karakia.

9            tE kAPINGA hUI / Meeting Close

The meeting closed at 12:34  pm.

 

The minutes of this meeting will be confirmed at the Infrastructure Committee Meeting held on 4 May 2022.

 

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CHAIRPERSON