Infrastructure Committee Meeting Minutes

9 February 2022

 

   MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD AT THE
Virtually via Microsoft Teams
ON
Wednesday, 9 February 2022 AT 9.30 am

PRESENT:              Chairperson Felicity Foy, Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich, Member Mike Edmonds, Member Adele Gardner

IN ATTENDANCE: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)

1            Karakia TimatAnga – Opening Prayer

Chair Felicity Foy commenced the meeting and opened with a karakia.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Apology

Resolution  2022/1

Moved:       Chairperson Felicity Foy

Seconded:  Cr Rachel Smith

That the apologies received from His Worship the Mayor John Carter, Deputy Mayor Ann Court, and Member Mike Edmonds be accepted and leave of absence granted; and that the Infrastructure Committee note the late arrival of Cr Collard at 9:35 am.

In Favour:       Crs Felicity Foy, Rachel Smith, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

 

3            Ngā Tono Kōrero / Deputation

There were no deputations.

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A3565038, pages 14 - 18 refers.

Resolution  2022/2

Moved:       Chairperson Felicity Foy

Seconded:  Member Adele Gardner

That the Infrastructure Committee confirm that the minutes of the meeting held 24 November 2021 be confirmed as a true and correct record.

In Favour:       Crs Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

5            Reports

5.1         Total Mobility Scheme

Agenda item 5.1 document number A3521778, pages 19 - 28 refers.

Resolution  2022/3

Moved:       Cr Kelly Stratford

Seconded:  Cr Rachel Smith

That the Infrastructure Committee approves the assignment of Total Mobility Scheme local share operational funding of $31,000 to the Northland Regional Council.

In Favour:       Crs Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

NOTES:

Chair Foy requests that a timeline, cost options and next steps for the rest of the district be included; as well as criteria for how towns are chosen.

6            Information Reports

6.1         Tourism Infrastructure Fund Round 4 - Freedom Camping Study

Agenda item 6.1 document number A3473099, pages 29 - 116 refers.

MOTION

Moved:       Cr John Vujcich

Seconded:  Cr Rachel Smith

That the Infrastructure Committee receive the report “Freedom Camping Study Tif-R4-005f FNDC” and

Amendment

Moved:       Cr Rachel Smith

Seconded:  Cr Dave Collard

a)    that the Chief Executive prepare a delivery plan on the Tourism Infrastructure Fund -  Freedom Camping Study.

In Favour:       Crs Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

carried

The amendment became the substantive motion.

Resolution  2022/4

Moved:       Cr John Vujcich

Seconded:  Cr Rachel Smith

That the Infrastructure Committee;

a)         receive the report “Freedom Camping Study Tif-R4-005f FNDC” and

b)        that the Chief Executive prepare a delivery plan on the Tourism Infrastructure Fund -  Freedom Camping Study.

In Favour:       Crs Felicity Foy, Dave Collard, Rachel Smith, John Vujcich and Member Adele Gardner

Against:           Cr Kelly Stratford

Carried

 

6.2         Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust Annual Report

Agenda item 6.2 document number A3501797, pages 117 - 158 refers.

Motion

Moved:       Cr John Vujcich

Seconded:  Cr Rachel Smith

That the Infrastructure Committee;

a)    receive the report Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust Annual Report; and

Amendment

Moved:       Chairperson Felicity Foy

Seconded:  Cr Dave Collard

b)    request a report outlining the scope and cost to engage consultant services to advise routes and costs of district-wide cycle trail routes to the 4 May meeting of the infrastructure Committee.

In Favour:       Crs Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

carried

The meeting adjourned from 11:30 am and reconvened at 11:55 am.

The amendment became the substantive motion.

 

Resolution  2022/5

Moved:       Cr John Vujcich

Seconded:  Cr Rachel Smith

That the Infrastructure Committee;

a)    receive the report Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust Annual Report; and

b)    request a report outlining the scope and cost to engage consultant services to advise routes and costs of district-wide cycle trail routes to the 4 May meeting of the infrastructure Committee.

In Favour:       Crs Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

 

 

6.3         Infrastructure and Asset Management (IAM) Monthly Business Report for December 2021

Agenda item 6.3 document number A3571229, pages 159 - 297 refers.

Resolution  2022/6

Moved:       Chairperson Felicity Foy

Seconded:  Cr Rachel Smith

That the Infrastructure Committee receive the report Infrastructure and Asset Management (IAM) Monthly Business Report for December 2021.

In Favour:       Crs Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

Chair Foy appointed Cr Smith as interim chair in the absence of a deputy chair and left the meeting at 12:09 pm

12:14 pm Chair Felicity Foy returned to the meeting and resumed the Chair.

 

6.4         Infrastructure Committee Action Sheet Update January 2022

Agenda item 6.4 document number A3571263, pages 298 - 299 refers.

Resolution  2022/7

Moved:       Chairperson Felicity Foy

Seconded:  Cr John Vujcich

That the Infrastructure Committee receive the report Action Sheet Update January 2022.

In Favour:       Crs Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

Carried

NOTE: That all pdf’s in furture reports/agendas are scaleable and readabe for all members.

NOTE: that Resolution 2021/14, item 6.1 Tourism Infrastructure Fund Round Four, Boat Ramp Study be included on future action sheets.

5            Karakia Whakamutunga – Closing Prayer

Chair Felicity Foy closed the meeting with a karakia.

6            tE kAPINGA hUI / Meeting Close

The meeting closed at 12:33 pm.

 

The minutes of this meeting will be confirmed at the Infrastructure Committee Meeting held on 23 March 2022.

 

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CHAIRPERSON