Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Hokianga Spraying Committee Meeting
Wednesday, 2 March 2022
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Time: |
2:30pm |
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Location: |
Virtually via Microsoft TEAMs |
Membership:
Member Mike Edmonds
Member Emma Davis
Member Louis Toorenburg
Member John Vujcich
Member Alan Hessell
Member Gail Aiken – Community Representative
Member John Aiken – Community Representative
Member Peter Reid – Community Representative
Member Lorene Royal – Community Representative
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Hokianga Spraying Committee Meeting Agenda |
2 March 2022 |
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Hokianga Spraying Committee Meeting Agenda |
2 March 2022 |
Hokianga Spraying Committee Meeting
will be held in the Virtually via Microsoft TEAMs on:
Wednesday 2 March 2022 at 2:30pm
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga – Opening Prayer
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
4 Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes
5.1 Hokianga Spraying Committee Action Sheet Update March 2022
6 Karakia Whakamutunga – Closing Prayer
7 Te Kapinga Hui / Meeting Close
2 Nga Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Committee and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
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2 March 2022 |
4 Confirmation of Previous Minutes
4.1 Confirmation of Previous Minutes
File Number: A3558175
Author: Marlema Baker, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The minutes are attached to allow the Hokianga Spraying Committee to confirm that the minutes are a true and correct record of the previous meeting.
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That the Hokianga Spraying Committee confirms the minutes of their meeting held 8 December 2022 as a true and correct record.
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1) Background
Local Government Act 2002 Schedule 7 clause 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The unconfirmed minutes of the meeting are attached.
The Kaikohe-Hokianga Community Board Standing Orders Section 3.17.3 states that “no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2021-12-08
Hokianga Spraying Committee meeting minutes - A3510894 ⇩ 
MINUTES
OF Far North District Council
Hokianga Spraying
Committee Meeting
HELD AT THE Council
Chambers , Memorial Avenue , Kaikohe
ON Wednesday, 8
December 2021 AT 2:26 pm
PRESENT: CB Member Mike Edmonds, CB Member Louis Toorenburg, CB Member John Vujcich, CB Member Alan Hessell
IN ATTENDANCE: Community Members Gail Aikin, John Aikin, Peter Reid
STAFF PRESENT: Laurel Belworthy (Community Development Advisor), Marlema Baker (Democracy Advisor)
1 Karakia timatanga / opening prayer
Chairman Mike Edmonds commenced the meeting and member Alan Hessell opened with a karakia.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
Apologies received from Member Emma Davis and Lorene Royal and a leave of absence granted.
3 Ngā kaikōrero / Speakers
Nil
4 Confirmation of Previous Minutes
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4.1 Confirmation of Previous Minutes Agenda item 4.1 document number A3368243, pages 6 - 6 refers |
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Resolution 2021/4 Moved: Member Mike Edmonds Seconded: Member Louis Toorenburg That the Hokianga Spraying Committee confirms the minutes of their meeting held 7 July 2021 as a true and correct record. Carried |
5 Reports
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5.1 Appointment of Peter Reid and Lorene Royal to Hokianga Spraying Committee Agenda item 5.1 document number A3448180, pages 10 - 12 refers |
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Resolution 2021/5 Moved: Member Mike Edmonds Seconded: Member Alan Hessell That the Hokianga Spraying Committee accepts the appointment of Peter Reid and Lorene Royal as community representatives to the Committee. Carried |
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5.2 Major Item not on the Agenda – ‘No Spraying’ Proposal from the RAWENE Community. |
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Resolution 2021/6 Moved: Chairperson Mike Edmonds Seconded: Member Louis Toorenburg That the Hokianga Spraying Committee: a) resolves to consider the item not on the agenda ‘No Spraying’ Proposal from the Community. b) notes the item was not on the agenda because the original request was not forwarded to Democracy Services for inclusion in the agenda. c) the report cannot be delayed because this is a matter of importance to this community. Carried |
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5.3 ‘No Spraying’ Proposal from the RAWENE Community |
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Resolution 2021/7 Moved: Chairperson Mike Edmonds Seconded: Member Louis Toorenburg That the Hokianga Spraying Committee resolves to ask the Chief Executive “it appears the Contractor has stopped spraying, we like that”. What is the contractor’s current practice regarding roadside maintenance in Rawene Carried |
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5.4 Research Proposal on Non Toxic alternatives to Toxic Spraying in Rawene. |
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Resolution 2021/8 Moved: CB Member Mike Edmonds Seconded: CB Member John Vujcich That the Hokianga Spraying Committee thinks that a formal research project to evaluate options to the current spray regime near Rawene is a good idea and will pursue it. Carried |
6 karakia whakamutunga / closing prayer
Member Alan Hessell closed the meeting with a karakia.
7 tE kAPINGA hUI / Meeting Close
The meeting closed at 3:49pm.
The minutes of this meeting were confirmed at the Hokianga Spraying Committee Meeting held on .
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CHAIRPERSON
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2 March 2022 |
5.1 Hokianga Spraying Committee Action Sheet Update March 2022
File Number: A3601015
Author: Marlema Baker, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
TAKE PŪRONGO / Purpose of the Report
To provide the Kaikohe-Hokianga Community Board with an overview of outstanding decisions from 1 January 2020.
WHAKARĀPOPOTO MATUA / Executive SummarY
· Council staff have reintroduced action sheets as a mechanism to communicate progress against decisions/resolutions and confirm when decisions have been implemented.
· Action sheets are also in place for Council, Committees and Community Boards.
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That the Hokianga Spraying Committee receive the report Hokianga Spraying Committee Action Sheet Update March 2022. |
tĀHUHU KŌRERO / Background
The Democracy Services Team have been working on a solution to ensure that elected members can receive regular updates on progress against decisions made at meetings, in alignment with a Chief Executive Officer key performance indicator.
Action sheets have been designed as a way to close the loop and communicate with elected members on the decisions made by way of resolution at formal meetings.
Action sheets are not intended to be public information but will provide updates to elected members, who, when appropriate can report back to their communities and constituents.
MATAPAKI ME NGĀ KŌWHIRINGA / Discussion and Next Steps
The outstanding tasks are multi-facet projects that take longer to fully complete.
The Democracy Services staff are working with staff to ensure that the project completion times are updated so that action sheets provided to members differentiate between work outstanding and work in progress.
PĀNGA PŪTEA ME NGĀ WĀHANGA TAHUA / Financial Implications and Budgetary Provision
There are no financial implications or need for budgetary provision in receiving this report.
1. Hokianga
Spraying Committee Action Sheet March 2022 - A3600986 ⇩
2. Email
- Herbicide Trials Report from RSL - A3600995 ⇩
3. Email
- Rawene Cemetary - Use of Glyphosate - A3600996 ⇩ 
4. Fatty
Acid Trial Report - A3600998 ⇩
5. AUT
Herbicide Trial Report - A3600999 ⇩
6. Green
Man Biohazard Label - A3601001 ⇩
7. Green
Man GKC Info Sheet - A3601004 ⇩
